Attachment 3 - Purchase Description.pdf

LETTERKENNY ARMY DEPOT

PRODUCTION ENGINEERING DIVISION SPECIFICATION

ANECHOIC NEAR FIELD TEST CHAMBER

1. GENERAL DESCRIPTION: This specification establishes the minimum requirements for the purchase and installation of an anechoic chamber. The project will include a non-shielded anechoic chamber, fire suppression intrusions for chamber and control room, antennas, scanner subsystem, RF subsystem, a measurement station, and all necessary associated components. A structure and floor to house all said equipment from the weather elements will be supplied by Letterkenny. This requirement is for the fabrication and installation of the chamber and necessary systems. The fabrication will be derived from these purchase description requirements. The fabrication and installation will also include the necessary electrical load and types needed by the chamber and equipment which Letterkenny will need so to supply proper types and amounts.

1.1 DESIGN: The equipment furnished shall be new and of the latest proven model and design.

All equipment and components shall be of industry standard use and the hardware and control software will be repairable by depot personnel. This will include periodic maintenance recommendation/requirements, a manual or training on how to diagnose and resolve common problems and troubleshooting techniques. The Contractor will supply this information in such a way as to allow the depot to maintain operation of the equipment in the event of a malfunction except where proprietary technology is source of the malfunction. The equipment shall be fabricated, and installed by a manufacturer regularly engaged in the production of this type of equipment and shall be in stock or producible within a reasonable period of time. The supplier of this equipment shall have previously successfully made and installed this type of equipment to industry, other than for his own use. All parts and materials used in the manufacture of this equipment shall be new and unused. All parts and mechanisms subject to periodic adjustment, replacement, or servicing shall be readily accessible.

1.2 SYSTEM DESIGN DEVIATIONS: The following requirements are presented to serve, as a guideline, the prospective contractor and are not intended to discourage creativity. However, deviations from the prescribed guidelines shall be accompanied with a justification of the varying approach.

1.3 SALIENT CHARACTERISTICS: A turnkey system to include 1 ea., drive in anechoic chamber, control room, antennas, RF subsystem, scanner subsystem, and measurement station. The contractor shall be responsible for all necessary fabrication and complete installation of the chamber and all complimentary equipment. The contractor will be responsible for providing all contractor-installed component’s loading conditions for the foundation and concrete slab that will form the base for the enclosure. The contractor shall be responsible to connect power from a government supplied distribution board to all necessary disconnects and required equipment.

1.4 RECOGNIZED HOLIDAYS: The following are recognized US holidays. The contractor shall not be required to perform installation or delivery of items to the depot on these days, but shall be required to work on Monday through Thursday and non-RDO Fridays. Building access for repairs and maintenance activities will be from 0600 to 1530. Changes to this schedule shall be coordinated with LEAD TPOC.:

New Year’s Day Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.5 PLACE AND PERFORMANCE OF INSTALLATION: The contractor shall operate within operating hours of Letterkenny’s standard work schedule of 0600-1530 - Monday through Friday.

The exception to this is the alternating Friday Regular Day Off (RDO), Or on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance for work under this contract shall be at Letterkenny Army Depot, 1 Overcash Ave, Chambersburg, PA 17201, particularly in support of the installation of the anechoic near field test chamber. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this Purchase Description when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that stability and continuity of the work force is essential.

2. APPLICABLE DOCUMENTS: The following documents are mandatory and the anechoic chamber and associated components shall meet all applicable requirements at the date of manufacture. Supplements or amendments to these publications may be issued during the fabrication and installation of the equipment and shall be considered to be effective immediately upon receipt by the Contractor.

2.1 GOVERNMENT DOCUMENTS

U.S. Department of Labor:

General Industry, OSHA Safety Health Standards (21 CFR Subpart J) CFR Title 29, Chapter XVII, Part 1910 – Occupational Safety and Health Regulations 29 CFR 1910.94 Ventilation (copies may be obtained from http://www.osha.gov/)

U.S. Military Standards:

MIL-STD-704, Aircraft Electric Power Characteristics

2.2 NATIONAL FIRE PROTECTION ASSOCIATION

NFPA Standard 70 – National Electric Code NFPA Standard 79 – Electrical Standard for Industrial Machinery

NFPA Standard 90A - Standard for Installation of Air Conditioning and Ventilating Systems (copies may be obtained from http://www.nfpa.org/)

2.3 AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL HYGIENISTS

(ACGIH) Industrial Ventilation Guide (copies may be obtained at http://www.acgih.org)

2.4 SHEET METAL AND AIR CONDITIONING CONTRACTOR'S NATIONAL

ASSOCIATION (SMACNA) - Industrial Duct Construction Standards (copies may be obtained from https://www.letterkenny.army.mil/Info/Visitors-Information/

2.5 LEAD REGULATIONS

LEAD Regulation No. 385-1 Safety & Occupational Health Program

(copies may be obtained from https://www.letterkenny.army.mil/Info/Visitors-Information/

2.6 INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO)

ISO 281-1990, Rolling Bearings, Bearing Dynamic Load Ratings and Rating Life (Copies may be obtained at http://www.iso.org )

2.7 INSTITUTE OF ELECTRICAL AND ELECTRONIC ENGINEERS (IEEE)

IEEE 115 1995, Test Procedures for Synchronous Machines (Copies may be obtained at http://www.ieee.org )

2.8 NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA 250, Type 1 Enclosures for Electrical Equipment NEMA MG-1 1998, Motors and Generators (Copies may be obtained at http://www.nema.org )

2.9 UNDERWRITERS LABORATORIES (UL)

UL-508, Standard for Safety Industrial Control Equipment-Seventeenth Edition (Copies may be obtained at http://ulstandardsinfonet.ul.com )

3.0 SECURITY REQUIREMENTS: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The contractor and all associated subcontractor employees shall also comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.1 SECURITY, SAFETY AND FIRE PROTECTION: All work shall comply with LEAD

Regulation 385-1. The equipment and the installation shall also meet all the safety criteria set forth in OSHA 1910.28 and ANSI/ASSE Z359.

3.2 MEDIA DEVICES: All pictures shall be taken by LEAD representative and approved before release.

3.3 AT LEVEL I AWARENESS TRAINING: This standard language is for contractor employees with an area of performance within as Army controlled installation, facility or area.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

3.4 PHYSICAL SECURITY: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials and shall be secured.

3.5 iWATCH TRAINING: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website: http://www.letterkenny.army.mil/ctrresources/.

3.6 OPSEC TRAINING: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/.

3.7 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.8 For contractors that do not require a CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. REQUIREMENTS:

4.1 GENERAL REQUIREMENTS:

4.1.1 EXTERIOR COATING: All surfaces will be painted or powder coated. The surfaces will be prepped and coated IAW standard commercial practices.

4.1.2 LUBRICATION: Means shall be provided to ensure adequate lubrication to all moving parts.

All oil holes, grease fittings and filler caps shall be easily accessible.

4.1.3 ENERGY EFFICIENCY: All equipment that directly consumes energy in normal operation shall be designed and constructed for the highest degree of energy efficiency as governed by the latest developments available within industry.

4.1.4 POWER: All equipment must be compatible with AC power unless otherwise stated.

4.2 ENVIRONMENTAL REQUIREMENTS

4.2.1 MERCURY RESTRICTION: The equipment shall not contain mercury compounds nor be exposed to free mercury during manufacture. Mercury is prohibited, unless specified otherwise, with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches in rubbish containers is prohibited. Contractors shall remove any mercury vapor lamps, fluorescent lamps or mercury containing switches without breaking, pack them to prevent breakage, and transport them out of the activity in an unbroken condition for disposal as directed by COR or the Chief of the EMD. The Contractor shall immediately report any instances of breakage or mercury spillage to the Chief of the EMD and the Contracting Officer.

The Contractor shall contact the EMD any time there is a need for cleanup of a mercury spill area resulting from any work under this contract.

4.2.2 ASBESTOS RESTRICTION: Asbestos and materials containing asbestos shall not be used in or on the equipment.

4.2.3 PCB RESTRICTION: Equipment and materials containing Polychlorinated Biphenyl (PCB) shall not be shipped to Letterkenny Army Depot.

4.2.4 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR), as well as to the Chief, Environmental Management Division (EMD).

4.2.5 COMPLIANCE WITH LICENSE AND CERTIFICATION REQUIREMENTS: Compliance with License and Certification Requirements and local permits and approvals: Contractor shall obtain all licenses and certifications required by Federal, State, and Local environmental laws and regulations necessary and ensure such licenses and certifications remain current throughout the duration of the contracted work to adhere to the specifications of this contract The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority or agency as necessary to adhere to the specifications of this contract.

All required licenses and certifications required by Federal, State, and Local environmental laws or regulations shall be considered a contract deliverable upon award. It is the responsibility of the Contractor to identify and obtain all of the installations' required permits and approvals prior to commencement of any of the work specified under this contract and to meet all stipulated conditions and requirements at all times while performing any work. Contractor shall abide by all local and installation requirements and provide a site specific environmental plan as part of the deliverables. Appropriate and detailed notification shall be provided by the Contractor to the Chief of the EMD prior to excavating or conducting any kind of hot work anywhere on the installation where the work is to be performed.

4.2.6 GENERATION OF SOLID WASTE: Contractor shall remove from the installation and dispose of all solid waste that is generated through their contracted work, and which cannot be recycled, to an approved and permitted off-post disposal facility.

4.2.6.1 Submit in writing the quantities of waste removed and quantities recycled to the Chief of the

EMD or designee on a monthly basis and at the expiration of the contract. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and each of the quantities of materials disposed of and recycled by weight.

4.2.6.2 The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

4.2.6.3 The Contractor shall make maximum effort to reduce and prevent waste and comply with

Executive Order 13693 and the installation's waste management requirements. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any debris, and haul it away for appropriate disposal at no additional cost to the government.

The COR or an EMD Representative shall be contacted for approval of the final clean-up work.

4.2.7 GENERATION OF HAZARDOUS WASTE: Contractor shall abide by the guidelines stipulated in LEAD EMSP 21-17, Waste Management and shall assign all hazardous waste management responsibilities to the appointed ECD. Contractor shall contact the Chief of the EMD to obtain technical assistance from the installation's Hazardous Waste Program Manager who will assist the ECD with achieving and maintaining compliance with hazardous waste storage and disposal requirements. The EMD will provide hazardous waste drums for the Contractor to containerize hazardous waste generated through the contracted work. Where liquid hazardous waste is to be stored, the Contractor shall provide appropriate secondary containment and ensure containers are properly bonded and grounded where the chemical waste requires it. In addition, the Contractor shall be responsible for maintaining an appropriate spill response and control kit at all times. All spills are reportable and shall be coordinated with the COR and the Chief of the EMD. Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation, or in a less-than-90-day site, in accordance with Federal, State, Army, and installation regulations or policies. The Government is responsible for removal of all hazardous waste. Contractor shall contact the Hazardous Waste Program Manager for assistance. The Contractor shall provide a 24-hour notification to the Hazardous Waste Program Manager or designee that hazardous waste containers are ready for pick up and turn in by the EMD. The EMD will remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved, off-post, permitted hazardous waste disposal facility. The Contractor shall coordinate appropriately with the COR and the Hazardous Waste Program Manager the management of all hazardous waste to include profiling and final disposal. The Contractor shall perform a daily walk-through to ensure all hazardous material and all hazardous waste is properly secured and segregated by compatibility. Contractor shall reference section 5 of this checklist to ensure compliance with Federal, State and local laws and regulations.

4.2.8 USE OF HAZARDOUS MATERIALS: Contractor shall contact the Directorate Hazardous

Material Coordinator to obtain technical assistance with achieving and maintaining compliance with hazardous materials management guidelines, to include requesting and obtaining a Hazardous Materials Approval Group (HMAG), labeling, storage, secondary containment, issue, use, and disposal requirements. Contractor shall submit to the COR or Directorate Hazardous Material Coordinator a hazardous material inventory for any materials to be used in the performance of the contracted work. The hazardous material inventory will be submitted 30 days prior to commencement of work for contracts that exceed 180 consecutive days and 15 days prior to commencement of work for contracts requiring under 180 days of consecutive work. The inventory list shall contain the hazardous material type and maximum quantities of materials anticipated to be used and stored on-site. The hazardous material shall be properly identified and labeled to include any applicable identification number, such as National Stock Number or Special Item Number and include any applicable hazardous materials management guidelines found on LEAD-R 385-1, Safety Bulletin 23-02 and all applicable hazardous communication (hazcom) requirements or as required. Contractor shall ensure all hazardous materials are properly secured and segregated by compatibility and kept under his or her control at all times. No expired hazardous materials shall be used or stored at the installation. Where applicable, and prior to bringing or removing hazardous materials on, at, or from the facilities where the contracted work is to be performed, the Contractor shall submit copies, preferably in electronic form, of Global Harmonization System (GHS) compliant Safety Data Sheets (SDSs) for all hazardous materials used and stored on-site during performance of the contract.

Contractor shall not supply or deliver any hazardous materials or chemicals to an AMC installation that are listed on EPA toxic chemical list without prior written approval from Chief of the EMD. During the performance of the contracted work, the Contractor shall ensure that hazardous material containers remain under the control of the user at all times and that containers are properly closed when the material is not in use. The Contractor shall not bring into a government installation any non-approved hazardous materials for use in the performance of their work. Where liquid materials are to be stored, the Contractor shall provide appropriate secondary containment. Upon completion of the contracted work, the Contractor shall conduct final clean-up of the work site, containerize any hazardous material/waste debris, and coordinate with the EMD for pick up and turn in for disposal. Any unused hazardous material and any non-ozone depleting substances or refrigerants brought in by the Contractor shall be recovered and removed from the installation by the Contractor prior to vacating the work site.

4.2.9 CORRECTIVE ACTION FOR NONCOMPLIANCE: Contractor shall take immediate corrective action when given a verbal or written notice of environmental noncompliance or nonconformance by the COR or the Chief of the EMD. Failure or refusal by the Contractor to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken by the Contractor.

4.2.10 INSPECTIONS OF WORK SITES: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 30 minutes with an approximate frequency of one inspection every two months.

4.3 SAFETY REQUIREMENTS:

4.3.1 The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

4.3.2 LEAD’s safety policy and safety program (LEAD-R 385-1) can be requested at email:

usarmy.letterkenny.usamc.list.lead-safety-office@army.mil

4.3.3 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

4.3.4 Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, DOT, Army, and LEAD Safety requirements. As a Federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

4.3.5 Other standards that may apply: NFPA 10 - Standard for Portable Fire Extinguishers, NFPA 11- Standard for Low-, Medium-, and High-Expansion Foam, NFPA 12 - Standard on Carbon Dioxide Extinguishing Systems, NFPA 16 - Standard for the Installation of Foam-Water Sprinkler and Foam-Water Spray Systems, and NFPA 17 - Standard for Dry Chemical Extinguishing Systems.

4.3.6 If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

4.3.7 Equipment Hazards: Hazards inside the different chamber equipment shall be guarded against unauthorized access. Clearly visible signs and symbols shall warn personnel in the area, and interlocks, safety mats and redundant deactivation systems shall guard against accidental access to the hazards. Guards shall be easily removable to facilitate inspection, maintenance, or repair.

4.4 WORK REQUIREMENTS:

4.4.1 INSTALLATION: The contractor shall provide all parts, labor, tools, and services for the fabrication, delivery and installation of the anechoic chamber and associated equipment. The contractor shall provide competent English speaking personnel to place the system in operation and to conduct the acceptance tests and training of depot personnel. The contractor, through his service personnel, shall be fully responsible for the offloading, installation, activation, and testing of the chamber and systems, and the service personnel shall remain until system activation and testing has successfully been completed. Under no circumstances should the contractor plan on gratuitous Depot assistance for diagnosis, troubleshooting, or repair of the system during installation, activation, and testing.

4.4.2 SECURITY, SAFETY, AND FIRE PREVENTION: The contractor shall comply with LEAD

R 385-1, Requirements for Security, Safety, and Fire Prevention for Contractors Performing work on Letterkenny Army Depot.

4.4.3 BADGES: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg. 2, phone # 717-267-5301. Hours of operation are 7:00 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

4.4.4 HOURS OF WORK: All work shall be performed between the hours of 7:00 AM and 3:30 PM, Monday Thru Friday, exclusive of Federal Holidays. Other hours, weekend and holiday work will be considered separately as requested by the contractor and approved by the Contracting Officer.

4.4.5 FEDERAL HOLIDAYS: The following is a list of Federal Holidays:

Martin Luther Kings Birthday, Presidents Day, Memorial Day, Juneteenth, July 4, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas Day, and New Years Day.

4.4.6 FIRE EXTINGUISHERS: The LEAD Reg. 385-4 designates the type and number of fire extinguishers required to perform the contracted work. The contractor will provide fire extinguishers for all phases of installation until contract completion. The LEAD Fire Department will not provide any fire extinguisher support. The contractor can gain the above information through a pre-installation conference, visiting the fire department, or phone 717- 267-8231.

4.4.7 USE OF PORTABLE GAS OR ARC EQUIPMENT: The contractor shall obtain a permit, from the LEAD Fire Department, to use portable gas or arc equipment for cutting, welding or open flame operations. The Fire Department will require one day advance notice to permit necessary inspection before actually starting work, and notification when work is finished to allow for re-inspection. The Fire Department can be notified by calling ext. 8231. The contractor shall take necessary precautions to prevent fires IAW NFPA Standard No. 51B and LEAD R 420-13.

4.4.8 SPILLS: Any spills or releases of materials or wastes must be reported immediately to the site supervisor, the LEAD Fire Department, and the LEAD Environmental Office per the LEAD Installation spill Contingency Plan (ISCP). Any such spills or releases generated by the contractor shall be contained, cleaned and disposed of by the contractor per the direction of the LEAD on-scene coordinator.

5. SPECIFICATIONS: The following specifications cover the major systems of the anechoic chamber.

5.1 ANECHOIC CHAMBER: Contractor will be responsible for providing an anechoic test chamber with the following requirements.

Anechoic Absorber Treatment, 4 to 12.4 GHz Modular non-Shielded Chamber, 55'(L)x35'(W)x35'(H) Modular non-Shielded Control Room, 37'(L)x15'(W)x10' Double Leaf Door, 20’(W)x30’(H) Single Leaf Doors, 4’(W)x7’(H) Overhead Lighting Waveguide Air Vents & Penetrations Internal Electrical Distribution CCTV System

5.2 RADIO FREQUENCY (RF) SUBSYSTEM: The contractor will provide a RF Subsystem covering the frequency range of 4-12.4 GHz with the following requirement.

ELE-VFA-H01 Vector Field Analyzer w/High Speed Integrated LO source ELE-SRC-FS-0.1-20 High Speed Signal Source, 0.01-20 GHz ELE-MIX-1.0-26.5 Remote Mixers, 1 Ref + 1 Test ELE-MAC-1.0-20 Amplifier/Coupler ELE-VMC-DA Vector Measurement Controller, Digital AUT support

Armed Fire Capability 2-Port Probe MUX 12-Port AUT MUX Pre-Test Manual Range Reversal (reciprocal measurements) RF Accessories (including RF cabling, equipment rack)

5.3 RF PROBES: The contractor will provide the following probes and accessories.

Dual LP Probe, X-band w/absorber panels Dual CP Probe, X-band w/absorber panels OEWG Probe, C-band w/absorber panels ANT-SGA series Standard Gain Set

5.4 SCANNER SUBSYSTEM: The contractor will provide a scanner system with the following equipment and requirements.

4 Axis Planar Scanner 30’ x 26’ Scan Area 4 Axis Configuration (X-Y-Z-Roll) Motorized Z axis for easy & repeatable probe placement Motorized Roll axis for polarization placement 4 Axis Position Control ELE-PMC-DSS Precision Motion Controller Probe Offset Fixture Scanner Absorber Treatment

5.5 WORKSTATION: The contractor will provide a workstation to include the following equipment and accessories.

NSI2000 Professional Planar Near-Field Measurement & Analysis software Motion Tracking Interferometer (MTI) Armed Fire Interface Dell 2U Rack Mount PC w/Removable HDD’s & Monitor Ethernet interface to RF & motion control instrumentation

5.6 FIRE SUPPRESSION SYSTEM: The contractor will design and provide fire suppression sprinkler system intrusions in the chamber and control room to accept standard connections to existing building’s fire suppression system zones.

6. QUALITY CONTROL PROGRAM:

6.1 The contractor shall develop, maintain, and document a Quality Control Plan. Plan shall include the project schedule to ensure all work is completed within the contract Period of Performance (POP), quality of equipment used to meet Letterkenny testing.

6.2 The government will perform Quality Assurance oversight of the contractor and subcontractors. A project kickoff meeting to discuss contract performance and project schedule is required within thirty (30) days of award. The Technical Point of Contact (TPOC) will notify the contractor, in person or writing, each time an unacceptable observation to the contract has been recorded and ask the contractor through the contracting officer (KO) to correct the problem or re-accomplish the service. The TPOC will record the specific deficiency to the requirement and the contractor will reply by signing or by writing.

7. WARRANTY: The contractor shall furnish a standard commercial warranty or full one year warranty (parts, labor, and shipping, at minimum), whichever is greater, with the equipment hardware and software. The contractor shall provide commercial warranties for all subcontracted components. The warranty shall be effective beginning immediately after final acceptance of the project and not before that time.

8. PRESERVATION, PACKING, AND SHIPPING: The contractor shall utilize standard methods for preservation and packaging appropriate for the components and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring that the equipment is delivered to Letterkenny Army Depot in good condition.

9. INFORMATION TECHNOLOGY (IT) INDUSTRIAL SYSTEM REQUIREMENTS

Software and programming must be reviewed and approved by the IT department before design acceptance.

9.1 PROGRAMMABLE LOGIC CONTROLLERS (PLC): If a PLC is to be installed within the system, it shall be manufactured by a government approved source and shall provide an Ethernet adapter to allow for connection to the Industrial Network if required. If an Ethernet connection is used to interconnect the PLC to peripheral equipment, an additional Ethernet port shall be provided.

9.2 SYSTEM SOFTWARE SPECIFICATIONS:

Software Installations: If installing application code at LEAD, the contractor shall install the code within a standard container (e.g., Program Files) and located in a volume separate from the standard System Files. Interactive applications are required to run as services and daemons and any time WEB services are used, file types (e.g., XML and HTML) must be separated.

9.3 SYSTEM ENVIRONMENT SPECIFICATIONS:

9.3.1 All supplied software must be capable of operating in a multi-user environment and data which contains permissions information shall be hidden from view and inaccessible to those with less than administrator level access. Shared accounts shall not be used, and users shall only be authorized the minimum security rights to operate the application software. Users will not have access to system or software configuration items (e.g., Control Panel, software and hardware installation). Under no circumstances will the intended end user log in using the Administrator or Root account for routine operation of the equipment. The use of these accounts will be restricted to only administrative activities which will be carried out by LEAD Information Technology personnel. All software products shall employ a minimum of three permission based levels of access.

9.3.1.1 Administrator - Full control at root level, restricted to LEAD IT personnel and when required, the Contractor.

9.3.1.2 Maintenance - Mid-level control required to perform maintenance and alter control parameters as needed.

9.3.1.3 Operator - Minimum control necessary to perform the routine operation of software. The

Operator shall not be able to alter the programming of software, make changes to executable files, or modify control parameters.

9.3.1.4 Auditing: If applicable, the contractor shall enable audit files and data logs for access by

LEAD Cybersecurity personnel to audit access and actions on the equipment.

9.4 PROPOSAL DEVIATIONS: Proposals or specifications that deviate from those described herein shall be coordinated for specific approval or rejection by the LEAD Information Technology representatives prior to shipment, installation, or acceptance of the equipment.

10. GOVERNMENT RESPONSIBILITIES:

10.1 SITE PREPARATION: Letterkenny Army Depot will provide a cleared area for staging.

Letterkenny will also provide a structure and foundation for the installation of the anechoic chamber and accessory equipment.

10.2 UTILITIES: LEAD will provide electrical power required for the operation of the anechoic chamber. Power shall be provided to an electrical distribution board to be located inside the structure where the chamber will be housed. The types and capacities of power for the distribution board will be established by the contractor as part of the requirements. The LEAD will connect distribution panels to chamber equipment and facilities.

10.3 DELIVERY AND STORAGE: The LEAD will load, unload, and may provide extended storage, prior to installation, of materials or equipment for this contract. If extended storage is needed, it must be requested within 30 days after contract award and approved.

10.4 HVAC: LEAD will design and build a HVAC system to accommodate the structure, chamber, and control room.

11. CONTRACTOR RESPONSIBILITIES:

11.1 PROJECT SCHEDULE: A project schedule shall be submitted by the contractor, within 30 days after receipt of the contract, to include a timeline for design, material delivery, installation, testing and training. In the schedule, the contractor shall allow a minimum of 180 days after the delivery of his design to the Government to provide sufficient time for the installation of the permanent electric service.

11.2 FIELD VERIFICATION:

It shall be the responsibility of the contractor to verify, in the field, all measurements, locations of structures and utilities, and any other physical conditions that would affect the progress, or quantity of work. Any errors by the contractor, due to omission of field verification, shall not be the basis for any increase in contract price. Where existing utilities or other obstructions interfere with the progress of the contract, the contractor shall provide all materials and labor to relocate all obstructions as required and approved by the Contracting Officer.

It shall be the responsibility of the contractor to verify the software code requirements and the accessibility of those programs that would affect the progress, quality, or quantity of work. Any errors or oversights by the contractor, due to omission of preliminary verification, shall not be the basis for any increase in contract price. Where existing unknown software code and programming have proprietary rights by the OEM that may interfere with the progress of the contract, the contractor shall provide all materials, labor, and OEM support to properly integrate software into the anechoic chamber as required and approved by the Contracting Officer.

11.3 TEMPORARY POWER: Power for operation of equipment required for chamber installation will be available on a limited basis. The contractor may, at his option, make use of any existing electrical outlets at the site for electrically powered equipment. However, the contractor is responsible to contact the utility provider and make arrangements and payment for temporary power needed at the worksite.

11.4 TEMPORARY WATER: Water required for installation purposes is available at the site at the local volumetric rate. However, the contractor must contact the water utility provider for the use of a meter to make arrangements for taking service and metering. Payment for such services shall be made directly by the contractor to the water provider.

11.5 DISPOSAL OF MATERIALS AND EQUIPMENT: All salvageable materials and equipment removed by the contractor shall be delivered to the Depot Property Disposal Yard, Facilities Engineering Division warehouse, or other sites as directed by the Contracting Officer, or his representative and shall remain the property of the Government. Delivery shall be made during normal operating hours of the receiving activity. No Government materials or equipment shall be removed from the reservation by the contractor. All packing, packaging, and scrap material accumulated during the performance of the contract shall be removed and disposed of properly by the contractor. The contractor shall remove and dispose all packaging and preservative material. Removed components shall not be taken from the Depot property.

Removed components shall be placed in a location designated by the TPOC.

11.6 DUST CONTROL: The contractor shall control the amount of dust and dirt generated during the installation of the enclosure, chamber and components, and shall prevent the spread of dust to occupied portions of the building. Use of water will not be permitted when it will result in or create hazardous or objectionable conditions such as ice, flooding or pollution.

11.7 PROTECTION OF EXISTING STRUCTURES AND EQUIPMENT: The contractor shall take all necessary precautions to insure against damage to existing structures and equipment to remain in place.

11.8 WIRING: All electrical work and materials shall be in compliance with the National

Electrical Code. All electrical equipment shall bear the seal and/or appropriate service rating of the National Electrical Manufacturers Association. All electrical installations shall be inspected and accepted by a certified electrician. All work shall be subject to inspection by LEAD electricians.

11.9 PIPE: Schedule 40 (minimum) black steel pipe and all valves necessary shall be installed to provide the equipment with adequate air and water supplies.

11.10 FLUIDS AND GASES: The contractor shall provide all necessary fluids and chemical additives required for the start-up and proper operation of the anechoic chamber.

11.11 CONTRACTOR PERSONNEL: All personnel performing work on this project including, but not limited to, the fabrication, programming, installation, and integration of the new equipment shall be OEM qualified and authorized.

11.12 HVAC REQUIREMENTS: The contractor will provide vents in the chamber and control room for the HVAC supply system to be connected to by LEAD.

12. QUALITY ASSURANCE PROVISIONS:

12.1 QUALITY CONFORMANCE INSPECTION: The anechoic chamber and equipment will be subject to a quality conformance inspection, performed by a designated Depot representative, to determine compliance with this specification.

12.2 DELIVERABLES: The contractor shall submit required data IAW the Contract Data

Requirements List (CDRL), DD Form 1423.

12.3 INSTALLATION SCHEDULE: The contractor will submit a proposed installation schedule within 30 calendar days after award of contract.

12.4 UTILITY REQUIREMENTS: The contractor shall submit utility requirements within 30 calendar days after award of contract.

12.5 LUBRICANTS AND FLUIDS: The contractor shall submit to within 90 days after award of contract Safety Data Sheets (SDS) for all lubricants and fluids used in the equipment. The contractor shall supply all lubricants and fluids required for proper operation of the equipment.

12.6 SYSTEM DATA: The contractor shall furnish two (2) printed and one (1) electronic copies of the following commercial and system unique data with new modifications. The data shall be available for use during installation and training of Depot personnel.

A. Operator Manual B. Maintenance Manual C. Repair Parts List for both unique and commercial parts D. Software code stored on computers

E. Diagnostic (troubleshooting) software if available

12.7 TESTS: The contractor shall be responsible for developing test procedures to demonstrate compliance with the requirements of this specification. Testing will be done before shipping at manufacturer and after delivery of equipment. All testing procedures will be available for review and approval before pre-shipping testing. Pre and Post shipping testing results will be submitted to Depot Technical Point of Contact (TPOC) for review.

12.8 TRAINING: The contractor shall be responsible for providing training of four (4) Depot personnel in the operation, including but not limited to the system interconnections, positioning subsystem, software, and fire system of the anechoic chamber and four (4) Depot personnel in the maintenance of the equipment and fire suppression system supplied under this contract. All instructions, oral and written, shall be in the English language.

Depot personnel to be trained shall be made available when requested, providing the installation and testing requirements of this specification have been successfully completed.

13. FINAL ACCEPTANCE: Once all conditions of this contract are met, final acceptance will be after 100 hours of continuous operation without a breakdown or failure, or 14 days, whichever comes first. If the machine has a failure or breakdown and it is determined that is the fault of the machine hardware, software, or contractor, the operating time and 14 day time frame start over each time this happens. After the 100 hour operating time or 14 days have been met, final payment of this contract will be made.