Attachment 3-Performance Work Statemnt.pdf

177th FW Yellow Ribbon Event Performance Work Statement

Event Date: 23 March 2024

1.0 General: This is a non-personal services contract to provide support for a Yellow Ribbon Reintegration Program (YRRP) event on 23 Mar 2024. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 Scope: The Government is anticipating 265 Attendees. The contractor shall provide meeting rooms, AV, meals and sleeping rooms. The contractor shall provide sleeping room reservations only (Self pay) up to 10 Yellow Ribbon Event Support staff.

1.1.1 Objectives: The Contractor must provision for meeting space, audio-visual, meals, and sleeping rooms to accommodate one (1) event, to ensure adequate space for learning and to meet the needs of the units within the Air National Guard. Contractor shall provide a room block, general session room, meeting space rooms, audio-visual (screens, projectors, audio connections, computer hookups, and microphones), and space for community partners, child-care, parking, security guard services, and serve meals and snacks. The Contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training and shall provide those government personnel and their families attending the event with high-quality, safe accommodations and identified support services.

1.1.1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform YRRP events as defined in this Performance Work Statement. The Contractor shall perform to the terms, conditions, and standards in this contract.

1.2 Background: The YRRP is a Department of Defense mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Air National Guard (ANG) members and their families through all phases of the deployment cycle in accordance with DoD Directive 5124.02 and DoD Instruction 1342.28. The overall objective of the program is to prepare and sustain Airmen and their families before and after mobilization.

1.2.1 This event is for Airmen and their families who are assigned to the Air National Guard. All attendees are placed on official travel orders and/or Invitational Travel Authorizations (ITAs) in accordance with the Joint Federal Travel Regulation (JFTR), the Joint Travel Regulation (JTR) and ANG Fiscal Year Financial Guidance. Family members are authorized to travel on Invitational Travel Authorizations (ITAs).

1.2.1.1 During this event, families gain practical, useful information based on curriculum designed specifically for military families. Through small group and one-on-one activities, family members learn how to maintain closeness, and leverage resources during frequent relocation, long separations, and repeated reunions. This approach provides the continuum of care needed.

1.3 Period of Performance (PoP): The Period of Performance shall be from date of award to 22 - 23 Mar 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: The Contractor shall provide services to support Yellow Ribbon Event within a 30 mile radius of zip code 08234, including hotel rooming, general session room, meeting space rooms, audio-visual (screens, projectors, audio connections, computer hookups, and microphones), and space for community partners, childcare space, parking, and serve meals. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges.

1.4.1.1 Venue: The Contractor shall provide lodging for staff and attendees for one Yellow Ribbon event. At a minimum, the lodging establishment shall meet International Hospitality Association (IHA) Three Star rating criteria; this standard must be included in your proposal.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term is used in this contract refers to the prime.

2.1.2 Contract Administrator: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 Contracting Officer: A person with authority to enter into, administer, modify and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property or Government Property: Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist: An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.13 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AOR Area of Responsibility CAP Corrective Action Plan CDR Contract Discrepancy Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In accordance with KO Contracting Officer MFLC Military Family Life Consultant NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OFT Operations, Functional, Training ODC Other Direct Costs PDHRA Post Deployment Health Reassessment PIPO Phase In/Phase Out POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan RSC Regional Support Command TE Technical Exhibit UIC Unit Identification Code YRRP Yellow Ribbon Reintegration Program YR Yellow Ribbon

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide the property, material, equipment, and/or services to the Contractor to assist the Contractor with the requirements of this PWS.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall furnish all supplies, equipment, facilities, services, labor, and management necessary to perform PWS and other contract requirements.

5.0 Requirements: The Contractor shall provide services to support Yellow Ribbon Event, including lodging, meeting space, meals, audio/visual, additional support items such as easels, and signage, a printer, childcare space, and parking as outlined in this Performance Work Statement. The Government will not be responsible for room charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. All such lodging charges shall require the occupants to provide their personal credit cards to secure payment. The Government shall provide a preliminary room count upon award of the contract and a final room count seven (7) calendar days prior to the event start date.

5.1 The Contractor shall provide sleeping accommodations at the government per diem rate for attendees as follows:

5.1.1 Approximately 65 single or double bed sleeping rooms for a total of one (1) night (Friday night).

5.1.2 Approximately 15 single or double bed sleeping rooms for a total of two (2) nights (Friday and Saturday night).

5.1.3 Total estimated room nights required: 95.

5.1.4 In addition, the Contractor shall provide staff sleeping room reservations only for support staff (staff is self-pay) at the government per diem rate from Wednesday to Sunday for up to ten (10) Support Staff. This requirement is separate from the contracted rooms at 5.1.1 and 5.1.2.

5.2 Meeting Room Accommodations:

5.2.1 Meeting Rooms consist of General Session, Breakout Session rooms, Childcare rooms, Meeting Rooms, Vendor/Exhibitor space, an Operations Center room. All Meeting Rooms are available from Friday at 4:00 PM until Saturday at 5:00 PM. The Operations Center Room will be available on Thursday, 21 Mar 2024 at 8:00 AM and available until 6:00 PM on Saturday, 23 Mar 2024. The rooms shall meet the requirements below and be available for the entire event days, and accessible 24 hours of the conference.

5.2.1.1 The Contractor shall provide water stations and/or pitchers filled with water, and glasses/cups for General Session and each Breakout Session Room from 7:00 AM until 5:00 PM Saturday. Event Staff will provide the Contractor with an Event Agenda including break times in order to refresh rooms. The Contractor shall monitor the water stations and/or pitchers filled with water, and glasses/cups during Event Agenda breaks and replenish as needed.

5.2.1.2 The Contractor shall setup a Yellow Ribbon registration desk on Saturday beginning at 6:00 AM and concluding at 9:00 AM, preferably in proximity to the event’s General Session. The area shall be used by the Yellow Ribbon staff to provide sign-in, welcome, and orientation packages for attendees. The area shall have four (4) registration tables with two chairs per table. The tables shall be properly dressed with tablecloths and skirted. Complimentary wireless high-speed Internet access for six (6) Yellow Ribbon staff shall be provided in the Registration Area. Access to power and two power strips will be available. Rope stanchions, signage, and sufficient easel stands to direct traffic to the registration area shall be available.

5.3 The Contractor shall provide one (1) General Session room capable of holding 265 attendees set with rounds of 6-8 (preferably rounds of 10 if 72-inch diameter tables are available). All tables shall be properly dressed with tablecloths and skirted. The General Session Room shall not be re-arranged to serve as smaller Breakout Rooms. The General Session Room and the Breakout Rooms shall be separate spaces. General Session room shall be used for dining purposes and also as a large classroom.

The following requirements shall be met for the General Session Room:

5.3.1 A stage that is completely dressed. The stage shall include a podium and One (1) American flag with pole and stand and One (1) state flag with pole and stand.

5.3.2 Two (2) wireless microphones and two (2) lavaliere microphones.

5.3.3 This room shall have projectors and projector screens. If the room is a large room two projectors and two screens are required. Prefer to have screens placed in each corner on an angle for best viewing.

5.3.4 An area shall be set up for a presenter to connect a computer to the projectors and connect to sound system. The presenter will also require a power strip.

5.3.5 Complimentary high-speed Internet for three (3) connections.

5.3.6 Pens and note pads shall be provided at each seat.

5.3.7 Provide a minimum of four (4) trashcans in the General Session room.

5.3.8 General Session room shall be available for A/V check on Friday before the event

NLT 4:00 PM.

5.3.9 The Contractor shall ensure that Yellow Ribbon staff can direct which doors are locked or unlocked to control access to the General Session room.

5.4 Breakout Session Rooms. Contractor shall provide meeting space for five (5) Breakout Session rooms. The rooms shall be available for the entirety of Saturday, and accessible 24 hours of the conference.

5.4.1 The Breakout Session Rooms shall be configured as follows:

5.4.1.1 Set up with seating for a minimum of 50 people.

5.4.1.2 One (1) 10 x 10 projector screen or larger

5.4.1.3 One (1) LCD projector with connections

5.4.1.4 One (1) A/V table

5.4.1.5 One (1) hand-held wireless microphone and one lavaliere microphone with connection to house sound

5.4.1.6 Provide sound connection to house sound for laptops to play videos

5.4.1.7 Provide wireless USB presentation clicker in each meeting room

5.4.1.8 Internet service for two (2) connections (wireless or hardwire)

5.4.1.9 One (1) power strip

5.4.1.10 One (1) trashcan

5.4.1.11 Water station with cups

5.5. Childcare Rooms. The contractor shall provide two (2) Childcare Rooms.

5.5.1 Childcare rooms will be in close proximity of each other and will be away from exits, elevators/escalators. The Contractor will ensure that Childcare rooms are in an area where access is blocked to outsiders and hotel staff (for example, the end of a hallway).

Access to this area will be controlled by Yellow Ribbon staff and childcare staff.

5.5.2 One (1) six-foot banquet tables with tablecloths and skirting and two (2) chairs will be set up in the area to control access to the childcare rooms.

5.5.3 The two (2) Childcare Rooms shall be configured as follows:

5.5.3.1 One (1) Childcare Room that can accommodate 5 children ages 0-5 years. Each room shall consist of the following items per-day: water station with cups and (1) large trash can with a lid for diapers, one (1) refrigerator, two (2) portable cribs (or pack and play brand name or equal), television with DVD player, one (1) table with tablecloths that can seat ten (10). There shall be sufficient space for children to have an area for play and to set up children’s toys.

5.5.3.2 One (1) Childcare Rooms that can accommodate 5 children ages 6 years and older. The room shall consist of the following items per-day: water station with cups and

(1) large trash can, television with DVD player, two (2) tables with tablecloths that can seat ten (10) per table. There shall be sufficient space for children to have an area for activities.

5.5.4 The children will be served lunch in their rooms. Lunch will be served buffet style with the buffet set up in close proximity of all the childcare rooms. The Contractor will provide additional staff as needed to assist with serving.

5.6 Meeting Rooms. The contractor shall provide one (1) Meeting Rooms. The rooms will be conference table style with seating for five (5) people. The rooms shall include a conference table with five (5) chairs. The rooms shall consist of the following items per-day: pens and note pads, facial tissue/wipes, water station with cups and one (1) trash can.

5.6.1 This room shall be away from the childcare room, resource provider space, and other loud or congested spaces.

5.7 The Contractor shall provide one (1) vendor/exhibitor space in an area adjacent to the General Session room capable of holding a minimum of 25 tables with 2 chairs each for vendors displays. The tables shall be properly dressed with tablecloths and skirted.

5.8 Operations Center. The Contractor shall provide one (1) meeting room to be used by the staff as an administrative operations center. The room shall be available upon arrival on Thursday by 8:00 AM through Saturday at 6:00 PM. The room shall have complimentary wireless Internet access for 6 users, and three (3) power strips. The room shall encompass a conference table and a minimum of 10 chairs. The room shall consist of the following items per-day: One (1) hotel phone with capabilities to call any in-house number, pens and note pads, keys or digital access, water station with cups, one (1) trashcan. This space must be able to be locked and secured with keys or digital access given to the Yellow Ribbon Staff. In the event a hotel phone is not available, the Contractor shall secure a means of communication between the Operations Center and hotel staff offices/guest lodging rooms.

5.9 Children’s Meals and Snacks

5.9.1 Breakfast – No requirement. Children will eat this meal with their parents.

5.9.2 Saturday Lunch meal provided by the Venue Contractor to children in the Childcare rooms as outlined in Annex A paragraph 1.1.4

5.9.3 Snacks shall be provided in accordance with Annex A.

5.10 Contractor shall provide security guard services to limit conference area entries from outsiders during the event. The contractor shall provide adequate security patrols throughout registration and the Yellow Ribbon event, with provisions to immediately notify municipal police in case of imminent threat/danger.

5.11 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

5.12 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR (if no COR is assigned, delete through the COR and replace with through the KO), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. The CM will be on-site on Friday and Friday to resolve all problems that may arise.

5.13 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

5.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

6.0 Anti-Terrorism/Operational Security Requirements

6.1. Site Visit

6.1.1. A site visit will be conducted prior to the event at a date to be determined for the purpose of evaluating the venue for security. The Government prefers that the vendor’s proposal includes the opportunity to conduct the site visit prior to executing the contract.

6.2. Access and General Protection/Security Policy and Procedures.

6.2.1. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.3. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

6.3.1. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFI 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.4. AT Level I Training

6.4.1. This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

6.5. Requirement for OPSEC Training

6.5.1 In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 30 days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher OPSEC training (Conducted annually at Commander’s Call.)

7.0 Security Forces Requirements

7.1 The 177th FW/SFS reserves the right to disqualify properties that do not meet their off-base lodging physical security assessment checklist. The proper selection of off base lodging can reduce personnel threat exposure. It is paramount that an assessment of potential lodging areas be conducted prior to establishing an award or contract. This may be conducted in conjunction with assessments from additional agencies to include but not limited to: Services, Public Health and Safety. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.

8..0 Medical Squadron/Public Health

8.1 Military Public Health personnel, shall be permitted to observe operations as necessary. Public Health personnel shall be allowed to conduct sanitary inspections at any time. Medical Squadron Public Health personnel and Contractor Officer designated government representative will conduct these inspections or observations.

http://jko.jten.mil/ http://jko.jten.mil/

9.0 Applicable Publications: Publications applicable to this PWS are listed below:

9.1 FAR – Federal Acquisition Regulation - https://www.acquisition.gov/browse/index/far

9.2 DoDI 1402.05 - Background Checks on Individuals in DoD Child Care Services Programs -https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/140205_dodm_2017 b.pdf

9.3 DoDI 1342.28 – Yellow Ribbon Reintegration Program (YRRP) -https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/134228p.pdf

9.4 DoDI 5124.02 - Under Secretary of Defense for Personnel and Readiness

(USD(P&R)) -

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodd/512402p.pdf

9.5 DoDI 6060.02 - Child Development Programs (CDPs) -

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/606002p.pdf https://www.acquisition.gov/browse/index/far https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/140205_dodm_2017b.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/140205_dodm_2017b.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/134228p.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodd/512402p.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/606002p.pdf

ANNEX A – Food and Beverage.

1.0 The Contractor shall provide a total of two (2) meals based off the Banquet Event Order (BEO) with Breakfast and Lunch) on Saturday 23 March 2023. Food and beverage numbers are based upon a maximum of 265 servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem rates for food shall apply (www.gsa.gov) The dining room will be in the General Session meeting room. The Contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The Contractor must comply with all applicable regulations regarding food and beverage services. Cost will not exceed government per diem rates associated with the hotel’s physical address. The Government will only pay for meals confirmed by the deadline (i.e. The Government shall not pay for meals cancelled by the timeframe set by the contractor).

1.1 Venue staff shall serve all meals buffet style.

1.2 Coffee, tea, and water shall be available from 7:00 AM to 3:30 PM Saturday.

1.3 Breakfast. A hot food buffet shall be available from 7:00 AM to 8:00 AM Saturday.

a. The breakfast buffet shall include

i. scrambled eggs

ii. meat (bacon or sausage)

iii. and starch (potatoes or grits),

iv. and a bread (oatmeal or waffles or pancakes or French toast, or pastries,)

v. and yogurt, and fresh fruits.

vi. drinks shall consist of coffee and hot tea and milk, and juice.

1.4 Lunch. A hot food buffet shall be available from 12:00 PM to 1:00 p.m. on Saturday.

b. The lunch buffet shall include

i. two hot entrees such as baked or broiled chicken entrée and vegetarian entrée such as pasta,

ii. a garden salad with assorted toppings and dressings,

iii. vegetables,

iv. a starch selection,

v. a dessert.

vi. drinks shall consist of coffee, and iced tea, and lemonade.

vii. Children’s lunch on Saturday (12:00 PM to 1:00 PM) will be served in the children’s meeting space area. Children’s Lunch shall consist of

1. Chicken nuggets or similar child-friendly entrée

2. spaghetti or mac & cheese,

3. fries,

4. selection of cut raw or cooked veggies.

5. cut fresh fruit, and dessert.

6. drinks shall consist of milk, and juice, and water.

viii. Children’s morning snacks Saturday 9:45 AM to 10:15 AM. Snacks consist of items such as graham or saltine crackers and cheese and cut fresh fruit or yogurt. The children’s snacks will include milk or juice and water.

ix. Children’s afternoon snacks Saturday 2:00 PM to 2:25 PM. Snacks http://www.gsa.gov/

x. consist of items such as graham crackers, cheese, cut fresh fruit, cookies, and yogurt. The children’s snacks will include milk or juice and water.

1.5 Dinner. No dinner provided.

A final BEO shall be submitted to the COR seven (7) calendar days prior the event.

ANNEX B – Additional Support Items

1.0 The following items are required to support the event:

1.1 The Contractor shall provide up to 10 display stands/easels able to support standard poster sized signage to place throughout the event(s) area. This shall be available from 12:00 PM Friday, 22 March 2024 to 5:00 PM Saturday, 23 Mar 2024.

1.2 The Contractor shall provide a dedicated Audio/Visual technical person on-site to set up by Friday at 2:00 PM and to be available to assist from 6:00 AM –5:00 PM Saturday.

1.3 A laser printer with toner supplied that is capable of printing a minimum of 28 pages per minute in black and white.

ANNEX C – Parking

1.0 Parking: The Contractor shall provide 200 parking spaces for attendees available from 06:30 AM to 5:00 PM on Saturday, 23 Mar 2024. This will be located in a parking ramp or lot adjacent to venue to accommodate the vehicles and attendees. The cost of this parking shall be included in the cost of the proposal.

1.1 An additional 40 parking spaces will be “Reserved” for self-paying Community Partners who are supporting the Event.

-- End of Performance Work Statement --