ATTACHMENT 3 - Missouri Statewide Contract Quarterly Admin Fee Usage Report.xlsx

This is a Quarterly Usage Report template and instruction document issued by the State of Missouri Division of Purchasing for contractors holding statewide contracts. The document provides comprehensive guidance on the submission requirements and data elements necessary for contractors to report their contract usage on a quarterly basis. Contractors are required to submit the Missouri Statewide Contract Quarterly Usage Report electronically to ereports@oa.mo.gov no later than the 15th calendar day of the month following each reporting quarter, or the next business day if the 15th falls on a non-business day. The report must be completed regardless of whether purchases were made during the quarter, with contractors required to indicate zero purchases if applicable. The report covers four quarterly periods: January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31.

The report template requires contractors to provide essential identifying information including contractor name, statewide contract number, report contact details, and submission date. For each transaction, contractors must document the entity type purchasing the products or services (identified as state agency, political subdivision, university, or out-of-state entity), customer name, detailed product or service description, purchase authorization number, contract line item number, quantity delivered, unit price charged, and extended price. The document specifies that quantity should be entered as "1" for services or projects and that quantity figures should exclude returns while price figures should exclude credits. The report template includes rows for multiple transactions with automatic calculation of extended prices and an overall total of purchases field, with all pricing displayed in standard currency format.