ATTACHMENT 2 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This document is an instruction manual and template for the Quarterly Administrative Fee Report required by the Missouri Division of Purchasing for contractors holding statewide contracts with the state. The report must be submitted no later than the 15th calendar day of the month following each reporting quarter to track purchases made under the contract for which payment has been received. The reporting quarters are defined as Q1 (January 1–March 31), Q2 (April 1–June 30), Q3 (July 1–September 30), and Q4 (October 1–December 31). The report requires contractors to identify the contract number, reporting period, and contact information for the person completing the submission.

The administrative fee is calculated at 1% of total payments received during the reporting quarter from Missouri state agencies, political subdivisions, universities, and governmental entities in other states, minus any returns or credits. Contractors must report the overall total payments received and the resulting administrative fee payment amount. If no payments were received during the reporting quarter, contractors should indicate this by checking the designated box and may skip the fee calculation section. Payment of the administrative fee can be submitted via personal check, money order, company check, cashier's check, or ACH electronic payment, and the completed report should be submitted to the Division of Purchasing by mail, fax, or email to ereports@oa.mo.gov.