Attachment 3 - Instructions To Offerors - Barrier Mx.docx

FA441725Q0029

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (SEP 2023)

FAR 52.212-1 Instructions to Offerors is tailored as follows:

· FAR 52.212-1(a): "The quoter agrees to hold the prices in its quote firm for 120 calendar days from the date specified for receipt of quotes."

· FAR 52.212-1(f)(2)(i): “Any quotes or revisions received after the exact time specified in this RFQ for receipt of quotes is considered late and may or may not be considered for award. The Government maintains unilateral discretion when considering late quotes.”

· “Offer”, “offeror”, and “proposal” are replaced with “quotation”, “quoter”, and “quote.”

ADDENDUM TO 52.212-1 QUOTE PREPARATION INSTRUCTIONS

General Instructions A. To assure timely and equitable evaluation of the quote, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including 1. Terms and conditions; 2. Representations and certifications.

Failure to meet a requirement may result in a quote being ineligible for award.

Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The quote shall consist of three (3) separate parts:

Part I – Price Part II – Technical Capability Part III – Past Performance Information C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. For information contained in SAM, quoters may elect to reference this information instead of submitting copies of the provisions and clauses with their quote. All other clauses and provisions not contained in SAM must be submitted with the quote.

D. A site visit will be scheduled for 06 FEB 2025 at 9:00 AM CST. The meeting location will be:

1st Special Operations Contracting Squadron 350 Tully Street, Bldg 90339 Hurlburt Field, FL 32544

Contractor shall provide the company name, each person's name/phone number to SrA Peyton Cole at peyton.cole@us.af.mil and Ashley Williams at ashley.williams.85@us.af.mil and not later than 11:00AM CST on 03 February 2025

Hurlburt Field, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Please plan accordingly so that you obtain your visitor passes prior to the site visit time.

Please bring the following documents to be processed in the visitor center:

1. Driver's license

2. Vehicle Registration

3. Proof of Auto Insurance

Please note that this is the only site visit for this solicitation.

E. Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses:

Ashley Williams at ashley.williams.85@us.af.mil, AND SrA Peyton Cole at peyton.cole@us.af.mil F. Questions must be submitted via email to the personnel noted above. All questions are due no later than 3:00 PM CST, by 12 February 2025. All questions and answers will be posted to SAM.gov.

G. Quote Submission Instructions: Quotes must be submitted electronically via email. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Quoters must use the following subject line in their response email:

“FA441725Q0029 – Barrier Maintenance – [company name] – 1 of [total number of emails sent]” Respondents are encouraged to use read receipts. If you do not receive confirmation of receipt within 24 hours contact the points of contact identified in this RFQ.

The due time and date for quotes is 3:00 PM CST on 28 February 2025. Quotes that are received after this date and time are considered late. The Government reserves the right to accept or reject late quotes.

Quotes shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Quotes shall use at least 1 inch margins on the top and bottom and 1 inch side margins.

Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified for Price, Technical and Past performance. If the page limit is exceeded, the excess pages may not be evaluated.

H. Specific Instructions Teaming Arrangements/Joint Venture Documentation (included in Part I of quote): There is no page limitation for the Teaming Arrangements/Joint Venture Documentation. Failure to submit this documentation, if quoter is claiming this is their business approach, will render the quoters' quote non-responsive and no further evaluation of the quoter's quote will be conducted.

Teaming Arrangement/Joint Venture Documentation (If Applicable). If Teaming Arrangements are contemplated, they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 and Part 125), FAR 52.219-27, and appropriate small business policies and regulations. The Joint Venture Arrangement must be in writing. Any corrections and/or changes needed can be made before the offer due date. NO CORRECTIONS AND/OR CHANGES IN PROPOSED TEAMING ARRANGEMENTS OR JOINT VENTURES ARE ALLOWED AFTER TIME OF SUBMISSION OF OFFERS.

The Joint Venture Arrangement must be received by SBA prior to quote due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the arrangement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the quote due date. No changes or corrections can be made after quote due date other than minor non-material changes made by the SBA.

Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Quoters must provide the following information not later than the date and time quotes are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, quotes, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime quoter without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Part I - Price Submission Submit original. No page limit.

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449; as well as the pricing breakout that begins on page 3. In doing so, the quoter accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Insert proposed unit and extended prices in the Pricing Schedule for all Line Items (CLINS 0001 through 4004). The extended amount must equal the whole dollar unit price multiplied by the number of units. The quote(s) must be submitted for all line items in the base period and all four (4) Option Years. The extended amount must equal the whole dollar unit price multiplied by the number of units. The Total Evaluated Price (TEP) will be calculated by totaling all CLINs inclusive of all option years and the option to extend services IAW FAR 52.217-8.

FAR 52.217-8 will be included in the price evaluation by adding 50% of the value of the CLINS in option year four (CLIN 4001 thru 4004) to the total price. This amount is for evaluation purposes only and will not be included in the awarded contract value. Prices will be rounded off to two decimal points. Total price will be evaluated for price reasonableness.

3. Complete the necessary fill-ins and certifications in the Contract Clauses section. If the quoter has completed all representations and certifications contained in this solicitation in their SAM registration, the quoter shall state so.

4. Include Teaming Arrangement/Joint Venture (if applicable).

Part II – Technical Capability Submission Limited to no more than fifty (20) pages. The Technical Capability Part shall include the following three (3) subfactors:

(1) Customer Service Hotline Phone Number (IAW with PWS 1.3.1.3.)

(2) Qualifications of Lead Technician, Barrier Technician(s), and Crew (IAW with PWS, Section 3 Contractor Personnel + Qualifications)

(3) Operations & Maintenance (O&M) Plan (IAW with PWS, Section 6 Plans and Databases) The Technical Capability Part shall be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort. Statements that the offeror understand, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof; and phrases such as "standard procedures will be employed", "well known techniques will be used", etc., will be considered unacceptable. The offeror's offer shall, at a minimum, be prepared in a form consistent with the technical criteria set forth in 52.212-2 Addendum, Basis of Award, of this solicitation. All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the offer in an orderly format. The technical part shall address all the required parts as follows:

Subfactor 1 - Customer Service Hotline Phone Number ---- The Contractor must provide a single customer service hotline phone number that can be accessed 24 hours a day, 365 days a year by contract award to be responsive to Government requests. The Contractor’s customer service function must be managed to ensure responsiveness. To be responsive, Contractor personnel must be available during all hours to respond to Government requests. The Contractor must log all calls received and the response calls made by the Contractor. A Telephone Call Log must include the date, time, caller, brief description of the issue, response time for the Lead Technician, and resolution for each telephone call. The Contractor must have a process for resolving Air Force installation concerns and following up on unresolved requests. (CDRL A001)

Subfactor 2 - Qualifications of Lead Technician, Barrier Technician(s), and Crew ----

Non-Qualified Barrier Technician, Welding, and Electrical: The Lead Technician must oversee the work of non-qualified barrier technicians. Non-qualified barrier technicians may perform traffic control, cleaning, corrosion control duties, and assist qualified Barrier Technicians with inspecting and maintaining barriers, barrier control systems, and traffic control systems. If a Contractor or Subcontractor employee performs welding, they must be certified in the Shielded Metallic Arc Welding process utilizing the American Welding Society (AWS) Code of AWS D.1.1 in the 3G and 4G positions for 1” thick A-36 structural steel. The Contractor must produce a current welding certification to the CO or COR for each employee performing welding prior to the commencement of any work involving welding. The Contractor must coordinate with and obtain an installation-specific welding and cutting permit issued by the local Base Civil Engineer office via coordination with the CO or COR prior to any cutting or welding. Each Contractor or Subcontractor employee performing electrical work on barrier systems must meet fitness/license requirements per the National Electric Code (NFPA 70) and any local State regulations. The Contractor must ensure a person who possesses a current Cardiopulmonary Resuscitation certification be present at all times when electrical work is being conducted.

Subfactor 3 - Operations & Maintenance (O&M) Plan ---- The Contractor must develop an Operations and Maintenance (O&M) Plans for each individual ACP. The O&M Plans must be part of the Contractor’s proposal submission to be evaluated by the Government prior to the award of the contract. Each ACP O&M Plan will include, at a minimum, the following:

· PM Checklist tailored specifically for each ACP based on site-specific equipment and the manufacturer’s service manual. (For an example of items that are expected to be on the PM Checklist, see Appendix E)

· Specific ACP test procedures for barrier operations and safety system. (For an example of items that are expected to be on the testing procedure checklist, see Appendix E within PWS)

· Reports to be prepared and submitted, and records to be maintained.

· Recommend list of long lead time parts for consideration for storage on-base.

Part III - Past Performance Information Submission

1. Limited to no more than three (2) pages per contract listed and twenty (20) pages total. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the offer. The Past and Present Performance Questionnaire (Attachment 5 of the solicitation) is not included in the twenty (20) page limit for Part III. Only references for recent and relevant contracts are desired. CPARS ratings and accompanying CPARS information does not count towards the page limit. Only references for contracts that are recent and relevant will be considered.

Recent is defined as work within the last three years from the issue month of this solicitation. The information provided must be on efforts/contracts that are ongoing or must have been performed during the past three years from the date of issuance of this solicitation.

Relevant is defined as the work on past efforts/contracts similar or greater in scope and magnitude of effort and complexities this solicitation requires.

Submit a list of no more than ten (10) recent and relevant contracts performed for Federal agencies or commercial customers as a prime contractor that demonstrates the ability to successfully perform the scope and breadth of the requirements as described in the PWS for this solicitation. Past performance submission must also incorporate quality and satisfaction ratings for all contracts submitted. Negative remarks should include accompanying rationale explaining any corrective actions that were taken for substandard performance. The past performance submission must contain the following information:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, e-mail address, FAX and telephone number of the contracting officer or customer POC responsible for procuring your services

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions,

(k) Details as to what the predecessor companies, key personnel, or subcontractors participation was in the example past performance being provided.

(l) Explanation of how the scope of the referenced contract is similar to the PWS in this solicitation including the amount of acreage serviced for each identified contract.

(m) Associated CPARS ratings and accompanying CPAR information (does not count toward page limitation)

If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to five (5) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first-time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.

Questionnaires. Each offeror shall send out Past and Present Performance Questionnaires (Attachment 5) to each of the offerors past performance references/to each of the Points of Contact identified in the contracts listed in the contractor's Part III, Past Performance Information. Any past performance questionnaires received in excess of the ten references in the Past Performance Part III for the prime will not be evaluated. The responsibility to send out Past Performance Questionnaire rests solely with each offeror.

Past Performance Questionnaires are to be completed and sent directly to the Government by the evaluator completing the questionnaire. It is the sole responsibility of the offeror to track the submission of Past and Present Performance Questionnaires and ensure that the Government receives them NOT LATER THAN THE DUE DATE AND TIME ESTABLISHED IN THIS RFQ FOR OFFER SUBMISSION. The Government highly recommends the submission of completed questionnaires prior to the solicitation closing date and time. It is also the sole responsibility of the offeror to inform the evaluators of any extensions the Government approves to the date and time offers are due to be submitted. The evaluator shall e-mail questionnaires to both SrA Peyton Cole at peyton.cole@us.af.mil and Ashley Williams at ashley.williams.85@us.af.mil.

If no CPARS information is available for any of the submitted past performance, the quoter shall ensure that the references submitted with the quote are provided the PPQ (Attachment 5). It is strongly recommended that all quoters request their references to submit PPQ immediately via email to 2d Lt SrA Peyton Cole at peyton.cole@us.af.mil and Ashley Williams at ashley.williams.85@us.af.mil, as to be received no later than the date and time quotes are due.

If the offeror claims there is no past performance, then that status must be identified to the contracting officer in Part III, Past Performance Information no later than the date and time proposals are due from all the quoters.

(End of Addendum)