Attachment 3 - DE USF 141 - Provide Allied Support PMO Facility.pdf

Form DE USF 141 (07/08) Page 1 of 3 Defence Estates is an Agency of the MOD

SCHEDULE OF DOCUMENTS - PROJECT HANDOVER

Project Title : Provide Allied Support Temporary PMO Facility Location (Establishment) : RAF Lakenheath Building / Facility No. : TBD CPM / FSC / PSP-3* : 48th Contracting Contractor : Portakabin

Project Number : Contract Number :

FACILITY MANAGEMENT MANUAL

The Facility Management, (FM), Manual shall be produced by the Principal Contractor and submitted by the PM to DE USF at handover. The FM Manual shall be a concise document that lists all relevant documentation for compliance with CDM, in particular the Health & Safety File and to enable operation and maintenance of the facility. As a minimum, the following information / documents will be catalogued and indexed in accordance with the guidance procedure detailed in the Handover Booklet, (TECH-012).

GENERAL REQUIREMENTS

Required / Enclosed

Not Applicable

1 X Design Criteria Or Project Brief 2 X Building Log Book

GENERAL HANDOVER CERTIFICATES

3 X Completion Of Design Certificate 4 X Project Design & Checking Engineer Certification 5 X Design Compliance Certificate 6 X Structural Design Calculations 7 X Building Regulations Construction Certificate 8 X Certificate Of Completion Of Construction 9 X Certificate Of Facility / Works Acceptance

10 X Certificate Of Completion Of Main Contract

BUILDING, CIVIL & PUBLIC HEALTH ENGINEERING

11 X Project Particular Specification 12 X As-Installed Drawings 13 X Design Drawings 14 X Schedule Of Principal Materials Used In Construction 15 X Maintenance Procedures For The Building Or Structure 16 X Details Of Construction Methods 17 X Demolition Procedures For The Building Or Structure

MECHANICAL ENGINEERING

18 X Project Particular Specification 19 X As-Installed Drawings 20 X Design Drawings 21 X Operating & Maintenance Manual 22 X Schedule Of Principal Materials Used In Construction 23 X Schedule Of Planned Maintenance Requirements

Form DE USF 141 (07/08) Page 2 of 3

ELECTRICAL ENGINEERING

24 X Project Particular Specification 25 X As-Installed Drawings 26 X Design Drawings 27 X Operating & Maintenance Manual 28 X Schedule Of Principal Materials Used In Construction 29 X Schedule Of Planned Maintenance Requirements

ENERGY MANAGEMENT CONTROL SYSTEM (EMCS)

Enclosed Not Applicable

30 ? EMCS Information 31 ? Commissioning Sheets 32 ? Temperature / Time Graphs

TEST & COMMISSIONING CERTIFICATES

33 X Schedule Of Commissioning Certificates 34 X Public Health Engineering Installations 35 X Electrical Installations - Internal 36 X Electrical Installations - External 37 X Earthing & Lightning Protection 38 X Lighting Levels (General) 39 X Emergency Lighting (Maintenance & Testing) 40 X Gas Installation – Internal 41 X Gas Installation – External 42 ? Lifts & Lifting Equipment 43 X Pressure Systems 44 X Tanks & Vessels 45 X Heating Systems – Internal 46 X Heating Systems – External 47 X Boiler(s) 48 X Air Compressors 49 X Mechanical Ventilation, A / C Plant & Installations 50 X Refrigeration Installation 51 X Anchor / Ring Bolt Load Test Certificates

STATUTORY DOCUMENTATION

52 X Lifts & Lifting Equipment – Competent Person Report Of Examination 53 X Pressure Systems – Written Scheme Of Examination 54 X Pressure Systems – Competent Person Report Of Examination 55 X Legionella Risk Assessments 56 X Local Exhaust Ventilation (LEV) Risk Assessment 57 X Energy Performance Certificates (EPC’s) 58 X Fluorinated Greenhouse Gases (“F Gas” Regulations)

FIRE PROTECTION CERTIFICATION & DOCUMENTS

59 X Fire Acceptance Certificate (For ansul, add. to FA system & LPG interface) 60 X Fire Alarm Certificate Of Design 61 X Certificate Of Installation 62 X Certificate Of Commissioning (For ansul) 63 X Record Of Sound Levels Attained During Commissioning 64 X Emergency Lighting Certificate 65 X Emergency Lighting Operational Test Certificate 66 X Cooker Hood Fire Suppression System Test 67 X Sprinkler Pipe Line Pressure Test Certificate 68 X Sprinkler Commissioning Certificate 69 X Fire Doors Certification 70 X Smoke Curtain Test / Certification

Form DE USF 141 (07/08) Page 3 of 3

OTHER INFORMATION & DOCUMENTS

71 X As-Installed Drawings (Specialist Installations) 72 X Backup Software

73 X Installed Emergency Systems Not Referenced In The Previous Sections

74 X Remaining Hazards In The Design & The Resulting Risks 75 X Extended Guarantees

Enclosed Not Applicable

76 X Copyright Approval For All Literature Supplied 77 X Users Operating Manual 78 X Certificate Of Compliance With Montreal Protocol 79 X HV / LV Grading Of Protection Curves 80 X Statement Of Mechanical & Electrical Systems Compliance 81 X Schedule Of Confined Spaces 82 X Schedule Of Keys / Tools / Equipment 83 X COSHH Data Sheets 84 X Asbestos Clearance (Air Sampling) Certificate 85 X Provision & Use Of Work Equipment Regulations (PUWER) Report 86 X Energy Rating 87 X Air Tightness Test & Commissioning 88 X Environmental File 89 X Defect Liability Notice File

SUPPLEMENTARY INFORMATION

CPM / FSC / PSP-3*

I certify that these documents are complete & compliant.

Position : Portakabin Project Manager Date :

Name : Title :

Signature :

US PROJECT MANAGER

I acknowledge receipt of the documentation indicated above.

Position : USAF Project Manager Date :

Name : Title :

Signature :

NOTES

i) A Principal Contractor is only required for notifiable projects

ii) The CDM Regulations 2007 only require a Health and Safety File to be provided for notifiable projects

iii) Health and Safety Files must be compiled by the CDM Co-ordinator

iv) BUT: USF Division requires a Health and Safety File to be produced for every project

v) For projects that are not notifiable, the Health and Safety File shall be produced by the contractor