Attachment 3_Brand Name - J and A_Redacted.pdf

April 2019

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT.

STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE

INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION NUMBER

PROJECT/TASK NUMBER

14412205

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE AUTHORITY AND TYPE OF JUSTIFICATION.

Contracting Office: U.S. Coast Guard (USCG) Base National Capital Region (NCR) Procurement & Contracting Authority: 6.302-1 --Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

FAR 13.106-1(b)(l)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). This J&A explains the absence of completion for this acquisition, as only one source will be solicited for this requirement and the requirement is not expected to exceed the simplified acquisition threshold.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The Coast Guard Training Center has a requirement on a brand name basis for the exact replacement of 6 (SIX) Lochinvar LLC.

Boilers that have reached the end of their service life. Boilers are located at the Galley (TWO BOILERS), building #278 AND Gymnasium, building # 269 (FOUR BOILERS) of the TRACEN Cape May.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES

CAN BE USED.

Exact replacement of the original Lochinvar boilers is the most cost effective, since it reduces labor hours and cost of materials, than re-engineering/redesign, demolition of the complete heating system, piping, piping insulation, housekeeping pads & controls. In addition, our maintenance stocks the parts for these units since we have them installed basewide.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY POTENTIAL

SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

The exact replacement units, provide for the saving for labor & material required for complete replacement project. Research found the pricing of the competitor’s to be similar. The expense of piping, pad and controls rearrangement and overall project cost makes other manufacturer’s models of same capacities more costly. The following local Lochinvar distributors are: Avco Supply, Bridgeton Plumbing & Heating, Ferguson Enterprises, FW Webb , Water Heater Distributors and Confident Controls.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Concrete pad dimensions, boiler room and access clearance and other field conditions as well as overall project cost for our maintenance staff hours of labor and materials installation savings dictate that only exact replacement is the most advantageous to the Government. With replacement parts in stock already long term operational cost of these boilers will be lower as well.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

For the same reasons stated above, the complete install project around another product will cost more the Government.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

This is a unique situation, the only barrier to full and open competition is the advantage of cost savings achieved by usage of overall project savings.

SIGNATURE AND TITLE OF CUSTOMER CODE TELEPHONE NUMBER DATE

07/01/2020

SIGNATURE OF CONTRACTING OFFICER CODE TELEPHONE NUMBER DATE