Attachment 250 - NAVSEA Small Business Subcontracting Plan Review Checklist.pdf

NAVSEA SMALL BUSINESS SUBCONTRACTING PLAN REVIEW CHECKLIST

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1.

CONTRACT/SOLICITATION NUMBER MODIFICATION (IF APPLICABLE)

REQUIRING ACTIVITY VALUE OF THIS ACTION TOTAL VALUE

(INCLUDING OPTIONS)

DESCRIPTION OF SUPPLIES AND/OR SERVICES

2.

CONTRACTOR NAME (CAGE CODE) POINT OF CONTACT

TELEPHONE EMAIL ADDRESS

CONTRACTOR ADDRESS

3. TYPE OF SUBCONTRACTING PLAN INDIVIDUAL

MASTER

COMPREHENSIVE

COMMERCIAL

NOTE: The definition of “Individual Subcontracting Plan,” “Master Subcontracting Plan,” and “Commercial Plan” may be found at FAR 19.701. A “Comprehensive Small Business Subcontracting Plan” is defined at Public Law 101-189, section 834, paragraph. IF THIS IS A COMPREHENSIVE SUBCONTRACTING PLAN, NO FUTHER REVIEW IS REQUIRED. IF THIS IS A COMMERCIAL SUBCONTRACTING PLAN, PLEASE SEE FAR 19.704(d).

NO N/A

YES NO N/A

c. Are exclusively commercial supplies and/or services being acquired?(applicable to Commercial Plan only) YES NO N/A

5. REVIEW OF SUBCONTRACTING PLAN REQUIREMENTS - FAR 19.704

Contractor must address each of the following 15 elements:

(1) Separate percentage goals for using small business (including ANC’s and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged small business (including ANC’s and Indian tribes), and woman-owned small business concerns as subcontractors.

YES NO

(2) A statement of the total dollars planned to be subcontracted and a statement of the total dollars planned to be subcontracted to small business (including ANC’s and Indian tribes), veteran-owned small business, service-disabled veteran owned small business, HUBZone small business, small disadvantaged small business (including ANC and Indian tribes), and woman-owned small business concerns, as a percentage of total subcontracting dollars. For individual subcontracting plans only, a contracting officer may require the goals referenced in paragraph (a)(1) of this section to be calculated as percentage of total contracted dollars, in addition to the goals established as a percentage of total subcontract dollars.

YES NO

(3) A description of the principal types of supplies and services to be subcontracted and an identification of types of supplies or services planned for subcontracting to small business (including ANC’s and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged small business (including ANC’s and Indian tribes) and woman-owned small business concerns.

YES NO

(4) A description of the method used to develop the subcontracting goals. YES NO

(5) A description of the method used to identify potential sources for solicitation purposes. YES NO

(6) A statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate shares of indirect costs to be incurred with small business (including ANC’s and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including ANC’s and Indian tribes), and woman-owned small business concerns.

YES NO

(7) The name of an individual employed by the offeror who will administer the offeror’s subcontracting program and a description of the duties of the individual. YES NO

Jan 2021 Version

4. VALIDITY OF PLAN

a. Has the plan been signed by the contractor?

b. Is the plan properly dated?

YES

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(8) A description of the efforts the offeror will make to ensure that small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and woman-owned small business concerns have an equitable opportunity to compete for subcontracts.

YES NO

(9) Assurances that the offeror will include the clause at 52.219-8, Utilization of Small Business Concerns (see 19.708(a)) , in all subcontracts that offer further subcontracting opportunities, and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $750,000 ($1.5 million for construction) to adopt a plan that complies with the requirements of the clause at 52.219-9, Small Business Subcontracting Plan (see 19.708(b)).

YES NO

(10) Assurances that the offeror will:

(i) Cooperate in any studies or surveys as may be required. YES NO

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan. YES NO

(iii) After November 30, 2017, include subcontracting date for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies. YES NO

(iv) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov), following the instructions in eSRS. YES NO

(v) Ensure that the subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS. YES NO

(vi) Provide its prime contract number and its unique entity identifier, and the email address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter that information into the eSRS when submitting their ISRs.

YES NO

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

YES NO

(11) A description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and woman-owned small business concerns and to award subcontracts to them.

YES NO

(12) Assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid of proposal if –(i) The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract, or (ii) The offeror used the small business concern’s pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract.

YES NO

(13) Assurances that the contractor will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies or services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion.

YES NO

(14) Assurances that contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor. YES NO

(15) Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or untimely payment to a small business subcontractor (see 52.242-5).

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO N/A

N/A

Jan 2021 Version

6. DOES THE SUBCONTRACTING PLAN CONTAIN THE FOLLOWING ERRORS:

a. Percent of subcontracting to other than small businesses and small businesses does not add up to 100%.

b. Percent subcontracting to SDVOSB’s is greater than VOSB percent.

c. Subcontracting dollars listed in different parts of the subcontracting plan do not match.

d. The total amount subcontracted to small business is less than amounts listed for socioeconomic categories.

e. Is the subcontracting plan consistent with the Small Business Participation Commitment Document (SBPCD)?

I have reviewed the submitted plan for adequacy, and I recommend the Contracting Officer determine the proposed contracting plan to be acceptable based on each of the required elements discussed in Section 5 above.

The Small Business Subcontracting Plan evaluated here contains a small disadvantaged business goal of less than five percent. I have provided a detailed reasoning for recommending approval in the remarks field, above. I understand DFARS 219.705-4(d) requires approval one level above the contracting officer.

The Small Business Subcontracting Plan evaluated here contains a zero goal. I have: (1) obtained advice and recommendations from the cognizant Contract Administration Office (e.g. DCMA, SUPSHIP), if applicable (2) have provided a detailed reasoning for recommending approval in the remarks field, above. I understand NMCARS 5219.705-4(d) requires approval one level above the contracting officer.

NAVSEA SMALL BUSINESS SUBCONTRACTING PLAN REVIEW CHECKLIST

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7. SPECIAL CIRCUMSTANCES

a. Has the offeror provided assurance-in those subcontracting plans which specifically identify small business-prime contractors will provide written notification, within a reasonable period of time after award of the subcontract, to the administrative contracting officer of any substitutions of firms that are not small business firms, for the small business firms specifically identified in the subcontracting plan?

DFARS 219.704(1) YES NO N/A

b. FAR 19.704(c) YES NO N/A c.

If the procurement contains options or is a multiyear procurement, does the plan contain separate statements and goals for the basic contract and each option?

For contract modifications, does the plan provide revised small business subcontracting goals to the basic contract?

FAR 19.705-2(e) YES NO N/A

8. CONTRACT SPECIALIST REVIEW AND REMARKS

REMARKS (IF NONE, SO STATE) [if you require additional space for remarks, reference page 5]:

(Check one or more of the following, as applicable)

<ENTER YOUR NAME & CODE HERE - THEN SIGN> DATE

EMAIL ADDRESS PHONE NUMBER

9. CONTRACTING OFFICER REVIEW AND APPROVAL

NOTE: If the Small Business Subcontracting Plan evaluated here contains a zero goal, and the Contract Specialist has provided an adequately detailed reasoning above in Block 10, the Contracting Officer may cite it and adopt it rather than providing additional detailed reasoning.

REMARKS (IF NONE, SO STATE) [if you require additional space for remarks, reference page 5]:

(Check one or more of the following, as applicable)

I have reviewed the submitted plan for adequacy, and determine the proposed contracting plan to be acceptable based on each of the required elements discussed in Section 6 above.

The Small Business Subcontracting Plan evaluated here contains a small disadvantaged business goal of less than five percent. I have provided a detailed reasoning for recommending approval in the remarks field, above. I understand DFARS 219.705-4(d) requires approval one level above the contracting officer.

The Small Business Subcontracting Plan evaluated here contains a zero goal. I have: (1) obtained advice and recommendations from the cognizant Contract Administration Office (e.g. DCMA, SUPSHIP), if applicable (2) have provided a detailed reasoning for recommending approval in the remarks field, above. I understand NMCARS 5219.705-4(d) requires approval one level above the contracting officer.

<ENTER YOUR NAME & CODE HERE - THEN SIGN> DATE

EMAIL ADDRESS PHONE NUMBER

Jan 2021 Version

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ONE LEVEL ABOVE THE CONTRACTING OFFICER REVIEW, REMARKS, AND APPROVAL (IF APPLICABLE) REMARKS (IF NONE, SO STATE) [if you require additional space for remarks, reference page 5]:

(Check one or more of the two following, as applicable) The Small Business Subcontracting Plan evaluated here contains a small disadvantaged business goal of less than five percent. Based upon the detailed reasoning provided above, I approve this Small Business Subcontracting Plan as required by DFARS 219.705-4(d).

The Small Business Subcontracting Plan evaluated here contains a zero goal. Based upon the detailed reasoning provided above, I approve this Small Business Subcontracting Plan as required by NMCARS 5219.705-4(d).

<ENTER YOUR NAME & CODE HERE - THEN SIGN> DATE

EMAIL ADDRESS PHONE NUMBER

10. NAVY SMALL BUSINESS PROFESSIONAL REVIEW AND REMARKS

NOTE: Upon completion by the Contracting Officer and (if required) One Level Above the Contracting Officer, the Small Business Subcontracting Plan Review Checklist shall be provided to the Contracting Officer’s designated NAVSEA Small Business Professional (sea00Kinbox.fct@navy.mil for NAVSEA Headquarters actions).

REMARKS (IF NONE, SO STATE):

<ENTER YOUR NAME & CODE HERE - THEN SIGN> DATE

EMAIL ADDRESS PHONE NUMBER

11. SMALL BUSINESS ADMINISTRATION PROCUREMENT CENTER REPRESENTATIVE REVIEW AND REMARKS

NOTE: Please insert name of assigned Small Business Administration Procurement Center Representative.

REMARKS (IF NONE, SO STATE) [if you require additional space for remarks, reference page 5]:

<ENTER YOUR NAME & CODE HERE - THEN SIGN> DATE

EMAIL ADDRESS PHONE NUMBER

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12. CONTRACT SPECIALIST REVIEW AND REMARKS (Continued)

13. CONTRACTING OFFICER REVIEW AND APPROVAL (Continued)

14. NAVY SMALL BUSINESS PROFESSIONAL REVIEW AND REMARKS (Continued)

15. SMALL BUSINESS ADMINISTRATION PROCUREMENT CENTER REPRESENTATIVE REVIEW AND REMARKS (Continued)