ATTACHMENT 2 SOW INCLUDING MAP 2025 Laurentian Ranger District.pdf

2025 Laurentian Ranger District Office Mowing Contract

Superior National Forest

St. Louis County

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

BACKGROUND

There is an annual need for grounds maintenance at the Laurentian Ranger District office compound. This contract describes the mowing, trimming, and weeding requirements needed to accomplish grounds maintenance at this location. The contract is a one-year contract with four additional option years.

DESCRIPTION AND LOCATION

The Laurentian Ranger District office is located at 318 Forestry Road in Aurora, MN. There are approximately 1.5 acres at the site that need mowing shown on the attached map (not to scale).

There are approximately 12 objects on the property that need to be mowed around such as rocks, stumps, water valves, and manholes. Prospective bidders are highly encouraged to visit the site before submitting a price quote.

TECHNICAL ATTACHMENT

i) Past Performance – Include a list of all similar projects completed within the past three years.

Include the name of the contracting entity, name of contact, telephone number, contract price, information regarding completion timeframes, success of the project, whether any contracts were terminated prior to completion, and if so, the reason for termination.

ii) Experience – Describe the skills, qualifications, and experience of your key personnel in performing tasks similar to those identified in this solicitation Similar work includes such operations as other Lawn Care Projects. Also describe the skills qualifications and experience of the company, its prinicples and any contractors and subcontractors who are expected to be part of the contractors team.

PERFORMANCE PERIOD

Mowing/trimming begins each year approximately mid-May and continues until approximately mid- to late- September. Exact dates shall be determined by the Forest Service. Season length is weather dependent and will vary.

PRE-WORK CONFERENCE

Prior to commencement of work, the Contracting Officer (CO) or the Contracting Officer

Representative (COR) will schedule a meeting with the contractor to discuss the contract terms, work requirements, and schedule. At the conference, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative and their contract responsibilities, and authority. At the conference, the Contractor shall provide the CO or COR a copy of the Contractor’s liability insurance policy.

TASKS

The Contractor shall mow areas around the office, fire house, bunkhouse, and warehouses, and trim around these same areas plus trees, signs, and other objects. Grass shall be cut to a uniform height between 2 and 4 inches. Mowing/trimming frequency shall be approximately weekly, but frequency will vary depending on weather conditions affecting growth. Variations from the mowing schedule shall be determined by the Contracting Officer’s Representative.

Mowed area shall not be scalped, rutted, or cut unevenly. Prior to mowing, any trash or litter must be placed in garbage or recycle receptacle. Any branches or sticks must be removed from lawn area and placed in wooded area before mowing. Grass clippings shall be swept off sidewalks immediately after mowing. Grass must be dry when mowed, i.e. after dew has lifted or precipitation has dried.

Trimming around objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trees and shrubs must not be damaged by trimming operations. Trees or shrubs which are killed or damaged as a result of Contractor's work must be repaired or replaced by the Contractor at no cost to the Government. Trimming operations shall be accomplished on the same day as grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished.

The Contractor shall weed the gravel mulch area around the office and bunkhouse on an approximately monthly frequency. Frequency of weeding will vary depending on weather conditions affecting growth. Variations from the weeding schedule shall be determined by the

COR. Weeding shall be accomplished by hand or mechanically.

All equipment for mowing/trimming/weeding must be furnished by the Contractor. All equipment used in the performance of this contract must have all safety features in place and operational. Contractor must carry liability insurance.

If work is being completed during business hours which are Monday-Friday 0800-1630, closed federal holidays, then you must park in the back parking lot, out of the way of government activity, you can’t drive/park your highway vehicle on the lawn to make way for passersby.

INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative will regularly monitor the mowing/trimming/weeding and notify the Contractor of any corrective actions needed. Upon fixing any deficiencies and meeting the specifications described above, the COR will accept the work.