Attachment 2- SOW for Generator Service Agreement.pdf
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- Solicitation number
- 1232SA26Q0487
About this file
This is a Statement of Work (SOW) for a five-year planned maintenance agreement for a GENERAC 175kW Generator located at the USDA-ARS Biological Control of Insects Research Laboratory in Columbia, Missouri.
The contractor shall provide trained technicians certified through the Electrical Generating Systems Association (EGSA) to perform semi-annual inspection and maintenance service visits, with additional services performed as necessary for proper operation of the standby power system. Key maintenance tasks include: 99-Point Inspection & Test Quarterly, Engine Service annually, Cooling system service annually, Load Bank testing (2 Hours annually and 4 Hours once every 5 years), Fuel Sampling (DFQ) annually, and Battery changes. All work must comply with NFPA 110, Standard for Emergency and Standby Power Systems. The contractor must provide a Customer Portal and emergency service available 365 days a year, day or night, with all planned visits coordinated with the Grounds Maintenance Worker and scheduled during regular business hours (8:00 AM to 5:00 PM, Monday through Friday). The contract period runs from August 1, 2026 through July 31, 2031, consisting of a Base Year and four Option Years. The contractor is responsible for worker safety and must travel to the location to provide all services. Data Rights and Section 508 Electronic and Information Technology Standards are not applicable to this contract.
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Text version
STATEMENT OF WORK (SOW)
PLANNED MAINTENANCE AGREEMENT FOR
GENERAC 175kW Generator
08/01/2026 – 07/31/2031
GENERAL INFORMATION
1.0 Scope of Work: Contractor will provide trained technicians to perform semi-annual inspection and maintenance service visits on GENERAC 175kW Generator located at the USDA-ARS Biological Control of Insects Research Laboratory, located at 1503 S. Providence Road, Columbia, Missouri. Additional services will be performed in the frequency necessary for proper operation of the standby power system at time of inspection and perform a diesel fuel top off service.
2.0 Background: The USDA-ARS Biological Control of Insects Research Laboratory purchased the GENERAC 175kW Generator in FY20. The generator requires preventive maintenance and operational service to ensure continued & reliable operation in support of the ARS research mission.
CONTRACTOR REQUIREMENTS
3.0 Technical Requirements/Tasks:
Service and maintenance tasks over the course of 5 years include, but are not limited to:
1) Inspection, maintenance, and service which includes:
a. 99-Point Inspection & Test Quarterly
b. Engine Service annually
c. Cooling system service annually
d. Load Bank - 2 Hours annually
e. Fuel Sampling (DFQ) annually
f. Change Batteries
g. Load Bank - 4 Hours once every 5 years
Base Year: 08/01/2026-07/31/2027 Option Year 1: 08/01/2027-07/31/2028 Option Year 2: 08/01/2028-07/31/2029 Option Year 3: 08/01/2029-07/31/2030 Option Year 4: 08/01/2030-07/31/2031
4.0 Government Furnished: Government-furnished support is limited to the access of the location to complete services during regular business hours 8:00AM to 5:00PM Monday through Friday.
5.0 Deliverables / Schedule:
Key Deliverables Item No. Deliverable Objective Due
Planned inspection, maintenance, and service
Perform all preventative maintenance, inspections, and service on GENERAC 175kW Generator to ensure equipment is safe and operational as well as compliant with NFPA 110, Standard for Emergency and Standby Power Systems.
Quarterly
Emergency Service Customer Portal & emergency service 365 days a year, day or night
As required
6.0 Travel: Planned maintenance and service visits will be provided by the contractor. All service visits will be coordinated with the Grounds Maintenance Worker at the USDA- ARS Biological Control of Insects Research Laboratory.
7.0 Contractor’s Key Personnel: The Contractor shall provide trained technicians certified through the Electrical Generating Systems Association (EGSA), qualified professionals having experience to perform required maintenance and service visits at the USDA-ARS Biological Control of Insects Research Laboratory.
8.0 Security Requirements: The Contractor shall be responsible for safety of workers
9.0 Data Rights: Not applicable.
10.0 Section 508 – Electronic and Information Technology Standards: Not applicable.
| STATEMENT OF WORK (SOW) |
| GENERAL INFORMATION |
| CONTRACTOR REQUIREMENTS |
| 3.0 Technical Requirements/Tasks: |
| 5.0 Deliverables / Schedule: |
| Key Deliverables |
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