Attachment 2- Sec L (DRAFT).pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1.0 INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

a. Offerors shall submit proposals no later than 3:00pm Central Time, 15 November 2021 to the Procuring Contracting Officer and

Contract Specialist listed below is Section 2.0. To assure timely and equitable evaluation of proposals, Offerors shall comply with all instructions within Section L and all solicitation submission requirements, including submission requirements within the terms and conditions and representations and certifications. This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Objectives (SOO). Nonconformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation. Late submittal may result in Offeror disqualification IAW FAR 15.208.

b. Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on

Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and

Source Selection Information. Classified information will not be permitted.

1.1 GENERAL INFORMATION

a. The offeror’s proposal shall include all information requested by this Request for Proposal (RFP) and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the SOO and solicitation. Non-compliance with the instructions provided in this RFP may result in the proposal being ineligible for award. Deviations from the instructions will be reviewed by the CO to ensure that no contractor receives a competitive advantage. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiating the validity of all stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but instead shall provide convincing rationale to address how the offeror intends to meet the stated requirements. The Government will base its evaluation only on the information presented in the offeror's proposal or provided during discussions, if applicable.

b. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

c. The proposal acceptance period is specified in Section L-1.1a of the solicitation. The offeror shall make a clear statement in

Section A of the solicitation that the proposal is valid for 180 days from proposal submission date.

d. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all proposals.

e. Government Point of Contact: The CO and CS are the sole points of contact for this acquisition with the CS being alternate to the CO. Address any questions or concerns you may have to the CO and CS. Written requests for clarification shall be sent to the CO & CS at the email addresses located in Section A of the solicitation.

f. Offeror’s Point of Contact: The offeror shall notify the CO or CS in writing of the name, phone number, and email address of the individual who shall receive Government notices.

g. The Government will use advisory and assistance services (A&AS) personnel as technical advisors (not evaluators) in this evaluation. Offerors shall acknowledge that their proprietary proposals are cleared for release to the Government’s A&AS personnel. The Government’s A&AS personnel have signed non-disclosure agreements precluding them from using this information from anything other than the purposes under their contract with the Government. Offerors are not to provide past performance ratings or historical CPAR narratives in their proposals. The Government will also not itself share past performance ratings or CPAR narratives with A&AS nongovernment advisors.

2.0 POINTS OF CONTACT

The Contracting Officer and the Contract Specialist are the sole points of contact for this procurement. Address any questions or concerns you may have to either of them. Written requests for clarification must be sent to the Contracting Officer at the email address located below.

Contracting Officer

Name: Sharelle Bateman

Organization/Office Symbol: AFLCMC/EBZ

Phone No.: 850-882-0170

E-Mail Address: sharelle.bateman.1@us.af.mil mailto:sharelle.bateman.1@us.af.mil

Contract Specialist

Name: Syntoria L. Spencer

Organization/Office Symbol: AFLCMC/EBZ

Phone No: 850-882-7389

E-Mail Address: syntoria.spencer.1@us.af.mil

3.0 AWARD WITHOUT INTERCHANGES

The Government intends to award without interchanges. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical/management and price. However, despite this intent, the Government reserves the right to conduct interchanges if the Fair Opportunity Decision Authority Officer determines they are necessary. In the event issues pertaining to a proposed contract cannot be resolved to the Fair Opportunity Decision Authority’s satisfaction, the Government reserves the right to withdraw and cancel the Request For Proposal (RFP). In such event, Offerors will be notified in writing.

4.0 DEBRIEFINGS

The Government does not intend to conduct post award notices and debriefings to unsuccessful Offerors for this evaluation IAW

FAR 16.505(b)(6). However, the Government will conduct these if requested from unsuccessful Offerors. The Government will follow procedures at FAR 15.503(b) if providing post-award notifications and FAR 15.506 if providing debriefings to unsuccessful

Offerors.

5.0 DISCREPANCIES

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing.

6.0 COMMUNICATIONS

Exchanges of information between Government and Offerors will be controlled by the Contracting Officer or Contract Specialist.

Notices and responses will be transmitted via email. Questions/comments are due no later than 12:00pm Central Time on November

3, 2021. Questions submitted after the deadline may not be answered. The email address for the Contracting Officer and Contract

Specialist are contained in paragraph 2.0 Points of Contact, above. No information concerning this RFP or requests for clarification will be provided in response to Offeror initiated telephone calls. All such requests must be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all Offerors. However, because of administrative time, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this RFP. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers, unless authorized by the Contracting Officer.

7.0 PROPOSAL ORGANIZATION

The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in the table below.. The contents of each proposal volume is addressed in Attachment 2.

Proposal Organization

Volume / Section Title Method of

Submission

Qty.

(electron ic)

Page Limit

Volume I Transmittal Letter Written 1

Volume II Executive Summary

Part A Proposal Title Page 1 page

Part B Table of Contents No limit

Part C Narrative Summary 5 pages

Volume III Technical / Management

Part A Table of Contents No Limit

Part B

Subfactor 1: Program Management

Subfactor 4: Historical Relevant Work

Subfactor 5: Technical Approach

Subfactor 2: Resumes 2 pages for each resume

Subfactor 3: Letters of Commitment

15 page

2 pages per associated resume

1 page per associated resume

Part C Glossary of Abbreviations and Acronyms No limit

Volume III Factor II: Cost/Price Written 1

Basis of Estimate 3 mailto:syntoria.spencer.1@us.af.mil

Glossary of Abbreviations and Acronyms No Limit

a. If Evaluation Notices (ENs) are required, page limits shall be placed on any responses. The specific page limits for responses to ENs shall be identified in the letter forwarding ENs to the offeror. Excess pages submitted in response to these shall be removed and disposed of by the CO. Other deviations from the instructions shall be reviewed by the CO to ensure that no contractor receives a competitive advantage. Deviations resulting in a competitive advantage for an offeror shall result in the proposal being determined to be noncompliant with the RFP requirements.

b. To the greatest extent possible, each written volume shall be on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume shall be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

c. Each volume shall contain a glossary of all abbreviations and acronyms used.

8.0 WRITTEN PROPOSAL SIZE/FORMAT

a. Written proposal material: Written proposals shall be submitted electronically, in PDF or word format. All pricing spreadsheets shall be submitted in excel format. AFLCMC uses Microsoft Office 2016 for all data access. Page size shall be 8 1/2 x 11; line spacing shall be set at 1.0 or greater; text size shall be 12-point, Times New Roman. Margins on all four (4) edges of each page shall be at least 1 inch. In the header on the upper right corner of all pages, include: RFP number, part and/or subdirectory title and page number. Company name and proprietary information notices shall be placed in both, top and bottom, margins. The cover page, table of contents, list(s) of tables and drawings, abbreviations and acronyms glossary, blank pages, and cross- reference matrix are excluded from the page count.

b. Electronic proposal materials: Do not submit on flash drive media. All electronically submitted content shall be READ

ONLY. The offeror shall submit Volumes I, II and III as three separate attachments via email, the DoD SAFE website

(https://safe.apps.mil/) only. Identify the following data on both the submission: RFP # (FA8656-22-R-00XX), Government Address, disclosure statement, and company name. Do not compress the files. AFLCMC uses Microsoft

Office 2016 for all data access.

9.0 VOLUME I – EXECUTIVE PROPOSAL

NARRATIVE SUMMARY

The offeror’s proposal shall include a narrative summary of the entire proposal that is concise, to include addressing significant risks and highlighting any key or unique features, excluding cost/price. The narrative content shall relate to the evaluation factors/sub factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

10.0 CONTRACT DOCUMENTATION

The offeror’s proposal shall include a signed copy of the SF 33 (to include clause fill-ins), Sections A through K. The offeror shall complete blocks 13 through 16 and sign and date blocks 17 and 18 in Section A of the SF 33. Signature by the Offeror on the Standard

Form 33 constitutes an offer, which the Government may accept. In doing so, the Offeror agrees to the contract terms and conditions as written in the RFP Sections A through K.

11.0 SECTION III EXCEPTIONS TO SOLICITATION REQUIREMENTS

Offerors shall meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Offerors shall clearly identify any exception to the solicitation terms and conditions. Each exception shall be specifically related to a specific paragraph and/or specific part of the solicitation to which the exception is taken. Offerors shall provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Please be aware that if any exceptions are taken to the solicitation and award is made without discussions, your proposal will be deemed unawardable. This information shall be provided in the format and content of Table L-2.3 below:

Table L-2.3 Offeror Solicitation Exceptions

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

SOW, Model Contract, ITO, etc.

Applicable Page and

Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

*If no exception is proposed on the compliance matrix, it is understood that the offeror can meet ALL requirements.

https://safe.apps.mil/

12.0 CONTRACT ADMINISTRATION/INFORMATION

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file as well as to aid in making responsibility and responsiveness determinations, as applicable. The offeror's proposal shall include a signed copy of the Model Contract, as well as Sections A through K.

13.0 SOLICITATION/CONTRACT FORMAT

Table, shown below, reflects the Uniform Contract Format.

Section Description Notes to Offerors

Section A Supplies or Services and Costs/Prices

Completion of blocks 7 and signature and date for blocks 19A and 19B/C of the SF 33. Signature by the offeror on the 19A constitutes an offer, which the

Government may accept. The "original" copy should be clearly marked on the cover and should be provided without any punched holes.

Section B Supplies or Services and Prices/Costs No notes.

Section C Description/Specs./Work Statement No notes.

Section D Packaging and Marking No notes.

Section E Inspection and Acceptance No notes.

Section F Deliveries or Performance No notes.

Section G Contract Administrative Data No notes.

Section H Special Contract Requirements No notes.

Section I Contract Clauses No notes.

Section J List of Attachments No notes.

Section K Representations, Certifications, and other Statements of

Offerors

Insert Offeror’s Representations, Certifications, and other Statements of Offerors

Section L Instrs, Conds, and Notices to Offerors No notes.

Section M Evaluation Factors for Award No notes.

14.0 PROPOSAL SUBMISSION

The Government will not reimburse the contractor for proposal preparation costs. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of the RFP.

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

NOTICE: The following provisions are incorporated herein by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) SOLICITATION PROVISIONS:

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.207-1 NOTICE OF STANDARD COMPETITION (MAY 2006)

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, - EMERGENCY PREPAREDNESS, AND

ENERGY PROGRAM USE (APR 2008) Contracting Officer indicates DX or DO Rated Order: 'DO'

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2017)

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004) - ALTERNATE I (OCT

1997)

52.215-16 FACILITIES CAPITAL COST OF MONEY (JUN 2003)

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED

COST OR PRICING DATA (OCT 2010)

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED

COST OR PRICING DATA (OCT 2010) ALTERNATE I (OCT 2010)

52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES – IDENTIFICATION OF SUBCONTRACT EFFORT

(OCT 2009)

52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE EVALUATION (FEB 1999)

DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (48 CFR CHAPTER 2)

SOLICITATION PROVISIONS:

252.204-7007 ALTERNATE A. SYSTEM FOR AWARD MANAGEMENT (FEB 2014)

252.225-7003 REPORT OF INTENDED PEERFORMANCE OUTSIDE THE UNITED STATES AND CANADA –

SUBMISSION WITH OFFER (OCT 2020)

252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY DELIVERED TO THE GOVERNMENT

(JUN 1995)

252.234-7002 EARNED VALUE MANAGEMENT SYSTEM (MAY 2011)

252.242-7006 ACCOUNTING SYSTEM ADMINISTRATION (FEB 2012)

SOLICITATION PROVISIONS IN FULL TEXT

NOTICE: The following provisions are hereby incorporated in full text:

A. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) SOLICITATION PROVISIONS:

52.216-01 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a flexible IDIQ contract vehicle that may utilize any variant of Fixed Price or Cost

Reimbursable contract types. Individual Delivery Order (DO) solicitations shall specify anticipated contract type(s).

52.233-02 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (CO)

(addressed as follows) by obtaining written and dated acknowledgment of receipt from 205 West D Avenue, Ste. 448 Eglin AFB, FL 32542-6808.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-01 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. The offeror is cautioned that the listed provisions may include blocks that shall be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.acquisition.gov

52.252-05 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any FAR (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

B. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (48 CFR CHAPTER 2)

SOLICITATION PROVISIONS:

None.

C. AIR FORCE FEDERAL ACQUISITION REGULATIONS SUPPLEMENT SOLICITATION PROVISION

5352.201.9101 OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection http://www.acquisition.gov/ process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Col Sean Tucker]

1790 10th Street Wright Patterson AFB, OH 45433, 973-255-5472 jill.qillinghamallen.1@us.af.mil; Fair Opportunity

Ombudsman: Audrea Feist 205 West D Ave Bldg. 350 Eglin AFB 32542 850-882-7284, audrea.feist@us.af.mil]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant

Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571)

256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

APPLICABLE CLAUSES (MAY 2009)

The appropriate clauses to be included in the contract shall be determined based on offeror's response to the Section K representations.

(a) Patent Rights. If the offeror is a small business firm or nonprofit organization, then FAR 52.227-11, PATENT RIGHTS

– OWNER SHIP BY THE CONTRACTOR, and DFARS 252.227-7039, PATENTS - REPORTING OF SUBJECT

INVENTIONS will be used in Section I. Otherwise, DFARS 252.227-7038, PATENT RIGHTS - OWNERSHIP BY

THE CONTRACTOR (LARGE BUSINESS), will be included in Section I consistent with FAR Part 27.

(b) Cost Accounting Standards. Section I of this solicitation may contain the three Cost Accounting Standards clauses at

FAR 52.230-3, 52.230-4, 52.230-5, and/or 52.230-6. The resultant contract shall contain only those clauses required based on the offeror's response to the Section K certification titled Cost Accounting Standards Notices and Certification

(National Defense).

(c) State of New Mexico. Section I of this solicitation may contain the clause at FAR 52.229-10, STATE OF NEW

MEXICO GROSS RECEIPTS AND COMPENSATING TAX. The resultant contract will contain this clause only if performance is in whole or in part within the State of New Mexico and the contract directs or authorizes the contractor to acquire property as a direct cost under the contract.

(d) If performance under this contract will require access to Air Force computer systems (stand alone or networked), compliance with Air Force Instruction (AFI) 33-119 and AFI 33-202V1 is mandatory. It shall be noted that such access requires, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with DoD

5200.2-R, Personal Security Program. Offerors shall make themselves familiar with local procedures for processing such requirements, and be prepared to be in compliance on the first day of contract performance. Failure to comply with this requirement may be considered a failure to perform.

mailto:audrea.feist@us.af.mil