Attachment 2 -- PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OIL/WATER SEPARATOR (OWS) CLEANING AND MAINTENANCE

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform OWS cleaning and maintenance services, as defined in this PWS.

1.1.1 Objectives: The objective of this project is to clean the POL Facility OWS and return it to service.

1.2 Background: The Petroleum, Oils and Lubricants (POL) facility controls stormwater runoff and drainage of secondary containment systems with a 20,000-gallon OWS. The OWS prevents any petroleum products, sludges, and sediments from entering the installation’s southern stormwater outfall. This OWS requires periodic cleaning and inspection to ensure proper operation and protection of the stormwater outfall. Recently, water sample tests from the outfall are showing high concentrations of suspended solids, and the water is cloudy in appearance. During investigation, it could not be determined when the OWS was last cleaned.

1.3 Period of Performance (PoP): The Period of Performance shall be one 30 days.

1.4 General Information:

1.4.1 Place and Performance of Services: The work shall be performed on the Southwest lot of the POL facility. Attached map shows the location of the OWS and the contractor staging area. The installation will be open for the contractor between the hours of 0700 and 1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

1.4.1.1 RESERVED

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

Dated 1 February 2023

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s).

1.4.5 Access and General Protection/Security Policy and Procedures: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

(COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services, or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer (KO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The KO will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, AND valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

Work under this contract will require entry to controlled or restricted areas. The contractor will ensure Facility Access Forms are completed for all personnel who will be working in the area. An installation member will be present during work activities. Contractor personnel shall not leave the immediate work area during performance of the contract.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1 RESERVED

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

1.4.5.2 For Contractors who require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I): All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor or by completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS) or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel.

1.4.5.4 RESERVED

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 RESERVED

1.4.5.7 RESERVED

1.4.5.8 RESERVED

1.4.5.9 RESERVED

1.4.5.10 RESERVED

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

Dated 1 February 2023 http://jko.jten.mil/

1.4.5.11 RESERVED

1.4.5.12 RESERVED

1.4.5.13 RESERVED

1.4.5.14 RESERVED

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 RESERVED

1.4.6.2 RESERVED

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating vehicles, machinery and equipment used in the performance of this contract. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contractor personnel shall provide visual identification of the Contractor’s choice for contractor employees (uniforms, shirts, Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement hardhats, badges, etc) that clearly identify the person as an employee under this contract.

1.4.10.1 RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 RESERVED

1.4.13 RESERVED

1.4.14 RESERVED

1.4.15 RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security CM Contract Manager COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OWS Oil/Water Separator POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control SSN Social Security Number TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: NONE

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 RESERVED

4.3 RESERVED

5.0 Requirements: The contractor shall perform a complete cleaning and inspection of the OWS. Specific work requirements are listed:

5.1 Isolate and pump down the OWS, removing all oils, sludges, and sediments.

5.2 Pressure wash internal surface of the OWS.

5.3 Clean coalescer plates. Replace coalescer plates if cleaning will not return the plates to normal operation.

5.4 Remove wash and rinse water.

5.5 Inspect interior of OWS for coating integrity, plate anchoring integrity, piping condition and anchorage, and general vessel condition, and prepare a report of discrepancies or of no findings depending on the results of the inspection.

5.6 Install new gasket on the OWS manway.

5.7 fill tank with appropriate amount of water for designed tank operation.

5.8 Open containment valves and allow flow through OWS.

5.9 Test contaminant level in OWS discharge. Contaminants to be tested and pH of discharge water shall be in accordance with the installation NPDES permit.

5.10 Transport and dispose of tank contents to include oils, sludges, debris, and sediments in accordance with Federal and State of Ohio requirements for disposal of OWS related wastes. This may require testing of OWS pump down to determine the correct disposal method, and preparation of shipping manifests for the transport and disposal of wastes.

5.11 Transport and dispose of wash and rinse water in accordance with Federal and State of Ohio requirements for disposal of OWS related wastes. This may require testing of wash and rinse water to determine the correct disposal method, and preparation of shipping manifests for the transport and disposal of wastes.

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 Mandatory https://www.esd.whs.mil/Directives/issuances/dodm/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 Advisory https://www.dhs.gov/homeland-security-presidential-directive-12

AFI 10-245

Antiterrorism

03/28/2013 (Certified current

03/30/2017)

Advisory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 Advisory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015

Advisory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020)

Advisory https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website 179AW Installation Access

Application Mar 2017 Provided by KO

Dated 1 February 2023 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom 5.0

Complete cleaning of the

OWS

The contractor shall remove all oils, sludges, debris, and sediments from the OWS and coalescer plates.

Tank shall be free of all oils, sludges and sediments to include the interior surface of the OWS.

Visual observation by 179AW Civil Engineering and Environmental Management personnel

5.5 Inspect interior

of OWS for coating integrity, plate anchoring integrity, piping condition and anchorage, and general vessel condition

The contractor shall provide a report of discrepancies or of no findings depending on the results of the inspection.

Report shall detail the conditions of the following systems:

1. coating integrity

2. plate anchoring integrity

3. piping condition and anchorage

4. general vessel condition.

Provide photos of deficiencies noted.

Review of report by the Deputy Base Civil Engineer and the Federal Environmental Manager

5.8 Open

containment valves and allow flow through

OWS.

Water shall flow through the OWS and be able to be drawn from Outfall 002.

Water from containment ponds in POL should be able to flow through the OWS and exit to Outfall 002.

Visual inspection of operation by the Federal Environmental Manager.

5.9 Test

contaminant level in OWS discharge.

Contaminant levels and pH shall not exceed the limitations prescribed in the installation NPDES Permit

Contaminant levels and pH shall not exceed the limitations prescribed in the installation NPDES

Permit

Review of test reports by the Federal Environmental

Manager

5.10 Transport and dispose of tank

contents to include oils, sludges, debris, and sediments in accordance with Federal and State of Ohio requirements for disposal of OWS related wastes.

Proper disposal of tank contents based upon contamination determined from test reports.

Contractor shall be in 100% compliance with Federal and State of

Ohio regulations for the transport and disposal of solid wastes.

Identified in test reports.

Review of test reports and shipping manifests by the

State Environmental Officer

Solicitation W50S8R-23-R-0004 Attachment 2: Performance Work Statement

5.11 Transport and

dispose of wash and rinse water in accordance with Federal and State of Ohio requirements for disposal of OWS related wastes.

Proper disposal of tank contents based upon contamination determined from test reports.

Contractor shall be in 100% compliance with Federal and State of

Ohio regulations for the transport and disposal of solid wastes.

Identified in test reports.

Review of test reports and shipping manifests by the

State Environmental Officer

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.5 OWS Inspection

Report

Within 3 days of OWS cleaning and inspection

Two (2) Hard Copy (1) pdf format (1)

Base Civil Engineer

5.9 OWS discharge contaminant test

results

Within 15 days after placing tank into service

One (1) pdf format (1) Federal Environmental

Manager

5.10 Test results of OWS

pump down

Within 15 days of tank cleaning

One (1) pdf format (1) State Environmental Officer

5.10 Manifest for OWS

pump down transportation and disposal

Within 15 days of tank cleaning

One (1) pdf format (1) State Environmental Officer

5.11 Test results of OWS

wash and rinse water

Within 15 days of tank cleaning

One (1) pdf format (1) State Environmental Officer

5.11 Manifest for OWS

wash and rinse water disposal

Within 15 days of tank cleaning

One (1) pdf format (1) State Environmental Officer

TECHNICAL EXHIBIT 3

Estimated Workload Data

RESERVED