Attachment 2 - PRS - PA-TAC V 03-09-2023 (FINAL).pdf
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- Attached to
- Public Assistance Technical Assistance Contracts V (PA TAC V) Federal contract opportunity
- Solicitation number
- 70FB8023R00000011
- Issued by
- Federal Emergency Management Agency
About this file
This document outlines the performance requirements summary matrix for the Public Assistance Technical Assistance Contracts V (PA TAC V) federal contract opportunity. The matrix specifies the performance tasks, requirements, thresholds, and methods of surveillance required at both the base contract and task order levels. At the base contract level, the contractor must submit key personnel, a personnel roster, security documentation for background checks, ensure personnel complete security training and e-QIP within specified timeframes, and provide various recurring reports including a roster report, weekly security report, annual and final reports, and a final voucher closeout package. The contractor is also required to submit and maintain management, quality control, and training plans. At the task order level, the contractor must participate in kickoff meetings and submit daily accountability and monthly status reports, as well as task monitor certification reports and invoices according to defined schedules and formats. A quality control plan must also be submitted with each task order proposal request. The matrix establishes performance standards and compliance inspection protocols for each requirement.
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Text version
PRS #
Performance
Tasks Requirements
Performance
Threshold
Method of
Surveillance
Start-up Mobilization
Tasks
1.2 Key Personnel
The contractor shall Identify and submit their Key Personnel, Program Manager (PM) and Deputy Program Manager
(DPM), as part of the base contract proposal.
100% Compliance 100% Inspection – COR/TM will review for completeness and accuracy.
1.3 Personnel Roster
Roster the minimum of qualified, skilled Labor Categories (LCAT) in the quantities identified in the PWS. The contractor shall submit their staff names as follows:
• 50% of staff submitted within 30 days of contract award
• 50% of staff submitted within 90 days of contract award
Maintain their roster of active EOD staff for the duration of the contract.
100% Compliance 100% Inspection – COR/TM will review for completeness and accuracy.
1.4 Document Submittal for BI
Checks & eQIP
Submit Personnel Security documentation for vetting of rostered personnel to establish Entrance on Duty (EOD). The contractor shall submit the staff names and documentations for Background Investigation (BI) checks and QIP as follows:
• 50% of staff submitted within 30 days of contract award
• 50% of staff submitted within 90 days of contract award
100% Compliance 100% Inspection – COR/TM will review for completeness and accuracy.
1.5 eQIP Compliance The contractor shall ensure all submitted roster employees complete their eQIP within 7 business days. eQIP will be 95%
Compliance
FEMA Contract Security Group will perform
100% inspection.
1.6 Security & Privacy Training
Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative (COR) before the contractor or subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. The contractor shall attend and complete all the Security and Privacy Training as described in the PWS.
100% Compliance 100% inspection – COR will review for completeness and accuracy
Base Contract
Reports
2.1 Roster Report
The contractor shall develop and provide a template of their Roster Report no later than 15 calendar days after contract award. Upon Government approcval, the report shall be submitted on a monthly basis. The report shall also include the staff status and availability to be assigned or deploy on a Task Order.
100% Compliance 100% Inspection – COR/TM will review for completeness and accuracy.
2.2 Weekly Security Report
The contractor shall submit a weekly Security Report identifying all security-related information for rostered employees. Information shall include, but is not limited to, name, job title, date e-QIP was initiation, EOD, and other pertinent information identified by the COR. The report shall be submitted on a specific day of the week determined by the COR after base contract award.
100% Compliance 100% Inspection – COR/TM and FEMA
Contract Security Group will review for completeness and accuracy.
2.3 Annual and Final Report
The contractor shall submit a report 15 calendar days at the end of each contract period. The report shall document and summarize the results of the entire contractual effort to date, including key issues and resolutions, recommendations, and conclusions. The report shall include tables, graphs, and other visual aids to comprehensively explain the results achieved under the contract.
100% Compliance 100% Inspection – COR/TM will review for completeness and accuracy.
2.4 Final Voucher and
Closeout Package
The contractor shall submit a final voucher tracker and closeout package no later than 90 days following the Task
Order’s Period of Performance end date.
100% Compliance 100% Inspection – COR/TM will review for completeness and accuracy.
Base Contract
Plans
3.1 Management Plan
The contractor shall submit a Management Plan as part of its base contract proposal, and shall submit an updated Plan no later than 15 calendar days following each exercise of Option Period. The Government may verify that the contractor is adhering to its proposed management processes for all task orders.
100% Compliance 100% inspection – COR will review for completeness and accuracy
3.2 Quality Control Plan (QCP)
The contractor shall submit a QCP 30 calendar days after the base contract award, and shall submit an updated QCP no later than 15 calendar days following exercise of Option Period. The Government may verify that the contractor is adhering to its QCP procedures for all task orders.
100% Compliance 100% inspection – COR will review for completeness and accuracy
3.3 Quality Assurance
Surveillance Plan (QASP)
The contractor shall develop and maintain the QASP based on this PWS and the requirements set forth by the CMB.
The QASP shall identify what is going to be inspected, the inspection process, and who will do the inspecting. The results of those inspections will then be used to document contractor performance. The QASP is a “living” document and shall be reviewed as performance warrants. The contractor shall submit the plan within 30 calendar days after award and shall update it on a continual basis as needed.
100% Compliance 100% inspection – COR will review for completeness and accuracy
3.4 Training Plan
As part of its base contract proposal, the contractor shall develop and submit a comprehensive training plan incorporating applicable Public Assistance-related materials as specified in this contract and shall submit an updated
Plan no later than 15 calendar days following each exercise of Option Period.
100% Compliance 100% inspection – COR will review for completeness and accuracy
3.5 Kickoff Meeting
The contractor shall participate and submit the kickoff meeting notes 5 calendar days after the meeting is held and after the base contract award.
100% Compliance 100% inspection – COR will review for completeness and accuracy
Task Order Level
Deliverables
4.1 Kickoff Meetings
The contractor shall submit a copy of the Kickoff Meeting Minutes no later than 1 business day following the conclusion of the kickoff meeting.
100% Compliance 100% inspection – COR will review for completeness and accuracy
4.2 Daily Accountability Report
The contractor shall submit a Daily Accountability Report and shall be sent daily in Excel format. The report shall identify the daily status (e.g., deployed, remote support, sick leave, rotation, etc.) of each employee billing under the task order. The contractor shall submit the report no later than 8:30 AM each workday, or as otherwise specified in the
TOPR.
100% Compliance 100% inspection – COR will review for completeness and accuracy
4.3 Task Monitor Certification
(TMC) Report
The contractor shall submit a TMC report to the designated Technical Monitor for review prior to submitting an invoice. The TMC shall contain all charges associated with the invoice to include all Labor Hour charges and ODC-related costs. The Technical Monitor will review and, if approved, sign and return the TMC to the contractor to submit as part of invoice. The frequency of TMC submissions will be established at the Task Order level. The TMC review period is generally limited to ten (10) business days. If a TMC is not reviewed within 10 business days, on the 11th business day an invoice may be submitted.
100% Compliance 100% inspection – COR will review for completeness and accuracy
4.4 Monthly Task Order
Status Report (TOSR)
The contractor shall submit a report that reflects a summary of the overall Task Order status, including the current and cumulative hours worked by labor category. The report must also provide the total number of personnel working on assignments, the start date(s) for the period; and the hours expended for the current month. The Contractor will shall provide a summary of deliverables submitted, planned activities for the next month and problems and proposed corrective actions. The contractor shall submit the report by the 15th of each month unless otherwise specified in the
TOPR.
100% Compliance 100% inspection – COR will review for completeness and accuracy
4.5 Task Order Invoicing
The contractor shall not bill any direct labor hours for invoice-related services. The Contractor shall submit all invoices no later than the last day of the subsequent month following delivery and acceptance of services. Invoices shall include all expenses (e.g., labor hours, travel, etc.) incurred by the Contractor, including all Subcontractor costs, within the invoice’s Period of Performance, which shall not exceed the calendar month e.g. 30 days.
100% Compliance 100% inspection – COR will review for completeness and accuracy
4.6 Task Order Quality Control
Plan (QCP)
The contract shall submit a QCP tailored to each Task Order requirements to include the approach, implementation, solutions, and corrections that are part of the base contract Management Plan and Code of Conduct policies. The Task
Order QCP shall be submitted with each Task Order Proposal Request (TOPR).
100% Compliance 100% inspection – COR will review for completeness and accuracy
Performance Requirements Summary (PRS) Matrix
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