Attachment A - Pricing Schedule 08-14-2023 v1.xlsx
XLSX spreadsheet 353 KB Posted
- Attached to
- Public Assistance Technical Assistance Contracts V (PA TAC V) Federal contract opportunity
- Solicitation number
- 70FB8023R00000011
- Issued by
- Federal Emergency Management Agency
About this file
This document contains a pricing schedule template for the Public Assistance Technical Assistance Contracts V (PA TAC V) solicitation from the Federal Emergency Management Agency. The template includes pricing tables to be completed by offerors for staff labor rates, start-up mobilization costs, and task order labor costs. Offerors will provide pricing for a base period of performance from date of award through September 2028 and four one-year option periods. The contract has a total estimated period of performance of four years and ten months. Pricing is required for various labor categories across four geographic zones. The template includes tables for staffing assumptions, travel expenses, and other direct costs such as equipment. It outlines requirements for staff security training and familiarization training to be priced. The document specifies terms such as independent government cost estimates for evaluation and that no fees shall be paid under certain cost line items.
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Instructions
| 1 | Pricing Schedule Spreadsheet: |
| The Pricing Schedule spreadsheet was developed for: (1) the contractor to submit their price proposal , (2) to enable a consistent price proposal evaluation, and (3) to determine the contract ceiling. |
| 2 | Instructions for the contractors: |
| Follow the instructions listed (in red) on the top of each TAB - (1) "Start-Up Mob", (2) and "All Task Orders". | |
| All assumptions are given and are listed at the bottom of each TAB. | |
| The contractor shall provide input in the cells highlighted in "yellow" only. | |
| No other fields or formulas need to be filled nor changed. |
| 3 | Summary TAB: |
| The "Summary" TAB will automatically calculate the Base Period, all Option Years, and the Total as the ceiling for the contract. |
| 4 | LCAT Rates TAB: | |
| The "LCAT Rates" TAB shall be used to capture the contractor's Rates for their PMO and all Staff to be used during the contract periods of performance. | ||
| The contractor shall provide all Labor Rates in the cells highlighted in "yellow". | ||
| 5 | Basis of Estimate (BOE): | |
| The Contractor may provide their Basis of Estimate (BOE) with their price proposal. | ||
| 6 | Acronyms: PDMG (Program Delivery Manager) | |
| SI (Site Manager) | ||
| LCAT (Labor Category) | ||
| PMO (Program Management Office) | ||
| BI (Background Investigation) | ||
| TS (Technical Specialist) | ||
| EHP (Environmental and Historic Preservation) |
LCAT Rates Contractor to provide the Labor Rates for the base and all options
Atlantic - FEMA Regions 1 and 2 East - FEMA Regions 3, 4, and HQ Central - FEMA Regions 5, 6, and 8 West - FEMA Regions 7, 9, and 10
| Contractor PMO Staff | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option | |||
| Year 4 | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option | |||
| Year 4 | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option | |||
| Year 4 | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option |
Year 4
| Labor Category | Quantity | Level | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates |
| Program Manager (PM) | 1 | |||||||||||||||||||||||||||||||||||||||||
| Deputy Program Manager (DPM) | 1 | |||||||||||||||||||||||||||||||||||||||||
| Contract Manager III | 1 | |||||||||||||||||||||||||||||||||||||||||
| Reports Analyst III | 1 | |||||||||||||||||||||||||||||||||||||||||
| Planner II | 1 | |||||||||||||||||||||||||||||||||||||||||
| Program Coordinator II | 1 | |||||||||||||||||||||||||||||||||||||||||
| Program Coordinator III | 1 | |||||||||||||||||||||||||||||||||||||||||
| Senior Trainer | 3 | |||||||||||||||||||||||||||||||||||||||||
| Total PMO Staff | 10 |
| Contractor Pool of Staff | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option | |||
| Year 4 | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option | |||
| Year 4 | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option | |||
| Year 4 | Base Period | Option | ||
| Year 1 | Option | |||
| Year 2 | Option | |||
| Year 3 | Option |
Year 4
| Labor Category | Quantity | Level | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Regular Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates | Labor Rates | Overtime Labor Rates |
| Construction Manager | 20 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Construction Manager | 10 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Project Manager | 10 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Project Manager | 10 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Construction or Building Inspector | 17 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Construction or Building Inspector | 3 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Architect | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Architect | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Civil Engineer | 15 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Civil Engineer | 20 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Coastal Engineer | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Coastal Engineer | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Electrical Engineer | 5 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Electrical Engineer | 10 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Environmental Engineer | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Geologist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Health Scientist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Hydraulic Engineer | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Hydrologist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Industrial Hygienist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Mechanical Engineer | 5 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Mechanical Engineer | 10 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Sanitary Engineer | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Soil/Geotechnical Engineer | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Soil/Geotechnical Engineer | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Structural Engineer | 5 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Structural Engineer | 10 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Archaeologist | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Archaeologist | 3 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Architectural Historian | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Architectural Historian | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Biologist | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Biologist | 3 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Certified Floodplain Manager | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Certified Floodplain Manager | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Ecologist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Environmental Planner | 4 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Environmental Planner | 4 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Historic Architect | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Historic Architect | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Horticulturalist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Water Quality Specialist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Wetlands Specialist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Accountant | 4 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Accountant | 4 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Certified Public Accountant (CPA) | 3 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Certified Public Accountant (CPA) | 3 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Financial Analyst | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Financial Analyst | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Appraiser | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Estimator | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Estimator | 3 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Commercial Property Insurance Professional | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Commercial Property Insurance Professional | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Administrative Support Specialist | 5 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Administrative Support Specialist | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Reports and Communication Specialist | 3 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Reports and Communication Specialist | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| General Planner | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| General Planner | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Graphic Artist | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Management Analyst (Program Strategist) | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Management Analyst (Program Strategist) | 3 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Technical Writer | 1 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Technical Writer | 2 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Trainer | 2 | Mid | ||||||||||||||||||||||||||||||||||||||||
| Trainer | 1 | Senior | ||||||||||||||||||||||||||||||||||||||||
| Total Number of Staff | 250 |
Summary
| This Tab is auto-populated with other Tabs as indicated below. No contractor input is required on this Tab | ||||
| Atlantic and West zones include an estimate for Defense Based Act (DBA) Insurance due to overseas travel requirements. | ||||
| East and Central zones do NOT include an estimate for Defense Based Act (DBA) Insurance - No overseas travel is required. | ||||
| Total amount for the Start-up Mobilization Tasks for any zone shall not exceed $1 Million for the Base Period and $100,000 for Option Year 4. | ||||
| The contractor ceiling shall be determined by the awarded zone. | ||||
| Date: | 8/10/23 | |||
| . | ||||
| . | CONTRACT SUMMARY |
| Atlantic - FEMA Regions 1 and 2 | Includes DBA Insurance Calculations for "PDMG & SI Task Orders" |
| West - FEMA Regions 7, 9, and 10 |
| Base | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total | ||||
| Num. of Months | Est. 10 - Months | 12 - Months | 12 - Months | 12 - Months | 12 - Months | 4-Yrs, Est. 10 Mths | |||
| Period of Performance (POP) | Date of Award - | ||||||||
| Sep 30, 2024 | Oct 1, 2024 - | ||||||||
| Sep 30, 2025 | Oct 1, 2025 - | ||||||||
| Sep 30, 2026 | Oct 1, 2026 - | ||||||||
| Sep 30, 2027 | Oct 1, 2027 - | ||||||||
| Sep 30, 2028 | Date of Award - |
Sep 30, 2028
| TABs | |||||||||
| . | |||||||||
| . | Start-Up Mobilization Tasks (One Time Payment) | $0.00 | $0.00 | $0.00 | $0.00 | $100,000.00 | $100,000.00 | ||
| . | |||||||||
| . | All Task Orders (Includes DBA Insurance) | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| . | |||||||||
| . | Contractor Ceiling - - - > | $0.00 | $0.00 | $0.00 | $0.00 | $100,000.00 | $100,000.00 |
| East - FEMA Regions 3, 4, and HQ | Does NOT Includes DBA Insurance Calculations for "PDMG & SI Task Orders" |
| Central - FEMA Regions 5, 6, and 8 |
| Base | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total | ||||
| Num. of Months | Est. 10 - Months | 12 - Months | 12 - Months | 12 - Months | 12 - Months | 4-Yrs, Est. 10 Mths | |||
| Period of Performance (POP) | Date of Award - | ||||||||
| Sep 30, 2024 | Oct 1, 2024 - | ||||||||
| Sep 30, 2025 | Oct 1, 2025 - | ||||||||
| Sep 30, 2026 | Oct 1, 2026 - | ||||||||
| Sep 30, 2027 | Oct 1, 2027 - | ||||||||
| Sep 30, 2028 | Date of Award - |
Sep 30, 2028
| TABs | |||||||||
| . | |||||||||
| . | Start-Up Mobilization Tasks (One Time Payment) | $0.00 | $0.00 | $0.00 | $0.00 | $100,000.00 | $100,000.00 | ||
| . | |||||||||
| . | All Task Orders | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| . | |||||||||
| . | Contractor Ceiling - - - > | $0.00 | $0.00 | $0.00 | $0.00 | $100,000.00 | $100,000.00 |
$0.0M
Table for AP
| Zone | Contract Type | Contract Value | Period of Performance | Competitive | Set Aside |
| Northeast - FEMA Regions 1, 2, and 3 | Single IDIQ | ERROR:#REF! | 1 Dec 2023 – 30 Sep 2028 | Yes | No |
| Southeast - FEMA Region 4 | Single IDIQ | ERROR:#REF! | 1 Dec 2023 – 30 Sep 2028 | Yes | No |
| Central - FEMA Regions 5, 6, and 8 | Single IDIQ | $0.0M | 1 Dec 2023 – 30 Sep 2028 | Yes | No |
| West - FEMA Regions 7, 9, and 10 | Single IDIQ | $0.0M | 1 Dec 2023 – 30 Sep 2028 | Yes | No |
| Total | ERROR:#REF! |
Start-Up Mob
| Contractor to provide input in cells highlighted in Yellow only. |
| Quantity of Staff already provided. No contractor input is required in these cells. |
| Hours for PMO and Training already provided. No contractor input is required in these cells. |
| Total amount for the Start-up Mobilization Tasks for any zone shall not exceed $1 Million for the Base Period and $100,000 for Option Year 4. |
| START UP MOBILIZATION TASKS | Base Period | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | ||||
| 1 Zone = 250 Staff | Num. of Months | Est. 10 - Months | 12 - Months | ||||||
| POP = Est. 10-Months | POP | Date of Award - | |||||||
| Sep 30, 2024 | Oct 1, 2024 - | ||||||||
| Sep 30, 2025 | Oct 1, 2025 - | ||||||||
| Sep 30, 2026 | Oct 1, 2026 - | ||||||||
| Sep 30, 2027 | Oct 1, 2027 - | ||||||||
| Sep 30, 2028 | Total | ||||||||
| Includes Additional Staff (Up to 40%) for Attrition and Unavailability - Labor Hours for Security Training and Position Training (BI & eQIP included in CLIN 0001 PMO Task 2) | $0.00 | $100,000.00 | . | ||||||
| . | $100,000.00 | ||||||||
| Inflation Rate --- > |
| Task 1 | Task 2 (see below) | Task 3 | Task 4 | Task 5 | Task 6 (see below) | |
| . |
| PMO Tasks. See Assumptions below ---> | Key Personnel: | ||
| Availability (PM & DPM) | Initial Taskers: |
(1) Roster Min Qty Staff
(2) Manage & Submit Docs for BI & eQIP
(3) Manage Security/Privacy Trng Reports:
(1) Weekly Security Roster
(2) Annual Report
(3) Final Voucher & Close-out Plans:
(1) Management
(2) QCP
(3) QASP
(4) Training
| (5) Kick Off | Invoicing: |
| (1) Contract Invoicing | Position Training for: |
(1) PDMG
(2) SI
(3) TS
(4) EHP
| CLIN 0001 - Mobilization | Position | LABOR CATEGORY | Qty | Labor Rates | Hours | Cost | Hours | Cost | Hours | Cost | Hours | Cost | Hours | Cost | Hours | Cost | Total Hours / Staff | Extended Cost | ||
| PMO | Program Manager* | 1 | 225 | $0.00 | 25 | $0.00 | 15 | $0.00 | 25 | $0.00 | 20 | $0.00 | 15 | $0.00 | 325 | $0.00 | ||||
| PMO | Deputy Program Manager* | 1 | 250 | $0.00 | 100 | $0.00 | 20 | $0.00 | 30 | $0.00 | 25 | $0.00 | 20 | $0.00 | 445 | $0.00 | ||||
| PMO | Contract Manager III | 1 | 75 | $0.00 | 45 | $0.00 | $0.00 | 10 | $0.00 | 50 | $0.00 | $0.00 | 180 | $0.00 | ||||||
| PMO | Reports Analyst III | 1 | $0.00 | 50 | $0.00 | 20 | $0.00 | 15 | $0.00 | 25 | $0.00 | 10 | $0.00 | 120 | $0.00 | |||||
| PMO | Planner II | 1 | $0.00 | 50 | $0.00 | 20 | $0.00 | 50 | $0.00 | $0.00 | 20 | $0.00 | 140 | $0.00 | ||||||
| PMO | Program Coordinator II | 1 | $0.00 | 50 | $0.00 | 20 | $0.00 | 15 | $0.00 | 25 | $0.00 | 20 | $0.00 | 130 | $0.00 | |||||
| PMO | Program Coordinator III | 1 | $0.00 | 20 | $0.00 | 20 | $0.00 | 15 | $0.00 | 25 | $0.00 | 20 | $0.00 | 100 | $0.00 | |||||
| 3 Trainers | PMO | Senior Trainer | 3 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | 200 | $0.00 | 200 | $0.00 | 3 Trainers | |||||||
| Total | Total | Total | Total | Total | Total | $0.00 | ||||||||||||||
| . | ||||||||||||||||||||
| . | Total PMO Staff | 10 | 550 | $0.00 | 340 | $0.00 | 115 | $0.00 | 160 | $0.00 | 170 | $0.00 | 305 | $0.00 | 1,640 | $0.00 | <--- Total PMO Cost | |||
| *Key Personnel | Verified |
Attrition and Unavailability Tables - Task 2 and Task 6 are calculated at No Greater Than 40% of the 250 Rostered Staff
| Task 2 | Calculations for Max Staff allowed for BI & eQIP submittal | No cost associated with this part of Task 2. Cost and Effort to Manage & Submit Docs for BI & eQIP is already reflected under CLIN 0001 PMO. | ||
| (2) Manage & Submit Docs for BI & eQIP | Position | LABOR CATEGORY | Rostered Qty | |
| All Positions | All LCATs | 250 |
| Percentage above the 250 staff required ----> | 40% | Contractor only allowed to submit no more than 40% of additional staff for BI. |
| Qty |
Attrition and Unavailability ---> Additional staff allowed over the total pool ----> 100
Max staff allowed ----> 350
| Task 2 | Cost for Contractor Staff to complete Security and Privacy Training | ||||||
| (3) Manage Security/Privacy Trng - | |||||||
| Staff Labor Cost to take Training | Position | LABOR CATEGORY | Rostered Qty | Avge Rate | Hours | Total Labor Cost | |
| All Positions | All LCATs | 250 | 4 | $0.00 |
| Percentage above the 250 staff required ----> | 40% | |||||
| Qty | Avge Rate | |||||
| Attrition and Unavailability ---> | Additional staff allowed over the total pool ----> | 100 | 4 | $0.00 | Sub-Total |
Max staff allowed ----> 350 $0.00 Total Cost $0.00
| Task 6 | Cost for Contractor Staff to attend Familiarization Training Course | |||||||
| Training for PDMG, SI, TS & EHP - | ||||||||
| Staff Labor Cost to take Position Training | Position | LABOR CATEGORY | Specific Qty of Staff | Avge Rate | Training Hours | Total Labor Cost | ||
| PDMG | Various LCATs | 50 | 14 | $0.00 | ||||
| SI | Various LCATs | 20 | 14 | $0.00 | ||||
| TS | Various LCATs | 96 | 14 | $0.00 | ||||
| EHP | Various LCATs | 30 | 14 | $0.00 | ||||
| Total Staff (excluding HQ staff) | 196 | Total Hrs | 2,744 | $0.00 | Sub-Total |
| Percentage above the 250 staff required ----> | 40% | |||||
| Qty | Avge Rate | |||||
| Attrition and Unavailability ---> | Additional staff allowed over the total pool ----> | 78 | 14 | $0.00 | Sub-Total |
Max staff allowed ----> 274 $0.00 Total Cost $0.00
Subtotal $0.00 $0.00 CLIN 0001
| Total All CLINs | $0.00 | |
| ADDITIONAL INFORMATION |
| Start-Up Mobilization Cost: | For all Mobilization Tasks during the Base Period plus all Options - A fixed amount shall be paid equally per month during the Base Period. |
| For Final Voucher & Close-out - A fixed amount shall be paid in full in Option Year 4. |
POP: Period of Performance is Est. 10-Months.
Labor Rates: Based on contractor proposal.
| ODCs: | No Travel Involved for BI. The BI applications are completed online. |
| No Travel Cost for Training since it is All Virtual (Online). |
G&A: No G&A will be provided for T&M CLINs.
GFE: No GFE will be issued - Only Contractor-provided Equipment.
PMO TASKS: This table is for reference only. All Tasks & Deliverables shall be in accordance with (IAW) the PRS.
Task 1 Key Personnel The contractor shall Identify and submit their Key Personnel, Program Manager (PM) and Deputy Program Manager (DPM), as part of the base contract proposal.
Task 2 Personnel Roster Roster the minimum of qualified, skilled Labor Categories (LCAT) in the quantities identified in the PWS. The contractor shall submit their staff names as follows:
• 50% of staff submitted within 30 days of contract award
• 50% of staff submitted within 90 days of contract award Maintain their roster of active EOD staff for the duration of the contract .
Document Submittal for BI Checks & eQIP Submit Personnel Security documentation for vetting of rostered personnel to establish Entrance on Duty (EOD). The contractor shall submit the staff names and documentations for Background Investigation (BI) checks and QIP as follows:
• 50% of staff submitted within 30 days of contract award
• 50% of staff submitted within 90 days of contract award
| eQIP Compliance | The contractor shall ensure all submitted roster employees complete their eQIP within 7 business days. |
| Security & Privacy Training | Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative (COR), before the contractor or subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. The contractor shall attend and complete all the Security and Privacy Training as described in the PWS.. For example, the contractor shall attend and complete the following courses: |
• Security Training
• IT Security Training
• Privacy Training
• Safeguarding Sensitive Information
| Task 3 | Roster Report | The contractor shall develop and provide a template of their Roster Report no later than 15 calendar days after contract award. Upon Government approval, the report shall be submitted on a monthly basis. The report shall also include the staff status and availability to be assigned or deploy on a Task Order. | ||
| Weekly Security Report | The contractor shall submit a weekly Security Report identifying all security-related information for rostered employees. Information shall include, but is not limited to, name, job title, date e-QIP was initiation, EOD, and other pertinent information identified by the COR. The report shall be submitted on a specific day of the week determined by the COR after base contract award. | |||
| Annual Report | The contractor shall submit an annual report 15 days after the end of the Federal Government’s fiscal year. The report shall document and summarize the results of the entire contractual effort, including recommendations and conclusions. The annual report shall include tables, graphs, and other visual aids to comprehensively explain the results achieved under the contract. | |||
| Final Voucher and | ||||
| Closeout Package | The contractor shall submit a final voucher tracker and closeout package NLT 90 days following task order Period of Performance end date. | |||
| Task 4 | Management Plan | The contractor shall submit a Management Plan as part of its base contract proposal, and shall submit an updated Plan no later than 15 calendar days following exercise of Option Period. The Government may verify that the contractor is adhering to its proposed management processes for all task orders. | ||
| Quality Control Plan (QCP) | The contractor shall submit a QCP as part of its base contract proposal, and shall submit an updated QCP no later than 15 calendar days following exercise of Option Period. The Government may verify that the contractor is adhering to its QCP procedures for all task orders. | |||
| Quality Assurance Surveillance Plan (QASP) | The contractor shall develop and maintain the QASP based on this PWS and the requirements set forth by the CMB. The QASP shall identify what is going to be inspected, the inspection process, and who will do the inspecting. The results of those inspections will then be used to document contractor performance. The QASP is a “living” document and shall be reviewed as performance warrants. The contractor shall submit the plan within 30 calendar days after award and shall update it on a continual basis as needed. | |||
| Training Plan | As part of its base contract proposal, the contractor shall develop and submit a comprehensive training plan incorporating applicable Public Assistance-related materials as specified in this contract and shall submit an updated Plan no later than 15 calendar days following each exercise of Option Period. | |||
| Kick Off Meeting | The contractor shall participate and submit the kickoff meeting notes 5 calendar days after the meeting is held and after the base contract award. | |||
| Task 5 | Base Contract Invoicing | |||
| (PWS, page 11, Para 1.6.15) | Contractor shall not bill any direct labor hours for invoice-related services. The Contractor shall submit all invoices no later than the last day of the subsequent month following delivery and acceptance of services. Invoices shall include all expenses (e.g., field & management labor hours, travel, etc.) incurred by the Contractor, including all Subcontractor costs, within the invoice’s Period of Performance, which shall not exceed the calendar month. FEMA will require a preliminary review of the expenses before Contractor submittal. Preliminary reviews will be conducted by the Technical Monitors, and review and approval procedures will be specified in the TOPR. | |||
| Task 6 | Provide Training |
(PWS, page 5, section 1.6.2 Deliverables Under the Base Contract, para d. Training Plan) and (PWS, page 16, section 3.1 Task Order Process) (PWS, page 5, section 1.6.2 Deliverables Under the Base Contract, para d. Training Plan) - The contractor shall provide training for PDMG, SI, PA, GM, Other staff as required by the PWS in order to maintain a roster that shall be ready for Task Order assignments. All Task Order staff must have been issued training prior to the kickoff meeting of the Task Order. The training shall be a reduced version of the full FEMA-provided training for position certification. The contractor shall provide these training courses in a manner that the staff will be familiar with the duties and tasks for certain positions and gain knowledge in PA policy and systems.
(PWS, page 16, section 3.1 Task Order Process) - The contractor shall have from the TOPR notification to a Task Order award to train their staff in the respective positions as prescribed in the training plan.
All Task Orders
| Contractor to provide input in cells highlighted in Yellow only. |
| Quantity of Staff already provided. No contractor input is required in these cells. |
| Hours for all LCATs already provided. No contractor input is required in these cells. |
| ALL TASK ORDERS | Base Period | Option Year 1 | Option Year 2 | Option Year 3 | Option Year 4 | Total | |||
| POP = Est. 10-Months & 12-Months | Num. of Months | Est. 10 - Months | 12 - Months | 12 - Months | 12 - Months | 12 - Months | 4-Yrs, Est. 10-Months | ||
| Based on Total Hours Deployed | POP | Date of Award - | |||||||
| Sep 30, 2024 | Oct 1, 2024 - | ||||||||
| Sep 30, 2025 | Oct 1, 2025 - | ||||||||
| Sep 30, 2026 | Oct 1, 2026 - | ||||||||
| Sep 30, 2027 | Oct 1, 2027 - | ||||||||
| Sep 30, 2028 | Date of Award - |
Sep 30, 2028
| Includes Surge Capability (Up to 50% of PDMG, SI, TS, and EHP) - Labor Hours for Deployments, Security Training and Position Training. | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | . | |
| . | $0.00 | ||||||
| Inflation Rate --- > |
| Atlantic & West Only | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | . | |||
| . | $0.00 | Atlantic & West Only | |||||||
| Inflation Rate --- > | |||||||||
| ` | |||||||||
| See assumptions below | See assumptions below | ||||||||
| Travel Hours | |||||||||
| and Cost | Deployment Hours |
and Cost
| CLIN 0002 - Task Order Labor Categories | LABOR CATEGORY | Staff Qty | Level | Labor Rates | Hours for Travel | Cost for Travel (Staff x Rate x Hrs) | Hours Deployed Each Staff | Cost for Deployment | ||
| (Staff x Rate x Hours) | Extended Cost | |||||||||
| Construction Manager | 20 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Construction Manager | 10 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Project Manager | 10 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Project Manager | 10 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Construction or Building Inspector | 17 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Construction or Building Inspector | 3 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Architect | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Architect | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Civil Engineer | 15 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Civil Engineer | 20 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Coastal Engineer | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Coastal Engineer | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Electrical Engineer | 5 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Electrical Engineer | 10 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Environmental Engineer | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Geologist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Health Scientist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Hydraulic Engineer | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Hydrologist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Industrial Hygienist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Mechanical Engineer | 5 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Mechanical Engineer | 10 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Sanitary Engineer | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Soil/Geotechnical Engineer | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Soil/Geotechnical Engineer | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Structural Engineer | 5 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Structural Engineer | 10 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Archaeologist | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Archaeologist | 3 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Architectural Historian | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Architectural Historian | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Biologist | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Biologist | 3 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Certified Floodplain Manager | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Certified Floodplain Manager | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Ecologist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Environmental Planner | 4 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Environmental Planner | 4 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Historic Architect | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Historic Architect | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Horticulturalist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Water Quality Specialist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |||
| Wetlands Specialist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 |
Total Staff for PDMG, SI, TS, and EHP surge capability 196
| Accountant | 4 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Accountant | 4 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Certified Public Accountant (CPA) | 3 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Certified Public Accountant (CPA) | 3 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Financial Analyst | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Financial Analyst | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Appraiser | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Estimator | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Estimator | 3 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Commercial Property Insurance Professional | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Commercial Property Insurance Professional | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| TAC Coordinator | Administrative Support Specialist | 5 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 |
| TAC Coordinator | Administrative Support Specialist | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 |
| Reports and Communication Specialist | 3 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Reports and Communication Specialist | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| General Planner | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| General Planner | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Graphic Artist | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Management Analyst (Program Strategist) | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Management Analyst (Program Strategist) | 3 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Technical Writer | 1 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Technical Writer | 2 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Trainer | 2 | Mid | 0 | $0.00 | 1,500 | $0.00 | $0.00 | |
| Trainer | 1 | Senior | 0 | $0.00 | 1,500 | $0.00 | $0.00 |
Total Staff - Other 54 Total Travel Cost $0.00 Total Extended Cost $0.00
Total Staff Combined 250
Tables for Additional Staff for Surge Capability
| Surge Capability | ||||||||||||
| Labor Hours for Surge Capability | Assume FEMA will require an additional 50% of Staff for surge for PDMG, SI, TS, and EHP capabilities (Catastrophic/Multiple Disasters) | Percentage of Staff | Specific Qty of Staff | Average Rate (from above) | Hours for Travel | Cost for Travel (Staff x Rate x Hrs) | Hours Deployed Each Staff | Cost for Deployment | ||||
| (Staff x Rate x Hours) | Extended Cost | |||||||||||
| Surge ----> | PDMG, SI, TS, and EHP | Various LCATs | 50% | 98 | $0.00 | 0 | $0.00 | 1,500 | $0.00 | $0.00 | …Surge Capability |
| Security Training for Surge Capability | ||||||||||
| Security and Privacy Training - Staff Labor Cost | Position | LABOR CATEGORY | Percentage of Staff | Specific Qty of Staff | Average Rate (from above) | Hours | Total Cost | Cost for Staff to complete Security and Privacy Training | ||
| Surge ----> | PDMG, SI, TS, and EHP | Various LCATs | 50% | 98 | $0.00 | 4 | $0.00 | < ---- Surge | $0.00 | …Surge Capability |
| Position Training for Surge Capability | |||||||||||
| Training for PDMG, SI, TS & EHP - | |||||||||||
| Staff Labor Cost to take Position Training | Position | LABOR CATEGORY - | |||||||||
| Various LCAT & Qty | Percentage of Staff | Specific Qty of Staff | Average Rate (from above) | Training Hours | Total Cost | Cost for Staff to attend Familiarization Training Course | |||||
| PDMG | 50 | 50% | 25 | $0.00 | 14 | $0.00 | |||||
| SI | 20 | 50% | 10 | $0.00 | 14 | $0.00 | |||||
| TS | 96 | 50% | 48 | $0.00 | 14 | $0.00 | |||||
| EHP | 30 | 50% | 15 | $0.00 | 14 | $0.00 | |||||
| Surge ----> | Total Staff | 196 | 98 | $0.00 | < ---- Surge | $0.00 | …Surge Capability |
| Atlantic & West Only | ||||||
| Subtotal | $0.00 | $0.00 | CLIN 0002 | $0.00 | ||
| See assumptions below | ||||||
| CLIN 0003 - | ||||||
| Task Order PMO % | Not to exceed 3% of CLIN 0002 - Task Order Labor Categories | NTE Percentage | ||||
| 3% | Atlantic & West Only | |||||
| Subtotal | $0.00 | $0.00 | CLIN 0003 | $0.00 |
| CLIN 0004 - | ||||||||
| Travel | Assume 50% of Staff Travel by Air and the other 50% by POV | # of Staff | Rate/Fee | Qty | Unit | Extended Cost | ||
| Airfare (roundtrip) | Half of the staff travel by Air | 0 | $750.00 | 1 | trips | $0.00 | ||
| Misc: Baggage Fees, Taxi, Metro | 0 | $30.00 | 1 | trips | $0.00 |
POV Travel Mileage (roundtrip) Half of the staff travel by POV 0 $0.56 900 miles $0.00
| Rental Car (weekly) | Shared Rental Car | 0 | $485.00 | 38 | weeks | $0.00 |
| Rental Car Fuel (weekly) | Shared Rental Car | 0 | $50.00 | 38 | weeks | $0.00 |
| Lodging (days) | Lodging for All | 0 | $333.00 | 263 | days | $0.00 |
| Lodging Tax (days) | at10% | 0 | $33.00 | 263 | days | $0.00 |
| M&IE | M&IE for All | 0 | $79.00 | 263 | days | $0.00 |
| M&IE (first / last day) | 0 | $19.25 | 261 | 3/4 days | $0.00 | |
| Subtotal | $0.00 |
| CLIN 0005 - | ||||||||||||
| Miscellaneous (ODC) | Contractor Furnished Equipment (CFE) | # of Staff | Rate/Fee | Qty | Unit | Extended Cost | ||||||
| Laptop | 15% of all staff | 0 | $1,200.00 | 1 | each | $0.00 | ||||||
| Cell Phone | 5% of staff | 0 | $500.00 | 1 | each | $0.00 | ||||||
| Monitor | 10% of staff | 0 | $200.00 | 1 | each | $0.00 | ||||||
| Software and computer maintenance | 15% of all staff | 0 | $180.00 | 1 | each | $0.00 | ||||||
| Subtotal | $0.00 | |||||||||||
| Atlantic & West Only | ||||||||||||
| No added fees, including but not limited to G&A, shall be paid under this CLIN in accordance with FAR 16.302. | Subtotal | $0.00 | $0.00 | CLIN 0004 | $0.00 |
| See assumptions below | Atlantic & West Only | |||||||||||
| CLIN 0006 - | ||||||||||||
| Defense Based Act (DBA) Insurance | DBA Insurance applies to Atlantic & West Only for PR, Siapan, other Islands, and any other type of taxes. Assume 30% of Staff will Travel Overseas | Percentage of Staff | Specific Qty of Staff | Average Rate (from above) | Hours Deployed Each Staff | Extended Cost | DBA Insurance Calculations - Atlantic & West Only | NTE Percentage | ||||
| Various LCATs | 30% | 59 | $0.00 | 1,500 | $0.00 | NTE 10% of "Extended Cost" | 10% | |||||
| Total Extended Cost | $0.00 |
| Atlantic & West Only | ||
| $0.00 | Total All CLINs | $0.00 |
ADDITIONAL INFORMATION
POP: Period of Performance is Est. 10-Months for the Base Period and 12-Months for all Option Years.
| CLIN 0002 - | ||
| Labor Rates: | Based on contractor proposal. The Government will reimburse up to eight (8) hours per day for contractor travel time, to include OCONUS travel. Labor hours for travel will be accounted for under CLIN 0002 and CLIN 0003 at the Task Order Level. The government will not reimburse for non-rotational travel time. | |
| Surge Capably | Assume FEMA will require additional Staff for surge capabilities (Catastrophic/Multiple Disasters). |
Travel Hours & Cost Assume :Zero" hours for Travel - the Government will reimburse up to eight (8) hours per day for contractor travel time, to include OCONUS travel. Labor hours for travel will be accounted for under CLIN 0002 and CLIN 0003 at the Task Order Level. The government will not reimburse for non-rotational travel time.
Deployment Hours & Cost Assuming not all contractors will be deployed for a full year. FEMA is using a 9-month (1,500 hour) deployment as the baseline.
| CLIN 0003 - | ||
| PMO %: | Not to exceed 3% of CLIN 0002. | |
| CLIN 0004 - | ||
| Travel: | Assume half of the staff will travel by air and half by POV. | |
| For pricing purpose, all Travel ODCs are based on traveling from San Francisco to NYC. |
| CLIN 0005 - | ||
| Miscellaneous (ODC): | For pricing purpose, assume only 15% of the staff will receive Laptops when/if required by FEMA. | |
| Contractor Furnished Equipment (CFE) shall include: | ||
| • Laptops, software, etc… | ||
| • All property and materials |
| CLIN 0006 - | ||
| DBA Insurance: | Applies to Atlantic & West Only Zones Only (PR, Saipan, and other Islands) | |
| • Assume 30% of Staff will Travel Overseas (based on historical) | ||
| • NTE 10% of "Extended Cost" | ||
| G&A: | No G&A will be provided for T&M CLINs |
GFE: No GFE will be issued - Only Contractor Furnished Equipment.
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File details come from the government source that posted it. Updated .