Attachment 2 - Performance Work Statement (PWS).pdf

SP-POL-CMP-INSPECT-PWS-PO54

Wright Patterson, AFB Dayton, OH.

Part 1 General Information

1. GENERAL:

1.1. Scope: This is a non-personnel services contract to perform inspections on

Department of Defense fuel tanks. This service entails removal, disposal, transfer of remaining fuel, tank cleaning and providing an aboveground storage tank (AST) Inspection on tank(s) listed in Attachment B.

1.2. Background: See Attachment J for previous inspection report(s).

1.3. Objectives: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items. The contractor shall also provide non-personnel services necessary execute the fuel transfer of remaining fuel and disposal of unusable fuel, clean the tank, and perform an AST Internal inspection on the tank(s), as applicable, at the location and for the tanks specified in Attachment B, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services.

1.4. General Information

1.4.1. Recognized Holidays:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

1.4.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730-1630 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Other than normal duty hours, work must be coordinated with the Contracting Officer (KO) or his/her designated representative. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall maintain stability and continuity of the workforce.

1.4.3. Place of Performance: The work to be performed under this contract will be performed at the installation and facilities identified in Attachment B.

1.4.4. Type of Contract: The government will award a Firm Fixed Price Contract

1.4.5. Security Requirements: Reference Attachment A – General Installation Security Requirements

1.4.6. Site Access: Contractor shall coordinate with Installation personnel for access to the site. Points of contact for the installation will be provided upon award.

1.4.7. Meetings/Kick-Off Meetings: The Contractor shall coordinate with the USACE

Project Manager (PM) and conduct a kickoff meeting prior to field activities.

This can be accomplished either prior to mobilization and inspection activities or onsite prior to commencement of inspection activities. The Work Plan shall be discussed, and further coordination and scheduling shall be accomplished at this meeting. These meetings shall be at no additional cost to the government.

1.4.8. The Contractor shall call the installation 72 hours prior to mobilization to verify tank fuel quantities are at the quoted/verified amount as stated in Attachment B as the contractor is not authorized to remove/transfer or dispose of more fuel than what is stated in the contract per Attachment B.

1.4.9. The Contractor shall be responsible to establish a report of findings and coordinate a teleconference after the inspection is complete and at least 24 hours prior to placing tank back into service. This teleconference will review deficiencies found during the inspection with the Government making the final decision on whether or not to place this tank back into service. The Contractor can use Attachment E - API INTERNAL INSPECTION TELECONFERENCE BRIEFING TEMPLATE or their own format; however, this document shall include the next recommended inspection intervals for both External and Internal Inspections, and State regulated inspection intervals, if applicable.

Also, when listing the findings, they shall be categorized as either “Mandatory” or “Recommended”. Coordinate with POC’s, individuals to be identified after project award, from Service Control Point (SCP), Defense Logistics Agency (DLA), and USACE.

1.4.10. Key Personnel: Certified API 653 Inspector and Project Manager.

1.4.11. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as they deem necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.12. Suitability For Service: Evaluate inspection data to determine suitability for continued use. Identify conditions which pose a risk to integrity. Determine a metal loss threshold for mandatory repairs. In the determination of mandatory repairs:

• Use a "first, do no harm" approach to classifying tank repairs.

• Use Desired Service Interval as the time to next inspection unless notified otherwise by the Contracting Officer.

• Use minimum remaining thickness (MRT) no less than 100 mils at the next inspection.

• Do not classify as mandatory repair of conditions which are noncompliant with current standards but are un-related to structural or hydraulic integrity (e.g., gouge, improper weld spacing, weld profile).

• Apply repair determination to individual indications. Do not average across an entire plate or course.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: No Government furnished services are required.

2.2. Items: One 1200 gallon diesel fuel tanker for temporary storage.

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 2 of this PWS.

3.2. Equipment: The Contractor shall provide all tools and inspection equipment needed to perform the inspection and other services to be performed under the PWS.

3.2.1. Precision Equipment: Contractor is responsible to ensure all equipment to be used is certified and calibrated to the parameters and tolerances of the required equipment.

3.2.2. Gaskets: Composition ring, one piece factory cut, compliant with ASME

B16.21, Buna-N. Gaskets must be composed of either graphite or synthetic fibers in a nitrile binder and must be resistant to the effects of aviation hydrocarbon fuels and manufactured of fire-resistant materials. Use full-faced gaskets for flat-face flanged joints. Buna-N material must conform to SAE

AMS3275.

3.2.3. Flange Bolts, Nuts, and Washers: Bolts for manway covers must conform to

ASME B18.2.1. Bolts must be of sufficient length to obtain full bearing on the nuts and must project no more than three full threads beyond the nuts with the bolts tightened to the required torque. Bolts must be regular hexagonal bolts conforming to ASME B18.2.1 with material conforming to ASTM A193/A193M, Class 2, Grade B8. Bolts must be threaded in accordance with ASME B1.1, Class 2A fit, Coarse Thread Series, for sizes one inch and smaller and Eight-Pitch Thread Series for sizes larger than one inch. Use stainless steel washers dimensioned in accordance with ASTM F436 flat circular and fabricated from the same grade of stainless steel as the bolt.

3.3. Project Inspection Management Plan (PMP): As part of the initial PMP, the

Contractor shall prepare and include a brief (< 10 pages) Work Plan, as an attachment, which will include proposed schedule, inspection activities, personnel performing inspection, required training certificates, and additional data or support requests.

3.4. Health and Safety Plan (HSP) and Accident Prevention Plan (APP): The

Contractor will prepare a Health and Safety Plan (HSP) to comply with 29 Code of Federal Regulations (CFR) 1910 and 1926 as well as applicable Military Service (Army, Air Force, or Navy), OSHA, state, host nation, and local and installation health and safety regulations regarding the proposed work effort. Qualifications for individuals who will be on-site for safety shall be submitted in the HSP.

3.4.1. The Accident Prevention Plan (APP) is required by FAR clause 52.236-13.

The APP describes the methods by which the contractor or USACE personnel will meet the safety and health requirements listed in EM 385-1-1. Entry into Confined Spaces shall comply with the requirements of 29 CFR 1910.146.

Provide additional monitoring for toxic (petroleum) vapors in addition to normal air monitoring requirements.

3.4.2. Abbreviated Accident Prevention Plans may be developed and submitted per

Form A-01 Abbreviated Accident Prevention Plan Checklist Page A-13 of the EM 385-1-1. This may be submitted to develop a plan more specific to the work performed under this PWS but shall still comply as indicated above.

PART 4

SPECIFIC TASKS

4. Specific Tasks: Per each tank as identified in attachment B

4.1. Basic Services.

API Internal:

4.1.1. Perform a teleconference kick-off meeting either prior to mobilization or the morning of the commencement of work on-site.

4.1.2. Remove, transfer, and/or dispose of remaining fuel quantities as stated in

Attachment B. The contractor will be responsible to coordinate with environmental and safety authorities having jurisdiction to obtain and execute required permits, manifests, etc. Tank cleaning shall be done in accordance with UFGS 33 01 50.55. Clean 100% of the internal shell and fixed roof for tanks without floating roofs.

4.1.3. The tank Inspection shall be in conformance with applicable industry standards API 653, API RP 575, NFPA 30, NFPA 326, UFGS 33 01 50.65, and in compliance with 40 CFR 112, UFC 3-460-01, UFC 3-460-03 and any other applicable federal, state, local and service requirements. Scan 100 percent of the tank bottom, as interior appurtenances allow, for indications such as metal loss, pits, cracks, gouges, and general corrosion. Distinguish between product and backside indications. Measure metal thickness with an ultrasonic method. Procedures must be compliant with ASME BPVC SEC V.

Record measurements, exclusive of coating, for all tank bottom plates.

Provide UT thickness measurement on no less than five locations per bottom plate and at indications from the screening technologies determined to be relevant. Mark relevant indications on tank surfaces in a neat and professional manner adjacent to the indication. Collect data to be used in the assessment of corrosion growth, structural integrity, brittle fracture, and hydraulic integrity. Complete the API Std 653 checklist and provide them with the DRAFT and FINAL reports. Utilize UFC 3-460-01 Table 8-1 and indicate appurtenances that are not present. The attached Inspection Report template should be utilized in submitting both the DRAFT and FINAL inspection reports. Contractor shall leave a clean and orderly site upon the completion of the inspection.

4.1.4. The contractor must complete a Coating Condition Survey (CCS) on all the interior and exterior tank coating systems. The CCS should be accomplished by personnel from a business that routinely performs coating evaluations, and the individual investigator should be Certified NACE Level II or higher. The CCS should be sufficiently detailed to provide all technical information about the coatings. At a minimum, the CCS should provide a detailed report of:

1. Existing coating conditions, including condition of coating film, and the existence of potentially hazardous substances that may impact coating management (i.e. lead, cadmium, chromium).

2. Analysis of remaining coating life, suitability of overcoating, and technical requirements for overcoating.

3. Technical recommendations for the most cost-effective management of existing coating systems, including any hazardous materials present in paint film.

4. Any other information of interest to the coating system management that should be identifiable by an individual trained and experienced in the field of coating analysis, coating failure analysis, and coating design.

A total of three coating samples must be taken: one from the exterior shell, one on the interior shell within three feet of the bottom, and one on the interior shell approximately 5 feet above the tank floor. Repair sample locations in accordance with UFGS 09 97 13.27 and UFGS 09 97 13.17. The findings from the CCS must be included on the DRAFT and FINAL inspection reports.

4.1.5. The contractor shall visually inspect the secondary containment area for the ability to contain the entire contents of the tank in the event of catastrophic failure, assessing for cracks, settlement, and deterioration. Record dimensions of cracks and provide photographic evidence of each deficiency.

Visually assess the liner integrity and impermeability where applicable.

Provide calculations demonstrating the containment area has sufficient capacity in accordance with 40 CFR 112. Containment drain system shall be tested as follows.

4.1.5.1. Drain Line and Release Valve. The Contractor shall perform a hydrostatic test to ensure the drainpipe and release valve do not leak. Test in accordance with applicable requirements of AWWA C600 for hydrostatic testing. Ensure the release valve is closed and pressurize the end of the pipe within the containment basin sump. Test for leakage by filling the pipe with water and pressurizing to 10 psi using a suitable pump connected to the pipeline. The test pressure shall not vary by more than ±1 psi for the duration of the test. Hold this pressure for not less than 2 hours. If the system does not hold pressure, check the outfall point to see if water is bypassing the valve. Test pressure shall be maintained during the test by adding makeup water through the pressure test pump into the pipeline. Accurately note the amount of makeup water required to maintain pressure during the test.

4.1.5.2. Containment Drain Inlet. The Contractor shall perform a hydrostatic test to ensure the integrity of the inlet sump. Test for leakage by filling the inlet with water to a level at least 1-2 inches above the top of the inlet structure.

The inlet shall hold this water for not less than 2 hours with no measurable change in the water level.

4.1.6. Coverage of the UT scan shall include 5 points per shell plate on the first shell course. Spot UT scans shall be made once every foot along the circumference of the tank shell within the critical zone and along the tank chime as accessible. 5 points per shell plate shall also be taken along the spiral staircase for each shell course as accessible. Provide UT scans of tank shell nozzles on the first shell course and their respective reinforcement plates as applicable. Include all findings in the inspection report.

4.1.7. Upon completion of the Internal inspection the contractor shall provide a legible tank stencil or decal, consisting of black letters at least 1” in height, stating the date cleaned and inspected, the contractor’s name and the name of the contractor’s personnel supervising the work. Remove any existing stencils displaying previous inspection information. New information shall be provided in the following format:

Date Cleaned and Inspected: Day-Month-Year ABC Contracting Supervisor: John Doe

4.1.8. Provide a teleconference out briefing prior to closing up the tank.

4.1.9. When the tank is ready to be closed and RTO, the Contractor is responsible to provide new stainless-steel bolts and all manway gaskets on the first shell course and ensure there are no leaks at the manways by filling the tank to at least the first shell course.

4.1.10. Provide photographic documentation of the following: PLC make and model, Input/Output Alarm Modules including directories, Level Alarm Panel, Annunciator Panel, and any As-Builts that are in the alarm panel. Coordinate with the installation as needed to obtain this information.

4.1.11. Remove and transfer quantity of fuel as identified in Attachment B not to exceed 1200 gallons. Dispose of fuel/sludge or residual product not to exceed 1000gal. The contractor will be responsible to coordinate with environmental and safety authorities having jurisdiction to obtain and execute required permits, manifests, etc. Tank cleaning shall be done in accordance with

UFGS 33 01 50.55.

4.1.12. Provide DRAFT and FINAL inspection reports per the attached templates.

The report(s) must include a record of non-destructive examination (NDE) findings with drawings depicting plate layout and thickness measurement locations. Incorporate engineering analysis, suitability for service analysis, corrosion rate determinations, and remaining service life calculations. Provide separate report for each tank inspected. Specify the due date for the next inspection. Include the API Std 653 inspector of record certificate number and signature.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

American Petroleum Institute (API) 653 Standard for the Tank Inspection, Repair, Alteration, and

Reconstruction 650 Welded Tanks for Oil Storage RP 575 Inspection Practices for Atmospheric and Low-pressure Storage

Tanks Std 2015 Requirements for Safe Entry and Cleaning of Petroleum Storage

Tanks

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 30 Flammable and Combustible Liquids Code NFPA 70 National Electrical Code (NEC) NFPA 326 Standard for Safeguarding of Tanks and Containers for Entry, Cleaning, or Repairs NFPA 704 Standard System for the Identification of the Hazards of Materials for Emergency Response

UNIFIED FACILITIES CRITERIA (UFC)

UFC 3-460-01 Design: Petroleum Fuel Facilities UFC 3-460-03 Petroleum Fuel Systems Maintenance

UNIFIED FACILITIES GUIDE SPECIFICATIONS (UFGS)

UFGS 09 97 13.17 Three Coat Epoxy Interior Coating of Welded Steel Petroleum

Fuel Tanks UFGS 09 97 13.27 High Performance Coating for Steel Structures UFGS 33 01 50.55 Cleaning of Petroleum Storage Tanks UFGS 33 01 50.65 Inspection of Field Fabricated Fuel Storage Tanks UFGS 33 56 21.17 Single Wall Aboveground Fixed Roof Steel POL Storage Tank

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

40 CFR 112 EPA: Oil Pollution Prevention

PART 6

ATTACHMENT

6. Attachment/Technical Exhibit List:

6.1. Attachment A – General Installation Security Requirements

6.2. Attachment B – Fuel Storage Tank List

6.3. Attachment C – Fuel Storage Tank Data Sheet

6.4. Attachment D – Monthly Contractors Progress, Management and Status Report

6.5. Attachment E – Inspection Telecon Briefing Template

6.6. Attachment F – API Internal Inspection Report Template

6.7. Attachment G – Return to Service Letter

6.8. Attachment H – Not Applicable

6.9. Attachment I – Not Applicable

6.10. Attachment J – Previous Inspection Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

API Internal:

Performance Objective

Standard Performance Threshold

Method of Surveillance

DELIVERABLES SCHEDULE

DELIVERABLE SCOPE OF

WORK

PARAGRAPH

DUE DATE

Project Inspection Management Plan/Work Plan, Accident Prevention Plan & Health and Safety Plan (Draft)

3.3 & 3.4 15 days after award

Project Inspection Management Plan/Work Plan, Accident Prevention Plan & Health and Safety Plan (Final)

3.3 & 3.4 5 days after receipt of comments

Inspection and Evaluation Report – (Draft) 4.1.12 28 days after Field Inspection

Coating Conditions Survey (CCS) Report 4.1.4 28 Days after Field Inspection

PRS # 1.

Kick-Off Meeting with USACE and Stakeholders

Para. 1.4.7 & 4.1.1.

State, local, and federal requirements regulating fuel storage tanks

100% The contractor will schedule this Meeting either on-site prior to commencement of work or via teleconference prior to being onsite. Submit agenda and meeting minutes to stakeholders.

PRS # 2.

Clean and provide API 653 Internal Inspection and visual inspection of the containment area

Para. 4.1.2 & 4.1.3.

State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection

PRS # 3.

Provide API 653 Internal Inspection reports

Para 4.1.12

State, local, and federal requirements regulating fuel storage tanks

100% Random Inspection.

The contractor is to provide a DRAFT and FINAL report for MCX review and comment

PRS # 4.

Provide a CCS Report.

Para. 4.1.4.

NACE Level II 100% Random Inspection.

PRS # 5.

Provide a UT Inspection.

Para. 4.1.6.

State, local, and federal requirements regulating fuel storage

100% Random Inspection.

PRS #6.

Out-Brief Meeting with USACE and Stakeholders

Para 4.1.8.

State, local, and federal requirements regulating fuel storage tanks

100% Contractor will coordinate a Tel-con and distribute the report of findings 24 hrs prior to the scheduled conference

PRS #7.

Fuel transfer and disposal Para. 4.1.2 & 4.1.11.

State, local, and federal requirements regulating fuel storage

100% Random Inspection

Inspection and Evaluation Report – to include populated Attachment C Excel Sheet for each base (Final)

4.1.12 7 days after receipt of comments