Attachment 2 - Performance Work Statement (PWS).pdf

Performance Work Statement (PWS) For

Communications Shelter Manufacture, Delivery, and Installation

December 5th, 2024

Table of Contents

GENERAL INFORMATION

1.1 Description of Required Services

1.2 Background and Objective

1.3 Scope

1.4 Technical Requirements

1.5 Standards and Specifications

1.6 Hours of Operation/Place of Performance

1.7 Points of Contact

DEFINITIONS AND ACRONYMS

2.1 Definitions and Acronyms

GOVERNMENT OBLIGATIONS

3.1 Equipment

3.2 Government-Furnished Information (GFI)

3.3 Utilities

3.4 Services and Materials

3.5 Facilities

3.6 Government Remedies

CONTRACTOR OBLIGATIONS

4.0 Foreword

4.1 Contractor General Responsibilities

4.2 Protection of Property

4.3 Security Requirements

4.4 Design

4.5 Shelter Delivery and Installation

4.6 Existing Shelter Removal

4.7 Completion Criteria

4.8 Miscellaneous

PERFORMANCE MEASUREMENTS

5.1 Specific Tasks

5.2 Quality Assurance Surveillance Plan

5.3 Methods of QA Surveillance

5.4 Documentation

APPLICABLE PUBLICATIONS

6.1 Telecommunications Industry Association Standard (ANSI/TIA-222-H)

TECHNICAL EXHIBITS

7.1 Supplementary Statement of Work (SOW)/Statements of Objectives (SOO)

7.2 Quality Assurance Surveillance Plan

PART 1

GENERAL INFORMATION

1.1 Description of Required Services

The Forest Service (FS) Chief Information Office (CIO) Land Mobile Radio (LMR) Group has an ongoing annual requirement to acquire and install or replace radio communication shelters that are new, damaged, or obsolete across the National Forest System. Each year, the LMR Group identifies shelters that are beyond serviceable lifecycle and require replacement or new site installations. An annual Program of Work specifies these locations based on funding and order placements. Professional services are needed to manufacture, transport, and install these communication shelters at designated sites, as well as to remove old shelters when necessary, in support of the USFS radio communications network.

This document is intended cover the complex shelter requirements and installation processes for the National Forest System. These efforts support Forest Operations, Safety, Fire, and Law Enforcement at remote radio communication sites and include designing, manufacturing, transporting, planning, coordinating, and installing radio communication shelters. Site logistics will vary and may require access via unimproved roads, paved roads, helicopter fly-ins, long-line operations, hiking, or Forest Service-provided pack animals. Telehandlers, cranes, and other specialized equipment may also be necessary. Forest Service radio technicians will handle the installation of radio equipment and solar power systems within the shelters, which is not part of the contractor’s responsibilities.

The Forest Service reserves the right to design/complete their own site specifications and installations based on individual need and are the exception to this PWS.

The contractor shall provide project management with the approval and coordination of the Forest Service. The Contractor’s responsibilities include planning, scheduling of contract personnel, parties, vendors, and subcontractors. The contractor shall coordinate with the Contracting Officers Representative (COR) and each respective Forest Point of Contact (POC) to have proper personnel on site and all proper approvals prior to implementation.

The contractor shall provide all equipment, tools, materials, and services necessary to perform the complete manufacture and/or installation of the radio communications shelter.

The contractor shall be required to obtain in writing from the CO/COR additional tasks which could include removal and backhaul of existing shelters and debris clean-up that were not anticipated but are required and contingent upon approval of funding. Additional funding for modifications must be applied to the contract before such tasks are initiated. All work shall be completed as defined in this Performance Work Statement along with government furnished information, property, and services at various locations across the United States as required.

1.2 Background and Objective

The National Forest Service owns, leases, and shares thousands of communication systems shelters across the United States. These structures serve diverse purposes, including research projects, law enforcement, fire communications, and public safety. The shelters are managed under the “Life Cycle Replacement Program,” with the Land Mobile Radio Group allocating approximately $1.5 million to $5 million annually from the Program of Work (POW) budget to maintain a reliable communications infrastructure.

1.3 Scope

To procure the necessary professional services needed to design, manufacture, transport, and install radio communication shelters for the USDA Forest Service. Shelter manufacturers, third-party vendors, contractors, and subcontractors must strictly adhere to the specifications detailed in the Performance Work Statement (PWS), Statements of Work (SOW), and Bill of Materials (BOM) which includes site-specific considerations. The primary objective is to deliver a high-quality radio communications shelter that protects the Forest Service's radio assets. Installation and removal processes must minimize environmental impact, including debris removal, backhaul of any retired or unserviceable shelters, and the demolition and/or backhaul of unserviceable towers as applicable.

Note: Please see section 7.1 Supplementary Statement of Work (SOW) or Statements of Objectives (SOO) for additional scope criteria.

1.4 Technical Requirements

The Contractor must be capable of designing to specification, manufacturing or procuring, transporting, offloading, and installing a communications shelter. The contractor must comply with specifications listed in the PWS or SOW, the National Environmental Protection Act (NEPA) Decision Memo, and/or the Noxious Weed Abatement Program for the site. This process includes pre-staging the shelter at a designated location for work by Forest Service Technicians before final site installation.

For communications shelters and supplies destined for remote or challenging locations, highly skilled personnel will be required, and a manufacturer’s certification may be necessary for shelter installation. Shelter sizes and configurations will vary based on forest requirements, and a BOM with supplementary SOW (as applicable) will be provided for each request, detailing unique site conditions, including snow load, wind speed, ground conditions, and other special requirements.

Shelters with solar power mounts will include instructions for proper southern orientation.

Additionally, all shelters will have compass orientation directions for doors and equipment.

Upon placement, the contractor will set and level each shelter per the manufacturer’s specifications, ensuring proper grounding, anchoring, and stability. Installation must meet all specifications to maintain the manufacturer’s full and extended warranties.

If an existing shelter is present, it must be removed unless otherwise directed. Old shelters designated for removal will be transported to a Forest Service location or a facility for disposal, in compliance with USFS recycling procedures. Batteries must be delivered to a facility for documented disposal or recycling under the Forest Service Sustainable Operations Program, adhering to all Federal and State regulations. Disposal and recycling documentation must be provided to the USFS during the installation acceptance closeout process. The contractor is responsible for the removal and disposal of any HAZMAT materials. All HAZMAT and disposal fees will be the responsibility of the contractor.

1.5 Standards and Specifications

The manufacture of all shelters must comply with applicable nationally recognized building and electrical codes. Unique Forest Service requirements—such as grounding, rodent proofing, and other special needs—will be detailed in the BOM. Shelters with attached towers will also be specified by the Forest Service in the BOM, and any integrated tower designs must conform to current TIA-222 standards.

All shelter installations must adhere to the manufacturer's specifications to preserve warranties and extended warranties. Any damages identified in subsequent inspections that are determined to have occurred during transportation or installation—and fall within the warranty period—will be the contractor's responsibility.

1.6 Hours of Operation/Place of Performance

The contractor is responsible for providing services as precoordinated with the local contact except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the Government facility is not closed for the above reasons. Request for work on the weekends shall be coordinated and approved by the local forest and coordinated with COR within a reasonable amount of time to secure all approvals as required.

1.6.1 Recognized Holidays

New Year’s Day January 1st Birthday of Martin Luther King, Jr. Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.7 Points of Contact

Contracting Officer

The CO has the overall responsibility for the administration of this contract. The Contracting Officer, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the Contracting Officer may delegate certain other responsibilities to his/her authorized representative.

Contracting Officer: Troy Boudro Telephone Number: 530-560-5619 Email: Troy.Boudro@usda.gov

COR and Team

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: ensures the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements to the Contracting Officer including government drawings, designs and specifications; monitor contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract or order. The COR shall be one of the following:

Contracting Officer’s Representative: Marc Kaschmitter Telephone Number: (541) 480-8242 Email: Marc.Kaschmitter@usda.gov

Contracting Officer’s Representative: Ernesto DeLeon Telephone Number: (970) 837-6103 Email: Ernesto.Deleon@usda.gov

COR Designee

A COR Designee may be named to ensure that the Government sufficiently directs, oversees, measures and monitors contractors. A COR Designee will monitor performance and provide information to the overall contract COR. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

Alternate Contracting Officer’s Representative: Yana Patton Telephone Number: (530) 226-2779 Email: Yana.Patton@usda.gov

PART 2

DEFINITIONS AND ACRONYMS

2.1 Definitions and Acronyms

After Receipt of Order (ARO).

After Action Review (ARR).

Bill of Materials (BOM). A listing of all proposed equipment, components, cabling, hardware, and software.

Contracting Officer (CO). A person who can bind the Federal Government of the United States to a contract which is greater in value than the federal micro-purchase threshold.

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Forest Service (FS).

Point of Contact (POC).

Performance Work Statement (PWS). A statement that outlines and describes the requirements for services and equipment.

Risk Assessment Matrix. Define the level of risk by considering the category of probability or likelihood against the category of consequence severity. This is a simple mechanism to increase visibility of risks and assist management decision making.

Risk Management Plan. Details anticipated risk areas and provide options for mitigating suck risks and will include at minimum a risk register and risk assessment matrix.

Risk Register. A scatterplot used as risk management tool and to fulfill regulatory compliance acting as a repository for all risks identified and includes additional information about each risk, e.g., nature of the risk, reference and owner, mitigation measures.

Quality Control (QC). Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance (QA). Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

PART 2

Quality Assurance Plan (QAP). A detailed processes to include quality audits and describe the process for remedy and non-recurrence of defective services and equipment in the event of quality violations. Contractor will perform quality control audits at a minimum of two intervals per shelter: at hand-off of shelter to the contractor from USFS at the staging area and at completion of installation. The QA plan is not to be confused with the

QASP.

Quality Assurance Surveillance plan (QASP). Government metric of performance standards required by the contract.

Work Breakdown Structure (WBS). Breaks down the project into easily manageable components.

PART 3

GOVERNMENT OBLIGATIONS

3.1 Equipment

The Government will provide: N/A

3.2 Government-Furnished Information (GFI)

After Award and prior to the contractor submitting a project plan and schedule. The government (COR unless otherwise specified) will provide the following:

a. Prioritized list of all installation sites and details of locations including street addresses (if applicable) / GPS coordinates of staging areas and installation sites.

Air Lift installations have first priority for manufacture and installation.

b. List of all sites that will require an Air Lift installation.

c. Aviation Safety Plans from each designated Forest (provided by POC) and the contractor.

d. Specifications of each shelter.

e. National Environment Protection Act (NEPA) plan or equivalent as required.

f. Points of Contact (POC) and Alternative Points of Contact (Alt POC) information for each installation site.

g. Forest Aviation Manager and Aviation Group contact information for each designated Forest.

h. All backhaul requirements including exactly what materials need to be backhauled. Provide photographs if possible, of all sides of the shelter as well as estimated size, weight, and specifications of backhaul shelter and material (provided by POC).

i. Exact relocation destination of the backhaul materials (provided by POC).

Throughout the course of the contract, the Government will provide according to schedule:

j. Two-week advance notice to Forest Aviation Manager before Air Lift event (provided by POC) and the contractor.

k. Mark each site with an “X” of spray paint or aerial target material or provide detailed instructions for shelter placement (provided by POC).

l. Site area prepared prior to installation. Dig out any sites covered with snow prior to lift (completed by POC).

m. Identify all extra equipment and materials with sizes and weights being airlifted to site

(provided by POC).

n. All supplies delivered to each helicopter-base site prior to scheduled lift (provided by

POC).

o. In areas identified as a hazard potential, Grizzly Bear Awareness training will be provided for all personnel who will be on the mountain tops (provided by POC).

p. Provide all environmental considerations for noxious weeds, fire hazard and protected plants and species.

3.3 Utilities

All utilities in the facility will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities in work areas. This includes use of electrical power and turning off water faucets or valves after use.

3.4 Services and Materials

The Government POC will be responsible for providing the following on specified sites:

a. Access to site and current road conditions as coordinated by the contractors Project Manager.

b. Prepare shelter site according to manufacturer's specifications.

c. Install ballasts if not included in contract.

d. Install solar panels.

e. Transfer/installation of radio equipment and other equipment not directly related to the shelter.

3.5 Facilities

When applicable, the Government will furnish the necessary workspace for the contractor to provide the support outlined in this PWS as available.

3.6 Government Remedies

The contracting officer and COR shall follow FAR 52.212-4, “Contract Terms and Conditions- Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

PART 4

CONTRACTOR OBLIGATIONS

4.0 Foreword

Forest Service land encompasses diverse landscapes, climates, and elevations. It is imperative that contractors comply with the individual needs of the Forest addressed in the BOM. The Forest Service will advertise using a BOM detailing specific needs for the shelter, location and site information, number of racks, solar power requirements if any, etc. Based upon the USFS BOM, the contractor shall provide services for design, manufacture, and transportation.

Except for those items specifically stated to be government furnished in part 3, the contractor shall furnish everything required to perform this PWS in accordance with the installation requirements for each site.

4.1 Contractor General Responsibilities

4.1.1 The Contractor shall submit a management plan within 60 days of award that describes the intended approach that meets the specifications of this PWS. The management plan will consist of the following documents at a minimum:

a. Project Management Plan: Contractor shall provide a project plan in Microsoft

Excel consisting of a Work Breakdown Structure (WBS) and associated project schedule identifying each task and subtask and delivery timelines for each. The project schedule will additionally identify minor and major milestone completion dates for each communications shelter to be transported and those requiring installation. Contractor shall assign a project manager to provide complete oversight of the project. The Project Manager will be responsible for maintaining and updating the project schedule and all other duties associated with the project. The Contractor’s Project Manager will be the direct interface with the Forest Service COR and must be reasonably available to the USFS during the prime hours of work 0800 - 1630 Mountain Time, Monday to Friday. An alternate Project Manager POC must be provided in case they are unreachable or on leave.

b. Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear contractor badges in the performance of this service.

c. Subcontractor/Supplier Management Plan: Contractor shall inform the USFS COR of all subcontractors or suppliers used during the duration of the project. The Contractor shall provide a Delegation of Authority letter to the COR within 10 days of ARO. Contractor will be held responsible for the performance of subcontractors and suppliers and properly manage and provide adequate oversight to protect the respective forest. The COR shall be notified immediately if a Government employee or Contractor deems a subcontractor or supplier as unfit, unsafe, unethical and should be replaced and/or removed immediately as to protect the interests of the Government and its citizens.

d. Risk Management Plan: Contractor will submit a risk management plan within 30 days of contract award. The risk management plan will detail anticipated risk areas and provide options for mitigating such risks and will include at minimum a Risk Register and Risk assignment matrix.

e. Fire Plan: Prior to initiating work on the contract area, during the closed fire season period, a fire prevention and suppression plan will usually be prepared. The Contractor and the Forest Service will jointly prepare this plan. Such plan shall include a detailed list of staff and equipment at the Contractor's disposal for implementing the plan. The fire plan shall also specify additional measures and/or special requirements, such as Hoot Owl restrictions, necessary during periods of critical fire weather conditions.

f. QA/QC Plan: Contractor will submit a Quality Assurance/Quality Control Plan within 30 days of contract award. The QA/QC plan will detail all QA/QC processes to include quality audits and describe the process for remedy and non-recurrence of defective services and equipment in the event of quality violations. Contractor will perform quality control audits at a minimum of two intervals per shelter: at hand-off of shelter to the contractor from USFS at the staging area and at completion of installation. The QA plan is not to be confused with the QASP.

g. Acceptance Plan: The Contractor will submit a Quality Inspection Checklist with each shelter installation for acceptance and signature by the Forest Service POC. The Quality Inspection Checklist will validate compliance to all requirements set forth in this PWS as well as those provided in established manufacturer guidelines.

h. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The Contracting Officer, Contracting Officers Representative, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

i. Contractor Responsibilities for Post-Award Coordination: The contractor will coordinate directly with government technical monitors and designated project points of contact to manage and execute contracted project activities. This includes, but is not limited to, site visits, product delivery, equipment rental staging, crane operations, flight operations, transportation of materials and personnel, shelter staging, and managing the scheduling and rescheduling of project activities.

4.1.2 Provide weekly and monthly reports of daily activities to the Forest Service POC.

4.1.3 Submit IPP invoices to include breakdown of work done with costs and pictures.

4.1.4 Ensure that all deliverables for all tasks under this contract are complete, accurate and delivered according to established schedules and are provided to the Government for review, comment, and acceptance 60 days prior to installation or as soon as possible.

4.1.5 Ensure the appropriate oversight and quality control of all activities included in this PWS follow applicable Federal, State, and local agency laws, regulations, manufacturer specifications, policy and ensure all USFS regulations and policies are followed while on site.

4.1.6 Warranty will be submitted to COR no later than 14 days after shelter installation.

4.2 Protection of Property

4.2.1 Underground utilities

Locate both public and private underground utilities prior to excavation. Contractor is responsible for utility location. If utilities are damaged during excavation, contact the Contracting Officer immediately and take necessary measures to prevent further interruption of service (if live).

Damaged utilities will be repaired at the Contractor’s expense.

4.2.2 Traffic

Conduct all operations to ensure minimum interference and do not close or obstruct roads and other adjacent occupied or used facilities without permission from the COR and Local Forest

POC.

4.2.3 Environmental Compliance

The contractor needs to comply with the Environmental Management System (EMS) provided by the forest service. The EMS provides controls to manage impacts on National Forests and Grasslands. These controls include NEPA analysis, Best Management Practices (BMP), and resource monitoring to ensure controls are in place and working as intended.

4.2.4 Environmental Objectives

a. Invasive Weeds: Reduce invasive weed introduction or spread through improved and more effective control and management. New infestations of noxious weeds of concern to the Forest Service and identified by either Contractor or Forest Service, on the Project Area or on the haul route, will be promptly reported to the other party. Contractor and

Forest Service will agree on treatment methods to reduce or stop the spread of noxious weeds when new infestations are found. A current list of noxious weeds of concern to the Forest Service is available at each Forest Service office.

b. Trees: Protection of existing trees, vegetation, improvements, and sites. Damaged resources must be reported to the CO and COR prior to attempts at remediation. Solvents, oils, and other materials shall be disposed of in containers and removed from the site.

Any contaminated soils shall be removed from National Forest land and replaced with topsoil.

c. Travel Management: Reduce the existing road systems’ contributed sediment and impairment of water quality, aquatic habitats, and improve security for grizzly bears or elk through the designation of roads, trails, and areas for motor vehicle use.

4.3 Security Requirements

4.3.1 PHYSICAL Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.3.2 Key Control

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the next invoice of payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

4.4 Design

4.4.1 Conformity with Drawings and Specifications

Unless working tolerances are specified, all work performed and materials furnished shall be in reasonably close conformity with lines, grades, cross sections, dimensions, and materials requirements shown on the drawings, indicated in the specifications, or designated on the ground. “Reasonably close conformity” is compliance with reasonable and customary manufacturing and construction tolerances.

4.4.2 Local Material Sources

Sources of local materials will be designated on the drawings. The Government assumes responsibility for the quality and quantity of material in the source. The Contractor shall determine the equipment and work required to produce the specified product. The Contractor shall utilize all suitable material in the source. The designation of source will include the rights of the Contractor to use certain area(s) for plant site, stockpiles, and haul roads. Any Contractor royalty payment requirements will be stated below.

When materials are subject to weight measurement, the weight/volume relationship used for determination of designed quantities will be shown on the Drawings.

Should the designated source, due to causes beyond the control of the Contractor, contain insufficient suitable material, the Government will provide another source with equitable adjustment in accordance with the Differing Site Conditions and Changes clauses.

4.4.3 Contractor-Furnished Sources

When material sources are not designated as provided above or the Contractor elects to not use designated sources, the Contractor shall be responsible for providing the specified product with no adjustment in contract price, unless weight/volume relationship differences between designated source material and Contractor-furnished source material result in financial disadvantage to the Government. Quality testing shall be the responsibility of the Contractor.

Test results shall be furnished to the Contracting Officer.

4.4.4 Site clearing (when required)

a. Site clearing work includes, but is not limited to:

1. Protection of existing trees designated to remain in place.

2. Removal of trees and other vegetation.

3. Clearing and grubbing.

4. Removing above-grade improvements.

5. Removing below-grade improvements.

6. Carefully and cleanly cut roots and branches of trees indicated to be left standing, where such roots and branches obstruct new construction.

b. Clearing and Grubbing:

1. Clear designated areas of trees, shrubs, and other vegetation, except for those indicated to be left standing. Keep clearing to the minimum necessary.

2. Grubbing shall be held to the minimum necessary. Where possible fill material shall be placed over the top of exposed roots in-lieu-of removal.

3. Use only hand methods for grubbing inside drip line of trees indicated to be left standing.

4. Filling holes - Fill depressions caused by clearing and grubbing operations with topsoil unless further excavation or earthwork is indicated.

4.4.5 Concreting

construction of minor concrete slabs, cast-in-place concrete (if required).

a. Comply with ASTM C 94; ACI 301, "Specification for Structural Concrete"; ACI 117, "Specifications for Tolerances for Concrete Construction and Materials"; and CRSI's "Manual of Standard Practice" when constructing formwork for concrete exposed to view and Class C for other concrete surfaces.

b. Accurately position, support, and secure reinforcement.

c. Place concrete in a continuous operation and consolidate using mechanical vibrating equipment. Prepare the surface according to Section 2519.

d. Formed Surface Finish: Smooth-formed finish for concrete exposed to view, coated, or covered by waterproofing or other direct-applied material; rough-formed finish elsewhere.

e. Slab Finishes: Nonslip-broom finish to exterior concrete platforms, steps, and ramps.

1. Protect concrete from damage, premature drying, and reduced strength due to hot or cold weather during mixing, placing, and curing. Repair surface defects in formed concrete and slabs. Repair slabs not meeting surface tolerances by grinding high areas and a repair topping to low areas to remain exposed.

f. Materials

1. Deformed Reinforcing Bars: ASTM A 615/A 615M, Grade 40.

2. Portland cement: ASTM C 150, Type I or II.

3. Aggregates: ASTM C 33, uniformly graded.

4. Air-Entraining Admixture: ASTM C 260.

5. Liquid Membrane-Forming Curing Compound: ASTM C 309, clear, Type I, Class

A or B, solvent or water borne, wax free.

g. Mixes

1. Proportion normal-weight concrete mixes to provide the following properties:

2. Compressive Strength: 3500 psi at 28 days.

3. Slump Limit: 4” at point of placement.

4. Air Content: 5.5 to 7.0 percent for concrete exposed to freezing and thawing, 2 to

4 percent elsewhere.

4.4.6 Anchoring

For shelter with attached monopole the shelter shall be designed in such a way to prevent the building from tipping over or sliding under normal site conditions. The vendor shall verify the site conditions on a site-by-site basis, and the shelter design shall meet or exceed ANSI/TIA- 222-H standards.

4.5 Shelter Delivery and Installation

Shelter installation will be in accordance with Forest Service requirements and manufacturer’s specifications. The Contractor shall:

a. Provide a detailed schedule of events for all shelters 30 day prior to installations. This will include a site-specific list of tasks, times, and locations for every installation (who, what, where).

b. Be responsible for transporting shelters to specified locations after being released from the USFS staging area.

c. Install shelters according to manufacturer's specifications and USFS installation requirements.

d. Provide a signed Quality Inspection Checklist to the local USFS POC for shelter acceptance.

e. Provide photos of finished shelter to FS COR as specified in Acceptance Checklist.

f. Provide a complete, detailed, signed report for each Airlift event, including copies of flight plans, flight time log and fuel logs for each event, within 10 business days after the event.

g. Provide a complete, detailed, and accurate signed ground transport report for each event that includes shipping documentation and other pertinent information within 15 business days after the event.

4.6 Existing Shelter Removal

The Contractor shall be in compliance with Forest Service sustainability programs in the removal and disposal of existing shelters and shall:

a. Be responsible for removing shelters and any materials specified by the government excluding HAZMAT materials and recycling specified items per the USFS sustainability plan.

b. Be responsible for disposal of shelter materials in accordance with local, State, and

Federal regulations.

c. Be responsible for relocation of existing shelter to location specified by the government.

4.7 Completion Criteria

The contractor will have fulfilled its obligations under this acquisition when all the following occurs:

a. All relevant project documents have been provided to the US Forest Service and have been formally accepted.

b. All services have been received and accepted.

c. The period of performance ends, or the Forest Service terminates the provisions of the contract.

4.8 Miscellaneous

4.8.1 Work Site

The contractor shall keep the work site free from accumulation of waste materials and rubbish resulting from the work. Waste material shall be disposed of legally off project and National Forest Land. Before final acceptance of the project by the Government, the contractor shall remove from Government land all waste materials and rubbish resulting from this work.

4.8.2 Barricades, Warning Signs, and Other Devices

The Contractor shall provide, erect, and maintain warning signs in advance to any place on the project where operations may interfere with the use of the road or trail by traffic and at all intermediate points where the new work crosses or coincides with an existing road or trail to protect both the work and public. All road barricades, warning signs, lights, temporary signals, flagmen and pilot car operators and equipment, and other projective devices, except for special devices, shall conform to Part VI of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration and applicable safety codes.

4.8.3 Contractor's Responsibility for Contractor-Caused Fires

Falls under required Fire Plan, Section 1.1.1.d. The Contractor, whether or not directed by the Forest Service, shall immediately extinguish, without expense to the Government, all fires on or in the vicinity of the project which are caused by Contractor's employees, whether set directly or indirectly as a result of Contractor operations. The Contractor may be held liable for all damages and costs of additional labor, subsistence, equipment, supplies, and transportation resulting from fires set or caused by the Contractor's employees or resulting from contract operations.

4.8.6 Contractor Travel

All additional travel not part of the contract requires advance, written Government approval/authorization and notification to the COR.

PART 5

PERFORMANCE MEASUREMENTS

5.1 Specific Tasks

The contractor will accurately perform the duties assigned to them within these error rates.

Task 1: Project Management:

1. Safety and security protocols are adhered to 100% of the time with no at-fault reportable incidents.

2. Ensure compliance with all USFS, local, State and Federal laws and Regulations

100% of the time, with no reported violations. Comply with all local forest requirements with respect to fire, hours of work, noxious weed precautions and any additional requirements as conditions dictate.

3. Provide Risk Management Plan to COR within 30 days of award.

4. Provide Project Management Plan to the COR within 60 days of award 100% of the time.

5. Provide subcontractor Delegation of Authority Letter within 10 days of ARO 98% of the time.

6. Daily summary reports within 7 days of completion of each planned travel segment with no more than 2 reports 5 business days late in a 12-month period.

7. Monthly summary report of contract within 5 days after the end of the month, no more than 2 reports 5 business days late in a 12-month period.

8. Provide final metrics and a Quality Assurance Plan (QAP) within 30 days of contract award 98% of the time.

9. Provide a detailed drawing of the shelter to the COR no later than 30 days before building is constructed. 90% of the time.

10. Provide a manufacturing schedule within 30 days after the award is received.

100% of the time.

11. Provide a proposed delivery and installation schedule coordinated with each forest within 60 days after Government Furnished Information (GFI) is fully receipted by the contractor 100% of the time.

12. Provide a detailed installation plan for all sites within no later than 30 days prior to installation. This will include site specific list of tasks, times, and locations for every installation (Who, What, Where).

13. Provide a finalized installation schedule for all sites within 7 days after COR approval of proposed installation schedule 98% of the time.

14. Submission of accurate invoices to COR without rejection 98% of the time.

15. Provide warranty information of the communications building detailing coverage to include year expires, labor, defects and parts covered no later than 14 days after installation.

16. The contractor shall provide skilled (manufacture trained as required) personnel together with the supervision, management, and administrative services necessary to successfully meet the requirements of this contract. 100% of the time.

Task 2: Shelter Delivery and Installation:

1. Fire Prevention Plan will be coordinated with the Forest prior to initiating work at the site. The fire prevention plan will be submitted to the COR prior to initiating work 100% of the time.

2. Provide a detailed Air Lift Safety Plan associated with the air lift installation to include maps, load plans, and number of flights within 60 days prior to the event 100% of the time.

3. Deliver specified shelter to correct location 100% of the time.

4. Install specified shelter according to manufacturer's specifications 100% of the time, unless otherwise specified by the COR.

5. Install specified shelter according to the latest version of the COR approved schedule 98% of the time.

6. Provide accurate, complete, detailed report of each Airlift event to include copies of flight plans (provided before each event) for each lift, and copies of flight time log and fuel logs for each event within 15 business days 100% of the time. Must be signed by USFS POC or engineer on site.

7. Provide accurate, complete, detailed ground transport report for each event that includes shipping documentation and other pertinent information within 15 business days after the event 100% of the time. Must be signed be USFS POC or engineer on site.

8. Provide an acceptance plan for each building installation. The contractor will submit a quality inspection checklist with each building installation for acceptance and signature by the Forest Service POC to validate compliance. The quality inspection checklist is required for closeout.

Task 3: Existing Shelter Removal:

1. Remove shelters and any materials specified by the COR 100% of the time.

2. Disposal or relocation of existing shelter to location specified by the government

100% of the time.

5.2 Quality Assurance Surveillance Plan

The QASP is put in place to provide Government surveillance and oversight of the contractor’s efforts in meeting the performance standards required by the contract. The QASP is not part of the contract, nor is it intended to duplicate the Contractor’s quality control plan. The Government may provide the Contractor with an informational copy of the QASP to support the Contractor’s efforts in developing a quality control plan that will interrelate with the QASP.

5.3 Methods of QA Surveillance

The surveillance methods listed below shall be used in the administration of this QASP. The specific surveillance method for each performance standard and acceptable quality level is listed in the “Monitoring Method” column of the PWS.

a. COR Review: Indicates that the COR will be responsible for monitoring the Contractor’s performance in meeting specific performance standards/acceptable quality levels.

1. In the case of a written deliverable, COR/COR Designee Review will consist of up to 100% inspection of the specific deliverable and supporting documentation.

2. In the case of day-to-day support activities, COR/COR Designee Review will consist of periodic inspection or random monitoring.

b. Forest POC Review: Indicates that the Forest POC will be responsible for monitoring the Contractor’s performance in meeting specific performance standards/acceptable quality levels.

1. In the case of a written deliverable, POC Review will consist of up to 100% inspection of the specific deliverable and supporting documentation.

2. In the case of day-to-day support activities, POC Designee Review will consist of inspection of each delivery, installation, or removal event.

c. Customer Feedback: Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from customer complaints received by the Forest Service. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, and must be signed and forwarded to the COR, who shall assess the validity of the complaint and retain it in a documentation file.

The COR shall ensure the tabulated results of all customer satisfaction surveys are kept on file.

d. Monitoring: The results of all monitoring activity shall be documented on the

Surveillance Activity Summary Form. The COR and COR Designee shall submit copies of the Summary Form to the Contracting Officer at the conclusion of contract performance, and whenever contractor performance fails to meet acceptable quality levels.

5.4 Documentation

The COR and/or COR Designee will, in addition to providing documentation to the Contracting Officer, maintain a complete quality assurance file. The file will contain copies of all reports, evaluations, recommendations, surveillance checklists, and any actions related to the Government’s performance of the quality assurance surveillance function. All such records will be retained for the life of the contract and forwarded to the Contracting Officer upon completion.

PART 6

APPLICABLE PUBLICATIONS

6.1 Telecommunications Industry Association Standard (ANSI/TIA-222-H)

Buildings equipped with a supporting structure for antennas and/or microwave dishes shall conform to the structural standards set forth by the TIA-222-H. The TIA Standard is in compliance with the American National Standards Institute and serves as the structural standard for antenna supporting structures, and small wind turbine support structures.

PART 7

TECHNICAL EXHIBITS

7.1 Supplementary Statement of Work (SOW)/Statements of Objectives (SOO)

See attached if appliable.

7.2 Quality Assurance Surveillance Plan

PWS

Paragraph

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard

Task 1: Project Management

Adhere to safety and security protocols

No at-fault reported incidents.

No at fault reported incidents 100% of the time

COR/designee and/or FS POC review of contractor practices

2 Compliance with all USFS, local, State, and Federal laws/Regulations and contract clauses

No reported violations No reported violations 100% of the time

COR/designee and/or FS POC review of contractor practices

3 Risk Management plan Provide a Risk Management plan

Risk management plan received within 30 days after award

COR/designee review and acceptance

4 Project Management plan Provide a project plan Complete Project plan submitted to CO/COR within 60 days of award

COR/designee review and acceptance or project plan

5 Provide subcontractor Delegation of Authority letter

Delegation of Authority letter delivered to COR

Letter received within 10 days ARO 100% of the time

COR/designee acceptance of letter

6 Provide Daily Summary reports

Reports are in approved template format, accurate, provide helpful management information, are easy to review and are delivered on time

Reports are received within 7 days of completion of each planned travel segment on time with no more than 2 report 5 business days late in a 12-month period

COR/designee review of daily reports

7 Provide Monthly summary

Reports are in approved template format, accurate, provide helpful

Reports are received within 5 days after the end of the month, no more than 2

COR/designee review of daily

Paragraph

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard management information, are easy to review, and are delivered on time reports 5 business days late in a 12-month period

8 Provide final metrics and a Quality Assurance Plan

(QAP)

The oversight/quality control process proactively identifies and addresses issues, as well as continuously improves the services being provided by the Contractor. Quality issues must be corrected immediately once identified

QAP received within 30 days of contract award 100% of the time

COR/designee review of submitted

QAP

9 Provide a detailed drawing of the building

Building drawing delivered to COR

Drawing received no later than 30 days before the building is constructed 100% of the time

COR/designee drawing

10 Provide a manufacturing schedule

Manufacturing schedule delivered to COR

Schedule received no later than 30 days after award is received 100% of the time

COR/designee

Schedule

11 Provide a proposed delivery and installation schedule for all sites

Report reflects GFI and government feedback

Proposed project schedule received within 60 days of receiving GFI 100% of the time

COR/designee review of project plan and schedule

12 Provide a detailed installation plan for all sites (who, what, where)

Report reflects GFI and government feedback

Installation plan received no later than 30 days prior to install

COR/designee review of installation plan

13 Provide a finalized installation schedule for all sites

Report reflects feedback from the Government

Finalized project schedule received within 7 days after COR approval of proposed

COR/designee review of project schedule

Paragraph

3.1

Required Services Performance Standards Acceptable Quality Level

(AQL)

Monitoring Method Monitoring Method

Performed date

Compliance with Performance

Standard installation schedule 100% of the time

14 Submit accurate Invoices to COR

Accurate Invoices submitted without rejection

Accurate Invoices submitted without rejection 90% of the time

COR/designee review and acceptance of invoices

15 Warranty of shelter submitted to COR in writing detailing coverage

Warranty includes time of warranty on parts and labor, and defects

Submitted no later than 14 days after installation review of warranty

16 Provide skilled personnel, supervision, Management, and…