Attachment 2_Performance Work Statement.pdf

Performance Work Statement (PWS) Janitorial Services, Raleigh, NC

1 Introduction The Contractor shall provide all labor, cleaning supplies, equipment, transportation, and all other necessary supplies not identified as being supplied by the Government. The contractor will provide all services identified in this contact for the USDA, Agricultural Research Service (ARS), Raleigh, North Carolina. USDA ARS Raleigh facilities consist of several laboratory, material storage, and office buildings distributed throughout four sites within an approximate 10 mile radius of the USDA ARS Plant Science Facility at 3127 Ligon Street in Raleigh, NC. All services will be performed in accordance with the terms, conditions, and statements and specifics of work contained herein.

1.1 Scope

The Contractor in accordance with the requirements of these specifications shall perform the services specified in the Matrix of Services. Such services shall include providing all labor, supervision, equipment, tools, and other items or services necessary for the performance of the work unless otherwise specified herein. The Government has not made and will not make any efforts at determining square footages. It is the responsibility of the contractor to visit the site and make appropriate determinations of size of areas and services required within each area. The Contractor accepts existing conditions and is responsible for ensuring all areas will meet the standards as defined in the performance requirements.

All areas served by this contract are indicated on the attached floor plans/maps of each building where services are provided. The Contractor shall provide adequate supervision at all times while his/her employees are performing work on the contract. The Contractor will ensure that all discrepancies reported are corrected in a timely manner.

1. The Contractor shall establish a written quality control program to assure the requirements of the contract are provided as specified. A copy of the program will be provided to the Government. The program shall include, but is not limited to, the following:

2. A monthly inspection system performed by the on-site Manager covering all services being performed with a written copy (electronic or hard) provided to the COR.

3. A method of identifying deficiencies in the quality of services before the level of performance is unacceptable.

4. A means of correcting deficiencies in a prompt and efficient manner.

5. Quarterly inspection and written report as per quality control plan. Inspection to be performed by someone other than persons performing the daily services. Written report to be provided to the COR within 30 days of the inspection.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer or the Contracting Officer Representative immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

Prior to commencement of services, the Contractor shall furnish to the Contracting Officers Representative (COR), a list of employees they propose to use in the performance of the on-site work required and designate the on-site Manager who will be responsible for supervision of such employees. The Manager shall:

1. Be the Contractors primary on-site representative, having the Contractors full authority to act on matters pertaining to the performance of services under this contract.

2. Be on-site or on-call whenever the Contractors workforce on the site is performing work.

3. Notify the COR and secure COR approval of any work proposed to be done on other than normally scheduled workdays.

4. Ensure that care is used when working around doors so as not to hit or scrape them and ensure that carts are not used to push open doors.

4. Report damage to Government property, loss of keys, personal injuries, and/or hazardous conditions, to the COR within twenty-four (24) hours after the occurrence.

5. Arrange to meet with COR prior to commencement of any work to allow for the identification of any hazards located throughout the Complex.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at USDA- ARS Raleigh NC and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide notification to employees during designated Government non-workdays or other periods where Government offices are closed due to weather, budget, or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

Contractors may add subcontractors to their team after formal notification to the Contracting Officer Representative and approval by the Contracting Officer.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure labor rates are adhered to.

The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract. The Contractor will have adequate staff to provide service when regular staff is out sick or on annual leave.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at multiple USDA-ARS sites in Raleigh North Carolina.

Site 1: Plant Science Facility – 3127 Ligon Street, Raleigh, North Carolina, 27607

Site 2: Small Grains Research Unit – 3512 Midpines Road, Raleigh, North Carolina, 27606

Site 3: Air Quality Research Unit – 3908 Inwood Road, Raleigh, North Carolina, 27603 Site 4: Reedy Creek Site – 4116 Reedy Creek road, Raleigh North Carolina, 27607

Facilities normal workdays are Monday through Friday 8am to 4:30pm except US Federal Holidays. With the exception of stripping and waxing floor, services shall be performed during the normal working hours 8am hours through 4:30pm (all time EST). Contractor shall, in consultation with the COR, establish when work will be scheduled. Only in unusual circumstances, and only after prior approval of the COR, shall the Contractor perform work other than on the regularly scheduled workday(s). Cleaning of exterior building glass shall be done during daylight hours (M-F) on days/times proposed by the Contractor and concurred upon by the COR. The Government reserves the right to modify the requirement such that routine janitorial services will be required to be performed outside of normal working hours; however, at this time the Government does not anticipate this action will be necessary. If changes in the working hours are required, the Government will provide the contractor with at least thirty (30) days’ notice but no change in contract price will be permitted.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract. A site plan showing the general layout of the four sites is provided. Work specified in this contract will be performed in the following buildings:

Site 1: Plant Science Facility – 3127 Ligon Street, Raleigh, North Carolina, 27607 o 1st floor, lower level, and outside areas as indicated in Matrix of Services

Site 2: Small Grains Research Unit – 3512 Midpines Road, Raleigh, North Carolina, 27606 o Building 17 (offices, bathroom, and conference room only), Building 33, and Building 16

Site 3: Air Quality Research Unit – 3908 Inwood Road, Raleigh, North Carolina, 27603 o Buildings A, B, O, H, and L.

Site 4: Reedy Creek Site – 4116 Reedy Creek Road, Raleigh North Carolina, 27607 o Building BW (Bathrooms only).

Floor plans (not to scale) for each building are attached indicating the areas included in the contract (hatched areas on the floor plans are not included in the contract). The Government has made an effort to indicate on the floor plans, the flooring material in offices, laboratories, and general areas. The Government provides this information only as guidance. As such the Bidder is responsible for verifying existing conditions in each area where services are to be provided. Carpeted areas are marked with “C,” vinyl composition tile floor areas are marked with “VCT,” laminate areas are marked with an “L,” concrete floor areas are marked with “CF,” and unmarked areas are vinyl floor tile. Flooring in restrooms varies from vinyl composition tile, vinyl sheet, laminate, to concrete floor. The Contractor accepts the existing condition of all flooring and is responsible for the flooring adhering to the existing standards.

The Government routinely renovates areas to meet the changing needs of research. Occasionally, the renovation will involve the removal or addition of space. Upon the completion of each renovation project, an evaluation of any additional services required will be performed by the COR. The evaluation will include the removal of any services no longer required. The COR will discuss any necessary changes with the Contracting Officer. The contract may be modified by the Contracting Officer to capture the changes.

MATRIX OF SERVICES

Services vary from building to building. The Contractor shall perform the following services at the sites, schedules, and frequencies listed below. All tasks shall be performed as required to satisfy the requirements defined in the section entitled Performance Elements.

Site Frequency of

Service Schedule

Performance Elements

Notes

Site 1: Plant Science Facility

2 days per week Tuesday and Friday

3.1 3.2

3.3.1, 3.3.2 3.4 3.5 3.6 3.7 3.8

Do not mop concrete floors in breezeway, lower level tool storage, or lower level work area. Do not strip/was/buff Room 7.

Once per month During a Tuesday or

Friday visit 3.3.3

Once per year Schedule with COR 3.3.4 3.9

Stripping/waxing to take place after work hours. Do not strip/wax/buff Room7

Site 2: Small Grains Research Unit Buildings

16,17,33

Once per month 2nd week of each month

3.1 3.3.1, 3.3.2

3.4 3.6 3.7 3.8

Once Per year Schedule with COR 3.3.4 3.9

Stripping/waxing to take place after work hours

Site 3: Air Quality Research Unit

Buildings A, B, O, L, H

Once per week Mondays, Tuesdays, or

Fridays

3.1 3.2

3.3.1,3.3.2 3.4 3.6 3.7

Once per year Schedule with COR 3.9 Site 4: Reedy Creek

Site Once per week

Mondays, Tuesdays, or Fridays

3.1

Performance Elements

3.1 Clean Restrooms

Performance Standards Standard: All surfaces of restroom fixtures (toilets, urinals, basins, showers, mirrors, walls, entry doors, trash cans, soap dispensers, partitions) shall be cleaned and disinfected; metal surfaces polished. Trash cans shall be emptied. Floor shall be swept, mopped, scrubbed, and disinfected to include cleaning of grout where applicable. Refill toilet paper, paper towel, deodorizers, and soap dispensers.

Acceptable Quality Level: All restroom fixture surfaces, walls, and floors free of debris, dirt, streaks, odor, mildew, insects, graffiti, and any foreign residue. Metal surfaces have a uniform, glossy appearance. Trash cans emptied, cleaned, and sanitized; any soiled, torn, or otherwise unserviceable trash can liners have been replaced. Paper towel, toilet paper, deodorizers, and soap dispensers are refilled and stocked so that supply lasts until next service day.

3.2 Clean Kitchen/Kitchenettes

Performance Standards Standard: Empty and clean trash and recyclables containers. Clean and disinfect basins, countertops, and exterior surfaces of kitchen appliances (stoves, ovens, microwaves, etc.). Vacuum carpeted floors. Sweep and damp mop tile/linoleum floors.

Refill paper towels, hand towels, and soap dispensers.

Acceptable Quality Level: All trash cans and recyclables containers emptied, and container surfaces cleaned and free of foreign residue; soiled, torn, or otherwise unserviceable trash can liners replaced. Countertops, basins, and exterior surfaces of kitchen appliances have been cleaned to be free of any debris, dirt, streaks, or foreign residue. Paper towels, hand towels, and soap dispensers refilled and stocked so that the supply lasts until the next service day. Carpeted floors have been vacuumed and are free of dirt, insects, and debris; tile/linoleum floors have been swept and damp mopped to be free of dirt, debris, streaks, insects or other foreign residue.

3.3 Clean floors

3.3.1 Vacuum, Sweep, Mop floors

Performance Standards Standard: Vacuum all carpeted floors. Sweep and damp mop all linoleum/tile/concrete floors unless otherwise noted in the Matrix of Services. Move chairs, floor mats, and trash cans to perform floor cleaning beneath, but do not disturb other items on floor. Allow time for floor to dry before placing mats in their original location.

Acceptable Quality Level: All carpeted floors vacuumed and free of visible, debris, dirt, litter, and other foreign matter. All linoleum/tile/concrete floors swept, and damp mopped to be free of dirt, dust, streaks, graffiti, insects, and foreign residues;

floors shall have a uniform, glossy appearance free of water streaks. Floors indicated to be swept only shall be free of debris, loose dirt, litter, and other foreign matter. Floor mats not placed on wet floor.

3.3.2 Clean floor mats

Performance Standards Standard: Carpet type floor mats shall be cleaned to remove oil, dirt, and to restore resilience of carpet pile. Rubber/polyester mats shall be swept, vacuumed, or otherwise washed to remove soil and grit.

Acceptable Quality Level: Floor mats free from oil, dirt, soil, grit, insects, or other foreign residues, undersides of mats have been dried prior to returning to their normal location.

3.3.3 Buff tile floors in corridor

Performance Standards Standard: Dry buff or Spray buff corridor (main hallways) floor at Site 1: Plant Science Facility to maintain condition and appearance of vinyl composition tile floor in high traffic area

Acceptable Quality Level: Floors free of dirt, dust, streaks, graffiti, scuff marks, insects, and foreign residue. Existing floor finish has been polished to restores luster and have a uniform, glossy appearance. All baseboards, cove base, walls, and furniture shall be free from any buffing products used.

3.3.4 Strip, wax, and buff tile floors

Performance Standards Standard: Strip existing wax finish from tile floor, wax, and buff floors to maintain finish and condition of underlying tile.

Acceptable Quality Level: Floors free of dirt, dust, streaks, graffiti, scuff marks, insects, and foreign residue. Existing floor finish has been stripped and no evidence previous or yellowed wax layers remain. New wax finish applied and buffed to be free of swirl marks, wax build up, discoloration or damage from scrubbing operations, and have a uniform, glossy appearance. All baseboards, cove base, walls, and furniture shall be free of any buffing/waxing products used. New wax finish shall be of an appropriate thickness to protect floor for one year when coupled with the maintenance buffing defined in section 3.2.2.

3.4 Remove trash and recyclables

Performance Standards Standard: Empty all trash and recyclables containers and other items marked as trash.

Acceptable Quality Level: Trash containers and recyclables containers cleaned and emptied and their contents deposited into the appropriate dumpster outside of the buildings. Soiled, torn, or otherwise unserviceable trash can liners replaced.

Containers shall be free of odors, visible stains, and other residue. No more than 2 trash cans missed in a building. Other items marked “Trash” and placed next to trash cans shall be removed in the same manner as trash inside of a container.

3.5 Clean drinking fountains

Performance Standards Standard: Clean and sanitize drinking fountain.

Acceptable Quality Level: Drinking fountain surfaces and fixtures free of dirt, debris, streaks, graffiti, insects, and other foreign residue. Surfaces sanitized and have a uniform, glossy appearance.

3.6 Clean corridors, break areas, foyers, conference areas

Performance Standards Standard: Clean tables, chairs, and furniture in conference areas, break areas, foyers, and corridors. Do not disturb any papers or work items/materials.

Acceptable Quality Level: All furniture, chairs, and tables in break areas, conference areas, and foyers dusted, wiped, scrubbed, or otherwise treated to remove dirt, dust, spots, streaks, insects, sticky/tacky surfaces, and other residue leaving a uniform, glossy appearance. Papers and work materials left as is and cleaned around.

3.7 Ensure overall cleanliness of walls and doors

Performance Standards:

Standard: Inspect and clean walls, interior doors, and light switches as necessary to ensure they are free of dirt, dust, graffiti, insects, handprints cobwebs, and foreign residue.

Acceptable Quality Level: All vertical wall surfaces, interior doors, and light switches maintained to be free of visible dirt, dust, graffiti, insects, cobwebs, and foreign residue.

3.8 Clean entranceways

Performance Standards Standard: Maintain cleanliness of entranceways, walkways, and exterior doors.

Acceptable Quality Level: Entranceways and walkways maintained to be free from debris, trash, litter, cobwebs, dirt, or other foreign substances. Door hardware and handles free from oil, dirt, and other residue. Concrete, asphalt, and wooden walkways cleared of grass clippings, leaves, and loose dirt and debris.

3.9 Clean windows

Performance Standards:

Standard: Clean windows and window frames, remove and replace screens as necessary.

Acceptable Quality Level: All surfaces of windows, window frames, screens, casings, sills, and glass free from film, dirt, smudges, streaks, and foreign residue. Window screens removed and reinstalled as necessary.

4 Special Requirements The Contractor is informed that some of the vinyl floor tile (all tan colored tiles) at Site 1: Plant Science Facility contain asbestos and must be handled appropriately

4.1 Security and Safety

Security of all Government facilities and property is essential. All contractor personnel must be United States citizens or have proper documentation to work in the United States. All Contractor personnel are subject to background checks prior to being allowed to work on site. The Government reserves the right to deny access to any person who it determines is not in the best interest of the Government. Contractor personnel will ensure that all exterior building doors are kept closed and locked after normal working hours. Only contractor personnel are allowed in the facilities. Contractor personnel will not provide access to any other persons including persons claiming to be Government employees all authorized Government employees have keys to the areas they are allowed to have access.

Contractor personnel shall comply with all policies pertaining to the conduct of persons on Government property. They shall not disturb papers on desks, open desks or cabinets, or use office equipment. Use of the telephone is allowed only for emergency calls. All Contractor personnel shall be easily identifiable as being a member of the janitorial crew. Acceptable means of identification shall include wearing uniforms with company’s name or utilizing name badges clipped to the front of an outer clothing garment or other method as approved by the COR. All contractor personnel shall use the same form of identification and the method of identification is to be agreed upon by the COR prior to services being provided. The Government reserves the right to require all contractor personnel to wear Government issued ID badges. Contractor personnel shall utilize energy conservation policies by not adjusting heating or cooling devices; and by turning off lights in unoccupied areas, unless otherwise directed. Doors shall be left in the state encountered (opened/unopened;

locked/unlocked). Contractor shall not enter any area where janitorial services are not to be rendered under the contract.

The Contractor will check out any necessary keys daily from the COR or other designated employee. The Contractor shall establish and implement methods of ensuring that keys issued to the Contractor personnel by the Government are not lost, misplaced, or used by unauthorized personnel. This key shall not be duplicated and will not be identified by any means indicated the keys belong to the USDA. If the master key is lost, all locks affected by that key may need to be re-keyed by the Government; the Government will procure a full complement of new individual building and room keys, and the total cost will be deducted from payment due to the Contractor. It is anticipated that such costs as charged to the Contractor will be in excess of $30,000.

Contractor will provide a safe working environment for contractor personnel and will ensure all personnel practice safe working techniques. The contractor shall follow, but is not limited to, the following safety precautions:

1. Providing safety-warning devices and ensuring they are used as necessary (e.g., wet floor signs).

2. Providing all Contractor personnel with proper personal protective equipment as necessary.

3. Ensuring all Contractor personnel are aware of the various hazards located throughout the facility.

4. The Government, upon request by the Contractor through the COR, will provide site-hazard awareness training for Contractor personnel once per year (not to exceed one hour and to be scheduled at the convenience of the Government).

5. Ensuring that all Contractor personnel are familiar with the hazards of cleaning supplies used.

6. Ensuring that only green (environmentally friendly) cleaning products are used when a suitable product is available.

7. Providing the Government with copies of SDS for any hazardous material brought or used on-site.

8. Ensuring all machinery brought on-site is routinely inspected and is in safe working order and meets all Occupational Safety & Health Administration (OSHA) regulations.

9. Removing from service any machinery found to be unsafe. Any equipment deemed unsafe will be removed from the site to prevent inadvertent use. Additionally, any equipment deemed to be unsafe by the COR must be promptly removed from service.

10. Contractor will ensure all employees are familiar with precautions to be taken to protect themselves from exposure to the flu and how to minimize the spread at the jobsite. In the event of a flu outbreak, the Government may implement additional cleaning requirements. Assessment of additional duties will be made between the Contractor and the Government, and the Contracting Officer will determine if additional compensation for any additional services is warranted.

4.2 Government Furnished Materials

The Government shall furnish without cost to the Contractor, electricity and water to facilitate Contractor’s work. Government will furnish toiletry items to include toilet tissue, towels, deodorizers, dispenser soap, and trash liners. Government will store these items on-site in an area agreed upon after award of the contract. Contractor will inform Government at least two weeks in advance when supplies need to be ordered. Contractor is responsible for neatly storing material in areas provided. These storage areas will be kept neat and clean at all times (i.e., all material off of floors, empty boxes removed, floor swept and mopped).

4.3 Environmental Requirements

The contractor shall take every precaution to prevent damage to the environment. The contractor shall only use only cleaning material as determined to be biobased. See clause in contract document for biobased requirements.

4.4 Applicable Directives

The contractor shall comply with all documents listed in the contract document.

4.5 Biobased Products Requirements

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the USDA BioPreferred SM Program

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement,” dated February, 2012 to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g. biobased greases; biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Location Site Manager (LSM).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All-purpose cleaner, Heavy duty cleaner, Carpet shampoo, Gum remover, Degreaser/cleaner, Deodorizer, Floor finish, Floor finish restorer, Disinfectant sanitizer, Extraction fluid, Floor stripper, Floor sealer, Furniture polish, Glass cleaner, Neutral cleaner (liquid), Stain remover, Air freshener including dispenser, Bathroom cleaner, Brass polish/cleaner, Chrome polish/cleaner, Liquid hand soap including dispenser, Lime and scale remover (tub and tile cleaner), Grout sealer, Stainless steel polish, Toilet bowl cleaner, White board cleaner, Wood floor cleaner, Laundry detergent, Cream cleaner, Solvent.

Biobased products that are designated for preferred procurement under USDA's'

BioPreferred program must meet the required minimum biobased content as stated in the

USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements.

The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with tile provision at FAR 52.223-1, Biobased Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the LSM in writing. The Contractor shall not commence work until this submittal is approved by the LSM in writing.

The Plan must be reviewed and updated annually, and as required by the LSM. The Plan must contain and define the following elements:

The Contractor's written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the LSM quarterly. A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore, we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all of the construction staff and 3) be available with technical assistance to trouble shoot problems.

4.5 Site Access Conflicts due to Pandemic, Disaster, or Furlough During times when the Government declares a Pandemic, Disaster, or employee Furlough, site access may require additional steps or be temporarily restricted. For example, at this time, Raleigh NC is declared to be a low Covid transmission community and no extra steps are required. If the community were to be declared a high transmission community, face masks will be required to be worn indoors at all USDA facilities. In the event of a disaster or employee furlough, the contractor will be directed by the COR on how to proceed. These access requirements are subject to change at any time without warning.

5 Related Documents The following Documents are related to this project:

Building Floor Layouts (not to scale) and site maps

Site 1 – Plant Science Facility, Aerial View

Site 1 – Plant Science Facility, Lower Level (Seed Lab).

Site 1 – Plant Science Facility 1st floor.

Site 2 – Small Grains Research Unit, Aerial View

BLDG 17

BLDG 33

BLDG 16

Site 2 – Small Grains Research Unit, Floor Plans

Site 3 – Air Quality Research Unit, Aerial View

Site 3 – Air Quality Research Unit, Floor Plans

These buildings only

A B O

L

H

Site 4 – Reedy Creek Site, Aerial View

Site 4 – Reedy Creek Site, Floor Plan