Attachment 2 - BPA Terms and Conditions.pdf

(1) Description of agreement. The contractor shall provide preventive maintenance and repair services to all cardiovascular equipment listed on the appendix of the Performance Work Statement. This agreement is a decentralized BPA. A BPA is a simplified form of a monthly charge account, and decentralized means specified individuals can place orders against it. Under this BPA, the successful vendor shall provide the services listed on the approved price list, stating the valid period of prices. The price list will be reviewed annually for any price adjustments or when the contractor notifies the contracting office, whichever occurs first. The contractor shall only provide services when requested by the Contracting Officer or any individual listed on the authorized caller’s list during the ordering period, five years from the award date.

(2) Extent of obligation. The US Government is only obligated to the extent of calls placed against this BPA by authorized personnel on the caller’s list.

(3) Purchase limitation. Authorized individuals placing a call shall not exceed the amount listed on the authorized caller’s list.

(4) Individuals authorized to purchase under the BPA. This agreement is a decentralized BPA, only the individuals listed on the authorized caller’s list are permitted to place a call.

(5) Delivery tickets. The contractor shall furnish delivery tickets containing the following information (as a minimum) to the approved caller:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Call number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

(6) Invoices. When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that-

(A) A consolidated payment will be made for each specified period; and

(B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.