Attachment 1 - Performance Work Statement.pdf

RFQ #FA557020Q0024

Attachment 1

Performance Work Statement Cardiovascular Equipment Maintenance

RAF Alconbury

1. Scope of Work. The Contractor shall provide unless otherwise specified herein, all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide preventive maintenance and service for cardiovascular equipment at RAF Alconbury as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this PWS.

2. List of Equipment. See appendix.

3. Maintenance and Inspection

3.1. The Contractor shall follow manufacturer-recommended preventive maintenance and repair guides.

In general, maintenance service shall consist of, but not be limited to, the inspection, disassembly, adjustment, reassembly, calibration, and replacement of any worn or defective parts that may fail before the next scheduled inspection.

3.2. Treadmills. The Contractor shall perform the following maintenance on all treadmills identified in this PWS. Maintenance shall consist of, but not be limited to:

3.2.1. Align running belts (clean and lube if applicable).

3.2.2. Clean drive motor air intakes and fans.

3.2.3. Check lifter calibration settings.

3.2.4. Inspect the drive belt for wear and proper tension.

3.2.5. Clean and inspect rear roller.

3.2.6. Clean and inspect rear brace and all welds.

3.2.7. Vacuum and clean unit throughout.

3.2.8. Perform full operational unit test and clean overall exterior of the unit.

3.3 Stationary Bikes. The Contractor shall perform the following maintenance on all stationary bikes identified in this PWS. Maintenance shall consist of, but not be limited to:

3.3.1. Inspect control board; clean and adjust.

3.3.2. Inspect alternator brushes.

3.3.3. Sand flywheel and inspect tension belt for wear and tear.

3.3.4. Lubricate and inspect chain.

3.3.5. Inspect drive belt/chain tension system (minimum to maximum).

3.3.6. Lubricate and inspect all bushings and bearings.

3.3.7. Inspect all sprockets and fasteners.

3.3.8. Check speedometer assembly.

3.3.9. Clean the overall exterior of the unit.

3.4. Stair Climbers. The Contractor shall perform the following maintenance on all stair climbers

3.4.1. Inspect all resistance components.

3.4.2. Check electronic components; clean and adjust.

3.4.3. Lubricate and inspect all bushings and bearings.

3.4.4. Inspect step drive components; clean and adjust.

3.4.5. Test the overall operation of the unit.

3.4.6. Clean the whole exterior of the unit.

3.5. Rowing Machines. The Contractor shall perform the following maintenance on all rowing machines

3.5.1. Check control board functions; clean and adjust.

3.5.2. Check the resistance system (minimum to maximum).

3.5.3. Inspect pivot points; lubricate and adjust.

3.5.4. Clean and lubricate track and chain.

3.5.5. Clean the entire rower exterior.

3.5.6. Test the overall operation of the unit.

3.6. Cross-Trainer Machines. The Contractor shall perform the following maintenance on all cross-trainer machines identified in this PWS. Maintenance shall consist of, but not be limited to:

3.6.1. Check control board functions and electronic components. Check speedometer/chronometer installation and operation.

3.6.2. Inspect and adjust all cables.

3.6.3. Inspect all arm exerciser and rail assemblies.

3.6.4. Lubricate and inspect all nuts, bolts, and bearings.

3.6.5. Inspect cord drum.

3.6.6. Inspect and adjust all arm and leg resistance points.

3.6.7. Clean the entire exterior of the machine.

3.6.8. Test the overall operation of the unit.

3.7. Maintenance Reporting. The Contractor shall provide a maintenance log or report showing which equipment was serviced, date of service, and any repair work identified. This maintenance report shall be provided to the Fitness Director within 24 hours.

4. Personnel

4.1. Employees. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in the performance of this PWS is the responsibility and prerogative of the Contractor. However, the Contractor shall comply with the general intent and specific policies outlined in the PWS and in regulations of specific procedures outlined in the PWS and in rules of RAF Alconbury concerning the conduct of employees as referenced herein. When directed by the CO, the Contractor shall remove from performance on the contract any person identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. All employees working on-site for the Contractor, due to safety and security requirements, must understand English and read, write, and speak English fluently.

4.2. Contractor personnel shall present a neat and professional appearance and be easily recognized.

Employee clothing shall be safe for the operations involved in contract performance.

4.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor hire any employee of the United States Air Force (USAF), either military or civilian, unless such person seeks and receives approval per Joint Ethics Regulation Department of Defense (DoD) 5500.7-R. The Contractor shall not employ any USAF employee if such employment would be contrary to Air Force policies and guidelines.

5. Security Requirements

5.1. The Contractor shall be responsible for obtaining all necessary cards, passes, badges, buttons, decals, or other items required for access to the work areas. The Contractor shall apply for vehicle and individual identification media at the Security Forces Squadron, Pass and ID Section. Upon completion or termination of the contract or an individual's employment on the agreement, the Contractor shall retrieve all identification and access media issued and surrender it to the Security Forces Squadron, Pass and ID Section.

5.2. The Contractor shall comply with all RAF Alconbury policies regarding entry to the installation, road rules, compliance during contingency operations, and photography. The Contractor's employees are authorized to enter the installation for work only and are not permitted in other facilities, areas, or buildings without proper prior authorization.

5.3. All Contractor personnel is required to carry and present valid identification for installation/facility entry.

5.4. All personnel is subject to "on-the-spot" searches by the military police or personnel tasked with facility entry control duties. Searching of automobiles or persons should not be considered as a personal affront or indicative of suspicion. Spot-checking is an established policy for personnel security.

6. Customer Service Hours

6.1. Recognized Holidays. The Contractor is not required to provide service on normal Federal holidays and UK Bank Holidays.

US Federal Holiday:

New Year's Day, Martin Luther King Day (3rd Monday in January), President's Day (3rd Monday in February), Memorial Day (last Monday in May), Independence Day (4 July), Labor Day (1st Monday in September), Columbus Day (2nd Monday in October), Veteran's Day (11 Nov), Thanksgiving (4th Thursday in November) and Christmas.

UK Bank Holidays:

New Year's Day, Good Friday, Easter Monday, May Day (1st Monday in May), Spring Bank Holiday (last Monday in May), Summer Bank Holiday (Last Monday in August), Christmas and Boxing Day.

7. Safety

7.1. The Contractor shall conform to the specific safety requirements established by this contract; comply with the safety rules of the Government installation that cover related activities not directly addressed in this contract; take all reasonable steps and precautions to prevent accidents and preserve the life and health of Contractor and Government personnel performing or in any way coming in contact with the performance of this contract, and take such additional immediate precautions as the CO may reasonably require for safety and accident prevention purposes.

7.2. The CO may notify the Contractor of hazards in contractor operations that violate safety standards.

This provision does not negate other agencies responsible for enforcement of applicable safety laws.

7.3. The Contractor shall notify the CO of contractor mishaps that produce injury or illness to Government personnel or damage to Government property. The Contractor shall define, investigate, and report such accidents to the Government within one hour of the time the mishap occurs.

7.4. Any violation of these safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract per the Default clause of this contract.

8. Lost and Found. The Contractor shall assure that all articles found by its employees are turned in daily to the fitness center staff and notification made to the Fitness Center Director.

9. Government-furnished Property and Services. The Government will provide all necessary utilities for the performance of work.

10. Warranty. The Contractor agrees to warrant his parts, materials, and workmanship or any work performed for a period of 30 days parts and 30 days labor from the date of acceptance.

11. Reimbursable Costs. The Contractor shall only be reimbursed for actual material costs for parts and labor required necessary to complete required maintenance or service repair call. A detailed estimate of required parts shall be submitted to and approved by the Fitness Director before purchase and installation.

12. Response Time and Work Hours

12.1. Service Repair Calls. All service repair calls, as identified by the Fitness Director, shall be completed within 72 hours. Dates and times of routine calls will be prearranged between the Contractor and the Fitness Center Director. The Contractor shall provide a service repair report or log to the Fitness Director, showing what equipment was repaired, parts ordered, and repair date to the Fitness Director.

12.2. The Contractor shall service equipment only Monday through Friday to coordinate with the Fitness Center Director regarding any problems/solutions.

13. Equipment Location:

Building 586, Fitness Center, RAF Alconbury, Huntingdon, Cambridgeshire, PE28 4DA Building 675, Brittania Inn, RAF Alconbury, Huntingdon, Cambridgeshire, PE28 4DA

APPENDIX

CARDIOVASCULAR EQUIPMENT

Serial Number Equipment Type Location

XTM121998 Cross Trainer B586

HDX102777 Cross Trainer Storage

HDX102778 Cross Trainer B586

HDX102794 Cross Trainer B586

HDX102795 Cross Trainer B586

HDX102830 Cross Trainer B586

HDX102831 Cross Trainer B586

XTM113822 Cross Trainer B586

XWM100734 Cross Trainer B675

CEM105801 Lifecycle B586

CCS106140 Lifecycle B586

HUB200383 Lifecycle B586

HXC100898 Lifecycle B586

HXC100899 Lifecycle B586

HXC100900 Lifecycle B586

HXC100901 Lifecycle B586

HXC100902 Lifecycle B586

HXC100903 Lifecycle B586

HUB102679 Lifecycle B586

HUB200381 Lifecycle B586

ARL102003 Lifecycle B586

ARL102005 Lifecycle B586

ARL102007 Lifecycle B586

ALX105849 Lifecycle B586

ALX101802 Lifecycle B675

CEM105774 Lifecycle B675

CEM105764 Lifecycle B675

PMH107820 Power Mill B586

PMH107821 Power Mill B586

RGX190703056 Rower B586

HTT105749 Treadmill B586

TWT117024 Treadmill B586

HTT102723 Treadmill B586

HTT102724 Treadmill B586

HTT102725 Treadmill B586

HTT102726 Treadmill B586

HTT102727 Treadmill B586

HTT105746 Treadmill B586

HTT105747 Treadmill B586

HTT105750 Treadmill B586

ATV100608 Treadmill B675