Attachment 14 - Electronic Invoicing Instructions Notification to NIH Contractors_Vendors.pdf
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- Solicitation number
- 75N95022R00030
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This notification informs contractors and vendors that the National Institutes of Health will require electronic invoice submissions effective December 1, 2020. Currently accepting around 80% of invoices electronically, the NIH Office of Financial Management will no longer accept hard copy invoices delivered by mail or in person after this date. Contractors and vendors must submit invoices via email to invoicing@nih.gov following the attached instructions to ensure accurate and timely payment processing. The new electronic process streamlines invoice handling and supports Treasury's planned Invoice Processing Platform rollout across the Department of Health and Human Services in December 2021. Contact information is provided for the OFM Customer Service Office to address any questions regarding the new electronic invoicing requirements.
The related federal contract opportunity is a competitive solicitation issued by the National Institutes of Health National Institute on Drug Abuse seeking proposals for a PET Analysis Pipeline and Molecular Imaging Brain Atlas. No further details are provided in the document.
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To: All National Institutes of Health (NIH) Contractors/Vendors
Date: November 4, 2020
Subject: NIH Will No Longer Accept Hard Copy Invoices Effective December 1, 2020
Dear NIH Contractors/Vendors, On April 1, 2020, in response to the COVID-19 pandemic, the National Institutes of Health
(NIH)/Office of Financial Management (OFM) implemented an electronic invoice submission solution, which allows contractors/vendors to submit their invoices electronically via email. The electronic invoice submission solution also allows OFM accounts payable representatives to process invoices for payment securely and in a timely manner. The new electronic invoice submission solution has streamlined the invoicing process resulting in faster processing times by OFM staff and faster payments to our contractors/vendors. Currently, OFM is receiving approximately 80% of invoices via the new electronic invoice submission solution.
This email is to notify you that effective December 1, 2020, OFM will no longer accept hard copy contractor/vendor invoices sent to the OFM billing office via any shipping services (i.e., USPS, FedEx, UPS, DHL, etc.) or those delivered by any in-person drop off. OFM is requiring that all contractors/vendors submit their invoices for payment processing using the electronic invoice submission solution via email at invoicing@nih.gov. For your convenience, attached are step-by-step instructions, which must be followed, to ensure your invoices are submitted using the correct format to facilitate accurate and timely payments. OFM will not accept any invoices postmarked and/or delivered in-person on/after December 1, 2020.
The new electronic invoice submission solution is preparing NIH/OFM for the implementation of Treasury’s Invoice Processing Platform (IPP) (eInvoicing), scheduled to be rolled-out throughout the Department of Health and Human Services (HHS) in December 2021.
OFM’s Customer Service Office is here to help. Please do not hesitate to contact us at ofm_customer_service@incontactemail.com or call us at 301-496-6088 if you have any questions or concerns regarding the electronic invoice submission process. The Customer
Service Office is open Monday – Friday from 8:30 a.m. to 5:00 p.m. Eastern Standard Time and is closed daily between 12:00 p.m. to 1:00 p.m. Eastern Standard Time.
Thank you, OFM Commercial Accounts Team mailto:invoicing@nih.gov mailto:ofm_customer_service@incontactemail.com
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