Attachment 12 - Brand Name Justification Redacted_Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

Ralph H. Johnson VA Medical Center (VAMC), Charleston, SC. Project ## 534-18-106;

Renovate Electrical / Telecom Closets (Design-Bid-Build).

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Renovation of Electric/Telecom Closets (Minor) Design- Build project at the Ralph H. Johnson VAMC, Charleston SC, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Smoke Detectors / Heat Detectors

i. Gamewell FCI E3 Series

b. Building Environmental (HVAC)

i. Siemens Desigo Digital Control (DDC)

c. Building Security: (Includes: Proximity Card Reader [CR], Intrusion Detection Keypad [KP] Electric Strike [ES], Request to Exit Sensor [REX], Intrusion Detention Siren [S], Intrusion Detention Motion Sensor [MS], Door Contact [DC], CCTV Cameras, Access Controls Intelligent Controller w/Power Supplies, and Access Controls Interface Reader Panels)

i. Johnson Controls

d. Fire Sprinklers/Fire Dampers

i. Tyco-Sprinklers

ii. Ruskin - Fire Dampers

e. Door Hardware/Locksets-Cores

i. BEST

f. Laminate over hollow-metal door

i. Inpro American Walnut 0555

3. Description of Supplies/Services Required to Meet :

This procurement is to Renovate the Electric/Telecom Closest a (Minor) Design-Build project at the Ralph H. Johnson VAMC. The scope includes the demolition and renovation of existing spaces to establish electric/telecom closets that will meet current standards and future system needs in the Medical Center. There are six (6) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR Construction magnitude for the entire project is between $5,000,000 and $10,000,000.

a. Smoke Detectors / Heat Detectors

i. Gamewell FCI E3 Series

ii. Value:

iii. Description: Gamewell FCI E3 Series system is current the fire alarm system throughout the Medical Central

b. Building Environmental

i. Siemens Desigo Digital Control (DDC)

ii. Value:

iii. Description: Siemens Desigo Digital Direct Control (DDC) Building

Automation System (BAS) is the hardware and software programming that is currently installed that is used to control the heating/cooling system throughout medical center.

c. Building Security: (Includes: Proximity Card Reader [CR], Intrusion Detection Keypad [KP] Electric Strike [ES], Request to Exit Sensor [REX], Intrusion Detention Siren [S], Intrusion Detention Motion Sensor [MS], Door Contact [DC], CCTV Cameras, Access Controls Intelligent Controller w/Power Supplies, and Access Controls Interface Reader Panels.

i. Johnson Controls

ii. Value:

iii. Description: Johnson Controls is the existing security system to include software and hardware support for the Medical Center.

d. Fire Sprinklers/Fire Dampers

i. Tyco Sprinklers / Ruskin Fire-Smoke Dampers

ii. Value:

iii. Description: Both of these items name brands are essential in order to meet requirements and interface with existing hospital equipment.

e. Door Hardware/Locksets-Cores

i. BEST Locksets

ii. Value:

iii. Description: This item includes the standardized individual locking devices used in this facility. Standardizing this item allows the facility to maintain spare parts and make repairs expediently as changes are made throughout the hospital.

f. Laminate over hollow-metal door

i. Inpro American Walnut 0555

ii. Value:

iii. Description: Inpro provides laminate protective color and style new hollow-metal doors to be installed in this project.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1; 41 U.S.C. § 3304(a)(1) () (2) Unusual and Compelling Urgency per FAR 6.302-2.

() (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3.

() (4) International Agreement per FAR 6.302-4 () (5) Authorized or Required by Statute FAR 6.302-5.

() (6) National Security per FAR 6.302-6.

() (7) Public Interest per FAR 6.302-7.

5. Demonstration that the Contract nique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Ralph H. Johnson VAMC. Installing a different manufacturer system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Smoke Detectors / Heat Detectors

i. Gamewell FCI E3 Series

ii. Impact: The impact if the of not installing the equipment could result in the existing fire alarm system not functioning properly in these areas to warn occupants and first responders of a fire; this would result in damage to costly IT equipment and harm to patients/staff at the facility due to the byproducts of smoke production.

b. Building Environmental

i. Siemens Desigo Digital Control (DDC)

ii. Impact: This hardware and software programming must be compatible to control the heating/cooling environment within the scope of work. Utilization of incompatible devices would require a secondary DDC system, backbone, server, workstation, graphical user interface, and other stand-alone items that are costly and result in additional maintenance, service contracts, and life cycle costs.

c. Building Security: (Includes: Proximity Card Reader [CR], Intrusion Detection Keypad [KP] Electric Strike [ES], Request to Exit Sensor [REX], Intrusion Detention Siren [S], Intrusion Detention Motion Sensor [MS], Door Contact [DC], CCTV Cameras, Access Controls Intelligent Controller w/Power Supplies, and Access Controls Interface Reader Panels.

i. Johnson Controls

ii. Impact: These items must be procured from Johnson Controls to ensure that the new equipment interfaces with the existing building security systems. Not providing this equipment would result in a duplicate system that must be installed, programmed, maintained, and managed, resulting in additional costs, efforts, time to install and test, and programming as a part of typical maintenance of the system. Updates to a new system would also result in additional costs.

d. Fire Sprinklers/Fire Dampers

i. Tyco Sprinklers / Ruskin Fire-Smoke Dampers

ii. Impact: These items are essential to ensure the compatibility with the existing fire protection and fire alarm systems that are in place. These systems must be uniform as that is how they are tested by the manufacturer and certified by national testing bodies (Factory Mutual and Underwriter Laboratories). In order to maintain certifications that these systems meet code and VA design manual requirements, particular equipment must be installed to maintain certifications that the system will function properly and save life and property when activated.

e. Door Hardware/Locksets-Cores

i. BEST Locksets

ii. Impact: This project includes installing entry doorways to newly renovated information technology room that houses upgraded communication racks which are critical to the new patient information system. Access to these new communication room will be required to be physically locked in effort of ensuring no compromises to our staff and patient privacy information. The locksets used throughout the hospital, by Facility Management are BEST locksets and cores.

f. Laminate cover over hollow-metal door

i. Inpro American Walnut 0555

ii. Impact: The use of this product, which is unique to one manufacturer, respectively, is Inpro finishes have unique visual grain patterns and colors that cannot be matched with existing installed laminate doors, requiring sourcing this unique pattern/color from Inpro.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer (CO) that the Anticipated Cost to the Government will be Fair and Reasonable:

Government estimate was prepared and provided by the Contracting (COR). The anticipated price to the Government for the items requested to be brand name is approximately

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make the determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the Ralph H. Johnson VAMC facility as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used at the Ralph H. Johnson VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors, and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.