ATTACHMENT (1) - VendorResponseForm_SafetyShoe.xlsx

XLSX spreadsheet 19 KB Posted May 20, 2020

Attached to: Annual Safety Shoes Procurement for NFPC
Solicitation number: N6449820Q5130
Issued by: Department of the Navy Naval Sea Systems Command

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File	Type	Posted
RFQ N6449820Q5130.pdf	PDF	May 20, 2020
PassRegistration_SECNAV_5512_1_11787.pdf	PDF	May 20, 2020
ATTACHMENT (2) - Building 753 Map.pdf	PDF	May 20, 2020

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Shoe Requirements

VENDOR RESPONSE FORM
Requirement:	Annual Safety Shoes Procurement
Solicitation:	N6449820Q5130
Vendor:	Fill-In Vendor Name
Date:	Fill-In Date Response Form Is Completed
Quote Expiration:	Fill-In Date Quote Expires

3.0 REQUIREMENTS		Does your company meet this requirement? [Y/N]	Where applicable, explain how your company meets this requirement (reference any attachments or note any exceptions)
3.1	Requirements for all Categories of Footwear.	N/A	N/A
3.1.1.	All footwear shall conform to the standards of Reference (a); proof of testing shall be provided with the quote.		Provide proof of testing as an attachment.
3.1.2.	Footwear shall be available in Men’s size 5-16 and Women’s size 4-10.
3.1.3.	Each category of footwear shall have available widths from “D” to wide “EEE” (narrow to extra, extra wide).
3.2	The contractor shall provide a price list for the following safety footwear types:

1. General Safety Shoe/Boot

2. Foundry/Molder Boot

4. Electrician Boot

5. Welding Boot		Provide your price list within the "Price List Template" tab or as a separate attachment.
	3.2.1	Each shoe quoted on the price list shall include: the safety footwear category, part number, manufacturer, female/male, available sizes, available widths, list price, discount percentage, quoted price, and lead time.
	3.2.2.	General Safety Shoe/Boot Requirements.	N/A	N/A
	3.2.2.1.	Every general safety shoe/boot shall conform to the requirements of reference (b), (c) and (d) [unless an “office” style safety shoe].
	3.2.2.2.	At least 30 styles of general safety shoe/boots shall also conform to the requirements of reference (e).
	3.2.2.3.	“Soft” safety toes shoes are not acceptable.
	3.2.2.4.	At least 4 styles of “office” safety shoes, including 1 slip-on pair, shall be offered at or below the subsidy threshold. An “office” safety shoe shall conform to the requirements of reference (b) and (c), provide the required safety toe box, and have the look of a “dress shoe.” Shoe may be slip-on, decorative tied, regular tied, Velcro, or fastened by any other method.
	3.2.2.5.	At least 1 “sneaker” style or low style industrial safety shoe (hiker height or above) shall be offered at or below the subsidy threshold. These style of shoes may NOT be ordered by Government personnel unless approved in advance by the Safety Department POC. The vendor is required to verify pre-approval before accepting an order of this style shoe.
	3.2.2.6.	At least 80 total styles of general safety shoes/boots shall be offered at or below the subsidy threshold. At minimum, this shall include at least 1 slip-on style of safety shoe/boots, 7 styles of women’s safety shoes/boots, 4 styles of “office” safety shoes (including an additional slip-on pair), 15 styles of safety shoes/boots that conform to the requirements of reference (e), and 1 “sneaker” style.
	3.2.3.	Foundry/Molder Boot Requirement	N/A	N/A
	3.2.3.1.	Foundry/Molder Boots shall conform to the requirements of congress style reference (f). They shall also conform to the requirements under former specification reference (g), Shoe, Molders standard [and/or the former standard A-A-59528] unless 3.2.3.2. is applicable. They shall be lace-less, thick leather, kick-off boots that are at least 6 inches high, electrically protected, and have metal caps.
	3.2.3.2.	If vendor wants to offer shoes that have minor deviations from reference (g), these shall be pre-approved by the Government. Vendors shall request any deviation during the solicitation’s question and answer period. These shoes shall also be offered at or below the subsidy threshold.		Specify if you are offering shoes with deviations.
	3.2.3.3.	At least 1 style of Foundry/Molder Boot shall be offered at or below the subsidy threshold and also be available during the truck event.
	3.2.4.	Electrician Boot Requirements.	N/A	N/A
	3.2.4.1.	Electrical hazard boots designed for electricians shall conform to the requirements of references (e) and (f).
	3.2.4.2.	At least 15 styles of Electrician Boots shall be offered at or below the Electrician Boot subsidy threshold and also be available during the truck event.
	3.2.5.	Welding Boot Requirements.	N/A	N/A
	3.2.5.1.	Welding specific footwear shall be designed for welding purposes and shall conform to the electrical standards (i.e. shock resistant) in reference (c).
	3.2.5.2.	At least 2 styles shall be offered at or below the subsidy threshold and also be available during the truck event.
	3.3	Shoe Mobile/Truck Event Requirements.	N/A	N/A
	3.3.1.	There shall be 1 primary and potentially 14 secondary on-site safety shoe mobile/truck events for fitting, sizing and distribution of safety shoes.
	3.3.2.	Each event shall last between 1 and 3 consecutive days based on need for trying on, purchasing and distributing footwear. The vendor shall plan on the event lasting 3 consecutive days.
	3.3.3.	Event pricing shall not be separately priced.
	3.3.4.	The first event shall be scheduled (not necessarily occur) within 2 weeks of award.
	3.3.5.	The vendor shall be capable of conducting any subsequent scheduled events with no more than 1 week’s advance notice from the Government. Very rarely would there be an emergency need to have a truck event sooner, but it is preferred that vendors quote quicker response times.		Specify your minimum advance notice requirement needed from the Government to conduct an event.
	3.3.6.	At least 1 shoe mobile/truck shall be available during the events. It is preferred that vendors supply up to 3 shoe mobiles/trucks during the first event.		Specify how many trucks will be available during the first event and then any subsequent events.
	3.3.7.	A computerized point of sale system shall be available during the event.
	3.3.8.	Government personnel shall be able to try on and order the footwear on-site.
	3.3.9.	Government personnel shall be provided a receipt at time of purchase.
	3.3.10.	An “event log” shall be kept by the contractor to show every footwear purchase during an event. Each line item shall show the Government personnel name, footwear part number, footwear price, and Government personnel payment for each purchase. Individual purchases shall be signed off by the Safety Department POC. A copy of this log shall be provided to the Safety Department POC immediately following the conclusion of the event.
	3.3.11.	The contractor shall have access to a shoe warehouse so that the truck can be restocked for subsequent days of distribution during the event. Contractor shall be able to process up to 350 individual orders over a single 3-day event.		Specify location of shoe warehouse.
	3.3.12.	At least 50% of the men and 50% of the women styles available on the vehicles for immediate distribution during the visit shall be below the subsidy threshold for the footwear category that particular style falls within.
	3.3.13.	All items shall be labeled with the price accordingly.
	3.4	Online Shoe Catalog Requirements.	N/A	N/A
	3.4.1.	The contractor shall provide the Government with an online catalog option that contains an assortment of safety footwear sizes and varieties as stated in section 3.1.		Specify where catalog is available to view online.
	3.4.2.	The contractor shall ensure that their online inventory includes the minimum quantity at or below the Government subsidy as stated in Sections 3.2.2 through 3.2.5.
	3.4.3.	The online shoe catalog shall allow Government personnel to procure the safety footwear without payment of any subsidized portion at the time of purchase. The vendor shall provide a phone number for ordering. Invoicing and payment shall adhere to the procedures listed in Section 3.5.		Specify phone number for ordering.
	3.4.4.	If the Government procures safety footwear through the Online Shoe Catalog, the contractor shall deliver the shoes within 7 days after receipt of purchase. In the event that an abnormal shoe order is ordered and the contractor cannot meet the 7 day delivery date, the contractor shall immediately notify the Safety Department POC.
	3.5	Invoicing and Payments.	N/A	N/A
	3.5.1.	The Government shall reimburse the contractor up to the stated subsidy threshold for each footwear category (e.g. $110 for general safety shoes/boots and $150 for specialty safety shoes/boots). Any difference between the contractor’s contract price for particular footwear and the stated subsidy threshold amount will be paid by the individual Government personnel during the event (or by phone for catalog ordering) at time of purchase. The Government portion of the bill will be invoiced and paid for at a later date. The contractor will be reimbursed by the Government against this contract for the full price of the shoe if the shoe price is not greater than the subsidy amount.
	3.5.2.	No later than 2 weeks after the conclusion of each truck event the contractor shall provide the Contracting Officer with a detailed itemized invoice that captures all of the purchased footwear, to include at a minimum footwear prices, Government personnel payment amounts and the delivery status. The signed-off event log shall be attached to the invoice.
	3.5.3.	Detailed itemized invoices of all Online Shoe Catalog purchases shall be provided to the Contracting Officer on a quarterly basis.
	3.5.4.	If additional safety footwear is required beyond the Government’s estimated NTE amount, the contractor shall utilize the FAR 13.302-2 Unpriced Purchase Order procedures set forth in section 1.2. Additional safety shoes can be ordered to restock emergency supply, not to exceed the funds remaining in the contract and not to include footwear over the subsidy amounts.
	3.5.5.	The vendor will NOT be paid for any invoices until the period of performance of this contract ends.
	3.6	Returns/Warranty.	N/A	N/A
	3.6.1.	The contractor shall provide return shipping labels within 30 days for shoes with manufacturer defects and wrong sizes. Return shipping for any returns due to comfort/fashion issues will be paid for by the individual Government employee.
	3.6.2.	All footwear shall be warranted against defects and workmanship issues for a period of at least 6 months. Vendor shall provide a commercial warranty policy within their solicitation response.		Provide your commercial warranty policy as an attachment.

Are you taking any exceptions to this solicitation? [Y/N]	If yes, explain here.
In accordance with L-209-H009, paragraph (e), does an Organizational Conflict(s) of Interest (OCI) exist? [Y/N]	If yes, explain here.

Price List Template Safety Footwear Category Part Number Manufacturer Female/Male Available Sizes Available Widths List Price ($) Discount % Quoted Price ($) Lead Time (in days)

File details come from the government source that posted it. Updated May 20, 2020.