Attachment 1 to Addendum 1_Pre-Proposal webinar_ Attendee Report.pdf

Pre-Proposal Conference Outside Legal Counsel for Information

Technology Matters Request for Qualifications No. HHS0017298

Fiscal Year 2026 Version 1.20 Revision Date 10/10/2023

Introductions

Speakers

• Amanda Herrera, HHSC PCS Contract Specialist

• Katrina Chester , HHSC PCS Contract Specialist - Secondary

Presenter Notes Presentation Notes This presentation will not recorded.

Topics

• Communication

• Procurement Background

• Schedule of Events

• Procurement Access and Submission Requirements

• Proposal Screening and Evaluation

• Vendor Questions and Reminders

Communication

Sole Point of Contact

All requests, questions, and other communication about the RFQ must be made in writing to:

Amanda Herrera, CTCD, CTCM HHSC Contract Specialist 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756 Email: Amanda.Herrera@hhs.texas.gov

Presenter Notes

The Sole Point of contact will include the contact information for the secondary point of contact in their automatic reply out-of-office message. Respondents seeking to contact the Sole Point of Contact should do so via e-mail in order to receive updated contact information.

Information provided in response to questions asked during this webinar are for informational purposes only and don’t constitute official replies. Applicants are encouraged to submit questions asked today to the Sole Point of Contact for official response.

Communication Sole Point of Contact

• All communication related to the RFQ must be directed to the sole point of contact, Amanda Herrera.

• All communications between Respondents and other HHS staff members concerning the RFQ are strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

Procurement Background The Health and Human Services Commission (HHSC) is soliciting responses from qualified law firms interested in representing the Health and Human Services Commission (HHSC) in complex information technology matters in accordance with the requirements stated in this Request for Qualifications (RFQ).

Information regarding HHSC and its programs is available online and can currently be accessed at https://www.hhs.texas.gov/.

https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/ https://www.hhs.texas.gov/

Schedule of Events

Presenter Notes

Listed here is the Schedule of Events as referenced in the RFP Section 3.1. The important dates will be discussed in detail later in the presentation.

Procurement Access

HHSC will post all official communication regarding this RFQ on the following website, including the Notice of Award:

Texas ESBD website at http://www.txsmartbuy.com/esbd

HHSC reserves the right to cancel this RFQ, or to make no award if it determines such action is in the best interest of the State. HHSC may, in its discretion, reject any and all proposals or portions thereof.

Note: Google Chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

Presenter Notes Presentation Notes Include ESBD information on this page if applicable http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd http://www.txsmartbuy.com/esbd

Procurement Access State of Texas ESBD Webpage

• The RFQ and official materials are posted to the State of

Texas ESBD webpages at:

https://www.txsmartbuy.gov/esbd/HHS0017298

• It is the responsibility of the Respondent to periodically check the ESBD website

• All addenda, modifications, and changes to the schedule of events will be posted on ESBD website

Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

Presenter Notes Presentation Notes Page only needed for RFAs https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298 https://www.txsmartbuy.gov/esbd/HHS0017298

Submission Requirements Submission Options

Option 1 - USBs Option 2-Online Bid Room

Overnight/Express/Priority Mail Hand Delivery HHS Online Bid Room

Health and Human Services Commission

ATTN: Response Coordinator Tower Building Room 108 1100 W. 49th St., MC 2020

Austin, Texas 78756

Health and Human Services Commission

ATTN: Response Coordinator Procurement & Contracting

Services Building 1100 W. 49th St., MC 2020

Austin, Texas 78756

See Section 3.6.2.3 of PCS

570 HHS RFQ

Presenter Notes

Keep due date and time in red

Items to submit for a RESPONSIVE response:

A. Proposal and Respondent Information

1. Statement of

Qualifications (Article V)) SC

2. Minimum Qualification Documentation

(Sections 4.2.2 and 5.2) SC

3. Past Performance Template

(Section 5.5 and Exhibit B)

SC

4. Company Information (Section 6.1) SC

5. Authorization to Conduct Business in Texas and Franchise Tax Exemption

(Section 6.2) AC

6. References (Section 6.3) AC

Presenter Notes

Please take some time to review the list of required items.

(cont’d) Items to submit for a RESPONSIVE response:

Cont. of Proposal and Respondent Information

7. HHS Solicitation Affirmations, Version 2.10

(Section 6.4, Exhibit A) SC

8. Signed Addenda (if applicable) (if applicable) AC

Submission Requirements (cont’d)

• Solicitation Consideration (SC) and Award Consideration (AC) Documents, referenced in Section 1.2 (Definitions), must be submitted by the deadline for Proposal submissions in Section

3.1 (Schedule of Events).

• Solicitation Consideration (SC) Documents will be reviewed as received, and Respondent will not have an opportunity to remedy missed requirements.

• At its sole discretion, HHSC may request some or all the Respondents to remedy missing elements of Award Consideration (AC) Documents.

• Ensure all documents requiring a signature are properly signed.

Submissions must be received by HHSC no later than:

Thursday, July 21, 2026, by 10:30 a.m. CT

Vendor Questions

• All questions must be submitted in writing to the Contract Specialist at: Amanda.Herrera@hhs.texas.gov

• Refer to RFQ Section 3.3.4 (Solicitation Questions), for the format of submitting questions.

• Do not submit in PDF, do not password protect.

• Reminder: All additional questions, requests for clarification, etc., are due in writing no later than June 30, 2026, by 5:00 p.m. CT.

Presenter Notes Presentation Notes Leave due date and time in red mailto:Bianca.Hernandez01@hhs.texas.gov mailto:Bianca.Hernandez01@hhs.texas.gov mailto:Bianca.Hernandez01@hhs.texas.gov mailto:Bianca.Hernandez01@hhs.texas.gov mailto:Bianca.Hernandez01@hhs.texas.gov mailto:Bianca.Hernandez01@hhs.texas.gov

Reminders

• Read the RFQ thoroughly and include all required documents.

• Deadline to Submit Questions: June 30, 2026, by 05:00 p.m.

CT.

• Tentative Date Responses to Questions or Requests for Clarification Posted: July 07, 2026.

• Deadline for Submission of Solicitation: July 21, 2026, by 10:30 a.m. CT.

• Late submissions will not be considered.

Closing Comments

• Respondents are responsible for meeting the RFQ requirements, including any addenda.

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All Addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

Thank You

Presenter Notes

This concludes the HUB HSP Training Webinar. Thank you for attending the HUB Subcontracting Plan (HSP) Training.

Meeting title HHS0017298 Pre- Proprosal Conference Registration page views 1 Registered participants 1 Canceled registrations 0 Attended participants 3 Start time 6/29/26, 9:50:45 AM End time 6/29/26, 10:07:26 AM Meeting duration 16m 40s Average attendance time 12m 34s

2. Participants Name First Join Last Leave In-Meeting Email Participant Role Herrera,Amanda (HHSC) 6/29/26, 9 6/29/26, 1 16m 38s Amanda.Herrera@hhs.texas.goAmanda.HeOrganizer Chester,Katrina S (HHSC) 6/29/26, 9 6/29/26, 1 14m 48s Katrina.Chester@hhs.texas.go Katrina.CheOrganizer Ted Karr 6/29/26, 1 6/29/26, 1 6m 17s tkarr@bltg-ip.com ted@bltg-ipAttendee

3. In-Meeting Activities Name Join Time Leave TimeDuration Email Role Herrera,Amanda (HHSC) 6/29/26, 9 6/29/26, 1 16m 38s Amanda.Herrera@hhs.texas.goOrganizer Chester,Katrina S (HHSC) 6/29/26, 9 6/29/26, 1 14m 48s Katrina.Chester@hhs.texas.go Organizer Ted Karr 6/29/26, 1 6/29/26, 1 6m 17s tkarr@bltg-ip.com Attendee

4. Meeting Engagement Name Engagemen Time Herrera,Amanda (HHSC) Unmuted 6/29/26, 9:52:41 AM Herrera,Amanda (HHSC) Unmuted 6/29/26, 9:58:19 AM Chester,Katrina S (HHSC) Unmuted 6/29/26, 9:59:00 AM