Attachment 1 - Statement of Work.pdf

Statement of Work For:

Replace GOV Fuel Tank & Dispensers

(5) Missile Alert Facilities, Minot AFB, ND

28/Apr/2022

Contracting Officer

Click or tap here to enter text.

Contracting Officer Representative

MSgt Jeremy J. Monasmith

SoW, Replace GOV Fuel Tank, Dispensers & Install Cement Slab at all (15) MAFs, Minot AFB, ND i

Contents

1. GENERAL

1.1. BACKGROUND & SCOPE

2. DESCRIPTION OF WORK

2.1. TANK SITE/FOUNDATION & CONCRETE

2.2. COLLISION PROTECTION

2.3. PUMP & DISPENSERS

2.4. FUEL TANKS

2.5. ELECTRICAL

2.6. TESTING

2.7. TECHNICAL ACCEPTABILITY

2.8. COORDINATION

2.9. WARRANTY

2.10. TRAINING…………………………………………………………………………………………3

3. SAFETY

3.1. TECHNICAL AND STATUTORY COMPLIANCE

3.2. PERSONNEL

3.3. PROTECTION OF PROPERTY

3.4. CLEANUP

4. SCHEDULING

4.1. OPERATING TIMES

4.2. FEDERAL HOLIDAYS

4.3. BASE CLOSURES

4.4. START OF WORK

4.5. ACCESS TO SITE

5. SECURITY REQUIREMENTS

5.1. GENERAL

5.2. BASE ACCESS/PASSES

5.3. REAL ID ACT

5.4. SITE ENTRY

6. RECORDS MANAGEMENT

7. SPECIAL INSTRUCTIONS

7.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY

7.2. TRAFFIC REGULATION

7.3. MANDATORY SEATBELT REQUIREMENT

ii

7.4. FEDERAL, STATE, AND LOCAL COMPLIANCE

7.5. VEHICLE REGISTRATION

7.6. RADAR DETECTORS AND DASH CAMERAS

7.7. DRIVING UNDER SUSPENSION

7.8. PORTABLE DEVICES

7.9. HIRING OF ILLEGAL IMMIGRANTS

7.10. FIRE PREVENTION

7.11. COOPERATION WITH GOVERNMENT PERSONNEL

7.12. TOBACCO USE

8. ATTACHMENTS

1. GENERAL

1.1. BACKGROUND & SCOPE

1.1.1. Contractor shall be responsible for furnishing the labor, materials, installation and equipment necessary to install (1) UL certified single nozzle electrically operated unleaded fuel pump with mechanical dispenser and totalizer that is rated at 15 GPM, (1) UL certified single nozzle electrically operated diesel fuel pump with mechanical dispenser and totalizer that is rated at 15 GPM, (1) 2.5K gallon double wall split capacity UL 2085 rated tank. The 2.5K split tank would consist of a 1K gallon unleaded fuel section and a 1.5K diesel section UL 2085 rated tank that will be installed at all 15 Missile

Alert Facilities (MAF). In addition the contractor shall be responsible to acquire necessary permits and must ensure compliance with all federal, state and fire marshal directives. Tank fuel dispensers, fuel lines, dual diesel/unleaded skid tanks, wires, pipes and conduit located at MAFs. Finally the contractor shall follow the more stringent of local, state, or applicable guideline when permanently closing a fuel facility. The contractor will physically disconnect all fuel connections, remove fuel, clean the tank in accordance with API Std 2015, dismantle the tank and dispose of as scrap metal, while complying with

API Pub 2202 and state and local environmental requirements. The contractors will drain, remove and dispose of the current 2,500 gallon single wall skid mounted split fuel tank to include 2 dispensers and all associated piping, conduit, wiring, and switches that are connected to the existing tanks located at all 15

MAF’s. The contractor will store and fill the new tanks with the fuel that was removed from the old tanks.

2. DESCRIPTION OF WORK

2.1 TANK SITE/FOUNDATION & CONCRETE

2.1.1 The tank site will be located on the Missile Alert Facility, in the same location the old one currently sits. The above ground tanks will not be located over underground utilities or directly beneath power and telephone lines. The contractor will get approval of placement of tanks on the concrete pad by the contracting officer representative of the individual site location. The 1 double wall UL 2085 rated split product tank must fit on the existing concrete pad. See attachment 4 for specifications of sites.

2.2. COLLISION PROTECTION

2.2.1. The contractor shall install new pipe bollards on all sides of the fuel tanks exposed to traffic. In addition the contractor shall install new signs for the tanks and fuel dispensers to include:

2.2.2. Fuel Type or Product ID

2.2.3 No Open Flame or Ignition source beyond this point (signs located 50 feet from the tank)

2.2.4. No Open Flame or Ignition Source within 50 feet (posted on all approachable sides of tank)

2.3. PUMP & DISPENSERS

2.3.1. The contractor shall install a UL certified-listed pump and dispenser at all 15 MAFs. The pumps shall be equipped with the following: calibrated dispensing meter, anti-syphon valve with pressure relief or solenoid valve, filter and adapter, UL-listed fuel hose, safety breakaway valve, auto shutoff nozzle, emergency shear valve and a fire extinguisher per code mounted near or on the side of the new tanks.

Pumps and all other equipment used in the hazardous area should be rated by UL or Factory Mutual, FM.

2.4. FUEL TANKS

2.4.1. The contractor shall install (1) 2.5K gallon double wall split UL 2085 rated aboveground fuel tank, 1K gallon unleaded double wall UL 2085 rated aboveground fuel tank split with a 1.5K gallon UL 2085 double wall diesel section. The tank that would be acceptable is the double walled split tank with a UL

2085 rating or equivalent. The tanks will also be coated to prevent rust and sediment from forming inside. The double walled above ground storage tank systems shall be designed for flammable and combustible liquids, protected type with a UL 2085 rating. The tanks will also be equipped with a manhole in order to perform maintenance/inspections inside the tanks. The split double wall tank will also be equipped with an interstitial probe to detect the presence of liquid between the double walls.

2.5. ELECTRICAL

2.5.1. The contractor is responsible for the electrical disconnect of all in place equipment, prior to performing any work.

2.5.2. Electrical service and fuel piping to the pump unit should be installed in accordance with the requirements of NEC and NFPA and local code requirements. All electrical devises used with or located within twenty feet of the tank should conform to NFPA 70 Hazardous Locations. All electric conduits and wiring connected to the tanks should be explosion proof and in strict accordance with NEC Class-1

Division 1 or other local standards whichever is stricter.

2.5.3. The contractor shall install new conduit and wire from the dispenser to a new emergency shutoff switch located near the new tanks. An emergency shutoff switch is required to be mounted in a location visible from the dispenser and must be marked as an emergency shutoff switch.

2.5.4. The contractor shall properly install current Veeder-root system (TLS 350+), providing Fuel

Monitor System capability. The Veeder-root Control Panel Indications must include: Overfill Alarm, High Level Alarm, Low Limit Alarm, Leak Alarm, High Water Alarm, Liquid Alarm L1, Liquid Alarm

L2, Printer Error, Paper Out, Set Up Data Warning Silence Alarm and All Systems Normal indications.

2.5.5. The contractor shall install new conduit and wire from the dispenser to an audible overfill alarm located near the tanks.

2.5.6. Electrical grounding is required for flammable liquid fuel tanks. The contractor will ground the tanks to the same potential as the site ground. The contractor shall install a grounding cable for fuel delivery and must also ground both the diesel and unleaded tanks. The ground wire must be protected from the snow removal and lawn care processes.

2.5.7All conduit will be run along the top of the concrete pad unless going off the pad which will require it to go below grade.

2.6. TESTING

2.6.1. Contractor shall be responsible for testing the installed equipment to ensure that it is correctly calibrated and functioning as it is intended by the manufacturer.

2.7. TECHNICAL ACCEPTABILITY

2.7.1. All proposals must have the following documentation in order to be deemed technically acceptable by 5 CES.

2.7.2. For all construction projects, include a scope of work. Any work proposed or deemed necessary by the contractor shall be annotated as “proposed work” within the appropriate section.

2.7.3. Example: If additional lighting is required in a section that is not within the statement of work, annotate that lighting within the electrical portion of the estimate with “proposed work” at the beginning of that line item.

2.7.4. For all construction projects, include a detailed estimate of the project cost. This may be formatted in either UNIFORMAT or MasterFormat styles. Line items shall include appropriate codes. The government utilizes Gordian/RSMeans formatting for cost estimating, and recommends similar formatting for ease of reading.

2.7.4.1. Examples: “D5023 260 0120 - Replace Lamps” (UNIFORMAT), or “12 59 23.10 1400 - Management Work Station” (MasterFormat). Estimates shall break out overhead and profit as separate line items.

2.7.5. For projects with a Period of Performance exceeding 30 days, include a preliminary timeline. This shall include start day (Day 0), basic workflow chart with all major tasks lined out, and a closeout date

(day n). A Gantt chart is recommended for this purpose.

2.7.6. For designs, include documentation of engineering credentials and relevant work experience, such as a P.E. License and sample of previous work done. Any samples submitted shall have the company logo within the original document.

2.7.7. For design project estimates, break out disciplines, travel expenses, reimbursable, home office overhead, and other costs and fees as separate line items.

2.8. COORDINATION

2.8.1. The Contractor shall be responsible for coordinating all phases of their operations with the appropriate base personnel through the Contracting Officer or an authorized representative (hereafter

CO). The facility shall remain in operation throughout the Period of Performance. The Contractor shall coordinate around the normal activities of the facility.

2.9. WARRANTY

2.9.1. A warranty of one year from acceptance of the project shall be included in all work done by the contractor. The warranty shall cover craftsmanship, material and equipment quality, and manufacturer’s defects.

2.10. TRAINING, SPECIFICATIONS, AND MANUALS

2.10.1. The contractor will provide operation and maintenance training to the government upon the completion of each MAF.

2.10.2. The contractor will provide 20 manuals including specifications for the tanks and related equipment.

3. SAFETY

3.1. TECHNICAL AND STATUTORY COMPLIANCE

3.1.1. The Contractor shall abide by the following regulations for …

3.2. PERSONNEL

3.2.1. The Contractor shall strictly adhere to all relevant regulations as stated in 29 CFR 1910, Occupational Health and Safety. The Contractor must have a minimum of two qualified workers. In the event of a problem, either worker must be able to provide assistance to the other. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site, and in transit to and from the site.

3.3. PROTECTION OF PROPERTY

3.3.1. The Contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where work is being accomplished. Damage caused from failure or neglect of the Contractor to exercise proper precautions in the performance of work shall be immediately repaired to the satisfaction of the CO without cost to the

Government.

3.4. CLEANUP

3.4.1. Proper care of materials and waste shall be observed throughout the period of performance. All waste shall be promptly stored in a container suitable for outdoor storage, and all materials not in use shall be stored until needed for installation. Tools and equipment shall remain properly stored unless in use. All waste shall be properly disposed of by the Contractor per local laws and regulations. Any waste scattered by natural or man-made events shall be reclaimed by the Contractor, excepting where the waste moves into an unauthorized area to the Contractor. Upon completion of the work, the Contractor is obliged to perform a final cleanup of any remaining material, tools, equipment, and waste to the satisfaction of the CO. Any cleanup accomplished by the Government due to failure or neglect on the

Contractor shall be charged to the Contractor and will be deducted from the final payment of the contract amount.

4. SCHEDULING

4.1. OPERATING TIMES

4.1.1. Working days and hours for the Contractor will normally be from Mondays to Fridays between the hours of 7:30 a.m. to 4:30 p.m. local time, excluding Saturdays, Sundays, and Federal holidays. If the contractor would like to request to work during periods other than above, it must be requested in writing to the CO at least three days in advance. The CO reserves the right to allow or deny work outside the normal hours.

4.2. FEDERAL HOLIDAYS

4.2.1. The Government observes all Federal Holidays and work will not occur on these days without prior approval from the CO. If holidays occur on a Saturday, the preceding Friday will be observed. If holidays occur on a Sunday, the following Monday will be observed. If a holiday occurs on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after or before the holiday observance.

4.3. BASE CLOSURES

4.3.1. Scheduled work that cannot progress due to base closure shall resume as soon as possible after re-opening the base. The Period of Performance will be extended by the amount of time lost due to base closure.

4.4. START OF WORK

4.4.1. The Contractor will coordinate the date for actual commencement of work with the, CO, COR, and

Engineering Representative after the Entry Access List is approved.

4.5. ACCESS TO SITE

4.5.1. U.S. Air Force personnel control the site and the right-of-way.

4.5.2. Emergency Access: The Contractor shall not block vehicle access to and from the MAF.

4.5.3. The contractor shall immediately obey any and all orders to vacate the site for any reason.

5. SECURITY REQUIREMENTS

5.1. GENERAL

5.1.1. The contractor is required to comply with all Minot AFB security regulations and directives.

5.2. BASE ACCESS/PASSES

5.2.1. The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th

Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

5.3. REAL ID ACT

5.3.1. Individuals, who do not possess a driver’s license or identification card compliant with the REAL

ID Act and do not possess an acceptable alternate identification credential, will be denied access. One form of the following documents will be accepted as proof of identity. The document must be a picture ID and all documents must be unexpired and valid. The goal is to minimize, within acceptable risk, the potential of improper screening and access credential issuance. NOTE: The information in section

3.7.6.1. – 3.7.6.15. is from Handbook for Employers, Instructions for Completing Form I-9 (Employment

Eligibility Verification Form), U.S. Department of Homeland Security, U.S. Citizenship and Immigration

Services and REAL ID Act of 2005 Implementation: An Interagency Security Committee Guide.

5.3.1.1. US Passport

5.3.1.2. Permanent Resident Card/Alien Registration Receipt Card (Form I-551)

5.3.1.3. Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine-readable immigrant visa

5.3.1.4. Employment authorization document that contains a photograph (Form I-766)

5.3.1.5. Driver’s License that is current and meets REAL ID Act it contains a photograph and biographic information such as name, date of birth, gender, height, weight, eye color, and address

5.3.1.6. Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address

5.3.1.7. U.S. Coast Guard Merchant Mariner Cards/Credentials

5.3.1.8. PIV or Federally Issued PIV-1 Cards (Personal Identification Verification) issued by the Federal

Government

5.3.1.9. PIV-I card (Personal identification verification-Interoperable Issued by Non-Federal Government entities’

5.3.1.10. DHS “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST)

5.3.1.11. Merchant Mariner card issued by DHS/ United States Coast Guard (USCG)

5.3.1.12. Border Crossing Card (Form DSP-150)

5.3.1.13. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550) and U.S.

Permanent Resident Card (Form I-551)

5.3.1.14. U.S. Refugee travel document or other travel document or evidence of immigration status issued by DHS containing a photograph

5.3.1.15. Foreign Government Issued Passport

5.3.2. Prior to beginning any work in a controlled secure area, the Contractor shall be required to submit a list of employees that includes actual employee identification credentials (i.e. driver’s license information

(driver’s license number State of Issue, and name listed on the license exactly as displayed on the license) in order for an EAL letter to be developed to gain access into secure areas. The EAL process takes 4 weeks to process and must be approved before access to a MAF. The contractor or the designated representative shall be responsible for pre-announcing workers into controlled/secure areas.

Preannouncement is handled through the controlled area monitor of the owning/using unit. Each person must present their submitted identification matching the EAL.

5.3.3. Occasionally, Government forces will conduct various disaster or contingency exercises. Should the contractor be in an area subject to control, they shall immediately comply with the directions of Minot

AFB personnel. This may include cessation of work and immediate departure from the area. The contractor or their representative shall immediately inform the CO and await a clearance to return to the area under work. The contractor may shift workers to other work sites with concurrence of the CO.

Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year.

5.4. SITE ENTRY

5.4.1. All work will need to be coordinated with the Security Forces POC to properly coordinate scheduled work times. Contractor shall coordinate with POC to gain access to the site.

6. RECORDS MANAGEMENT

6.1.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records

Management Program, and the Air Force Records Disposition Schedule which can be provided by the records management POC upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

7. SPECIAL INSTRUCTIONS

7.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY

7.1.1. No person other than the CO shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority, and no increase in cost or price will be made to the contract amount.

7.2. TRAFFIC REGULATION

7.2.1. The contractor will abide by all traffic regulations outlined in the Air Force Regulation 31-204, for

Minot AFB, as supplemented. Copies of these regulations and supplements are available for review at

Base Pass and Registration, 15 Missile Avenue or Base Security Police Office, 547 Tanker Trail. Changes will be furnished to the contractor prior to enforcement.

7.3. MANDATORY SEATBELT REQUIREMENT

7.3.1. The use of seatbelts by all vehicle operators and passengers is mandatory on Minot AFB, ND, to include the operation of vehicles on Minot AFB Missile Sites. Violations can result in the temporary or complete loss of the violators on base driving privileges.

7.4. FEDERAL, STATE, AND LOCAL COMPLIANCE

7.4.1. In addition to base ordinance, law, and policy, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations at all times while on Minot AFB.

7.5. VEHICLE REGISTRATION

7.5.1. All contractor vehicles must be permanently or temporarily registered with the State of North

Dakota Motor Vehicle Department, per applicable State Law. Details concerning a non-resident permit will be provided at the pre-performance conference.

7.6. RADAR DETECTORS AND DASH CAMERAS

7.6.1. Radar detectors and dashboard mounted video systems must be turned off while on the base.

7.7. DRIVING UNDER SUSPENSION

7.7.1. The contractor is responsible for ensuring all drivers under their employ have valid driver’s licenses by the issuing state. Any person caught driving under suspension will be escorted off the base and barred from returning.

7.8. PORTABLE DEVICES

7.8.1. It is illegal to use hand-held phones, GPS, or other portable devices while driving on Minot AFB.

Use of devices while parked is acceptable. Anyone caught using a portable device while driving will be escorted off base and barred from returning.

7.9. HIRING OF ILLEGAL IMMIGRANTS

7.9.1. It is prohibited to hire illegal immigrants. All undocumented workers will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action, up to and including termination of the contract.

7.10. FIRE PREVENTION

7.10.1. The Contractor shall ensure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination and approval of the Base Fire Department.

7.11. COOPERATION WITH GOVERNMENT PERSONNEL

7.11.1. The contractor must always obey federal Equal Employment Opportunity directives. The Air

Force, and all other government entities, maintain a zero-tolerance policy toward anyone in violation of those directives, as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex (including pregnancy, sexual orientation, transgender status or identity, sex stereotyping, and sexual harassment), religion, national origin, age, disability, or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract, and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

7.12. TOBACCO USE

7.12.1. (AFI 40-102 – 26 MAR 2012) Tobacco use is prohibited on Air Force installations except in

Designated Tobacco Areas (DTAs). Tobacco use includes: cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award, the Designated Tobacco Areas will be identified to the contractor.

7.12.2. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.” Designated

Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts. The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots. DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles.

Medical Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots;

and other outdoor areas contiguous with the Medical Treatment Facility.

8. ATTACHMENTS

1. MAF Location Map

2. Estimated Distance to MAF Locations

3. Fuel Tank Dispenser and Tank Configuration

4. Size of Current Concrete Pad

Facility Size of Current Concrete Pad in feet Alpha‐01 25’ W x 40’ D Bravo‐01 18’ W x 40’ D Charlie‐01 25’ W x 40’ D Delta‐01 18’ W x 40’ D Echo‐01 14’ W x 40’ D Foxtrot‐01 28’ W x 40’ D Golf‐01 25’ W x 40’ D Hotel‐01 14’ W x 50’ D India‐01 25’ W x 40’ D Juliet‐01 24’ W x 40’ D Kilo‐01 14’ W x 40’ D Lima‐01 25’ W x 40’ D Mike‐01 18’ W x 40’ D

November‐01 30’ W x 40’ D Oscar‐01 25’ W x 40’ D