Attachment 1 - Statement Of Work.pdf

STATEMENT OF WORK

March 30, 2020

CONSTRUCTION

RFP Final Date: November 23, 2020

1. GENERAL DISCUSSION

1.1. Project Identification

1.1.1. Project Title: Repair HVAC J01302 (Ph II)

1.1.2. IJO Number(s): MCA173047J

1.1.3. Project Package Number(s): PS 2113

1.2. Description of Work

1.2.1. The contractor shall supply all supervision, labor, equipment, and materials to perform all work in strict accordance with the contract, this statement of work, and identified drawings to repair HVAC at J01302.

1.3. Area Description

1.3.1. Location

1.3.1.1. Building J01302 is an airborne equipment/parachute repair shop. The building is located on E St.

on the North end of McChord field and can be accessed from West St.

1.3.2. Known Existing Site Condition

1.3.3. Bldg. J01302 has two failed and failing Thermal Solutions EVA 1500 MBH boilers. Additionally, the pneumatic control system has failed and prevents the facilities equipment from operating as it should. The existing pneumatic control system and the majority of the mechanical equipment are original to the facility (built in 1991).

1.4. Principal Items To Be Accomplished

1.4.1. Base Item CLIN 0001: Repair Mechanical Equipment Bldg. J01302, IJO: MCA173047J, Repair

1.4.1.1. Contractor shall clean and flush existing heating piping (entire building) using a blend of polymeric and chelating agents that will preferentially remove iron oxides and will assist in softening light calcium deposits prior to installing new boiler and new boiler and building pumps.

Follow manufacturer’s directions for use. Existing boiler and pumps may remain connected.

Follow manufacturer’s instructions for cleaning and length of time. Flush the system until the discharge water is running clear; contractor shall notify the Government QAR and PM at the beginning and conclusion of the system flush so that the Government may observe the clarity of the water. Attach fittings/blanks as required to perform the flushing. Cleaning agent shall not be flushed through new boiler or new pumps. Obtain sewage discharge permit; take a sample of water to be discharged and estimate pH and chlorine PPM for sewage permit. Discharge shall be into the sanitary sewer system unless directed otherwise by DPW personnel (see section 14.3.3).

Note: discharge permits are typically valid for one day at a time. Separate permits may be required depending on the number of discharges required.

1.4.1.2. Contractor shall remove and dispose of the existing boilers, boiler pumps, building pumps, expansion tank, air separator, piping, insulation, fittings, valves, flue, drains, electrical, etc. as required to install new boiler system per this SOW and attachments. Close coupled tee and temporary boiler connections are to remain. Remove conductors and conduit back to nearest j-box. Remove gas line as required to install new boiler. Demo existing boiler pump and building pump disconnect switches and motor starters. All recycled materials and waste shall be documented and submitted to the government per the DPW CD diversion and disposal reporting instructions. All piping and materials not to be reused for the new boiler shall be removed and disposed of with no abandoned material left on site. The contractor shall notify the Government PM 48 hours in advance of the boiler and pump demolition work; the contractor shall provide an 8 hour window in which DPW shops may salvage any material that is demolished, before it is removed from the project site. The entire mechanical room shall be broom cleaned following demolition. Before Government final inspection the floor shall be wet cleaned with cleaning agent and no abandoned materials or trash left on site.

1.4.1.3. Contractor shall add to the existing cast-in-place concrete equipment pad (boiler and or pump pads) as required for new equipment. Pad(s) shall be larger than equipment with chamfered edges; chamfer shall be a minimum of 1”. Match height of existing pad. Do not cover/block floor drains. Equipment shall be securely anchored to the pad. See Attachment #4.

1.4.1.4. Contractor shall install two new building pumps. Pumps shall be end suction base mounted pumps similar to the Armstrong 4030 series pumps. New pumps shall be sized to meet the specifications (GPM, hp, etc.) called out in the as-builts and be rated for the appropriate temperatures and pressures. Pumps shall be securely mounted to the equipment pads IAW manufacturer recommendations. Contractor shall clean equipment pads with cleaning agent prior to new pump install. New pumps shall be VFD controlled. Contractor shall install new variable speed drives rated for the pump motors with fused disconnect and bypass mode. VFD’s shall have grounded bearings and LonWorks cards. Contractor shall install pressure gauge with valving on each pump showing differential pressure. Each pump shall have isolation valves on each side of pump within 2’ of pump inlet and outlet. VFD’s shall be controlled by the EMCS (see CLIN 0003).

1.4.1.5. Contractor shall install new ASME rated pre-charged full-acceptance bladder expansion tank with new isolation valve and pressure gauge. Tank shall be supplied with a heavy duty butyl replaceable bladder. Tank shall be sized IAW as-builts. An example of an expansion tank meeting these specifications is the Armstrong A600-L.

1.4.1.6. Contractor shall install new air separator (AS). AS shall be ASME certified, have a max working pressure of 125 psi, and be sized to match the existing air separator. AS shall have isolation valves on each side of AS within 2’ of AS inlet and outlet.

1.4.1.7. Contractor shall install one new 3000 MBH input condensing boiler in accordance with this SOW and manufacturer's instructions with all additional piping, fittings, flue, electrical, etc. required for a complete and usable heating supply system. Maintain clearances around and over equipment and arrange all electrical conduit, piping, exhaust vent, and air intake with clearances for service of all equipment. All additional piping shall be new and drain lines shall be full size copper pipe unless otherwise specified. New piping shall be rated for the system temperatures and pressures and match the new boiler flow requirements and existing piping type (type M copper is not allowed). All fittings (elbows, tees, unions, circuit setters, balancing valves, etc.), shall be brass, bronze, or match existing piping. Copper joints on piping less than 2” in diameter may be soldered; joints above 2” shall be grooved or pressed. Piping and conduit shall be properly supported and fixed. All isolation valves shall be full port ball type with stainless steel trim for 3” and smaller. See Attachment #2 for boiler specifications. An example of a boiler meeting this specification is the Thermal Solutions Arctic ARC-3000.

1.4.1.8. Contractor shall install a condensate neutralizer (CN) on new boiler. CN shall be rated for the system capacity. Pipe to floor drain. Piping shall be properly supported.

1.4.1.9. Contractor shall install new flue exhaust system with a double wall AL29-4C vent pipe for category IV (positive vent pressure, flue condensing) per National Fuel Gas Code / NFPA 54 ANSI Z223.1 and boiler’s manufacturer instructions; existing roof penetration shall be utilized and be correctly sealed (waterproof and fire stopping). Contractor shall modify roof penetration as required for new flue size. Develop a positive flow adequate to vent gasses to the outdoors.

The exhaust vent shall be sloped minimum ¼”/ft. toward boiler’s flue gas condensate collection point. Support at intervals no less than 5’ apart. Install rain cap and guy wires as required. Flue vent section above roof shall be adjusted such that the flue vent is a minimum of 3’ away from the building’s exterior wall (horizontally). See Attachment #4. Install condensate drain trap (supplied with boiler).

1.4.1.10. Contractor shall install combustion air intake ducting meeting manufacturer requirements for installation, duct size, and equivalent length. Combustion air duct shall be constructed of schedule 40 PVC meeting ASTM D1784. The duct shall be suitable for the temperature at the boiler combustion air intake connection point. Duct shall be installed utilizing existing roof penetration and be correctly sealed (waterproof and fire stopping). Contractor shall modify roof penetration as required for new combustion air intake duct size. Contractor shall install bird screen on duct and maintain clearances between roof and flue vent per manufacturer recommendations. Slope any offset toward appliance.

1.4.1.11. Contractor shall install new supply and return heating piping to/from boilers IAW manufacturer recommendations. Contractor to include at a minimum: boiler pump, secondary low water cut-off (LWCO), boiler isolation valves, temperature gauges/pressure gauges (both supply and return side), balancing valve/circuit setter, check valve, flow switch, and y-strainer. Pump shall be inline bronze/stainless steel flange type, UL approved, and sized (gpm) appropriately for the new boiler and existing heating system. Pump shall have isolation valves on each side of pump within 2’ of pump inlet and outlet. The secondary external LWCO shall be a mechanical float type with “test and check” on boiler supply with manual reset and be placed slightly higher than internal LWCO.

The valve shall have an adjustable built-in vacuum breaker in the upper valve to allow for the rapid evacuation of the water from the float chamber without draining the building pipe drain to floor drain. Install EMCS sensors as required to meet points list/sequence of operations in new DDC shop drawings (see CLIN 0003). New sensors shall include at a minimum: boiler status, alarm, circulation pump status, header temperature, return temperature, and flow switch. Piping shall be rated for the system temperatures and pressures and match boiler flow requirements. Use dielectric union for dissimilar metals where required. New boiler pump, LWCO, balancing valve, and strainer may not be installed directly above new boiler.

1.4.1.12. Contractor shall connect existing natural gas (NG) piping to unit’s gas train inlet as required by manufacturer’s installation instructions; to include low point drain, main gas and pilot light regulators, gas vent, and isolation ball valves. Use full size schedule 40 black gas piping conforming to ASME A53/A53M; fittings conforming to ASME B16.3. Paint NG piping if required and label each pipe (supply, vent). Natural gas meter size for gas train inlet pressure and piping shall be verified and sized for the boilers requirements; regulator may be required.

1.4.1.13. Contractor shall install new electrical conductors, conduit, and circuit breakers as required powering all equipment. Conductors and circuit breakers that are removed as part of demo may not be reused. Set screw connectors shall not be used on conduit. Contractor shall install new motor starter/disconnect combination unit for new boiler pump. Contractor shall install service switch on top of new boiler with lock out tag out capability cover. Any flexible conduit runs used shall be limited to 3’ maximum in length per component and shall be properly supported. Cable ties/zip ties are not permitted for conduit support. Contractor shall update panel schedules as required.

1.4.1.14. Contractor shall install emergency disconnect switch (E-stop) conforming to ASME CSD-1 and connect new boiler to E-stop. E-stop shall be a red non-illuminated push-pull mushroom style switch. Contractor shall install switch box, conduit, conductors, etc. as required to provide a complete and useable E-stop switch for emergency boiler shutdown. E-stop shall be installed near mechanical room entrance; exact location to be coordinated with Government PM. Contractor shall label switch.

1.4.1.15. Contractor shall perform boiler start up by manufacturer’s representative with DPW present for safety checks in accordance with the manufacturer documentation. Contractor shall give DPW a minimum of 48 hour notice prior to startup.

1.4.1.16. Contractor shall perform heating water testing by a 3rd party qualified water treatment contractor and develop a water treatment plan. Add chemicals per the treatment plan. Provide testing results, treatment plan, and chemicals added as a submittal to the Government and place in O&M. Clean all strainers (entire building) after system startup by manufacturer representative but prior to chemical addition and final inspection. Contractor shall notify DPW QAR a minimum of 24 hours prior to cleaning strainers so that DPW QAR may observe.

1.4.1.17. Contractor shall water balance entire heating hydronic system once new boiler, pumps, etc. have been installed and work in subsequent CLINs is complete. Hydronic balance shall be completed prior to requesting PVT, pre-final, or final inspection. Provide balance report as a submittal.

1.4.1.18. Contractor shall complete boiler inspection and testing via a certified Washington State boiler inspector.

1.4.1.19. Contractor shall insulate new supply/return piping with mineral fiber insulation meeting ASTM C547 or cellular glass insulation meeting ASTM C552. Insulation thickness shall match existing and have a factory applied protective jacket. Corners shall have PVC jacket. Seal the ends of pipe insulation with brush coat of waterproof vapor barrier coating. Sections of insulated piping where support hangers are installed shall have calcium silicate insulation meeting ASTM C533 under the support hangers. Calcium silicate insulation sections shall have a metal guard between insulation jacket and support hanger and insulation section shall be a minimum width of four times the width of the support hanger.

1.4.1.20. Contractor shall conduct a modified Performance Verification Test (PVT) on boiler with DPW BMS system manager. Provide a PVT checklist submittal before scheduling PVT. Contractor shall follow JBLM DDC specification 23 09 23 to include a 14 day notice when requesting PVT, two phase training, etc.

1.4.1.21. Contractor shall install name and directional labeling on each type and size of piping and label all mechanical equipment (boiler, pumps, etc.) with durable identification tags. Name and directional labeling color shall match building’s existing labeling. Name and directional labeling shall be installed every 10’ or 270° in bends, whichever is less. Match naming in new DDC graphics.

1.4.1.22. Contractor shall install a laminated warranty tag on all new equipment stating contractor’s name, point of contact with phone number, date of install, warranty dates, and Government PM name and email. Attach with zip tie on equipment in noticeable location and complete before government final inspection.

1.4.1.23. Contractor shall install O&M’s in a clear plastic container near boiler properly labeled “BLDG J01302 O&M’s”. Contractor shall also tape typed itemized list of equipment O&M’s on lid of box. Clear tape shall cover entire list to prevent water damage. Contractor shall supply DPW PM with an electronic copy of new O&M’s (boiler, pumps, etc.) on a CD as a submittal.

1.4.2. Base Item CLIN 0002: Repair Door Heaters and Expansion Loops Bldg. J01302, IJO:

MCA173047J, Repair

1.4.2.1. Contractor shall repair expansion loops and install insulation on expansion loops and adjacent piping in open bay area shown in Attachment #4. Expansion loop repair shall include a minimum of new expansion loop piping, low point drain, elbows, and insulation. Elbows to be replaced are circled in Attachment #4 and are typical of each expansion loop. Piping size, type, and connection method shall match existing.

1.4.2.2. Contractor shall demo failed and failing piping on door heaters DH-1 through DH-5. Piping demo shall include dielectric unions, elbows immediately preceding dielectric unions, drain valves, isolation valves, automatic air vents, and circuit setter valves.

1.4.2.3. Contractor shall install new piping for each door heater as required for a complete and usable door heating system. New piping and new components shall at a minimum include piping, dielectric unions, drain valves, full port ball isolations valves within 2’ of heater inlet and outlet, automatic air vents, and circuit setter valves. Contractor shall install new pipe insulation on new pipe meeting the specs called out in section 1.4.1.19.

1.4.2.4. Contractor shall install new on/off switches for DH-1 through DH-5. New door switches shall be located in close proximity to each door heater and shall have on and off push buttons in a NEMA 2 or better switch enclosure. Contractor shall install conduit and conductors as required to connect new on/off switches to door heaters. New switches shall be approximately 60” above finished floor (AFF). Contractor shall coordinate exact location for new switches with Government PM.

1.4.3. Base Item CLIN 0003. Repair Controls Bldg. J01302, IJO: MCA173047J, Repair

1.4.4.1 Contractor shall provide new DDC shop drawings for BLDG J01302 to achieve HVAC sequence of operations. Shop drawings shall conform to JBLM DDC specification 23 09 23. See Attachment #3 for DDC as-builts/points list and DDC specifications. DDC shop drawings shall include:

(1) An updated sequence of operations for mechanical equipment to include:

(a) HV-1 through HV-4, B1 (demoed two boilers, installed one), P-1 through P-3 (demoed four pumps, installed three), new building pump VFD’s, EF-1 through EF-8, RF-1, HC-1 through HC-12, and WH-1 through WH-3.

(b) Modify drawings to show the addition of VFD’s for P-1 & P-2. VFD sequence of operation is:

I. VFD’s shall operate on a weekly alternating lead-lag schedule.

II. The lead VFD is initiated upon the heating water system being enabled (based on any device in either the primary or the secondary loop calling for heat). If the DDC indicates that the pump is not operating properly, the pump switches to standby, the standby pump to lead, and an alarm occurs.

III. The lead VFD speed shall adjust based on the building’s heating coil 3-way valve positions. The lag VFD shall enable if the lead VFD is at 90% or more for a period longer than 90 seconds. After enabling both VFD’s, the lag VFD shall disable when the VFD’s reach 50%. The VFD minimum speed shall not be less than the new boiler’s minimum flow rate.

(c) Unoccupied, warm-up, and occupied modes. All set points and occupancy schedule shall be adjustable at DDC workstation.

I. Occupancy Schedule:

Day On Off Monday 0600 1800 Tuesday 0600 1800 Wednesday 0600 1800 Thursday 0600 1800 Friday 0600 1800 Saturday CLOSED Sunday CLOSED

II. Unoccupied setback temperature: 55°F III. Warmup temperature: 68°F IV. Occupied temperature: 66°F – Thermostats to allow +/- 2°F adjustment V. Occupancy override time: 2 hours VI. Include boiler optimum start function

(2) DDC floor plans showing locations and communication plan of sensors (outside air, thermostat, etc.), controllers, and switch.

(3) Mechanical equipment field wiring schematic showing all required controllers, switch, and sensors to meet sequence of operation. Ensure command and status of all mechanical equipment listed in (1) (a) above. See as-builts and (1) (c) above for schedule of equipment.

Include bill of materials with part numbers.

(4) DDC panel wiring schematics. Show landing location of all control wiring. The JACE shall be compatible with Tridium N4 with open license. Size and number of JACE shall be determined by the contractor.

(5) HVAC occupancy override switch. Switch location shall be in the approximate area shown in

Attachment #1.

1.4.4.2 Contractor shall demo existing pneumatic controls to include but not limited to: control cabinets, conduit, pneumatic lines (copper or other), wiring, relays, thermostats, etc. as required to install new DDC; demo shall also include Belimo actuators and associated controls on HC-1 through HC-12. Mechanical room air compressor is to be switched off and left for the Government.

Contractor shall patch and paint walls as required where cabinets, conduit, thermostats/temperature sensors, etc. were demoed or relocated. Contractor to sequence the construction as not to have the heating / ventilation off for an extended period of time, (8 hours or more). Coordinate outages with DPW. Contractor may operate equipment in manual mode during controls work if needed to maintain heat.

1.4.4.3 Contractor shall install new DDC per the Government accepted shop drawings, attachments, and this SOW. The DDC installation shall have/be:

(1) Integrated into the JBLM’s Tridium N4 based Energy Monitoring System (EMS) to achieve full operational control of HVAC equipment per the accepted sequence of operation.

(2) New DDC equipment and components/controls (sensors, actuators, thermostats, CT’s, panels, controllers etc.). New controllers shall be Tridium N4 compatible.

(3) New control wiring. Do not reuse any existing control wiring. Plenum rated wire is acceptable above ACT ceilings. Wiring shall be in conduit when not above ACT ceilings.

Fire stop all conduit penetrations through walls. Existing pneumatic control conduit may be reused if new control wiring does not exceed conduit fill percentages. Install new conduit where required for control wiring. Paint conduit to match existing if required.

(4) Provide new 8 port NEC switch. Switch shall be similar to Cisco catalyst 2960-CX 8. Exact make/model switch to be verified by NEC. Switch will be installed by others.

(5) Labeled communication line from JACE to NEC switch. Coordinate with DPW for port number.

(6) Enclosed JACE and controllers in mechanical room in a NEMA 2 enclosure. Enclosure shall be mounted in the same area as the demoed enclosures for pneumatic controls.

(7) Contractor shall install HVAC occupancy override switch. Switch shall be a momentary button switch and be properly labeled. Contractor shall install conduit and conductors as required to power switch. The exact location of the switch shall be coordinated with the Government PM.

(8) Generate new N4 graphics per JBLM DDC spec 23 09 23.

(9) DDC shop drawings uploaded in .pdf format to supervisor.

(10) JACE archived to Tridium N4 work bench software in BLDG 2012.

(11) Laminated warranty tags and laminated control drawings at DDC enclosure. Warranty tags shall meet requirements listed in section 1.4.1.22. Control drawings shall be 11x17.

(12) Conduct modified Performance Verification Testing (PVT) with DPW HVAC Systems

Manager. Any non-functioning equipment that is not part of this contract will be noted by the Government. Complete seven day trend after PVT.

2. PERFORMANCE AND SCHEDULING

2.1. Performance Period Requirements

2.1.1. The Contractor is required to commence work under this Contract within ten (10) calendar days after the date of issuance of the Notice to Proceed (NTP) for the Base Item(s), prosecute the work diligently, and complete all work on all Base Item(s) no later than 180 calendar days after the date of issuance of the Notice to Proceed for the Base Item(s). The time stated for completion includes final cleanup of the premises and submission of all required close-out documentation.

2.1.2. The Contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks incidental to the completion of the task order requirements. Requirements for a complete and useable product which are not explicitly called out in the SOW but reasonably discernable via any method other than destructive testing shall be considered a requirement of the Task Order.

2.2. Award of Options

2.2.1. Award of option item(s): N/A

2.3. Construction Phasing Requirements

2.3.1. Contractor shall coordinate all shut downs/outages with DPW.

2.3.2. Contractor shall minimize heating outage due to boiler replacement if replacement is conducted during heating season. Heating outage (if required) shall be conducted when outside air temperatures are 50°F or higher for the duration of the outage.

3. SUBMITTALS

3.1. Project Submittal Requirements All submittals shall be submitted electronically (emailed) to the government Project Manager (PM) in Adobe Acrobat .pdf format. An ENG Form 4025 shall accompany each submittal. These forms will be furnished to the Contractor by the PM. The submittal file name shall be in the format “Contract # – submittal #, submittal name” for example; “0020-001 RTU”. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Drawings if required by the SOW shall be in ACAD format and a second electronic copy in PDF format. The Government reserves the right to request submittals not listed in this SOW;

any submittals not listed in this SOW but requested by the Government shall become a requirement of the task order.

3.1.1. Pre-Construction Submittals:

(1) Quality Control Plan – Plan shall list contractor POC’s with phone numbers and list any subcontractor’s used with POC’s and phone numbers.

(2) Accident Prevention Plan with AHA’s

(3) Environmental Protection Plan

(4) Construction Schedule

(5) Training and Completion Letters (AT/FP, OPSEC, iWATCH, E-Verify)

(6) Submittal Register (ENG Form 4288-R)

3.1.2. Construction Submittals:

(1) Manufacturer’s equipment specification sheets. All applicable items such as model numbers, sizes, and accessories shall be indicated using arrows or highlight.

(2) Applicable materials meeting specifications of SOW.

3.1.3. Closeout Submittals:

(1) Operation and Maintenance (O&M) manual to include:

(a) Contractor’s Warranty Letter

(b) Equipment operations and maintenance manual

(c) Startup and test reports

(d) Checklists

(2) One printed Operation and Maintenance (O&M) manual in 3-ring binder

(3) The Contractor shall provide a letter of non-retention for all contract documents, plans, drawings, and specifications after the destruction of all copies that are not required by the contractor to meet legal requirements.

4. DRAWINGS , SPECIFICATIONS & CODES:

4.1. Drawings

4.1.1. The drawings outlined below are attached.

Drawing Number

Sheet Number

Title Rev Number

Date

Attachment #1 – J01302 As-Builts Attachment #2 – Boiler Specs Attachment #3 – DDC As-Builts & Specs Attachment #4 – Pictures

4.1.2. Dimensions and utility locations are approximate and must be verified in the field.

4.2. Specifications

4.2.1. JBLM DDC Specification 23 09 23

4.3. Codes

4.3.1. The Contractor shall comply with all pertinent Local, State, and Federal building life/health/safety codes as listed.

a. Applicable Unified Facilities Criteria (UFC)

b. UFC 1-200-01: General Building Requirements http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

c. UFC 1-200-02: High Performance and Sustainable Building Requirements https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02

d. ASA IE&E SDD policy www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf

e. UFC 1-201-01 Non-Permanent DOD Facilities in Support of Military Operations

f. EM 385-1-1

(http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx)

g. National Electrical Code, NFPA 70

h. National Plumbing Code

i. National Fire Protection Association (NFPA) Codes

j. Telecommunication Industry Association/Electrical Industry Association Wiring Standards

(Building Telecommunication Wiring Standards)

k. Army Installation Information Infrastructure Architecture Policy (I3A)

l. JBLM Design Standard specifications (http://www.lewis-mcchord.army.mil/designstandards/)

m. JBLM 420-1 (2017); https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm

n. JBLM Master Plan, which includes Architectural Appearance Standards

o. PWE-707, Standard Operating Procedure for Construction and Demolition (C&D) Waste

Planning and Reporting (Available through government Project Manager)

p. National Pollutant Discharge Elimination System (NPDES) small Municipal Separate Storm

Sewer Systems (MS4) Permit No. WAS-026638. Use guidance documents found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/stormwater

5. SAFETY:

5.1. USACE Safety and Health Requirements Manual (EM 385-1-1), available online at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf shall be considered to be a part of this contract and will be enforced as such. The Contractor shall prepare an accident prevention plan in accordance with the most current version of EM 385-1-1.

6. CONTRACTOR QUALITY CONTROL (CQC) DAILY REPORTS:

http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01 http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-02 http://www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx http://www.lewis-mcchord.army.mil/designstandards/ http://www.lewis-mcchord.army.mil/designstandards/ https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm https://intra.lewis-mcchord.army.mil/dhr/forms/hfl/PubsSite/index.htm

Maintain current daily records providing factual evidence that required quality control activities and/or tests have been performed. Contractor shall use the government provided daily inspection form. Daily inspection forms shall start at first day of NTP and continue until the project is 100% complete. Indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; equipment on site, and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. Furnish the electronic copy of the report to the Government daily within 24 hours after the date covered by the report. Reports need to be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC Manager or Site Superintendent.

7. CONTRACTOR PERSONNEL AND SUB-CONTRACTOR QUALIFICATIONS

7.1. The Government will not exercise any supervision or control over contractor or subcontractor employees performing work under this contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all contractor employees.

7.2. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.

7.3. The Government reserves the right to refuse access to Government installation grounds to any contractor employee if the KO determines it to be in the best interest of the Government.

7.4. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.

7.5. The Contractor shall provide a Site Superintendent at the work site during any construction and shall be the main point of contact for the Government QA. The Site Superintendent shall not be delegated to a subcontractor.

7.6. The Contractor shall provide a Site Safety and Health Officer (SSHO) as required in the EM385-1-1.

The Contractor SSHO may be assigned other duties in addition to the duties required as SSHO. The SSHO may not be delegated to subcontractor.

7.7. The Contractor shall provide a Construction Quality Control (CQC) System Manager. The CQC System Manager may be assigned other duties in addition to the duties required as CQC System Manager. CQC System Manager may be the Superintendent, Project Manager or Lead Trades person.

The CQC may not be delegated to subcontractor.

7.8. The Site Superintendent, Safety and Health Officer, and Construction Quality Control may be the same person but not delegated to subcontractor.

8. CONTRACTOR INSPECTIONS

8.1.1. Near the completion of all work or stated elsewhere in the specifications, the QC Manager shall conduct an internal inspection of all the work performed to ensure it meets all the requirements of the base contract as well as the specific requirements within each TO. Once this is accomplished, contractor shall notify the Government that the facility is ready for the Government pre-final inspection. The contractor shall give 5 working day notice to the Government Quality Assurance Representative when requesting a pre-final inspection.

8.1.2. Pre-Final Inspection and Punch List Items. Upon request for a pre-final inspection, the Government will schedule a pre-final inspection to verify that the facility is complete and ready to be occupied.

For this inspection to commence a representative from contractor, Directorate of Public Works (DPW), and Contracting shall be present. A Government pre-final punch list may be developed as a result of this inspection which shall detail the items needing correction. The contractor’s QC Manager shall ensure that all any items noted on the pre-final inspection have been corrected within 7 calendar days. Once these items have been addressed, contractor shall notify the Government to request a final inspection, giving 5 working day notice.

8.1.3. Final Inspection and Acceptance. Upon request for a final inspection, the Government will schedule a final inspection to verify that the facility is complete and ready to be occupied. For this inspection to commence a representative from contractor, DPW, and Contracting shall be present. If all items listed in the pre-final punch list have been corrected, and all work meets the requirements of the Base Contract and TO SOW, Specifications, and Drawings, (if included) the Government shall accept the work and take ownership of the site. If during the pre-final inspection it is discovered that there are no discrepancies, the pre-final inspection may turn into a final inspection.

9. LIQUIATED DAMAGES If the contractor fails to complete the work within the time period specified above, liquidated damages in the amount of $362.50 per calendar day will be assessed, in addition to any amount noted in the contract.

10. CONTRACTOR LABOR HOURS The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Joint Base Lewis McChord via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

11. PAYMENT INVOICE: Requests for payment shall be submitted in accordance with Federal Acquisition Regulations (FAR) Subpart 32.9, entitled "PROMPT PAYMENT", and Paragraphs 52.232- 5 and 52.232-27, entitled "Payments Under Fixed-Price Construction Contracts", and "Prompt Payment for Construction Contracts", respectively, as well as DFARS Clause 252.232-7003, entitled

“ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS”.

Requests for payments to be made by DFAS will be submitted via WIDE AREA WORK FLOW (WAWF). Requests for payments to be made by paying offices other than DFAS shall be submitted in the number of copies and to the designated billing office as indicated in the Contract. WIDE AREA http://www.ecmra.mil/ http://www.ecmra.mil/

WORK FLOW: See DFARS Clause 252.232-7003 .The payment requests shall be emailed to the DPW Procurement Technicians. The e-mail shall include a copy of the invoice, the release of claims and the invoice checklist. The email subject line name shall read: “W912DW-[insert CONTRACT #]-D-[ insert CONTRACT #]-Contract [insert Contract number] Invoice # [X][Procurement Tech Name].” Upon approval from DPW, the Contractor is then required to use Wide Area Work Flow (WAWF) to electronically submit invoice payment requests. The contractor is also required to submit the Release of Claims in WAWF for final invoice payment requests. For approved invoice checklists, input the invoice information into WAWF and send a WAWF generated e-mail to the Procurement Technician and Acceptor. The designated acceptor will be documented on the returned invoice checklist. For disapproved invoice checklists, make the necessary corrections and submit a new invoice and invoice checklist.

12. ELECTRONIC FILE FORMATS: The Contractor shall establish and maintain the capability to open, create, and send all documents, including contract submittals in Microsoft Office (EXCEL, WORD, PROJECT, etc.), Adobe Acrobat (.pdf), and other similar formats.

13. ELECTRONIC MAIL (E-MAIL) ADDRESS: The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. The Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for quotes, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc.

Multiple e-mail addresses will not be allowed. It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

14. ENVIRONMENTAL AND CULTURAL RESOURCES

14.1. Asbestos Containing Material

14.1.1. Existing suspect materials involved with all disturbance work are assumed to be Asbestos-

Containing Material (ACM). It is the contractor’s responsibility to either test for, or to assume the suspect material is ACM, and that it is abated /encapsulated in accordance with AHERA, Federal, and Local regulations. No Asbestos Hazard Emergency Response Act (AHERA) inspection is required when the suspect materials are assumed to be ACM. The government reserves the right to accept assumptions of ACM-positive, or to require such AHERA surveys to be performed.

14.1.2. Available AHERA survey data will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional AHERA inspections in the proposal if necessary.

14.1.3. When performed, inspections shall be accomplished in accordance with the Asbestos Hazard Emergency Response Act (AHERA), Federal and Local regulations. A Certified AHERA Asbestos Building Inspector shall perform all inspections. The inspection documentation shall comply with AHERA, Federal and Local regulations and shall include assessment of each

Asbestos-Containing Material (ACM), its location, quantity, type, friability and percentage of asbestos.

14.1.4. If the tested material is positive for asbestos, or assumed to be ACM and must be disturbed during project execution, contractor shall have a certified Asbestos Contractor perform all asbestos disturbance work necessary to complete the project in accordance with 29 CFR 1926.1101, WAC 296-62-077, 296-65, and PSCAA Regulation 3.4. A certified abatement plan and all other applicable requirements of ‘UFGS 02 82 00 Asbestos Remediation’ are also required to be submitted and accepted before work is started. If this effort is believed to constitute differing site condition(s), then submit an RFI identifying the situation.

14.2. Lead-Containing Paint

14.2.1. Existing suspect painted surface materials involved in disturbance work will be considered to contain detectable lead paint. It is the contractor’s responsibility to either test for, or to assume the suspect material is either Lead Based Paint (LBP) or Lead Containing Paint (LCP), and that it is abated/encapsulated in accordance with OSHA, HUD, Federal and Local regulations. The government reserves the right to accept assumptions of LCP/LBP-positive, or to require such LCP/LBP surveys to be performed.

14.2.2. Available lead paint survey will be included with each Contract. The Contractor shall determine the adequacy of the existing survey documentation and include additional lead paint inspections in the proposal if necessary.

14.2.3. When performed, testing shall be accomplished in accordance with OSHA and/or HUD guidelines. A Certified Lead Paint Inspector shall perform lead paint inspections. The inspection documentation shall comply with Federal and Local regulations and shall include identification of all lead paint, its location, quantity, percentage by weight, and TCLP characteristics IAW ASTM E1908-16, “Standard Guide for Sample Selection of Debris Waste from a Building Renovation or Lead Abatement Project for Toxicity Characteristic Leaching Procedure (TCLP) Testing for Leachable Lead (Pb)”

14.2.4. If the suspect lead containing material is tested and proves positive for lead, or when assumed to be a lead containing painted surface, any disturbance work concerning the painted surfaces shall be in accordance with:

a. Federal level: 29 CFR 1926.62:

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARD S&p_id=10641

b. Washington WISHA-DOSH: WAC 296-62-07521 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521

c. A contractor work plan is required to be submitted and accepted before work is started, in accordance with applicable sections of ‘UFGS 02 83 00 Lead Remediation.

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641%20 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10641%20 http://app.leg.wa.gov/WAC/default.aspx?cite=296-62-07521

d. If this effort is believed to constitute differing site condition(s), then submit and RFI identifying the situation.

14.3. Environmental Coordination

14.3.1. The Contractor shall comply with all Joint Base Lewis-McChord (JBLM) environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) and Design Standards specification section 01 57 19 (Temporary Environmental Controls). This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 19. The JBLM Environmental Division will review the Plan and provide any necessary corrections or additions to the Contracting Officer or their representative. Regulation 200-1 and specification section 01 57 19 are available at the JBLM Design Standards website (https://www.lewis-mcchord.army.mil/designstandards/index1.htm).

14.3.2. In accordance with JBLM Reg. 200-3, no construction process water or wastewater shall be discharged to the ground or stormwater conveyance system. Construction discharge must meet requirements of the NPDES Construction General Permit (CGP) for Discharges from Construction Activities and guidance documents under the MS4 Permit. In accordance with JBLM Reg. 200-2, any wastewater generated must be collected, processed, characterized, and disposed of into the JBLM sanitary sewer system or other authorized disposal method. Prior to disposal, waste water characterization must at a minimum include pH, Oil and Grease, BOD, and TSS analysis by a NELAC accredited laboratory. Additional analyses may be required if non-conventional wastes or hazardous materials are potential contaminants. Results shall be submitted for review and approval by Public Works. On site characterization by JBLM Pretreatment staff may waive analytical requirements at the discretion of the Pretreatment program manager. JBLM sanitary sewer discharge requires a Sanitary Sewer Discharge Permit issued by DPW Waste Water Treatment Plant. The Environmental Protection Plan for the project must identify any potential wastewater generation and the process of proper disposal.

14.3.3. Sewage Discharge Permit: The contractor may obtain a sewage discharge permit blank form by emailing DPW Customer Service at usarmy.jblm.imcom.list.dpw-customer-service-requests@mail.mil (or contact customer service by phone at 253-967-3131). Once filled out, the contractor shall submit the permit to douglas.a.kohl.civ@mail.mil or usarmy.jblm.imcom-central.list.dpw-pretreatment@mail.mil, or in person at the waste water treatment plant (WWTP) Bldg. 7520. The WWTP will review the permit and make a recommendation to the Environmental Division’s (ED) Pre-Treatment personnel who will perform the final review. The ED will contact the contractor with approval/disapproval results.

14.4. Sustainable Acquisition

14.4.1. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement.

14.4.2. Additionally, the JBLM Guide to Sustainable Acquisition for Construction is available in the https://www.lewis-mcchord.army.mil/designstandards/index1.htm mailto:usarmy.jblm.imcom.list.dpw-customer-service-requests@mail.mil mailto:usarmy.jblm.imcom.list.dpw-customer-service-requests@mail.mil mailto:douglas.a.kohl.civ@mail.mil mailto:usarmy.jblm.imcom-central.list.dpw-pretreatment@mail.mil mailto:usarmy.jblm.imcom-central.list.dpw-pretreatment@mail.mil https://sftool.gov/

“Reference Manuals” section of the JBLM Design Standards webpage (http://www.lewis-mcchord.army.mil/designstandards/index1.htm).

14.4.3. The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the Contracting Officer or their representative for further guidance and exception requirements. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.id-readiness.list.dpw-green-procurement1@mail.mil

14.5. Environmental Management System

14.5.1. Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

14.5.2. In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470).

14.5.3. Both the JBLM environmental policy and an environmental awareness training resource are available at the JBLM EMS webpage: https://home.army.mil/lewis-mcchord/index.php/my- Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system.

14.6. Hazardous Materials (HM)

14.6.1. For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the Joint Base Lewis-McChord (JBLM) Pollution Prevention Program (usarmy.jblm.id-readiness.list.dpw-aul1@mail.mil ) prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use by addition to the contractor’s Authorized Use List (AUL) issued by JBLM Pollution Prevention Program. The Contractor shall not use any hazardous materials not listed on their current AUL issued by Pollution Prevention.

14.6.2. For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of the project. If the project goes into a new calendar year, the Contractor shall also submit a copy of this inventory (accounting for all hazardous materials) by 15 January. For any hazardous materials stored on JBLM, this inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored.