Attachment_1_-_SOW_Specifications.pdf

Haskell Indian Nations University Statement of Work - Auditorium Projector Purchase and Installation

OVERVIEW

Haskell Indian Nations University’s (HINU) Auditorium has a customized audio/video system which provides an instructional, presentation and a theatrical platform for numerous activities throughout the year. The auditorium serves as a focal point for the campus as well as the Lawrence community by offering a spacious environment for classes, guest lecturers, presentations and student activities. This Statement of Work (SOW) outlines the requirements for the procurement and installation of a new laser, large-venue projector.

OBJECTIVE

Contractor will procure, install and configure a new projector in the Haskell Auditorium.

Contractor will replace the existing, non-functioning 15,000-lumen Eiki 1080p projector in the auditorium with a new high-brightness, laser-based 16,000-lumen projector system.

This turnkey upgrade includes a new projector, lens, heavy-duty mount, updated control programming, and professional installation with full testing and commissioning.

Contractor will ensure seamless integration and compatibility with the current A/V system, optimal image quality and ease of use within the auditorium’s A/V ecosystem. Contractor will have expert-level knowledge of auditorium’s set up and complete the contract with minimal disruption to operations.

TASKS

1. Procurement

• (1) Epson EB-PU2116W, 16,000-Lumen Laser Projector o WUXGA resolution with 4K Enhancement Technology o 20,000-hour virtually maintenance-free laser light source o Hermetically sealed optical engine and filterless cabinet for reduced maintenance

• (1) Epson ELPLM11 Middle-Throw Zoom Lens o Zoom Ratio: 1.0 – 1.5 o Flexible vertical and horizontal lens shift o Suitable for large venue projection and compatible with projectors up to 20,000 lumens

• (1) Chief VCMU Heavy-Duty Universal Projector Mount o Rated up to 250 lbs capacity o Includes universal bracket for projector compatibility o Independent roll, pitch, and yaw adjustments for precise alignment o Multiple mounting configurations and integrated cable management

2. Installation and Configuration

• Custom Control Programming and Design o Integration of the new projector into the existing AV control system;

o Update of backend source code to support new hardware;

o Testing and validation of control functions with the new equipment.

• Professional Installation o Removal of existing projector and mount;

o Installation and alignment of new projector, lens, and heavy-duty mount;

o AV signal and power wiring termination and connection;

o Hardware mounting according to manufacturer specifications.

• Testing and Commissioning o Full verification of video signal, image alignment, and resolution quality;

o Confirmation of control system functionality;

o End-user orientation and system validation walkthrough.

REQUIREMENTS

1. Contractor

• Demonstrate knowledge of HINU’s current Auditorium A/V system;

• Coordinate with Haskell IT staff to understand the customized audio/video setup and ensure compatibility;

• Experience with large venue projector systems and A/V integration;

• Provide transfer of knowledge on operation of projector and documentation.

2. HINU

• Provide access to building and all work areas during business hours;

EXCLUSIONS

Unless specifically listed, this SOW does not include:

• Additional A/V infrastructure upgrades or replacement components beyond those listed;

• Electrical work outside of low-voltage terminations.

PLACE OF PERFORMANCE

Place of performance will be in the Auditorium, building 50 on the campus of Haskell Indian Nations University, located in Lawrence, KS.

PERIOD OF PERFORMANCE

Period of performance will be September 2, 2025 – October 31, 2025.