Attachment 1 SOW.docx

Statement of Work Modernize Supply Chain, Bldg. 1 Basement February 16, 2022 San Diego, California VA Health Care System (664) 664-21-301

B.1 INTRODUCTION:

This requirement is to provide all necessary labor, materials, tools, equipment, engineering, supervision, and services to construct all applicable demolition, asbestos abatement, walls, partitions, interior finishes, fire suppression systems, mechanical, plumbing, electrical, and telecom work and other services necessary for Project 664-21-301 Modernize Supply Chain, Bldg. 1 Basement, VA San Diego Health Care System (VASDHS), 3350 La Jolla Village Drive, San Diego, CA 92161. This requirement is classified under construction as it calls for the alteration of real property.

B.2 BACKGROUND / DESCRIPTION OF WORK:

The Veterans Affairs Healthcare System located in San Diego, California (664) requires construction services to construct in accordance to contract drawings and specifications to fully renovate approximately 31,334sf of the existing Supply Chain Management Service Warehouse. The project includes all labor, materials, tools and equipment for the modification, renovation and new construction. The intent of the renovation is to enhance the operational efficiency of the loading dock and associated warehouse and bulk storage areas. This will also include new offices, workstations, toilets, and breakroom. Additionally, new space will be provided for the sterile consumables, SPS administration offices, and O.I.T.

DOCK/WAREHOUSE

The 5 dock levelers at the loading dock will be replaced. A new elevated canopy platform will also be constructed and will double as a mechanical equipment platform. At present, there is a med gas storage area adjacent to the dock defined by chain link fencing and an existing roof. At this time, it is the intent to have this area remain and upgraded to comply with current codes. The egress path will be indicated on the concrete slab leading to the public right of way. This egress path will be manipulated in order to avoid the existing column and diagonal seismic brace frame.

The warehouse area is accessed from the dock by three 12’ wide rolldown doors and one 8’ wide rolldown door. The 8’ rolldown door will be removed and replaced with a pair of 4’ doors, to provide code compliant exiting from the kitchen via the new exit passageway. The three 12’ wide rolldown doors will remain, providing generous access to the main warehouse area. The main warehouse area will not be air conditioned, but will be ventilated and heated. There will not be a ceiling in this area, and it will be fit up with storage shelving accessed by a small forklift. The warehouse area will also include enclosed bulk storage and bulk consumable rooms which will receive air conditioning and ceilings. Additionally, office areas, workstations, toilets, and a breakroom will support the warehouse function. These areas will also receive air conditioning.

There is an existing depressed pit, 4’-0” deep approx., within the warehouse area. This pit will be filled in and the finish slab made consistent with the surrounding area. There is also a rack containing the cooling equipment for the existing kitchen refrigerator/freezers. This rack will remain and be separated from the warehouse area by a new wall.

STERILE STORAGE

A new area for storage of sterile consumable items will be provided. This area is east of the new warehouse area and on the other side of a major corridor serving the basement. There are 2 access points into the sterile consumable room from unrestricted corridors. The first of these is the Breakdown Room. Here, boxed items will be brought over from the warehouse, opened, and then taken into the sterile storage area and stored until needed. The second access, primarily for personnel use, is thru an ante room adjacent to the main hospital elevator bank. This ante room also opens into the main SPS area where the sterile consumables are put onto carts for distribution throughout the hospital. The sterile consumable storage area will have seamless flooring material and hard surface ceiling for ease of cleaning.

SPS ADMINISTRATION AREA

The SPS Administration Area is a block of 5 offices, storage room, and a multi-purpose room. These rooms are accessed by an existing hallway which already serves other SPS areas not within the scope of this project.

IT ROOM

The new I.T. Room included in this project is accessed by an unrestricted corridor on the east side of the SPS area. Included within the I.T. space are 9 open workstations and storage areas located on the perimeter walls.

The center portion of this area is dedicated to additional storage and workbenches for the I.T. techs. Two equipment racks are also included within this area. The I.T. area will have an acoustic tile ceiling and the floor finish material will have anti-static properties.

INTERIORS

The interior design for this project will be based upon the existing San Diego VA finish standards in order to maintain a consistent appearance with existing adjacent spaces not within the scope of work. All interior design materials and colors shall be coordinated with the VA Interior Designer.

Use of and adherence of Industry and VA standards is required for acceptance of this project.

B.3 CONSTRUCTION DOCUMENT:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connections with this order. Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

Modernize Supply Chain Management

-General Information Set -Life Safety Set -Architectural Set -Structural Set -Mechanical Set -Plumbing Set -Electrical Set -Fire Protection Set

02/23/2022 02/23/2022 02/23/2022 02/23/2022 02/23/2022 02/23/2022 02/23/2022 02/23/2022

B.4 SPECIFICATIONS

A. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

B. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

a. SECTION 01 00 00 – General Requirements

b. SECTION 01 57 19 – Temporary Environmental Controls

c. SECTION 01 74 19 – Construction Waste Management

d. SECTION 02 82 11 – Traditional Asbestos Abatement

e. SECTION 02 82 13.13 – Glovebag Asbestos Abatement

f. SECTION 02 82 13.19 – Asbestos Floor Tile and Mastic Abatement

g. SECTION 02 82 13.31 – Asbestos Transite Abatement

B.5 SPECIFIC REQUIREMENTS

A. Scope

a. The Contractor must provide all necessary labor, material, equipment to demolish architectural finishes, plumbing, mechanical, electrical systems, and asbestos abatement, supervision and personel necessary to accomplish the project as indicated on the attached contractual documents.

b. The project will involve but not limited to trades required for the complete renovation of the Supply Management Warehouse and other impacted Services as part of this project.

c. NPD Architecture, Engineering, Development is the project Architect/Engineer hired by the VA and has prepared drawings and specifications which are part of this SOW and are to be used for the completion of this project.

d. All employees of the general contractor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

e. Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

f. Prior to the commencement of work, the general contractor shall conduct a site walk with the VA COR, VA Safety Manager and VA Infection Control Agent.

1. The general contractor shall establish and maintain a fire protection program in accordance with 29 CFR 1926.

2. The general contractor shall implement the requirements of the VA Infection Control Risk Assessment (ICRA) team, including the establishment and maintenance of a dust control program.

3. Upon completion of the site walk. The general contractor will be issued a Work Permit, ILSM and IC implementation permit.

4. Contractor will provide all documentation per Specifications and validated by the submittal registry to the COTR prior to work.

B. General

1. The Contractor is solely responsible to verify by field measurement the size and location of all features.

1. The Contractor is solely responsible to verify by field measurement, and bring out any discrepancies in a timely maner to the VA Construction Project Manager.

1. A complete and thorough site assessment must be performed by the contractor prior of commencement of any work and after issue of NTP.

1. The contractor must develop construction schedule (including critical path), and a phasing plan prior to the NTP and submit it for approval to the VA Construction Project Manager.

1. During the construction Phase the contractor shall submit for approval a schedule of his operations and phasing plan prior to start in any new phase, the project is to be phased so as not to interrupt the campus health care, or supply services. Phasing will be developed by the contractor and approved by the VA Project Manager to either avoid service interruptions or keep interruptions to an absolute minimum.

1. The Contractor shall develop a schedule of construction which includes the necessary actions to maintain the operation of the adjacent function (including one floor above) during the construction process.

1. Contractor must verify breakers and perform proper lock-out procedures.

1. Contractor must implement all requirements of VA Infection Control Risk Assessment (ICRA) Class 5.

1. Contractor must complete the proper request forms, if necessary for after-hour request, badge request, Cutting and Welding request, and any other forms required to perform work safely and per the facility policies.

1. Detailed project implementation plan and safety plan is required to be submitted to VA Project Manager before commencement of construction.

1. Contractor will execute measures to ensure least amount of disruption to operation of the facility and visitors’ safety.

1. The Contractor must coordinate work with VA Construction Project Manager and unit’s staff to minimize disruption of their daily operations.

1. Contractor must provide dumpsters and construction waste management. The Contractor must remove and dispose of all trash/debris from the work area to a location designated by the Contractor. This location must not be on the facility grounds. Contractor must ensure all trash is sealed to prevent dissemination of contaminant across the facility.

1. Contractor must use industry standard STP file sharing system. Refer to Specs.

C. SETUP

1. The Contractor must coordinate all work with the VA Construction Project Manager.

1. The Contractor will not interfere with the operation of the Facility.

1. The contractor shall keep a thoughtful daily schedule in coordination with the VA Construction Project Manager, as this project requires touching every space in the Facility.

1. The Contractor must coordinate with VA Construction Project Manager, and use Impact Notification Memos, and provide daily e-mail updates to keep informed VA Leadership and Staff.

1. The contractor must coordinate dumpster locations, portables toilets, storage units, and staging areas with VA Construction Project Managers.

D. General Requirements

h. Refer to plans and specs.

E. Existing Conditions

i. Refer to plans and specs, refer to B.5-B-b of this document.

B.6 CONFORMANCE STANDARDS:

A. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

a. VA Master Construction Specifications

· https://www.cfm.va.gov/til/spec.asp#01

b. VA Construction Standards

c. VA Seismic Design Handbook

d. VA Space Planning Criteria

e. VA Design Manuals

· https://www.cfm.va.gov/til/dManual.asp

f. VA Design Alerts

· https://www.cfm.va.gov/til/alert.asp

g. VA CADD Standards

h. NFPA 101, Life Safety Code

i. NFPA 70, National Electric Code

j. NFPA 99, Health Care Facilities

k. NFPA 12, Installation of Sprinkler Systems

l. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

m. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

n. International Building Codes

o. State and Local codes and guidelines (as applicable)

B.7 HOURS OF COVERAGE:

A. Normal hours of operation are Monday through Friday from 7:00 am to 4:30 pm California time (no daylight savings). All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

B. The Contractor will determine in coordination with the VA Construction Project Manager the option of a 24/7 schedule or longer shifts to fullfill the project schedule, and to prevent as much as possible any disruption in the operation of the Facility.

C. The contractor must coordinate with the VA Construction Project Manager the best hours of operation for every impacted area, to avoid any disruption in the operation of the Facility.

a. All loud construction activities including but not limited to concrete saw cutting, hammer drilling, shot pin anchoring shall be performed outside of normal business working hours which is M-F 7:00am-4:30pm. Contractor to coordinate all loud construction work to minimize impact to the facility.

D. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

E. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

F. Federal Holidays observed by VASDHCS are:

B.8 IDENTIFICATION, PARKING, NO SMOKING POLICY, & VA REGULATIONS:

A. The Contractor's FSEs shall wear visible identification issued by VAHCS Police Section at all times while on the premises of VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. VAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at on the premises. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.9 INFORMATION SECURITY:

A. In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.10 POINTS OF CONTACT AND PHYSICAL LOCATION:

A. Access to worksite shall be coordinated through the Engineering Services Department located at:

Point of Contact – COR Gilbert G. Barron (858) 642-1456 ext 1456

VA San Diego Health Care System Engineering Service (664) 3350 La Jolla Village Drive, San Diego, CA 92161

B.11 PERIOD OF PERFORMANCE:

A. Commencement of work shall begin within 10 days after receipt of written Notice to Proceed (NTP) and should last no longer than a duration of 730 Calendar days after date NTP is issued.

B.12 SUBMITTALS:

B. Contractor shall submit all required material/shop drawing submittals to the Contracting Officer within 10 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval.

C. All material submittals and shop drawings shall contain, and have the Project Title, Project Number, and Contract number clearly indicated.

D. Material submittals and shop drawings shall be checked and signed by the Contractors Quality Control Manager prior to submission to the Government.

E. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

B.13 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK:

A. The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

B. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

C. The Contractor will be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment will be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

D. The contractor shall attend weekly progress meetings with the COR and/or Contracting Officer to discuss at a minimum; progression of work, projected progress versus actual progress, action items due from the contractor, action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation. Copies of all minutes will be forwarded to the Contracting Officer. In the event of any discrepancies the Contracting Officer will be notified immediately for clarification.

B.14 MODIFICATIONS:

A. Modifications for this project must be submitted to the assigned COR who will then submit a formal request to the Contracting Officer (CO). New work is not allowed to commence prior to Contracting Officer’s signed and written approval via fully executed Standard Form (SF) 30 modification.

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