Attachment 1 SOW Beautification 8 - Zone 1 dated 9 Aug 2024.pdf

STATEMENT OF WORK

FOR

LANDSCAPING OF THE AIR FORCE CAMPUS

480 ISRG

V8

9 August 2024

TABLE OF CONTENTS

Paragraph Title Page(s)

1.0 DESCRIPTION OF SERVICES 3-6

2.0 SERVICES SUMMARY 6

3.0 GOVERNMENT FURNISHED PROPERTY 6

4.0 GENERAL INFORMATION 6

5.0 SECURITY REQUIREMENTS 7-8

STATEMENT OF WORK (SOW)

FOR

LANDSCAPING OF THE AIR FORCE CAMPUS

480 ISRG/Fort Eisenhower, GA

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services to landscape around the exterior of multiple buildings located on the Air Force Campus to include seeding and/or fertilizing of grassy areas, laying down hardwood black mulch and slate and edging, planting new flora, edging around and trimming existing flora, and removing flora that is not thriving in its environment (images attached). The contractor shall be experienced with coordination of activity on Fort Eisenhower and with its Department of Public Works. Landscaping includes delivery of materials, unpackaging, set up and debris and trash removal. Work must be done within normal business hours 0800-1630 M-F. There is not a loading dock for delivery.

1.1 SCOPE OF WORK. The contractor shall complete all landscaping work outlined below in zone 1. The location of this zone is included in an image attached for reference. Any flora detailed in the project will be used as available and if unavailable the best match shall be used in its stead. There is no irrigation available in any of these zones and irrigation cannot and will not be installed. The following is a noncomprehensive list of examples of appropriate flora that may be used [the most important requirement is that any items used must be drought tolerant and be able to survive with only natural (i.e. rainwater) watering] : Pink Muhly Pampas, White Pampas Grass, Pink Pampas Grass, Pink Loropetalum, White Loropetalum, Sunshine Ligustrum, Camellia, Purple Hearts, Sago Palm, Yucca, Large Aloe or Agave plants, Star Jasamine, Rhododendrons, Knockout Roses, and/or Drift Roses. Other plants can be used if they are drought tolerant and can grown in an area where irrigation is not available.

1.2 SPECIFIC REQUIREMENTS

a) The period of performance for this project is the time to plant all required trees/flora and grounds turf refresh, plus 30 days after the planting commences.

b) Each area should have a minimum of 3 – 4 different types/species of plants of differing sizes and colors unless otherwise specified. The total amount of plants should be enough to fill the area but not crowd the area and prevent growth.

c) The attachment has a link to the Google Maps of the AF Campus and measurements can be taken from there to determine appropriate quantities, etc.

d) Slate chips shall be grey in color and heavy enough to withstand leaf and debris blowing from blower machines.

e) Concrete edging should be grey in color and be a close match to the examples attached.

f) The definition of appropriate flora throughout this project must be drought tolerant and suitable for USDA Plant Hardiness Zone 8b. Adult plants shall be used as available.

Irrigation systems are not part of this beautification project and will not be available.

g) Hardwood black mulch shall cover exposed soil around newly planted trees/flora for added moisture barrier and to avoid sediment displacement.

h) Planting shall be conducted in accordance with the planting season indicted by species of plant.

i) Holes dug shall be twice the size of the root ball. No mounding is allowed. The depth of the hole shall be no deeper than the height between the bottom of the root ball and the trunk/flora flare. Backfill soil shall be watered and all air pockets removed and filled with clean dirt.

j) All material (wire and burlap or container) around root ball shall be removed before trees/flora are planted. If root ball is root bound, loosen roots up along the edges or replace tree with healthy tree/flora.

k) Always pick a tree/flora up by the container or root ball, never by the trunk.

l) No tree guides will be used on trees with a trunk diameter 2” or less. If larger trees are used, two stakes at opposite sides of each tree will be used to support the tree. Only fabric ties are an approved strap. Wire and rubber hoses will not be allowed unless approved first by the base forester.

m) All underground and overhead utilities shall be located prior to planting. No trees shall be planted within 15 feet of any utility lines or sewer system.

n) All trees/flora shall be straight trunked, full headed, and installed without trunk damage or wounds. Any trees/flora with signs of disease must be removed immediately and replaced.

n) Soil and/or slate chips shall be added as needed.

o) Equipment shall be provided by the contractor to perform all requirements of this contract.

p) Contractor shall guarantee trees for 1 year. Trees/flora shall be maintained by contractor for 30 days after the planting commences. In zones 1-4, there is access to water spickets and garden hoses (not provided) can be used during this time.

1.2.1 ZONE 1. Buildings 28437, 28438, 28439, 28440, 28441, 28442 and AF Pavilion

a. Concrete edging and hardwood black mulch shall be added around three sides of all six unit buildings (not the backside where the HVAC units are located).

Weed control fabric will be installed under the mulch. Appropriate flora shall be planted in the mulch near the front doors and on the sides of the buildings to create a uniformed look at the entrance of all six buildings. Dimensions of all six hardwood black mulch beds shall be approximately, but not less than, 2,400 sq. ft.

i. Unit buildings 37, 39, 41 will be edged on North, West, and South sides.

ii. Unit buildings 38, 40, 42 will be edged on North, East, and South sides.

iii. Please refer to item 1.2.b for diversity of species, color, and quantity requirements. Flora should be planted in accordance with the plant labels specific spacing requirements.

b. Appropriate flora shall be planted around three sides of the bollard posts (26 ft L by 8 ft W) between bldgs. 37/38 and Lane Ave. leaving room for maintenance access in the back (North side), facing away from the road. Bollard Posts circled in orange on attached map. Bollard posts will be painted to match existing color.

i. At least 8 plants, depending on size and type.

c. Appropriate flora shall be planted around three sides of the bollard posts (10 ft L by 11 ft W) between building 28440 and 31st Street leaving room for maintenance access in the back (West side), facing away from the road. Bollard Posts circled in orange on attached map. Bollard posts will be painted to match existing color.

i. At least 12 plants, depending on size and type.

d. Concrete edging and hardwood black mulch shall be added in an oval shape, centered in front of bldgs. 39/41 and new/appropriate flora shall be planted within as appropriate. The dimension of this bed shall be approximately 25’ x 45’, but not less than, 1,100 sq. ft. Weed control fabric will be installed under the hardwood black mulch.

i. . Please refer to item 1.2.b for diversity of species, color, and quantity requirements. Flora should be planted in accordance with the plant labels specific spacing requirements. If possible, one of the species should be purple hearts (if available or something of a similar color is acceptable).

e. Concrete edging and hardwood black mulch shall be added in an arrow shape and on/near the corner of 31st Street and Lane Ave. (Southeast corner) and new/appropriate flora shall be planted within. The dimension of this bed shall be approximately, but not less than, 300 sq. ft. Weed control fabric will be installed under the hardwood black mulch.

i. . Please refer to item 1.2.b for diversity of species, color, and quantity requirements. Flora should be planted in accordance with the plant labels specific spacing requirements. If possible, one of the species should be purple hearts. (if available or something of a similar color is acceptable).

f. Concrete edging and hardwood black mulch shall be added in an arrow shape and on/near the corner of Lane Ave and the AF Campus parking lot (Southwest corner) and new/appropriate flora shall be planted within. The dimension of this bed shall be approximately, but not less than, 300 sq. ft. Weed control fabric will be installed under the hardwood black mulch.

i. At least 2-3 plants and some purple hearts (if available or something of a similar color is acceptable).

g. Concrete edging, hardwood black mulch, and flora shall be added around the existing propeller (near bldg. 28441) to establish a memorial garden in this area.

The sidewalk to the South of the propeller will create one of the edges for the memorial garden. The dimension of this bed shall be approximately, but not less than, 1,000 sq. ft. Weed control fabric will be installed under the hardwood black mulch.

i. . Please refer to item 1.2.b for diversity of species, color, and quantity requirements. Flora should be planted in accordance with the plant labels specific spacing requirements. The plants in this section should be no taller than 12 - 18 inches.

ii. At least 2 adult plants to cover the backside of the propeller.

h. The man-made soil berm on the backside (East side) of the AF Pavilion shall be covered in Purple Hearts. Approximately 100 purple heart plants (if available or something of a similar color is acceptable).

i. Existing metal edging and mulch around the AF Pavilion shall be removed.

Concrete edging and slate chips shall be added in wider dimensions to make a proper space for the overflow of picnic tables that exist there now. The dimension of this bed shall be approximately, but not less than, 4,500 sq. ft. Weed control fabric will be installed under the slate chips.

j. One mature live oak tree shall be added to provide a shady area for lunch and breaks between bldgs. 40/42. Height of mature live oak tree shall be approximately, but not less than, 20 – 25 ft. Additionally, terrain in this area shall be leveled and corrected from how it was left by construction crews.

k. One mature live oak tree shall be added to provide a shady area for lunch and breaks between bldgs. 39/41. Height of mature live oak tree shall be approximately, but not less than, 20 – 25 ft.

l. Grounds turf refresher shall be performed on the entire space from the six unit buildings, past the AF Pavilion, up until the dorm area to establish and promote healthy grass. We are NOT asking for these areas to be resodded, but rather rehabilitated. As an example, this would consist of aerating and seeding as needed with the same type of grass currently in each area. Centipede grass would be the preference.

m. Within the entire Zone 1 area (red box on the area map), trees shall be trimmed below 12’ to remove dead limbs and provide clearance above walking paths (where applicable), bushes reshaped and dying flora shall be removed. This is intended to be a one-time cleanup, not a recurring task during the period of performance.

1.3 SERVICES NOT COVERED. The contractor shall notify equipment/space owner of any modifications required that are not listed in the scope of work and if any additional work would need to be completed before continuing with the landscaping outlined in the scope of work.

1.4 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel.

2.0 SERVICES SUMMARY

Performance Objective SOW Para Performance Threshold Completion of landscaping beautification in order to promote pride in the Airmen’s work and living environment.

1.1 100% landscape modifications and services outlined in the Scope of Work specified in Zone 1.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall provide, water, sewage, and electricity from existing sources.

4.0 GENERAL INFORMATION

4.1 All required work shall be coordinated through the 480 ISRG facility and project managers.

4.2 Upon completion of the inspection or repair work within a facility, the contractor shall have the COR sign a copy of each Service Order/Work Request and a signed copy shall be given to the COR.

4.3 SAFETY. All work should be in accordance with Federal, State, and Base Safety regulations.

4.4 HOURS OF OPERATION. All non-emergency work shall be accomplished during the normal duty hours of 0800 through 1630, Monday through Friday, excluding US Government holidays.

4.5. Ft Eisenhower recognizes the following holidays:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December NOTE: Any of the above holidays falling on a Saturday will be observed on the proceeding Friday. Holidays falling on a Sunday will be observed on the following Monday.

5.0 SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

5.1 Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies’ Security Manager. An updated listing shall be provided when an employee's status or information changes.

5.2 Security Training. The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DODM 5200.01, Volume 3, Information Security Program, and AFI 31- 401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

5.3 Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

5.3.1 Computer Network Access. Contractor employees requiring initial issuance of a Common Access Card (CAC), Access to Restricted Areas, Use of Government Automated Information Systems/Networks, Child Care positions, or designated Positions of Trust shall complete submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. When required, the government will submit NACI investigations to OPM at no cost to the contractor.

5.3.2. Background Checks. All contractor employees not falling into one of the categories listed in the preceding paragraph shall submit to a criminal background check accomplished by Shaw Air Force Base Security Forces prior to the employee being issued base access credentials.

Failure to submit requested Contractor Listing of Employees as indicated can result in denial or delay of issuing base access credentials. Processing criminal background checks takes, at a minimum, 7-10 days from time of submission.

5.4 Retrieving Identification Media. The contractor is responsible for retrieving all government-issued identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

5.5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

5.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Ft Eisenhower.

5.7 Controlled Unclassified Information (CUI). The contractor shall comply with DoD Manual 5400.07, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public. For marking, handling, transmitting, and safeguarding CUI material the contractor shall comply with DoDI 5200.48, Controlled Unclassified Information (CUI).

5.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

5.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5.10. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check with written inquiries (NACI) investigation before receiving a Restricted Area Badge.

5.11. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

5.11.1. The contractor shall immediately report to the Contracting Officer’s Representative (COR) or Program Manager any occurrences of lost or duplicated keys.

5.11.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

5.11.3. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.