Attachment 1 - SOW 648-24-102 R4.8.24.pdf
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- Solicitation number
- 36C26024R0017
About this file
This document is a Statement of Work (SOW) for a federal contract opportunity to correct fire sprinkler deficiencies at the VA Portland HCS. The key requirements include replacing parts of an 8-inch fire sprinkler main, replacing all fire hydrants on the Portland campus, and replacing dry sprinkler heads and fire sprinkler valves in various buildings. The period of performance is 150 calendar days, with Phase 1 allowing 60 days for preparing and reviewing specifications and Phase 2 allowing 90 calendar days for completion of the work. The contractor will be responsible for repairs to existing flooring, ceilings, walls, and other finishes, as well as coordinating utility outages and providing weekly progress meetings. The government will provide access and an escort as necessary, as well as any government-furnished property. Work must be completed during specified hours, and the contractor must comply with VA security procedures and protect sensitive information.
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648-24-102 Correct Fire Sprinkler Deficiencies 3/26/2024 Page 1 of 2
648-24-102
CORRECT FIRE SPRINKLER DEFICIENCIES
VA PORTLAND HCS
OVERVIEW
VA Portland HCS seeks a contractor to provide all labor, materials, equipment, commissioning, supervision, and all other resources necessary to perform services required for the following work:
1. Replace parts of 8” fire sprinkler main located in Energy Center Building 100.
2. Replace all the fire hydrants on the Portland campus.
3. Replace dry sprinkler heads in outside covered areas of Building 100 and 101.
4. Replace fire sprinkler valves located in Building 100, B1C-118 and Building 6, Room 115.
Period of Performance The period of performance is two phases totaling 150 calendar days. The contractor must commence work for each Phase within 10 calendar days after receiving each Notice to Proceed (NTP).
• Phase 1 allows 60 days for preparing and reviewing of specifications after receipt of Phase 1 Limited Notice to Proceed.
• Phase 2 allows 90 calendar days for completion of the work ready for use after receipt of Phase 2 Notice to Procced. The time stated for completion must include cleanup of the project site and commissioning of new equipment.
General
1. Site investigation. A pre-proposal site visit will be scheduled, and notice will be sent to all prospective offerors.
2. The contractor will be responsible for repairs to the existing flooring, ceiling, walls, sheetrock, texturing, and painting, etc. and return to existing condition as defined in Specification 01 00 00 General
Requirements. If existing conditions cannot be matched, the contractor will submit a closely matched alternative for approval.
3. The contractor will notify the Government, in writing, no less than 15 days in advance of scheduled utility outages and before start of work for each location.
4. Progress meetings will be conducted weekly. The contractor must provide a meeting agenda and updated three-week look-ahead schedule prior to each meeting. Also, progress meeting topics will include at least the following: scheduling, submittals, construction safety, RFI’s and action items.
5. The contractor must promptly notify the COR/Contracting Officer of any work discrepancies.
6. All Requests for Information (RFI) must be submitted formally, in writing to the COR and Contracting
Officer. The Government’s response time to an RFI is 15 days.
7. The Contractor may be required to perform work that produces excessive noise, that impacts active clinical spaces. This needs to be anticipated and must be coordinated with the COR/CO, no less than 15 days in advance.
8. The contractor must remove all excess material and debris from the physical site and dispose of offsite.
9. The fire protection system must be fully operational at the end of each working day. Under no circumstances, is any portion of the fire protection system to be left non-functional, after the contractor’s work hours. When necessary, the government will disable and re-enable the fire
648-24-102 Correct Fire Sprinkler Deficiencies 3/26/2024 Page 2 of 2 protection system. However, the contractor is responsible for verifying the systems responsiveness, and any function testing that will be required.
10. All penetrations through fire or smoke barriers must be sealed in compliance with NFPA 101 standards and recommendations.
Government responsibilities
1. Government furnished property (GFP) will be provided. See drawing F4.0 note 1 and F5.0 note 1.
2. The Government will provide access to areas and an escort as necessary to complete work.
Other considerations
1. All construction work is to be to be completed during the following hours: See drawings for specific work hours. Work hours depend upon the job.
2. The contractor will be responsible for ensuring compliance by its employees with all VA security procedures governing building access and security, as well as the security regulations of VA, Veterans Healthcare Administrative (VHA), and any other government installations where work is performed under this contract.
3. The contractor must not release, publish, or disclose sensitive information to unauthorized personnel, and must protect such information in accordance with all provisions of any pertinent laws and regulations governing the confidentiality of sensitive information. All personnel assigned to this contract are required to take proper precautions to protect privacy information from disclosure in the case that such disclosures are made.
4. This contract will be monitored by the Contracting Officer’s Representative (COR), the Contracting Officer, and the Contract Specialist.
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