ATTACHMENT 1 - Scope of Work.pdf

1243ZP20R0014

Janitorial Services

Scope of Work

The National Seed Laboratory, 5675 Riggins Mill Road, Dry Branch, GA 31020

1) Floor maintenance to include: sweeping and mopping every two weeks and buffing as required.

2) Dusting throughout the building every two weeks.

3) Washing walls monthly

4) Washing windows and doors 3 months (clean the front door every two weeks)

5) Vacuum carpets every two weeks

6) Air vents cleaned monthly

7) Clean Bathrooms every two weeks (employees will continue to clean daily)

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the National Seed Laboratory, 5675 Riggins Mill Rd, Dry Branch GA 31020. The NSL will provide paper products, such as paper towels and toilet tissue. The estimated size of the building is

11,000 Square Feet (this is a rough estimate) proposals shall include all labor, materials, insurance (see

FAR 52.228-3 and 52.228-5), overhead, and profit. Contractor should provide cleaning supplies but the

National Seed Laboratory will be able to provide a storage area for a small supply of cleaning products as approved by the safety officer. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter for any temporary additional services that have been satisfactorily performed. 8:30 am-4:00 pm, Monday through Friday. No holiday, weekend or night work will be required. We also have the option to terminate service, in the event of poor performance.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling the estimated 11,000 square footage.

This reflects the contract minimum for the base year and each option period.

Maximum: The amount of all orders shall not exceed estimated square footage. The contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is from the award date in the Notice to Proceed and continuing for 12 months, with four (4) One-Year Options periods to renew. The initial period of performance includes any transition period authorized under the contract.

CONTRACT AWARD:

AWARD WILL BE MADE TO ONE OFFEROR AS A FIRM-FIXED PRICE AWARD.

SCOPE OF WORK: Contractor shall furnish all labor, equipment, supplies (except Government-furnished supplies if applicable), materials, transportation and supervision to perform janitorial services in accordance with specifications, quality surveillance standards, and other requirements of this contract.

SITE VISIT: No formal site visit is scheduled for this project. Offeror may visit the site, located at 5675

Riggins Mill Road, Dry Branch, Georgia 31020. Site visit must be coordinated with the National Seed

Laboratory NF at least 48 hours in advance.

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

This contract is a fixed price contract for a base period of performance from date of award through

August 31, 2021, plus four (4) option periods if exercised.

Submission of an offer for the basic contract period constitutes an offer to perform in the Option

Period(s), if exercised. Offerors shall quote on base period and all option periods.

PERIOD OF PERFORMANCE

452.215-73 POST AWARD CONFERENCE. (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled after the date of contract award. The conference will be held at: TBA

SCHEDULE OF ITEMS

The Contractor shall furnish labor, supervision, equipment and materials to perform all operations necessary to accomplish the Janitorial Services as shown below on the schedule of items for the National Seed Laboratory, 5675 Riggins Mill Rd, Dry Branch Georgia 31020 in accordance with the Contract Clauses, Performance Work Statement/Specifications:

Base Period –September 1, 2020 through August 31, 2021

• Floor maintenance to include: sweeping and mopping every two weeks.

• Dusting throughout the building every two weeks.

• Washing walls monthly

• Washing windows and doors 3 months (clean the front door every two weeks)

• Vacuum carpets every two weeks

• Air vents cleaned monthly

• Clean Bathrooms every two weeks (employees will continue to clean daily)

Line Item

Description Quantity Unit Price Total Price

0001 Base Period – September 1, 2020 through August 31, 2021

12 Months

0002 Option Period 1 – September 1, 2021 through August 31, 2022

12 Months

0003 Option Period 2 – September 1, 2022 through August 31, 2023

12 Months

0004 Option Period 3 – September 1, 2023 through August 31, 2024

12 Months

0005 Option Period 4 – September 1, 2024 through August 31, 2025

12 Months

TOTAL BASE PLUS ALL OPTIONS:

Price proposal for Base Period shall include:

• An initial deep cleaning will be conducted at the beginning of the Base Period.

• Initial stripping and waxing of all floors will be conducted at the beginning of the

Base Period.

Table of Contents

SECTION 1 - GENERAL 6

1.1 SCOPE OF WORK 6

1.1.1 Contract Goal: 6

1.2 CONTRACTOR HOURS OF OPERATION 6

1.2.1 Operating Hours: 6

1.2.2 Holiday Working Hours: 6

1.2.3 Recognized Holidays: 7

1.3 CONTRACTOR PERSONNEL 7

1.3.1 Project Manager/Supervisor 7

1.3.2 Custodial Employees 8

1.4 CONTRACTING OFFICER (CO) 8

1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR) 8

1.6 QUALITY CONTROL PLAN (QCP) 8

1.7 QUALITY ASSURANCE (QA) 9

1.7.1 Inspection: 9

1.7.2.1 Surveillance Methods 9

1.8 PERFORMANCE PROGRESS MEETINGS 9

1.9 CONDUCT 10

1.9.1 Workmanship: 10

1.9.2 Smoking and Government telephones: 10

1.10 REMOVAL OF CONTRACTOR’S EMPLOYEES 10

1.11 SECURITY REQUIREMENTS 10

1.11.1 Physical Security: 10

1.11.2 Homeland Security Presidential Directive -12 (HSPD-12) 11

1.12 ENVIRONMENTAL, SAFETY, AND HEALTH 11

1.12.1 Law and Regulations: 11

1.12.2 Signs and Hazard Notification: 11

1.12.3 Hazardous and Chemical Materials Approval: 12

1.12.4 Hazardous Waste Disposal: 12

1.12.5 Fire Prevention: 12

1.12.6 Flammable Storage: 12

1.13 RESERVED 12

1.14 COORDINATION WITH OTHER CONTRACTORS 12

1.15 ADMINISTRATIVE REQUIREMENTS 12

1.16 DAMAGE/VANDALISM 12

1.17 CONTRACTOR CLEANUP 13

1.17.1 Cleanup Requirements: 13

1.17.2 Refuse Disposal: 13

1.18 MEASUREMENT AND PAYMENT 13

SECTION 2 - STANDARD DEFINITIONS 13

2.1 ACCEPTABLE QUALITY LEVEL (AQL) 13

2.2 DEFECTIVE SERVICE: 13

2.3 PERFORMANCE REQUIREMENTS SUMMARY (PRS): 13

2.4 QUALITY ASSURANCE (QA): 13

2.5 QUALITY CONTROL PLAN: 13

2.6 CLEAN: 14

2.7 DISINFECT: 14

2.8 FREQUENCY OF SERVICE 14

2.8.1 Semiannual: 14

2.8.2 Quarterly: 14

2.8.3 Monthly: 14

2.8.4 Biweekly: 14

2.8.5 Weekly: 14

2.8.6 Daily: 14

2.8.7 Day per week or frequency per week: 14

SECTION 3 - GOVERNMENT FURNISHED PROPERTY 14

3.1 FACILITIES 14

3.2 DUMPSTER 15

3.3 UTILITIES 15

SECTION 4 - CONTRACTOR FURNISHED PROPERTY 15

4.1 GENERAL 15

4.2 EQUIPMENT 15

4.2.1 Custodial Equipment: 15

4.2.2 Electrical Equipment: 15

4.3 SUPPLIES 16

4.4 RECYCLED PRODUCTS 16

4.5 BIO-BASED CLEANING PRODUCTS 16

4.5.1 Maximum Extent Possible: 16

4.5.2 USDA Designated Bio-based Products: 16

4.5.3 Bio-based Products List: 16

SECTION 5 - SPECIFIC TASKS 16

5.1 CUSTODIAL 16

5.1.1 Custodial Operations 16

5.1.2 Custodial Hours 17

5.1.3 Technical Definitions 17

5.2 GROUNDS MAINTENANCE 19

SECTION 6 - PUBLICATIONS AND CITED STANDARDS 19

SECTION 7 - CONTRACT TERMS AND CONDITIONS 19

52.212-4 Contract Terms and Conditions—Commercial Items. 19

APPENDIX A -1 --PERFORMANCE REQUIREMENTS SUMMARY 35

APPENDIX A-2- CUSTODIAL TASK/FREQUENCY SURVEILLANCE CHECKLIST 36

APPENDIX B-2 STRUCTURE FLOOR AREAS 37

APPENDIX C-1 SCA WAGE DETERMINATION 38

SECTION 1 - GENERAL

1.1 SCOPE OF WORK

The National Seed Laboratory, 5675 Riggins Mill Road, Dry Branch, GA 31020

1) Floor maintenance to include: sweeping and mopping every two weeks and buffing as required.

2) Dusting throughout the building every two weeks.

3) Washing walls monthly

4) Washing windows and doors 3 months (clean the front door every two weeks)

5) Vacuum carpets every two weeks

6) Air vents cleaned monthly

7) Clean Bathrooms every two weeks (employees will continue to clean daily)

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the National Seed Laboratory, 5675 Riggins Mill Rd, Dry Branch GA 31020. The

NSL will provide paper products, such as paper towels and toilet tissue. The estimated size of the building is 11,000 Square Feet (this is a rough estimate) proposals shall include all labor, materials, insurance (see FAR 52.228- 3 and 52.228-5), overhead, and profit. Contractor should provide cleaning supplies but the National Seed Laboratory will be able to provide a storage area for a small supply of cleaning products as approved by the safety officer. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter for any temporary additional services that have been satisfactorily performed. 8:30 am- 4:00 pm, Monday through Friday. No holiday, weekend or night work will be required. We also have the option to terminate service, in the event of poor performance.

1.1.1 Contract Goal:

The contractor shall achieve clean, safe, well maintained facilities with all services operational, at all times when the facilities are opened facilities in a manner that will ensure that they are properly operated and maintained in accordance with commercial and industry standards, and all applicable federal, state, and local laws, regulations, and procedures.

1.2 CONTRACTOR HOURS OF OPERATION

Contract Item Number--Description Hours of Operation

001 Custodial Services We do not want anyone in the building after hours. Hours of work will be between 8:30 am -

4:00 pm

1.2.1 Operating Hours:

The National Seed Laboratory is open to the public from 8:00 a.m. to 4:30 p.m. If, work outside the normal contractor operating hours is necessary, approval from the CO is required with at least a 48 hour notice and no additional charges will be permitted.

1.2.2 Holiday Working Hours:

Custodial and services are not required on holidays..

1.2.3 Recognized Holidays:

The below list are the Federal Holidays recognized by the Forest Service.

New Year’s Day, January 1

Martin Luther King, Jr.’s Birthday, 3rd Monday in January

Presidents Day, 3rd Monday in February

Memorial Day, last Monday in May

Independence Day, July 4

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veterans Day, November 11

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25

1.3 CONTRACTOR PERSONNEL

1.3.1 Project Manager/Supervisor

1.3.1.1 Project Manager/Supervisor Requirements: The Contractor shall provide an on-site

Project Manager/Supervisor (PM) who will be physically present when contract work is being performed. When the on-site project manager is not conducting administrative or other supervisory tasks, he/she will be expected to participate as a worker in custodial services. This individual shall be authorized to manage and coordinate all phases of the contract for the

Contractor and act as the Point of Contact (POC) with the Government. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than 14 days after contract award. This notification shall include, at a minimum, the name and phone numbers (for both work and after hour emergency notification) for the manager and alternates.

1.3.1.2 Project Manager/Supervisor Qualifications: The Contractor shall submit, before starting this service, the qualifications (Knowledge, Skills, and Abilities (KSAs) of their proposed Project

Manager and supervisory personnel for evaluation and approval. Any proposed substitution of the

Project Manager or key supervisory personnel must be submitted in writing 30 days in advance of the proposed substitution to the Contracting Officer. All proposed substitutes must have qualifications equal to, or higher than, the qualifications of the person being replaced. No work shall be performed by the proposed person until approval is granted by the Contracting Officer.

1.3.1.3 Custodial Staffing: The Contractor shall provide prior to commencing work a list of the positions that will be assigned full time to the performance of this contract along with the names, skills and certifications of the incumbents. These group of employees will be considered for contract purposes the contractor’s permanent workforce. Contractor personnel shall present a clean, neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name, employee’s name. The contractor shall provide clothing and or badges.

1.3.2 Custodial Employees

1.3.2.1 Qualifications: All employees shall be trained and experienced in their trade in accordance with industry standards. All employees shall be licensed and/or certified if performing work for which licenses and certifications are required by applicable laws and regulations (plumbing, electricians, etc.) In addition, for employees working on the water features equipment and valves, the contractor shall show certification that the employees or subcontractor has worked on similar equipment in size and use elsewhere. Upon request of the

Forest Service, a list of subcontractors or employees shall be submitted to the CO for approval and review.

1.3.2.2 Uniform and Name Tags Requirements: The Contractor shall be required to furnish uniforms and name tags for all employees working under this contract, at no cost to the government. These uniforms must be approved by the CO prior to commencing work, and shall consist of shirts and trousers (or skirts or shorts) and shall be of solid earth tone colors. Belts, shoes socks, and hats or caps will be color coordinated. All shall be maintained in a clean, neat condition. There may be variation between the crew leader, and crew. Hats, caps or other clothing may display the company logo or name, but shall not display commercial advertisement, sport’s team or other corporate images.

1.4 CONTRACTING OFFICER (CO)

The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The Contracting Officer can appoint representatives to act on their behalf.

1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

COR(s) will be appointed to monitor the Contractor’s performance and have the right to inspect and accept or reject the services as required by the contract. The name and telephone number of each COR under the contract will be furnished to the Contractor in writing by the Contracting

Officer.

1.6 QUALITY CONTROL PLAN (QCP)

The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices, manufacturers’ recommendations, this contract, and all federal, state, and local laws and regulations. The contractor shall develop and implement procedures to identify, prevent, correct, and ensure no recurrence of defective services. The contractor shall provide a copy of the quality control plan to the contracting officer no later than the pre-work conference and updated copies as changes occur. Records of all inspections conducted by the contractor and corrective action taken shall be made available to the government upon request.

1.7 QUALITY ASSURANCE (QA)

1.7.1 Inspection:

The Government may inspect contract services using a variety of methods however, the primary means of inspecting all types of work is the periodic method. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with the requirements set forth in the contract. The COR may inspect by watching actual task performance, physically checking a completed task, checking a management information report; investigating customer complaints; conferring with building occupants/managers; or any combination of the above; or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The government may increase or decrease the number of quality assurance inspections as performance dictates. The government will also receive and investigate complaints from various customers. Performance meetings may be held regularly or as requested by the contracting officer, the COR, or contractor. Services can be terminated for poor performance.

1.7.2 Government Surveillance: The Government will monitor the Contractor's performance under this contract using the method(s) of surveillance specified in this PWS. The COR will monitor the Contractor’s performance on behalf of the Government. All monitoring observations will be recorded by the Government. When an observation indicates defective performance, the

COR will request the Contractor's representative to confirm defective work and perform corrective work as needed. The Government may also perform a visual inspection of the

Contractor’s inspection results. The Contractor shall be required to rework the effort until the performance standard is achieved, or a payment deduction could be taken.

1.7.2.1 Surveillance Methods

1.7.2.1.1 Periodic Surveillance: This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s cleaning schedule. Any deficiency shall be documented and the Contractor shall re-perform the service, if appropriate, at no increase in contract amount.

1.7.2.1.2 Customer Complaints: The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaint. The Contracting Officer shall make the final determination of the validity of customer complaint’(s) in cases of disagreement with the COR and the Contractor. Any validated customer complaint shall be documented and the Contractor shall re-perform the service, if appropriate, at no increase in contract amount.

1.8 PERFORMANCE PROGRESS MEETINGS

The Contractor’s representative may be required to meet with the CO and/or COR periodically during the performance period of the contract. Meetings shall be as often as necessary as determined by the Contracting Officer. However, if the Contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The meetings shall focus on Contractor performance and actual or potential problems. A mutual good faith effort shall be made by all parties to resolve all issues. The written minutes of these meetings shall be signed by the parties to the discussion. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the Contracting Officer within seven work days of receipt of the minutes.

1.9 CONDUCT

1.9.1 Workmanship:

All work under this contract shall be performed in a skillful and workmanlike manner. The

Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary. The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property. No persons other than Forest

Service personnel and Contractor’s employees 16 years of age or older shall be on the premises during performance of the work.

1.9.2 Smoking and Government telephones:

Contractor’s personnel shall not smoke on Government premises. Contractor’s personnel may not use any Government telephone, except for the Project Manager for communications within the

Forest Lines.

1.10 REMOVAL OF CONTRACTOR’S EMPLOYEES

The CO may direct the immediate removal of any Contractor employee who endangers persons or property or whose physical condition is such that it would impair the employee’s ability to perform the work. The CO may direct the immediate removal of person(s), who in the CO’s opinion, are objectionable, incompetent, and not qualified to perform assigned work and/or, does not meet the above referenced qualifications requirements, as demonstrated by individual’s quality of work and demonstrated Knowledge, Skills and Abilities. The Contractor shall take immediate action to replace any dismissed employee. Personnel changes, regardless of cause, shall not reduce the Contractor’s obligation to perform all work required under the contract.

1.11 SECURITY REQUIREMENTS

1.11.1 Physical Security:

Contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and utilities turned off or set for conservation. The Contractor shall be responsible for securing premises upon completion of each service. The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced (unless occupied). Water faucets or valves shall be turned off after the required usage has been accomplished. Mechanical equipment controls for heating, ventilation, and air- conditioning system will not be adjusted by the cleaning crew worker(s). The facility is not to be left unsecured at any time, including the period when work is being performed. All unnecessary lights are to be turned off. The contractor shall be responsible for conserving utilities by operating under conditions that preclude the waste of utilities.

1.11.2 Homeland Security Presidential Directive -12 (HSPD-12)

1.11.2.1 Identification Requirements: HSPD-12 requires the implementation of a mandatory

Government- wide standard for secure and reliable identification for Federal employees and contractors, including contractor employees. The contractor will need to comply with any agency directives All applicable contractor employees requiring routine physical access to Federally-controlled facilities and/or routine access to Federally-controlled information systems must go through the identity proofing and registration process, must have been successfully identity proofed, and have a successfully adjudicated National Agency Check with (Written) Inquiries

(NACI) or Office of Personnel Management (OPM)/National Security (NS) community background investigation to serve on the contract as applicable. .

1.11.2.2 Access Limitations: Access to a Government facility shall be limited to only those individuals employed by the Contractor. While cleaning or providing other service, no building shall be left unlocked.. Contractor shall not admit others to the buildings. The Government reserves the right to remove any Contractor employee or awardee that is, in the Government’s estimation, a security risk for the Government.

1.11.2.3 Notification of CO/COR of onsite Staff: The Contractor shall submit the name(s) of the employee(s) that will be accessing the Government facility to perform the services. If the employee(s) performing the service changes, the Contractor shall notify the CO or COR immediately of the name(s) of the new Contractor employees.

1.11.2.4 Staff Background Screening: The government may require additional screening for security measures of the Contractor and any employee of the Contractor’s firm. Screening and record searches may require additional information to be provided to the Government upon request. Failure to provide the information requested by the Government within a reasonable time frame may result in termination of the Contractor’s right to proceed.

1.12 ENVIRONMENTAL, SAFETY, AND HEALTH

1.12.1 Law and Regulations:

Contractor shall be responsible for complying with all applicable federal, state, and local laws and regulations. Contractor shall be responsible for any fines or penalties levied against the installation due to the contractor’s failure to comply.

1.12.2 Signs and Hazard Notification:

The Contractor shall display the appropriate caution signs when cleaning floors or any other surface that might pose a risk to injury for any personnel that are present. Wet surfaces shall be addressed in less than half an hour and wet floor signs shall be removed immediately after the floor is dry.

Removed signs shall be hidden in the contractor’s supply room.

Any fire hazards, conditions, and items in need of repair shall be reported to the COR.

1.12.3 Hazardous and Chemical Materials Approval:

Contractor shall submit a list of all hazardous and chemical materials intended for use during the course of work, along with Safety Data Sheets (SDS) for each chemical planned for use. Each SDS shall comply with the Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), as amended, and shall include the following information: name of product, type of chemical, quantity, process for which it is used, disposal method of empty containers, disposal of non-hazardous waste, and disposal of hazardous waste. All hazardous and chemical materials must be approved by the COR before they are brought onto the Forest. All chemicals used must have a current SDS on file at the job site.

Contractor shall not store hazardous materials or wastes on site.

1.12.4 Hazardous Waste Disposal:

All hazardous wastes generated by this contract shall be managed and disposed off-site in accordance with local laws and regulations. The Contractor shall be responsible for all phases of hazardous waste management and disposal and shall provide the CO with a copy of all hazardous waste transport and disposal manifests.

1.12.5 Fire Prevention:

The contractor is responsible for following fire prevention practices and procedures. Any condition found that may constitute a fire hazard or compromise fire safety shall be brought to the attention of the COR.

1.12.6 Flammable Storage:

All flammable materials shall be stored in approved storage facilities. (Contractor Provided)

1.13 RESERVED

1.14 COORDINATION WITH OTHER CONTRACTORS

The contractor shall cooperate with other government employees in scheduling and performance of work. The contractor shall not interfere with the work of any government employee. The contractor is responsible to maintain and or repair all accepted works provided by others.

1.15 ADMINISTRATIVE REQUIREMENTS

The contractor shall keep records current and organized at all times. All documentation described in this performance work statement, including automated data, is property of the government and shall remain so upon expiration of this contract.

1.16 DAMAGE/VANDALISM

If the contractor suspects vandalism, the contractor shall notify the COR for validation investigation. The contractor shall provide a written cost estimate for repairs. After the COR’s validation, the contractor shall complete repairs at no additional cost to the government.

1.17 CONTRACTOR CLEANUP

1.17.1 Cleanup Requirements:

The Contractor is responsible for leaving all work areas free of all debris generated by his work at the end of each workday and for final cleanup when the job is completed. Facilities serviced by the

Contractor shall be returned to the Government in the same condition of cleanliness as existed when received for work by the Contractor.

1.17.2 Refuse Disposal:

The Contractor shall dispose of all trash, debris, refuse, garbage, etc., from each job site on a daily basis. Disposal shall be in Government furnished dumpsters.

1.18 MEASUREMENT AND PAYMENT

Accepted work will be paid at the unit prices negotiated for each item SHOWN IN THE SCHEDULE

OF ITEMS. The Contractor shall submit to the COR an invoice at the end of each month for the previous month. The Government will inspect all work prior to making payment. Any work not meeting contract requirements will have to be repeated, if possible, before full payment is authorized, or a deduction agreeable to the Government and the Contractor negotiated.

Procedures as set forth in FAR 52.212-4(a) Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

SECTION 2 - STANDARD DEFINITIONS

2.1 ACCEPTABLE QUALITY LEVEL (AQL)

The AQL is defined as the number of defects or maximum percentage of defects in the lot that may occur before the Government will affect the price computation system in accordance with the

Performance Requirements Summary and the Inspection of Services Clause. An AQL does not allow a Contractor to knowingly offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.2 DEFECTIVE SERVICE:

Defective service is a unit of service, which contains one or more defects or nonconformance with specified requirements.

2.3 PERFORMANCE REQUIREMENTS SUMMARY (PRS):

Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.4 QUALITY ASSURANCE (QA):

This consists of specific methods to perform surveillance of the Contractor’s work.

2.5 QUALITY CONTROL PLAN:

This is a plan prepared by the contractor that describes actions taken by the Contractor to control the performance of contract services to ensure that the requirements of the PWS are met.

2.6 CLEAN:

Clean shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

2.7 DISINFECT:

Disinfect is defined as cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent.

2.8 FREQUENCY OF SERVICE

2.8.1 Semiannual:

Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days. All Semi-Annual, Annual and As Needed Services cleaning shall be scheduled with the

COR.

2.8.2 Quarterly:

Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

2.8.3 Monthly:

Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

2.8.4 Biweekly:

Services performed 26 times during each 12 month period of the contract at intervals of 12 to 16 calendar days.

2.8.5 Weekly:

Services performed 52 times during each 12 month period of the contract at intervals of 6 to 8 calendar days.

2.8.6 Daily:

Services performed once each calendar day, Sunday through Saturday, including holidays unless otherwise noted.

2.8.7 Day per week or frequency per week:

Service performed the day of week or frequency as noted in the PWS.

SECTION 3 - GOVERNMENT FURNISHED PROPERTY

3.1 FACILITIES

The Government will make available to the Contractor a space to store custodial supplies and equipment at the facility. The Contractor shall be responsible and accountable for taking adequate precautions to prevent fire hazards, odors, and vermin. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees. The Contractor is responsible for maintaining their supply storage areas in a clean, organized and accessible manner for their use and for Government employees who will access these areas for inspection of Contractor supplies and equipment. These areas will also have to be accessible for repairs and maintenance.

The storage areas will include:

Space located at the National Seed Laboratory will be made available for Contractor storage of small amounts of cleaning products as approved by the safety officer. The Contractor shall remove all

Contractor property, equipment, and supplies from all Government furnished spaces within 48 hours of contract expiration.

3.2 DUMPSTER

The Contractor shall dispose of the trash and refuse in the onsite dumpsters provided by the

Government. The contractor may dispose of the trash in the trash cans in the immediate vicinity of work for short term use. However, once the trash cans are filled, the contractor shall transport refuse to the larger dumpster. Dumpster doors and/or trash can lids shall be closed after each use.

3.3 UTILITIES

The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract:

electricity, fresh water, sewage service, and refuse collection (from existing collection points).

Information concerning the location of existing outlets may be obtained from the COR. Utilities specified will be furnished at no cost to the Contractor.

SECTION 4 - CONTRACTOR FURNISHED PROPERTY

4.1 GENERAL

Except for those items or services specifically stated to be Government-furnished property in

Section 3, the Contractor shall furnish everything (equipment, materials, supplies, incidentals, etc.)

in addition to the necessary staffing required to perform the tasks identified in Section 5 - Specific

Tasks.

4.2 EQUIPMENT

4.2.1 Custodial Equipment:

All hand tools, materials, equipment and personnel necessary to accomplish the work required will be furnished by the Contractor. Equipment shall be designed for the intended use and cleaning equipment shall have the necessary safeguards to prevent damage to surfaces.

4.2.2 Electrical Equipment:

All electrical equipment used by the Contractor shall meet safety requirements of this contract and shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing building circuits. Comply with OSHA standards. The Contractor needs to provide all personal protective equipment such as safety glasses, gloves, aprons, back-support belts, etc.

4.3 SUPPLIES

Custodial Supplies: The Contractor shall furnish all cleaning supplies. All cleaning supplies shall be

1st grade commercial quality and intended for the surface to be cleaned. The Contractor will be responsible for any damage caused by using improper cleaning supplies. Provide SDS sheets for all chemicals at the post award conference. All Contractor’s owned supplies and equipment stored in janitor closets or scrub sink rooms will be identified as Contractor owned property.

4.4 RECYCLED PRODUCTS

4.5 BIO-BASED CLEANING PRODUCTS

4.5.1 Maximum Extent Possible:

The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting

Officer or designated representative. The following is a list of products that may be used in this contract for custodial services for which bio-based products are available. The list is not all inclusive. (All-purpose cleaner, degreaser/cleaner, deodorizer, floor finish, disinfectant sanitizer, glass cleaner, bathroom cleaner)

4.5.2 USDA Designated Bio-based Products:

Bio-based products that are designated for preferred procurement under USDA’s Bio-Preferred program must meet the required minimum bio-based content as stated in the USDA final Rule available at www.biopreferred.gov.

4.5.3 Bio-based Products List:

Prior to contract start and if requested with the initial quotation, the contractor shall submit a complete list of bio-based products indicating the name of the manufacturer, cost of each material and the intended use of each of the materials to be used during the performance of the contract. Additionally, if a multiple/multi-year contract, the contractor on each anniversary date of the contract shall compile a complete list of bio-based products, including the above information, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes that are to be used in carrying out the requirements of the contract.

SECTION 5 - SPECIFIC TASKS

5.1 CUSTODIAL

5.1.1 Custodial Operations

5.1.1.1 Optional Custodial Work Item: An Optional Work Item for minor custodial services conducted at National Seed Laboratory has been included in the Schedule of Items. Custodial services conducted under this Optional Work Item shall comply with the standards identified herein and will be conducted during the same period as described in Section 5.1.2 Custodial Hours. If the

Government chooses to exercise this option, the following parameters will apply:

• Optional Custodial Services will be billed on an hourly basis in one hour increments. No minimum hours are guaranteed for Optional Custodial Work Items. The maximum number of hours permitted during the Base Period and Option Periods is 250 hours per period.

• The COR will generally request services 24 hours in advance of the needed service performance.

If services are requested with less than a 24 hour notice, the Contractor has the right to negotiate a schedule for performance up to 36 hours from the time of request. If the

Contractor and Government cannot negotiate a satisfactory schedule, the Government has the right to purchase services outside this contract.

5.1.2 Custodial Hours

The contractor can accomplish routine custodial work in office areas between the hours of daily as listed on the schedule. Before 4:00 p.m., the contractor is permitted to work in the offices, but the contractor cannot interrupt employees working. Restocking of paper, restroom supplies, etc. will be accomplished as required during the hours that the facilities are in operation. The contractor shall accomplish one area at a time instead of working in multiple areas, i.e., start with one of the bathrooms and finish it before moving to another area.

5.1.3 Technical Definitions

5.1.3.1 Basic Cleaning: Tasks normally done together on a weekly or more frequent basis.

5.1.3.2 Periodic Cleaning: Tasks done at less than once per week intervals.

5.1.3.3. Floor Maintenance: Floor maintenance tasks include the techniques of dry buffing, water buffing, stripping, and waxing.

5.1.3.4. Damp Mopping: Cleaning with water and detergents where mops are partially wrung-out so there is no standing water left on floors during the cleaning process.

5.1.3.5. High/Low Services: A height of 7 feet from the floor of the facility separates required services into these categories.

5.1.3.6. Cleaning Tasks: The methods and standards used shall be in accordance with the specifications below. Task and frequency charts identifying the primary tasks are listed in Appendix A-2.

5.1.3.7. Sweeping: Sweeping shall be done in such a manner that no dust is raised. An acceptably swept floor will not have dust streaks, marks, dirt in corners, behind doors, under furniture, or on stair treads and risers. Wall bases, equipment, doors, and furniture will not be disfigured by sweeping mop or broom. After sweeping, the room or halls will appear orderly and well swept, free from dust and dirt.

5.1.3.8. Mopping: Floors, including stairways and landings, will be damp mopped to remove dirt that remains stuck to the floor surface and cannot be removed by sweeping. Damp mopping which is acceptably accomplished shall present a clean appearance and be free from streaks, smears, dirt residue, heel marks, and water.

5.1.3.9. Carpet Vacuuming and Spot Cleaning: All carpet areas shall be thoroughly vacuumed. Carpet that is thoroughly vacuumed shall be free of all airborne lint, dust, and all loose dry dirt. No accumulated dust or lint will be left next to baseboards. Spot cleaning of carpet will be required to remove spillages of various materials or chemicals on the surface of the carpet. Spillages must be cleaned so that stains do not set into the carpet.

5.1.3.10. Light Fixtures, Interior and Exterior: All exposed light fixtures and all accessible components including shades, louvers, diffusers, housing, bulbs, and tubes will be dusted. Light fixtures are acceptably cleaned when all components including bulbs, shades, grilles, and tubes are free of dust, insects, cobwebs, dirt, lint, film, and streaks. All articles removed for cleaning must be replaced immediately.

5.1.3.11. Metal Cleaning and Polishing: All metal hardware fixtures will be cleaned to provide uniformly bright, clean, unmarred or untarnished surfaces. All cleaning marks and residue will be removed from adjacent surfaces. Metal is acceptably cleaned when all surfaces are without deposits or tarnish and it has a uniformly bright appearance with all adjacent surfaces wiped free of cleaner.

5.1.3.12. Low Dusting: Low dusting consists of dust catching surfaces (horizontal and vertical) of furniture, fixtures, support braces, window sills, doors, stair rails, banisters, chair rails, radiator covers, baseboards, paneled walls, exhibits and all other surfaces up to 7 feet from the floor. Computers, business machines, electronic cabinets, consoles, plotting boards and equipment of similar nature will not be dusted.

Dusting will be accomplished after sweeping or vacuuming. An acceptably dusted surface is free of all dust, dust streaks, lint, cobwebs, dirt, oily streaks, or stains from contact with oily duster. The dust must be removed, not scattered around the room.

5.1.3.13. High Dusting: High dusting consists of dust catching surfaces (horizontal and vertical) of walls and all other surfaces over 7 feet from the floor An acceptably dusted surface is free of all dust, dust streaks, lint, cobwebs, dirt, oily streaks, or stains from contact with oily duster. The dust must be removed, not scattered around the room.

5.1.3.14. Dusting Air Conditioning Equipment: All accessible portions of air conditioning grills, convectors, diffusers, air vents cleaned and fans will be dusted. This task is acceptably completed when the surfaces are free of all dust, dust streaks, lint, cobwebs and dirt.

5.1.3.15. Glass Cleaning: All glass including mirrors, glass cabinets, glass pictures, glass entrances and partition plastics will be cleaned with commercial glass cleaners. Glass is acceptably cleaned when the glass surface is without streaks, film, deposits, or stains and it has a uniformly bright appearance with all adjacent surfaces wiped clean and dry.

5.1.3.16. Window Cleaning: All window glass regardless of height will be cleaned with commercial glass cleaners such as Windex or approved equal. In order to be acceptably accomplished, the windows will be without streaks, film, deposits or stains and have a uniformly bright appearance with all adjacent surfaces wiped clean and dry. Windows will be cleaned inside and out.

5.1.3.17. Sinks and Counters: Tops, hardware, and cabinets of water coolers and sinks will be cleaned free of grime and all hard water deposits.

5.1.3.18. Bathroom Cleaning: The following standards will be used when toilet cleaning is scheduled:

5.1.3.18.1 Quality of Work: Acceptably cleaned toilets, room fixtures, and rooms have no objectionable odors. Toilet bowls, wash bowls, and urinals will be clean and bright and without soap films. Dispensers will be filled and in working condition. There will be no markings on walls, fixtures or trash receptacles. Floor, wainscoting and partitions will be clean and bright. All metal fixtures and other hardware and adjacent surfaces will be clean and bright. Mirrors will be clean and conform to paragraph 5.1.21. Toilet room ceramic wall and floors, to be acceptably accomplished, must be bright and clean, including joints in tile, and must be free of film, streaks, deposits, and soiling.

5.1.3.18.2 Toilet Bowl Cleaning: Clean the bowls inside and out. Wash seat, top and bottom.

Wipe outside of bowl, tank and cover or flush mechanism and hardware. Remove all lime deposits.

5.1.3.18.3 Urinals: The underside of the urinal fixture rim will be thoroughly cleaned. All corrosion and encrustation will be removed from tile drain holes in the bottom and back of all urinals. In no case, will metal objects be thrust through these holes. Metal urinal strainers will be washed clean and carefully rinsed.

5.1.3.18.4 Sinks: Grease and dirt will be removed from all lavatory surfaces.

5.1.3.18.5 Toilet Room Walls, Partitions, and Woodwork: Any accumulation of dirt or other residue on walls, partitions, ceramic tile and metal or wood surfaces will be cleaned and washed.

5.1.3.18.6 Toilet Room Dispensers: Paper towels, toilet tissue and soap dispensers will be checked and refilled as required on frequency schedule. Extra materials will be made available in each bathroom for refilling toilet and towel dispensers outside of custodial service periods. A minimum of 4 rolls of toilet paper and one roll of paper towels shall be stocked daily in each bathroom as extra materials. Dispensers will be cleaned as necessary.

5.1.3.19. Drinking Fountain Cleaning: Clean top and all sides of fountain as necessary and at least daily to remove lime deposits and polish to a bright shine.

5.1.3.20. Interior Wall Cleaning: Clean interior walls to be free of all dust, dirt, and clinging debris.

There will be no spots, smudges, mold or runs noticeable.

5.2 GROUNDS MAINTENANCE

SECTION 6 - PUBLICATIONS AND CITED STANDARDS

RESERVED

SECTION 7 - CONTRACT TERMS AND CONDITIONS

52.212-4 Contract Terms and Conditions—Commercial Items.

As prescribed in 12.301(b)(3), insert the following clause:

CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C.

3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required…