Attachment-1 PWS W911RX24Q0001.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fort Riley Operations Center Security System

Maintenance Services

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July 2024

418th CSB Vs 1 202108

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide routine maintenance and parts replacement to the 1st Infantry Division Headquarters Lenel Onguard security system located at building 580, Fort Riley, Kansas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items (non-personal services) necessary to perform routine maintenance, minor repairs, and part replacements to the Fort Riley Operations Center (FROC) security system for building 580 and the out laying areas as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this Performance Work Statement.

1.2 Background: The Lenel Security System has been operation in building 580 since November2007.

This is a very large system covering a 3-story building and over 15 acres of outside grounds. The system has 60+ cameras, video recorders and video storage units, with record and playback capability. The door security monitoring allows for lock down of the building and monitoring of all entry ways. There are 7 monitors that rotate live video feeds on a constant basis. The Top-Secret security area is monitored both independently and combined by computer and cameras with the FROC over watching the storage area 24/7.

The system has a variety of intelligent controllers throughout the building controlling different areas and floors. These controllers require periodic maintenance and upkeep to include battery replacement and part replacements.

Security System Description for building 580, First Infantry Division Headquarters Component Description Lenel OnGuard Security System

Original cameras and controllers are/were Honeywell. Honeywell no longer produces these parts. Pelco cameras are compatible with the use of a Sennetech SCT-100- Diamond-Pelco PTZ control data language translator.

- 3 computers with multiple switches and door readers

- 2 DVRs, 7 Monitors, 69 cameras, 3 Aiphones, 5 gates and 15 intercom boxes.

- Some cameras are PTZ and some are stationary.

Camera Types

- Exterior PTZ Pelco Spectra V SE SD530-PG-EO with smoked dome, pendant mount

- Interior PTZ ceiling mount Pelco SD530-F0 Interior fixed in-ceiling mount: Weldex WDAC-4288WD Box Camera

Monitors 7- ViewSonic VX3276-MHD 1080P Flat Panel Display Access Control Batteries - Backup batteries.

- Yuasa NP712 12V 7AH Lead Acid Battery

Camera Keyboard - Open Box Honeywell HEGSA002

- Discontinued (subject to availability)

- 2x LNVRN recorders

Installation date - System was installed in 2007.

- Contractor can expect to install approximately five cameras per years and to replace backup batteries as needed.

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Service Frequencies / Schedules

- Preventive maintenance will be conducted monthly using the provided maintenance schedule.

- Service calls will be conducted as equipment malfunctions

Government Provided Property (GFP)

- Non

- Contractor will provide any diagnostic tools, ladders, boom lifts, and other common tools to diagnose and repair/replace outdoor and indoor cameras, access card readers, monitors and other peripheral controls.

1.3 Scope/Objectives: Services include the following: Maintain, repair/replace security system cameras, alarm monitoring system, video recorder system LNVRS, Airphones, intelligent door lock controllers, door locks, and fiber optics repair for external, pole mounted cameras to the standards presented in this performance work statement. See Part 5 for specific details.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and three (3) 12-month option years. The Period of Performance reads as follows

Base Year: 25 Sep 2024 thru 24 Sep 2025 Option Year I: 25 Sep 2025 thru 24 Sep 2026 Option Year II: 25 Sep 2026 thru 24 Sep 2027 Option Year III: 25 Sep 2027 thru 24 Sep 2028

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall perform to the standards in this contract. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR Clause 52.246-1, Contractor Inspection Requirements). The Contractor shall develop and maintain a quality control program to ensure all services are performed in accordance with commonly accepted commercial practices and meet the requirements of this PWS and to identify, prevent, and eliminate recurrence of defective services. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and correction of deficiencies, as required. The Contractor shall upon request provide to the Government its quality control documentation.

1.5.1.1 QC Inspection System: The Contractor shall submit to the Contracting Officer for approval, at or before the Pre-Performance Conference, the Inspection System (Contractor Quality Control (CQC)) with which it proposes to implement the requirements of Contract Clause: “INSPECTION OF SERVICES-– FIXED-PRICE (AUG 1996)”, 52.246- 4. The plan shall identify personnel, procedures, instructions, records, and forms to be used. Failure by the contractor to execute the accepted Quality Control Plan during the contract period may also result in delaying progress payments until such unacceptable services rendered are corrected and the contractor complies with the approved QC Plan.

1.5.1.2.1 Acceptance of Plan: Acceptance of the Contractor’s plan is required prior to start of performance. Acceptance is conditional and will be predicated on satisfactory performance during the contract. The Government reserves the right to require the contractor to make changes in its CQC plan and operations as necessary to obtain the quality specified.

1.5.1.2.2 Notification of Changes: After acceptance of the QC plan, the contractor shall notify the Contracting Officer (KO) in writing of any proposed change. Proposed changes are subject to acceptance by the KO.

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1.5.1.2.3 CQC System Manager: The Contractor shall identify an individual, within its organization who shall be responsible for overall management of and have the authority to act in all CQC matters for the contractor. The Quality Control System Manager shall report directly to the Contractor’s management team for all matters concerning quality control. The Contractor Quality Control System Manager shall be available to interact with the COR and the QAE daily (if needed) concerning quality matters. The appointment of the CQC System Manager is subject to the approval of the Contracting Officer and shall be changed if the appointee is unable or unwilling to perform their duties as prescribed.

1.5.1.2.4 Minimum Qualifications: Quality Control System Manager shall have a working knowledge of the general services, specific features of the work, experience and knowledge of Quality Control inspections and procedures.

1.5.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.5.1.2.6 Submittals: The CQC Manager shall be responsible for certifying that all required submittals are in compliance with the contract requirements

1.5.2 Quality Assurance: The Contractor, and not the government, shall be responsible for all management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure that contract standards are achieved.

1.5.3 Recognized Holidays: Normal working hours are between 7:30am to 4:30pm Monday through Friday excluding the Federal and Legal Public Holidays listed below. The Contractor is not required to work on the below listed Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day of Observance Christmas Day Independence Day

1.5.4 Training Holidays: When a holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a holiday falls on a Sunday except for Independence Day, the following Monday will be observed as the holiday.

1.5.4.1 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0730-1630 Monday thru Friday except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5. Place of Performance: The work to be performed under this contract will be performed at building 580, 1st Infantry Division Headquarters and its surrounding parking lots and greenspace located on Fort Riley, KS.

1.5.6 Type of Contract: The government will award a Firm Fixed Price, Single Award Contract.

1.5.7 Access and General Protection Policy and Procedures:

1.5.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16.

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During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.5.7.1.1 Reserved:

1.5.7.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.3 Escorts: Reserved.

15.7.4 Personnel Security Clearance Requirements: Reserved.

1.5.7.4.1 DFARS clause 252.223-7004, Drug-free Work Force: Reserved.

1.5.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.5.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

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1.5.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.5.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.5.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures.

1.5.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Reserved.

1.5.7.6.1.1 Federal Installation/Facility Access: Reserved.

1.5.7.6.2. Contractor Non-CAC Eligible Requirements for DOD Facility and Installation Access.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.7.2.1 Contractor personnel or any representatives of the Contractor entering Fort Riley shall abide by all security regulations in AR 380-5 and shall be subject to security checks.

1.5.7.2.2 Installation Access. All Contractor furnished vehicles and equipment must enter the installation through the authorized access points to Ft. Riley and enter Camp Funston via the main access road (12th St Entry Control Point. All Contractor personnel driving contractor furnished vehicles shall maintain and have on their person, a valid state driver’s license, current vehicle registration and proof of insurance card.

Contractor and Contractor personnel shall comply with Ft Riley Regulation 190-5, Traffic Supervision and Installation Traffic Codes, for the registration of Contractor owned vehicles and shall ensure that their employees comply with Ft Riley Regulation 190-5 for the registration of privately owned vehicles.

Passenger(s) in any of the vehicles will be required to show a valid photo ID/State driver’s license to enter the installation. Contractor shall also have in hand the contract to provide to security personnel if requested for verification.

1.5.7.2.3 Vehicle Identification. All Contractor and Subcontractor owned vehicles and equipment used in performance of this contract shall bear the Contractor or Subcontractor’s Name, and Logo if used, while working on Fort Riley. As a minimum, the company name and area code phone number, and Logos if used, shall be applied to both sides of the vehicles and equipment.

1.5.7.7 Access to Government Information Systems: Reserved.

1.5.7.8 Key Control: Reserved.

1.5.7.9 Lock Combinations: Reserved.

1.5.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action

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July 2024 shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

Qualifications for all key personnel are listed below: Reserved.

1.5.11 Special Qualifications or Certifications Reserved

1.5.11.1 IA/IT Training Certification: Reserved.

1.5.12 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.12.1 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.5.12.2 Uniform: No specific uniform is required. However, use the following guidelines regarding dress code. All Contractor personnel, when located on government installations or property, shall be well groomed, well mannered, and properly dressed. Well-groomed personnel shall be neat and clean in appearance. Proper attire shall not include shorts, or any variation of shorts, spandex pants, tank tops, sleeveless apparel without a jacket, t-shirts, or similar casual attire.

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1.5.13 Contractor Travel: Reserved.

1.5.14 Other Direct Costs (ODC): Reserved.

1.5.15 Data Rights: Reserved.

1.5.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.5.16.1 Non-Disclosure Statements: Reserved.

1.5.16.2 Advertisement and social media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.5.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.5.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.17.1 Hiring Off-Duty Active Military. The Contractor should use caution when hiring off-duty active military personnel under this contract. Those individuals may be subject to permanent change of station (PCS) orders, change in duty hours, or deployment. Military Reservists and National Guard members may

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July 2024 be subject to call to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. The absence of the described personnel at any time shall not constitute an excuse for nonperformance under this task order.

1.5.18 Phase-in/Phase-Out (PIPO) Period: Reserved.

1.6. General Training Requirements:

1.6.1 Anti-Terrorism (AT) Level I Am training. The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten (10) calendar days after completion of the training.

1.6.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.3 Information Assurance (IA) Training: Reserved.

1.6.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved.

1.6.5 Threat Awareness Reporting Program (TARP Training): Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within ten (10) calendar days after completion of training by all employees and subcontractor personnel.

TARP training is available at the Army Learning Management System (ALMS) https://www.lms.army.mil/. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counterintelligence (CI) Officer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI Officer will be maintained by the

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Contractor. Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer Representative (COR) within ten (10) calendar days after completion of the training.

1.6. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Go to http://www.riley.army.mil/Community/iWATCH.aspx.

1.6.7 OPSEC Training: For OPSEC to be effective DA Civilian, and DOD contractors must be aware of OPSEC and understand how OPSEC complements traditional security programs. Per AR 530-1 all contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete OPSEC Level I training prior to work start on this contract.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. Training is available at http://cdsetrain.dtic.mil/opsec or by contacting the Installation OPSEC officer at 240-6127

1.6.8 Safety/Accident Plan and Occupational Health Program: The Contractor shall provide a safety and Accident Plan to the KO for approval at or before the Pre-Performance Conference. The Army has an overall goal of ensuring that contracted work is performed using procedures and risk controls that ensure workers, the public and the environment are not endangered.

1.6.9 Access and General Protection/Security Policy and Procedures: Contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes

1.6.10Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.10.1 Contractor shall ensure that a Government escort is available and present at all times during the performance of this contract while working within building 580, 1ST Infantry Division Headquarters and its surrounding parking lots. The Contractor shall have a Government escort at all times while in sensitive areas.

1.6.10.2 In the event that the Contractor needs to enter a sensitive area, the Contractor shall notify the COR and the Division Commandant for approval at least 24 hours in advance.

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command: has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

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2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counterintelligence CLIN Contract Line-Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IACH Irwin Army Community Hospital IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer KS Contract Specialist LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit

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TSDB Terrorist Screening Data Base U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. Government Furnished Property The Government will not provide property or services in the performance of this contract

3.1 Services: NA

3.2 Facilities: The Government will provide access and supporting escorts to Building 580, Fort Riley, during the period of performance for this contract.

3.3 Utilities: The Government will furnish the Contractor domestic water, sanitary sewer, natural gas, and electricity free of charge for use in the building 580 complex. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Opening of windows and doors in conditioned spaces shall be kept to a minimum. The Contractor shall ensure all lighting and electrical equipment is operated in an energy efficient manner. All appliances and lighting (except minimal security lighting) shall be turned off overnight, on weekends, and when facilities are unoccupied.

3.4 Interruption of services: If the project requires interruption of utility and fire protection services to buildings or facilities, the contractor shall coordinate the interruption with the COR and obtain written approval from the Contracting Officer. Unless otherwise specified, provide temporary water, sewer, electrical, gas, and fire protection services to the buildings or facilities when the required work cannot be accomplished in one workday.

3.5 Equipment: NA

3.6 Materials: NA

Maintenance Services

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July 2024

PART 4

CONTRACTOR FURNISHED FACILITIES AND EQUIPMENT

4.1 Contractor Furnished Facilities and Equipment – General

4.1.1 The contractor shall procure material, equipment, and supplies, which are incidental to the provision of services of this PWS. The contractor shall ensure on-site maintenance personnel are equipped with proper individual / hand tools for the effort to be completed (i.e. general mechanics tools). The Government will not provide individual tools to be used by maintenance personnel under this effort. Each employee mechanic must have their own tools. The Government has revoked its assumption of risk regarding individual tools used under this effort. At no time will the Government be responsible for the replacement of lost, damaged, or broken individual tools.

4.1.2 Except for those items and services specifically stated in Part 3 as Government-furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions as stated in specific sections of this PWS and as identified in the Purchasing/Invoicing Guide.

4.1.3 Contractor-furnished equipment or items, inoperable or unserviceable for any reason, must be removed from the U.S. Government’s Installation within ten (10) business days after failure. The condition of contractor-furnished equipment shall not relieve the contractor of responsibility to provide services as required in this contract. The contractor shall immediately notify the KO and COR, in writing, of circumstances regarding delay of work due to equipment or material problems.

4.1.4 The contractor shall furnish additional telephone and peripheral equipment requirements not furnished by the U.S. Government, if required. All additional costs must be approved in writing by the KO prior to the items being placed in service.

4.1.5 All contractor furnished vehicles shall be maintained in a neat, presentable, and operational condition and shall meet Government safety inspection standards. The contractor’s vehicles not meeting standards shall not be operated or stored on U.S. Government installations. The contractor shall provide a sign on the right and left side of contractor furnished vehicles with the contractor's company name and telephone number.

4.2 Materials and Equipment

4.2.1 The contractor shall use the equipment type and size suitable for the required operation and shall operate the equipment from existing Government-furnished electrical power sources. The contractor shall affix a highly visible, permanent contractor’s nameplate on all contractor-owned equipment. The contractor shall ensure that if commingling of U.S. Government and contractor-furnished equipment occurs, each set of equipment is easily identifiable and can be separated for inspection and inventory as required.

4.2.2 The contractor shall maintain a sufficient quantity of on-hand materials and supplies to perform all work required under this Contract. Failure on the part of the contractor to provide sufficient quantities and quality of supplies and materials within the specifications of the Contract shall not be cause for reduction in any service or performance. The contractor shall maintain stocks to ensure continuous operation of critical systems as approved by the KO. Critical systems are those that are directly related to health care, safety, and mission accomplishment. The contractor shall provide a system for rapid procurement of items whose usage levels do not require maintenance of on-hand stocks. This system shall include a list of vendors for each such mission-critical repair item, information on availability, and expected delivery times.

Maintenance Services

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July 2024

Secret Facility Clearance: NA

Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.2.3 Equipment: The Contractor shall provide and maintain all vehicles and equipment required to fulfill the terms of the contract. All vehicles and equipment, shall be in an operable condition and meet all Federal, State, and local safety requirements, and shall comply with EM 385-1-1 (Section 19), Safety and Health Requirements Manual. All vehicles shall be equipped with an operating audible back-up alarm.

The alarm shall be an electronic unit activated when the vehicle is placed in reverse. All vehicles and equipment shall not leak oil, transmission fluid or hydraulic fluids while in operation. The Contractor shall remove from service, within one hour of notification by the KO, non-acceptable vehicles and equipment not meeting the above requirements. Repair or replacement of the vehicle or equipment shall be at the Contractor's expense. Inoperable or unserviceable equipment or vehicles shall not be cause for the Contractor to reduce any service or performance. No major repairs shall be accomplished on Contractor owned vehicles and/or equipment on the installation. All vehicles and equipment shall be kept in a clean and operational state while on Fort Riley.

4.3.3 Identification of Vehicles and Equipment: The Contractor shall maintain legible markings (logo) located on both sides of all contractor furnished vehicles and equipment, which shall include, as a minimum, the contractor's name (in at least three inch high letters), and contractor assigned identification number (in at least three inch high letters).actor shall provide qualified personnel, trailers, trucks, dumpsters, forklift, dolly, and any special equipment needed to performance this requirement throughout the life of the contract.

4.3.4 Vehicle Registration, Licenses and Insurance Requirements: The contractor's vehicles, and where required, equipment utilized under the contract, shall be registered, licensed and insured in the State where the contractor is licensed prior to being operated under the contract. Operators of equipment and vehicles shall possess a valid state operator's permit to operate contractor furnished vehicles or equipment for work under the contract.

4.4 Insurance. Before commencing on-site operations, the contractor shall provide the KO, at or before Post Award Conference, evidence of the minimum insurance coverage listed below. Contractor shall not begin performance without proof of insurance provided to the KO. All coverage shall be maintained throughout the contract period. All subcontracts shall provide the same coverage:

• Statutory worker's compensation and employer's liability insurance (as applicable):

$100,000 or as prescribed by The State of Kansas, whichever is greater.

• General liability – At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence

• Vehicle liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

In accordance with FAR Clause 52.228-5, Insurance – Work on a Government Installation, a Certificate of Insurance shall provide an endorsement for 30 days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. The insurance document should reference the applicable contract number on the policy, Maintenance Services

W911RX-24-Q-0001

July 2024

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide preventive maintenance services and checks for the Lenel Onguard Security System.

5.1. Special Qualifications: Licensing and Certification: Contractor and employees must be trained, certified, and knowledgeable on the operations and maintenance of the Lenel Onguard security system in order to perform preventive maintenance for this contract. Contractor shall provide documentation prior to work start on this contract.

5.2. Preventive Maintenance checks and services in accordance with the Exhibit B or as requested by the COR. This includes but is not limited to cleaning, maintaining, and operational adjustments of cameras, LNVRs, computers, Intelligent controllers, alarm monitoring devices, door alarms, door locks, intrusion detection devices, identity management equipment, architecture maintenance, database management, airphone systems, security gates, battery replacements. See Exhibit B for specific details

5.2.1 Training. User and administrator classes on how to run operate and maintain the system. Access Card creation and maintenance, database maintenance.

5.3 Video Management. Maintain the video storage and recorders to allow retrieval of 90 days of footage per camera. Maintain video database storage and downloads.

5.3.1 Identity Management. Maintain and assist in the management of the database system for identity / security cards:

5.3.1 Provide Software Tier OnGuard ADV (advanced) with reader tier is 3 (193-256 card readers)

(SUSP): .

5.3.2 The SUSP is for support from the manufacturer during normal business hours of 0900 to 1700 (EST), Monday to Friday.

5.3.3 The SUSP will provide the following upgrade and support plan:

Provide Advanced TSG call routing capabilities that leads to accelerated call/issue resolution.

Provide unlimited access to new OnGuard releases and feature updates during the duration of the Support Plan.

General questions about software operation and functionality answered within a time response of 1 hour.

Setup and configuration assistance Troubleshooting, defect verification and Hot Fix support Assistance with integrated third-party software to maximize the capabilities of OnGuard software.

E-mail support and proactive notification of pending Support Plan expirations.

Remote Connection assistance availability for expedited issue resolution.

Maintenance Services

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July 2024

5.3.4 The Contractor shall provide any assistance outside of the SUSP normal operating hours to maintain normal services as requested by the COR.

5.4 Basic Services:

5.4.1 Preventive Maintenance: The Contractor will be responsible to maintain and or repair the FROC security systems that consists of 70 cameras (interior / exterior), 180 access control doors, 7 access Control headends and 1 video headend. Contractor responsibilities will include all aspects of preventive maintenance, diagnosis, repair, and replacement of defective equipment that support the operation of the security systems. Work shall not disrupt the normal operations of the Fort Riley Operations Center (FROC). The Contractor shall follow all FROC operations and procedures for access to the FROC security systems.