Attachment 1 - PWS.docx

United States Department of Agriculture Agricultural Research Service

Performance Work Statement

Solid Waste and Recycling

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

01/09/2026

Contents

Project Solid Waste and Recycling

General Information

1.0 Scope of Work

This is a non-personal services contract to provide refuse and recycling services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform refuse and recycling services for the National Bio and Agro-Defense Facility (NBAF) as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this PWS. All performance times referred to in this PWS are calendar days, unless otherwise specified.

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is seeking a company with extensive experience providing waste and recycling disposal services. NBAF uses four (4) PTR, PT-300, 30 cubic yard (CY) Baler & Compactors, and two (2) Bearicuda, Industrial Plastic Front Load, 2 CY dumpsters to manage/store waste. The Baler & Compactors and the 2 CY dumpsters are stored inside buildings. Both buildings have large overhead rollup doors where the containers are located. These buildings are north of the main lab building and are accessed off Discovery Wy via Kimball Ave. The NBAF campus address is 1980 Denison Ave., Manhattan, KS. Rental dumpsters are needed as well, some on the NBAF campus and one at the External Distribution Center, address 1200 Kretschmer Dr., Suite 100, Manhattan, KS 66502. The locations of the refuse/recycling containers are identified in Attachment A. Estimated annual weight of refuge and recyclable is 66 tons, or approximately 5.5 tons per month.

Historical Average Monthly Weight in Tons per Waste Stream

Historical Average Monthly Will-calls per Waste Stream

One (1) 0.69-ton paper compactor will-call over a five-year period One (1) 3.63-ton steel will-call over a five-year period

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and a contractor check-in/check-out system. A current Real ID compliant, government issued photo identification is required for entry. All subcontractor and prime contractor personnel working on site must pass a Fitness suitability. Contractor/subcontractor vehicles will be checked at the main entrance gate. Badge issuance will occur once fitness determination and internal processes have been completed. The contractor identification badge must always be worn while on the site. See section 8 for additional security information.

3.1.2 All contractor employees, including subcontractor employees, providing services for the NBAF shall read, acknowledge, and follow all applicable NBAF policies, SOPs, and guidelines.

3.1.1 Work shall be confined to the areas identified on the Drawings. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.2 Failure to comply with access requirements shall be adequate grounds for the removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.3 Work Hours: Regular work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Government holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Work outside regular hours, including weekends and holidays, requires prior security approval. Requests shall be submitted through the COR at least five (5) calendar days in advance and include dates, hours, location, and purpose. The COR will coordinate access with site security.

3.2 General Requirements / Tasks

3.2.1 The Contractor shall furnish a detailed cost proposal, including all prime and sub pricing showing labor cost, material cost, OH and to provide the services as specified in the scope of work. The proposal must be in whole dollars, no cents. Otherwise, bids will be rounded to the nearest dollar.

3.3 In addition to the detailed cost proposal, to be considered technically acceptable, the Contractor shall submit two (2) case studies of examples of past projects that are similar in scope to this project, including contract information for reference.

3.3.1 The Contractor is responsible for visiting the site prior to bid submission to observe existing conditions. No additional compensation will be provided for conditions reasonably observable during such inspection. Contractors who have previously visited the site for similar work are not required to revisit unless they choose to do so.

3.3.2 The Contractor shall provide the CO with a list of all employees performing work under this contract and maintain updates monthly.

3.3.3 The Contractor shall protect existing property and structures within the limits of the service activities. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged conditions to the satisfaction of the COR.

3.3.4 The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Quality control is the exclusive responsibility of the Contractor.

3.3.5 Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor.

3.4 Service Requirements / Tasks

3.4.1 The Contractor shall coordinate pick up schedules with the COR or Designated Representative to meet the scheduled requirements set forth in the contract. The Contractor shall receive at least 24-hour advanced notice from the COR or designated representative for Will-Call dumpster(s) Emptying and Returning and to be completed within 48 hours after notification.

3.4.2 In the case of inclement weather, the Contractor shall reschedule pickup with the COR within 24 hours after inclement weather has ended.

3.4.3 The Contractor shall not dispose of any material that has obvious value and appears to have been inadvertently placed near the collection point unless such material is designated as refuse or recycling and notify the COR of findings.

3.4.4 The Contractor shall provide a monthly Solid Waste Disposal Report for the facility, with each invoice. Monthly reports shall include the tonnage and location of refuge disposal, and the tonnage and location of comingled office recyclables, concrete, metal, wood, and cardboard products diverted from a landfill.

3.4.5 Performance Evaluation Meetings. The contractor’s project manager may be required to meet with the COR monthly for the first three months of the contract, and as necessary thereafter, to discuss contract deliverables and contract issues. The time and location will be mutually agreed upon between the two parties.

CLIN 0001

3.4.6 Provide services on a will-call basis for the following government furnished containers located inside buildings off Discovery Wy:

3.4.6.1 two (2) 30 CY baler/compactors containing refuse

3.4.6.2 one (1) 30 CY baler/compactor containing cardboard

3.4.6.3 one (1) 30 CY baler/compactor containing shredded paper

3.4.6.4 two (2), 2 CY front load dumpsters containing refuge

3.4.7 The Contractor shall steam clean all four baler/compactors annually, inside and out at an offsite location. The COR or Designated Representative shall be given the opportunity to witness the cleaning(s).

3.4.8 After dumping containers, the Contractor shall return them to their proper station.

CLIN 0002

3.4.9 Provide rental and service on a will-call basis for one (1) 20 CY roll-off dumpster for predominately wood pallets and construction debris at the NBAF campus.

CLIN 0003

3.4.10 Provide rental and service on a will-call basis for one (1) 20 CY dumpster for scrap metal at the NBAF campus.

CLIN 0004

3.4.11 Provide rental and services on a will-call basis for one (1) 10 CY dumpster for co-mingled recyclable materials at the NBAF campus.

CLIN 0005

3.4.12 Provide rental and service on a will-call basis for one (1) 20 CY roll-off dumpster for wood pallets at the External Distribution Center.

4.0 Government Furnished

The Government will provide Sponsorship for badge issuance, four (4) 30 CY baler/compactors and two (2) 2 CY dumpsters, and Escorts for drivers entering the NBAF campus or External Distribution Center grounds.

5.0 Deliverables / Schedule

The Contract duration for this service is one base year and four option years.

Key Deliverables

6.0 Travel

Not Applicable

7.0 Contractor’s Key Personnel

Not Applicable

8.0 Security Requirements

8.1 Personnel Fitness and Access Authorization: All contractor personnel requiring access, not in a visitor status, at National Bio and Agro-Defense Facility (NBAF), NBAF leased spaces, or access to NBAF digital systems, must successfully complete a Tier 2 background investigation, as defined by the Federal Investigative Standards. Physical site or digital access will not be granted until the investigation is adjudicated and approved by the USDA Personnel Security Office. The contractor shall ensure all personnel requiring routine site and any digital access meet suitability requirements prior to assignment at NBAF. The Prime Contractor is required to provide onsite escorts of contractor employees or any representative of, or agent of the contractor entering this facility. Contractor personnel will be provided with a two (2) week window to provide all documentation requested by USDA to complete their fitness determination.

Contractor employees must be US citizens. If contractor personnel do not pass fitness determination checks, they will not be allowed to perform work on this contract.

Contractor personnel shall comply with all personal identity verification requirements as directed by USDA. Each person accessing NBAF, or NBAF leased spaces, whether escorted or unescorted, will be required to provide personal details (i.e. full name, date of birth, social security number, driver’s license number). Contractor personnel must have a REAL ID compliant identification before site access is permitted. An unexpired, active federal employee or military PIV/CAC card is also an acceptable form of identification.

8.2 Site-Specific Training Requirements: Prior to receiving access at NBAF in a capacity other than a visitor or authorization to access digital systems, contractor personnel shall complete a minimum of two (2) hours of site-specific training provided by USDA personnel. This training includes but is not limited to facility protocols, biosafety procedures, digital media control policies, and operational security. Additional or refresher training may be required based on mission needs, changes in facility operations, or updates to USDA or NBAF policy. Additional training may also be required if contractor personnel must enter any biocontainment space.

Contractors unable to access USDA training systems will be provided with alternative formats for training delivery and documentation.

Visitor training is also required for contractor personnel that will be in visitor status. This training is approximately 15 minutes in length and requires an acknowledgement form to be signed after viewing. Examples of potential visitors: Contractors performing site visits, external meeting attendees, mail, package, delivery persons, waste pickup, nitrogen deliveries, etc.

8.3 Digital Media Control, Permitting, and Storage Requirements: Contractor personnel are prohibited from using personal devices (e.g., smartphones, tablets, cameras) for any photography or videography on NBAF property. All digital media must be captured using Government-Furnished Equipment (GFE) and only with prior written authorization.

Contractors must obtain a Photography/Videography Permit through their Contracting Officer’s Representative (COR) after completing all training requirements.

Media collection in Federal Select Agent Program (FSAP)-registered spaces additionally requires prior approval from the Responsible Official (RO) for each event. Any media intended for external release, or taken off NBAF property or system, must be reviewed and approved by both the NBAF Security and Communications Units.

Contractors must provide a secure, COR-approved method of storing digital media collected during contract performance. All media must be treated as Controlled Unclassified Information (CUI) where applicable.

Upon completion of contract, contractors must sanitize or destroy all digital media collected, with written verification submitted to the COR.

8.4 Compliance and Enforcement: Failure to comply with the provisions of this section may result in suspension or revocation of access privileges, removal of contractor personnel from NBAF, contract remedies as determined by the Contracting Officer, and referral to USDA Security and Counterintelligence for further action.

Contractors are expected to uphold NBAF’s High-Reliability Organization (HRO) standards, including strict adherence to SOPs, immediate reporting of incidents, and maintaining situational awareness.

Contractors will follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property while on NBAF, or NBAF leased spaces. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

All personnel entering the NBAF main campus are subject to personnel and vehicle inspections. Contractor personnel should expect up to 30 minutes of processing time every time they enter NBAF property. Any contraband, as defined in Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property, found during processing may result in immediate personnel, and vehicle removal from the facility and removal from the contract.

9.0 Data Rights

Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable

11.0 Performance Requirements Measures

Surveillance Impact

Attachment Attachment A – Site Map Access Attachment B – Dumpster Details image1.png image2.jpeg