Attachment 1 - Pococi Training Pool SOW.pdf

SECTION C - STATEMENT OF WORK - TEMPLATE

Construction Services

POCOCI NPA – Training Pool

Contents

1.0 Introduction

2.0 Background

3.0 Scope

4.0 Points of Contact (POC)

5.0 Period of Performance (POP)

6.0 Site Location

7.0 Type of Contract

8.0 Educational/Skills Requirements: The Contractor shall make available qualified Engineers for the construction of the Training Pool

9.0 Construction Standards

9.1 Site Visits:

9.2 Trip Reports

9.3 Monthly Status Reports

9.4 Weekly Updates

9.5 Maintenance Plan/Checklist

9.6 Site Reconnaissance

9.7 Existing Conditions

10.0 Safety Requirements

11.0 Licensing Requirements

11.1 Planning Documents and Deliverables

11.2 Significant Evaluation Factors and Checklist

11.3 Cost Estimate

12.0 Deliveries or Performance Schedule

13.0 Performance Evaluation

14.0 Invoicing Plan

15.0 Program Expansion

16.0 Definitions

1.0 Introduction

The US Department of State (DoS) through the Bureau of International Narcotics and Law Enforcement Affairs (INL) assists host nations with construction of facilities which enable the nation to enhance their capacity to manage security incidents in their own countries.

2.0 Background

INL, in cooperation with the Government of Costa Rica, is providing technical assistance in the construction of a new Training Pool to be used by the National Police Academy(NPA) – Ministry of Public Security, in Pococí, Limon.

2.1 Contractor’s Role and Responsibilities

The Contractor’s role will consist of providing services to include, but not limited to the fabrication, transportation (as needed) and construction of the Pococí NPA Training Pool to include final As built drawings/shop drawings, Bill of Materials, schedules, manpower estimates and cost estimates.

The Contractor shall submit two (2) CV (Curriculum Vitae) packages for each required discipline to INL. The packages shall contain the following minimum information:

a. Most recent professional experience

b. Education, including all relevant degrees awarded and institutions attended with dates.

c. Copies of all current certifications and licenses

d. Relevant work experience for the past five years

e. Copy of engineering/construction report written by the candidate.

f. The Contractor shall identify a Project Manager/Lead Engineer as a POC (Point of

Contact) to coordinate with INL for the submission of candidates. The Project Manager will reside in Costa Rica during the entire construction process and be present at the site while construction works are in progress. If the individual identified meets the minimum qualifications outlined in the solicitation for both the Project Manager and Lead Engineer positions and is identified as such in the bid response, then INL will consider approving one individual for both positions.

g. The Contractor shall provide pricing for fabrication and construction.

h. The pricing schedule shall be inclusive of all direct and indirect costs to place the required staff on the project. The Contractor assumes all expenses for its engineering staffs, including but not limited to: travel to project sites (air, automobile, etc.)

accommodations, per diem, security (if required by the Contractor), communications (telephone, computer, etc.).

j. The US Government will not assume any costs over and above the pricing schedule submitted on the Contractor’s proposal.

k. The Contractor shall provide the following documents with the proposals for review by INL:

a. Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the SOW.

b. Safety Plan – explains how the contractor ensures the safety of all persons in and around the construction site.

c. Past Performance – Provide examples of past performance within the past five

(5) years previous performance on work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

d. Management Plan - describes the processes used by the contractor to assure the USG that the terms and conditions of the contract are met. The processes addressed are those necessary to fulfill contract management responsibilities and ensure that performance is adequately monitored.

3.0 Scope

This Statement of Work (SOW) is being provided by the Department of State (DOS), Bureau of International Narcotics and Law Enforcement Affairs (INL), to outline the requirements for the construction of National Police Academy Training Pool to be in Pococí, Limon.

The Contracting Officer, in concurrence with the project COR, shall hold final approval on all of the Contractor’s personnel to be used in the implementation of this contract, establish work tasking requirements, and receive and review all reporting documentation. The Contractor shall submit their proposal based on the CLIN’s noted below.

3.1 CLINS DISCRIPTIONS

CLIN0001 – Construction Services

The Contractor will work with local suppliers to construct a Training Pool that will meet the outlined requirements for INL and Pococí National Police Academy – Ministry of Public Security.

The preferred construction firm (hereafter referred to as the Contractor) will be licensed and certified to perform engineering and construction services in the country of Costa Rica.

INL would prefer that the company or subcontractor is locally based and that it has the Contractor’s representative based in Costa Rica at the time of construction. The Contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control, and safety monitoring.

Upon INL’s approval of required submittals, the Contractor shall construct the Training Pool on the selected site in full compliance with the approved design. Any variances from the approved package must be submitted in writing to the CO and receive written approval prior to continuing the construction.

CLIN0002 – DBA Insurance

Defense Base Act (DBA) Insurance – DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section

I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR

1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Costa Rica is not currently included on the DOL’s active waiver list; therefore DBA insurance is required for all employees working on the contract

3.2 Project Summary

The following information is provided as a guideline to the construction:

The project will include the construction of a Training Pool, including the following deliverables according to the Drawings and Technical Specifications:

a. Topographic verification This includes the verification of the borders of the property before start leveling and earth moving.

b. Construction site leveling and earth moving This includes the earth moving and leveling of the construction site prior to start any of the construction activities.

c. Backfilling (structural fills) This includes the placement and compaction of the backfill materials on layers for the construction area.

d. Swimming Pool o Swimming pool concrete beams, columns, slabs, coping and walls This includes the construction of the structural concrete elements of the pool.

o Swimming pool electrical system

This includes main electrical system and the lighting system.

o Swimming pool mechanical system This includes the supply and installation of all the mechanical systems for the pool operations and filtering.

o Swimming pool architectural finishes

This includes all the architectural finishes for the swimming pool and other civil works.

e. Concrete sidewalks

This includes the construction of the concrete sidewalks around the pool areas.

f. Machine room

This includes the construction of the swimming pool filter room, structural walls, roof structure, roof cover, electrical and mechanical systems, architectural finishes.

g. Swimmer´s changing room, showers, sinks and toilets.

This includes the construction of structural masonry walls, structural roof, roof cover, concrete structures: foundations, beams, columns, electrical and mechanical systems, and architectural finishes.

h. First aid room and Pool chemicals and security equipment warehouse This includes the construction of structural masonry walls, structural roof, roof cover, concrete structures: foundations, beams, columns. Also, all special systems related, include electrical system and architectural finishes.

i. Exterior - Other This includes the exterior showers drinker and the lifeguard tower. All mechanical systems and architectural finishes shall be included.

j. Stormwater system

This includes the construction of the storm water system for the changing room, and the machine room.

k. Wastewater system (septic system and drainage).

This includes the trench construction, the pipe installation, backfilling material placement and compactions, connections to existing wells.

l. Fire system This includes the supply and installation of all the wiring, conduits, anchoring, electrical outlets, and electrical accessories of the fire system.

m. Main electrical connection This includes the main electrical aerial connection to the pool electrical systems from the existing electrical transformer.

n. Operations and Maintenance Manual For the Pococí NPA Training Pool Contractor must provide a training and written Operations Manual and Maintenance Manual for all the construction items above indicated.

4.0 Points of Contact (POC)

Points of Contact for this solicitation are:

Name: To be assigned by INL Position: CO Email: To be assigned by INL

Name: Mariela Ruiz (To be assigned by INL) Position: COR Email: RuizM@state.gov (To be assigned by INL)

Name: Christian Bravo Position: Procurement Email: BravoCA@state.gov

Name: Oldemar Brenes Position: Construction Advisor Email: BrenesOA@state.gov

5.0 Period of Performance (POP)

The Period of Performance for this requirement is 180 calendar days from the issuance of the Notice to Proceed. The Bidder is required to provide a Proposed Construction Schedule that adheres to the estimated timeline. Deviations due to weather or site conditions from the Bidder's Proposed Construction Schedule will be reviewed and considered by the CO on a case by case basis.

6.0 Site Location

a. Construction Services will be performed at the selected site in (Pococí, Limón Province, Costa

Rica)

b. The Contractor will coordinate and obtain approval for all site visits during the construction process with INL and the – National Police Academy – Ministry of Public Security.

Contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to the construction site at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

c. The Point of Contact for the coordination of construction is:

Name: Mariela Ruiz (To be assigned by INL) Position: COR Email: RuizM@state.gov (To be assigned by INL)

Name: Christian Bravo Position: Procurement Email: BravoCA@state.gov

Name: Oldemar Brenes Position: Construction Advisor Email: BrenesOA@state.gov

7.0 Type of Contract

This will be a Firm Fixed Price contract. No additional sums will be payable due to escalation in the cost of materials, equipment, or labor. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Modifications to the contract pricing or duration of services shall be authorized by the CO (Contracting Officer). The Contractor shall not deviate from the terms of the contract. Any deviation by the Contractor without written documentation and authorization from the CO will put the Contractor at risk.

8.0 Educational/Skills Requirements: The Contractor shall make available qualified Engineers for the construction of the Training Pool.

The Contractor shall submit candidates within required engineering disciplines and with the minimum qualifications outlined below:

a. BS in Engineering – Architectural, Civil and Structural. BS degrees in one or more of the categories will be considered on an individual basis.

b. Five years of verifiable experience working in their assigned discipline area.

c. Intermediate to advanced skills with design/scheduling software platforms (Microsoft

Project and AutoCAD).

d. Verifiable ability to produce clear and concise inspection reports.

e. Interagency Language Roundtable (ILR) Level 3 – Professional working proficiency of English language.

8.1 Quality Control

Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the PWS/SOW.

a. Past Performance – Provide examples of past performance within the past five (5) years of work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

b. Management Plan - Describe the processes used by the Contractor to assure the USG that the terms and conditions of the contract are met. The processes addressed are those necessary to fulfill contract management responsibilities and ensure that performance is adequately monitored.

9.0 Construction Standards

The Contractor shall adhere to any applicable Costa Rica construction codes and/or the International Building Codes (IBC) (whichever is the most stringent) as applicable when performing the construction of the Training Pool. Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Other applicable standards shown below are not all-inclusive and are to be used for project construction as appropriate:

Other applicable reference standards for construction are, as appropriate:

a. American Concrete Institute (ACI)

b. Underwriters Laboratories (UL)

c. American Standards for Testing and Materials (ASTM)

d. Manufacturer’s Operations and Maintenance (O&M) manuals

e. Applicable local & national codes and standards specific to the nation and project.

9.1 Site Visits:

a. The Contractor shall include in their cost proposal all site visits required for the construction of the Training pool.

b. The initial site visit shall be conducted in conjunction with either the INL CO, COR and/or

Program Manager.

c. The final visit will be initiated upon completion of the project. The focus of the final visit is to verify the quality of work and that the work was performed in compliance with the design drawings as approved by INL.

d. The proposal should include the cost of travel, lodging and sustenance during all site visits if required. The proposal should also identify the anticipated number of days on site by project personnel.

9.2 Trip Reports

Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government-authorized trip. Trip reports shall be in English only.

9.3 Monthly Status Reports

The Contractor shall provide Monthly Status Reports (MSRs) to the Contracting Officer’s Representative (COR). Reports shall include at a minimum an executive summary, team personnel, skill levels, schedule tracking, travel conducted, and any issues, recommendations, and updates/changes. The MSR shall also provide a chart showing the actual work completed versus the planned work completed as noted on the original schedule submitted to INL for review and approval.

The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. Monthly progress reports shall be in English only.

a. Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Officer.

b. In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

9.4 Weekly Updates

Contractor shall provide weekly updates of accomplishments, plans of actions, outstanding tasks, problems encountered and solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues. Weekly updates shall be in English only.

9.5 Maintenance Plan/Checklist

Contractor shall draft in English and Spanish a maintenance checklist including actions, frequency, and required tools/materials to effectively maintain the Training pool following Completion.

Attached C is a sample. Final documents must be in Spanish and English.

9.6 Site Reconnaissance

The Contractor shall, as needed, perform all site reconnaissance necessary to determine the existing topographic, geotechnical and physical characteristics of the proposed construction site. Contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to INL and the National Police Academy at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

9.7 Existing Conditions

The National Police Academy is an existing space characterized by the training of the future police officers. New infrastructure is being added to simulate what a day in the life of a police officer is like.

10.0 Safety Requirements

The project must comply with the General Safety in Construction Projects as a national regulation.

Also, all personnel must be inscribed in the CCSS Caja Costarricense del Seguro Social which is the Medicare System mandatory by law for all the workers in Costa Rica, this is a Contractor´s responsibility.

Also, the Contractor has the responsibility to provide a Work Risk Insurance Policy (Poliza de Riesgos del Trabajo) for the construction activity, all personnel must be inscribed on this policy.

Also, the Contractor must have a Civil Liability Insurance according to the Construction Activity, all the machinery, vehicles, etc must be inscribed on this policy.

11.0 Licensing Requirements

The Lead Engineer and other engineers involved shall be registered and hold a CFIA license recognized by either Costa Rica or the United States to oversee the project. Waivers for the use of engineers licensed in countries other than Costa Rica or the United States will be reviewed and approved on a case-by-case basis by the Contracting Officer.

11.1 Planning Documents and Deliverables

The Contractor shall provide the following survey and planning documents as a minimum:

o Comprehensive Site Survey and Concept Layout with any Proposed Options

11.2 Significant Evaluation Factors and Checklist

Firms responding to this announcement will be evaluated on the above requirements based on the following criteria in descending order of importance:

1. Technical Expertise: Specialized experience in construction and construction monitoring, within the last five (5) years, and technical competence in building construction and/or renovations as well as technical competence in the inspection of such facilities/structures. Proficiency of Quality Control engineers with analyzing and summarizing technical data, providing recommendations, reporting research results, demonstrating technical understanding, familiarity with engineering codes and standards, familiarity with engineering software (CAD, scheduling, and estimation), and familiarity with submittal and monitoring phases. Sufficient experience on the Quality Control/Quality Management system. Quality Control engineers must have Quality Control/ Quality management certificates from appropriate agency and must have sufficient experience with construction materials on site and lab tests.

2. Personnel Qualification and Retainage: Professional qualifications of the team members assigned to the project including relevant education, registration(s)/license(s), longevity with the firm, engineering qualifications, construction experience, and construction monitoring experience.

Ability to provide and retain qualified and suitable candidates that can successfully perform project requirements.

3. Project Management: Methods, reporting and client communication plan, corporate structure, facilities, systems, equipment, procedures, records management, and other components related to providing effective project execution. Ability to comply with the performance schedule, required or proposed delivery, taking into consideration all existing governmental business commitments.

4. Past Performance: Past performance on government and/or private industry contracts, particularly in construction and/r renovation projects in similar scope and complexity as well as technical competence in the inspection of such a project. Record of integrity and business ethics including satisfactory compliance with laws related to taxes, labor and employment, environment, antitrust, and consumer protection.

5. Resources: Adequate financial resources and capacity to perform the contractor ability to obtain the resources required (see FAR 9.104-3(a) Ability to Obtain Resources).

Checklist:

Past Construction Experience Portfolio (in PDF Format with pictures of past projects)

Past Construction Experience References (At least 3 contacts, full name, position, company, phone, email)

Curriculum of the Engineer or Professionals involved (with copy of professional tittle)

SAM Registration Confirmation as an active vendor

Current Valid Certificate of the Professional Engineer / Company from the Board of Engineers (CFIA)

Certificate of projects of the company subscribed to the CFIA

Proof of current Payment to the CCSS

11.3 Cost Estimate

Professional Cost Estimating services are required for all cost-estimating tasks. These tasks include but aren’t limited to the following: gathering of Cost Data during the site visits; performing price risk assessments; preparing life cycle cost analysis; and preparing cost estimates for facilities and infrastructures. Organize cost estimates according to ASTM E 1557 – 96 Standard Classification for Building Elements and Related Site work.

Prepare detailed cost estimates of the proposed schemes of development, to the maximum level permitted by the information available at the time the estimate is prepared. Details of the estimate may include system cost and lump sum cost for the design options developed from the site visit.

The cost estimate shall be broken down by direct and indirect costs for labor, material and equipment.

Include the estimated man-hours for each line item in the estimates. Each cost estimate shall have an introductory narrative that outlines the criteria and assumptions used in the estimating process and include the major line items for the renovation of the spaces along with supporting features. The estimates shall use host country costing data but shall base the cost estimate in US dollars.

12.0 Deliveries or Performance Schedule

The As built - Drawings Documents shall be provided in both English and Spanish. One (1) hard copy shall be provided in English, one (1) hard copy in Spanish and electronic copies in both languages.

Shop drawings, site plans, etc. shall be providing in 11”x17” pdf format for review and comment, with copies using .DWG extension in both English and Spanish.

13.0 Performance Evaluation

The Contractor shall be evaluated in accordance with the Government’s Quality Assurance Surveillance Plan (QASP) (See Attachment C - QASP).

14.0 Invoicing Plan

Invoice Due date: Contractor shall submit the invoices (Original & Soft Copy) no later than the 15th calendar day of the following month (for the previous calendar month’s costs).

Invoice Submission Process: The Contracting Officer will provide specific instruction to the Contractor regarding the submission of invoices.

Prompt Submission of Invoices: The Contractor must be prompt in its submission of invoices. The Government reserves the right to reject for payment any invoice that contains costs or charges that are more than 90 calendar days old, without supporting documentation of rationale for the late submission.

The Contractor shall submit a schedule of values to correspond to the invoice submittal for the respective month. Supporting documentation for reimbursement of charges shall be provided to support the invoiced amount.

A revised construction schedule shall be submitted with each invoice payment request on a monthly basis.

All costs and charges listed in any invoice must fall within the Period of Performance (POP) of that invoice. The Contractor shall not include any costs or charges from any dates earlier or later than the POP indicated for a particular invoice (calendar month).

Invoices shall be submitted by calendar month’s period of performance, broken out individually by construction site and construction divisions.

15.0 Program Expansion

Upon successful completion of the project, INL may expand this project to include similar projects in nearby countries in Costa Rica.

16.0 Definitions

CO – A Contracting Officer is the US Government official with the legal authority to enter into, administer, modify, and/or terminate contracts. The CO's warrant designates responsibilities and limits.

COR - A Contracting Officer's Representative is an individual designated in accordance with DFARS subsection 201.602-2 and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer.

INL- International Narcotics and Law Enforcement DoS - Department of State NTP – Notice to Proceed POC - Point of Contact PoP – Period of Performance SOW – Statement of Work USG- United States Government

END OF SECTION