Attachment 1_Final PWS DISA Enterprise Logistics Division Support Revisions.docx

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name:

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR.

Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

c. Property Administrator

Name:

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract Title. DISA Enterprise Logistics Division Support

2.1 Place of Performance. The work will be performed throughout Fort Meade, MD area with majority of the duties taking place at DISA Headquarters, 6906 Cooper Avenue Fort George G. Meade, Maryland 20755 and throughout the National Capitol Region (NCR); and property management support at the Chambersburg, PA facility, 1 Overcash Ave, Chambersburg, PA 17201 Chambersburg and Army Navy Dr Pentagon Arlington, DC 22202.

3. Background. Currently the DISA Enterprise Logistics Division (MP3) has the responsibility to support Fort Meade operations in the areas of Shipping and Receiving Office (SRO), property accountability, and real property accountability, Policy & Compliance Support, facilities and Industrial Property Services. MP3 currently consists of four (4) branches, each supporting various functions:

MP31 – Warehouse Management Branch: Responsible for receiving, storing, and distributing approximately 27,000 pieces of equipment annually, valued in excess of $40 billion. Distributes supplies, program and administrative property, lifecycle replacement, and asset disposition, mail management operations for organizations at DISA, Fort Meade, and the National Capital Region.

MP32 - Property Management Branch: The Property Management Branch provides asset management oversight, accountability and establishes and implements core competencies for standardized operations, personnel, and training. Recently MP32 has picked up the ADCON and non-DISA site accounts. The Agency has gone from an annual inventory to monthly inventory cycle, which requires additional support to the directorates. This task has created a need for additional accountability support in the role of Inventory Manager. This has created a need for additional accountability support in the role of Property Administrators with Property Management Branch, FGGM, Arlington, DC and Chambersburg, PA.

MP33 - Policy & Compliance Branch: The Policy and Compliance Branch develops and enforces property management compliance to enhance logistical readiness and asset management annual reconciliation rate throughout the Agency. It increases awareness of external and internal regulations, instructions, and provide management tools to standardize processes and assess operations.

MP34 - Industrial Property Management Branch: The Industrial Property Management Branch ensures effective equipment and effective property accountability and management policies, systems, and staff to ensure business processes are developed and implemented.

4. Objectives. The objective of this contract is to provide integrated support services to the DISA Enterprise Logistics Division (MP3) in support of the Agency mission. The purpose of this requirement is to establish and provide support to the daily operations of MP3. This will include functional, technical, and management support for the Warehouse and Facilities, Property Administration Support with the Property Management Branch, Policy & Compliance Support and Industrial Property Services Support.

5. Scope. The contractor shall provide all personnel, supervision, tools, materials, equipment, automation and trucks that are not incidentally present in the DISA Fort Meade Warehouse but necessary to perform all of the services required by the Warehouse Operations, Real Estate, Facilities, Property management, Industrial Property Services and Enterprise Logistics Division as defined in this performance work statement (PWS). All functions must be performed to the standards set in this requirement. Support will be provided to specific DISA organizational elements to include the property management function in Chambersburg PA, and logistics support for DISA through the Chief Enterprise Logistics Division for DISA Headquarters located at Fort Meade, MD.

6. Performance Requirements. Establishment of Standard Operating Procedures. Warehousing and Central Receiving Point Operation functions, Property Management and Accountability, Policy & Compliance Support, Industrial Property Services, Property Monitor support for DISA HQ Laboratories and Logistics Support for DISA through the Chief, Warehouse Management Branch. The contractor will be responsible for ensuring the accuracy, timeliness, and completion of all tasks described in sections 6.1 through 6.5 of this PWS.

6.1. Task 1 MP31 Warehouse and Facilities (This task will be performed at Fort Meade, Maryland unless otherwise noted in the subtask) - The contractor shall perform warehouse and facility operation requirements of this contract on a Government owned facility located on a military installation. The Government facility will be made available to the Contractor in accordance with paragraph 12 below. The contractor shall be responsible for receiving and distributing equipment, supplies, program and administrative property, lifecycle replacement, and asset disposition, for organizations at DISA, Fort Meade, and the NCR . The contractor will be required to dispose approximately 30 thousand lbs. of scrap metal, plastic, wood and wire annually. The contractor will provide prompt and professional customer service. The MP31 warehouse contractor has the responsibility of receiving, inventorying, delivering copy paper, conference room set-ups, office moves, forklift operations, distribution and disposal services. All contractor personnel performing this task must have knowledge of Department of Defense (DoD) 5000.64.

6.1.1 Subtask 1 Central Receiving Point/Mover Support: Operate and maintain Government Central Receiving Point. This support includes the receiving, stocking, protection, and shipping of material and equipment, recording incoming and outgoing material, operating forklifts to receive, store, and ship material, and ensuring the cleanliness, safety, and orderliness of DISA central receiving point space. The estimated amount of material and equipment that will be received is 25,000 per year which includes a combination of accountable and durable items. In accordance with paragraph 6.1.5 and 12 of this document, the government will provide the necessary MHE equipment (i.e. forklift, blankets, dollies, hand trucks, stevedores and floor protection as needed) as Incidental Property (IP) when necessary.

6.1.2 Subtask 2 Central Receiving Point Operations:

The contractor shall:

· Establish, and update (as changes occur) warehouse standard operating procedures (SOP)

· Engage with DISA warehouse customers daily to facilitate logistics support needs.

· Have the ability to lift 50lbs to physically locate and retrieve excess property from property custodian and return to Accountable Officer to prepare for DRMS turn-in/final disposal. Load and unload trucks carefully and safely to ensure that damage to material and equipment does not occur.

· Confirm with legible handwriting, serial numbers of ADPE and other serialized items against provided documentation upon receipt at the central receiving point and prior to issuance to customer.

· Assist Directorates with staging outgoing freight equipment 24 hours prior to shipment with proper shipping labels.

· Maintain auditable document and report files to support the accountability of supplies and equipment in accordance with the DISA Records and Information Management Program.

· Deliver material and equipment to the Ft. Meade customers and ensure documentation is signed and returned to stock record officer.

· Palletize used hazardous materials, batteries, safes (primarily toner cartridges) and classified equipment for shipment to proper disposal point.

· Have a licensed person on duty daily to operate electric forklifts with capacity to move material and equipment up to 6000 pounds in a safe and proper manner.

· Report broken and unsafe material handling equipment immediately upon detection of a problem.

· Contact customer prior to issuance and delivery of equipment.

· Provide computer reports of the central receiving point activities such as anticipated daily due-ins, schedule of deliveries to customers and present central receiving point inventory.

· Verify shipments by comparing shipping documents with actual physical material counts from various delivery sources and stage in designated location.

· Check for in-transit damage and inspect and identify possible hazardous material.

· Operate shrink wrap machine to efficiently load, unload, and place supplies, material and equipment in storage areas, receipt areas, shipping areas, and warehouse areas.

· Operate Automatic Hard Drive Crusher to destroy approximately 4, 000 unserviceable hard drives annually.

· Report tampered or broken seals on containers or damaged or deteriorating incoming shipments to supervisor and on-site government representative.

· Generate DLA Disposition Services document for unserviceable material and submits to designated government representative for approval.

· Place material in designated location identified for shipment to DLA-DS after receipt of approved MRO for transfer to DLA-DS

· Report tampered or broken seals on containers or damaged or deteriorating incoming shipments to supervisor and on-site Government representative.

· Monitor shipping and packaging related Supply and Transportation Discrepancy Reports within inbound Cargo and assists Government personnel in resolving those issues as required.

· Conduct causative research on National Stock Numbers (NSN) mismatches and correct data within DPAS or equivalent automated supply management system.

· Ensure the proper storage and authorized handling of controlled materiel.

· Receive, inventory and deliver copy paper to headquarters printer sites upon request.

· Minimally clean the warehouse at least once a week. Contractor can designate the best time during the week as long as all other performance standards are met.

· Purchase warehouse supplies (e.g. shrink wrap for pallets, boxes for storage, cutting materials and tools and barcode labels) and maintain HAZMAT clean-up supplies (e.g. rubber gloves, eye wash, aprons, first aid kits, etc.). Contractor needs to review warehouse and HAZMAT clean-up supplies at least monthly to ensure there is enough supplies to cover at least the next 30 days. Any supplies purchased will be reimbursable under CLIN X005, Time and Materials. The KO or COR will provide approval to the Contractor prior to the Contractor making any purchases. Should the contractor receive approval, they must provide:

· Description of each supply item that will be purchased

· The cost per item based on catalog prices or quotes from commercial vendors

· The total cost for all items

6.1.3. Subtask 3 Conference Room Setups: Upon request, the contractor shall provide basic support for the set-up and the removal of tables and chairs (for conference rooms averaging 16’ x 12’ to 20’ x 12’, with 8 to 20 chairs) for ceremonies, conferences, training, and special events in a courteous manner, with minimum disruption to customer operations. In addition, the contractor shall provide assistance with pickup and delivery of materials/equipment in classified areas in an open secret facility. The estimated amount of conference room setup request per year is 150.

6.1.4. Subtask 4 Transportation Assets: The contractor is responsible for transporting DISA accountable property. Requirements may include deliveries on-site at Fort Meade, Maryland, throughout the National Capital Region, Mechanicsburg, PA, or Chambersburg, PA in support of DISA organizations and mission partners. The estimated amount of transportation trips within the National Capital Region (outside of For Meade, MD), Mechanicsburg, PA, or Chambersburg, PA is 125 round trips per year. The contractor shall perform the following:

· Provide a truck. Truck throughout this document is defined as a 20 to 24-foot enclosed bed style truck unless other wised identified. Truck requires a roll up door that can be locked when transporting DISA property.

· Transport property to DLA-DS or assist MP6 with the movement of classified material to NSA (if required) at least 4 times weekly. Both locations are located at Fort Meade, Maryland.

· Collect, wrap, and transport classified material up to the collateral secret level.

· The Contractor shall protect material issued to on-base customers to prevent damage during the delivery process.

· The Government will pay for the fuel cost to any location outside of Fort Meade, Maryland. Any fuel cost purchased will be reimbursable under CLIN X005, Time and Materials. The contractor must receive approval by the KO or COR before transporting the assets that would incur fuel cost (i.e. transporting assets outside of Fort Meade). Should the contractor receive approval, they must provide the number of miles per trip. Reimbursement will be approved based on actual fuel cost.

6.1.5 Subtask 5 Equipment: Equipment incidental to the place of performance will be provided to the contractor to be used during the performance of this contract. The Government will provide the Material Handling Equipment (MHE) provided in Exhibit A. After contract award, the Government Equipment used and accepted by the contractor shall be maintained on either in DISA’s accountability system, or a spreadsheet, as preferred by the Government. This equipment is offered in place, its current condition and is exclusive use by the contractor. Equipment needed for the performance of this requirement, and not provided as incidental property, shall be provided by the contractor. The contractor shall provide an annual Preventative Maintenance schedule on the Government provided MHE to the Government. See deliverable # 3.

6.1.5.1 Operating Equipment: The contractor shall operate and maintain Government Equipment used by the contractor and contractor provided equipment. The contractor shall ensure the following:

· Contractor employees who operate or maintain motor vehicles, MHE, hoisting and rigging equipment, or other equipment obtain the required licensing, certification, or specialized training IAW OSHA standards prior to use and maintain them in an operational status during the performance of the contract requirements. All forklift operators must be properly trained, certified and have a valid license in accordance with OSHA Standard 29 CFR 1910.178(I)(1). The contractor shall provide a quarterly report IAW deliverable #4 Training Report.

· Contractor employees that operate motor vehicles including but not limited to, trucks, and MHE, maintain a valid state driver’s license with all class and commodity endorsements required by the Commercial Motor Vehicle Safety Act (49 USCS 3110 et seq.) and the applicable state laws and regulations for the type of vehicle operated or commodity being transported.

· Contractor employees inspect equipment for discrepancies before, during, and after operations to ensure that the equipment is in safe and serviceable condition. The contractor employees shall perform operator maintenance that includes but is not limited to replacing fuses, maintaining tire pressure, and topping off fluid levels. Maintenance and repair above the daily operator maintenance shall be IAW paragraph 6.1.5.2, Equipment Maintenance, and sub-paragraphs. The Contractor shall provide supplies that include but are not limited to tire inflation devices, oil, windshield cleaning fluid, and fuses that are required to perform operator maintenance.

· The KO or COR is notified within 24 hours of any property or equipment damage and motor vehicle mishaps.

6.1.5.2 Equipment Maintenance: Equipment maintenance is critical to the warehouse operations. The Government will provide certain MHE for the contractor use during performance of the contract. The contractor is required to:

· Keep track of all Preventative Maintenance (PM) and Unscheduled Maintenance/Repair (UM) actions in the Government preferred format for the MHE listed in Exhibit A. The contractor schedule and accomplish the PM IAW the published recommendation of the Original Equipment Manufacturer (OEM) during the warranty period, and after the warranty period.

· Develop a PM plan that includes the PM schedule along with a schedule to prolong the life of the MHE listed in Exhibit A. The schedule must consider how the contractor will use the MHE on a daily basis and rotate the equipment as needed.

· Manage MHE listed in Exhibit A warranties, and ensure they are used as needed. The Government will provide warranty information on all MHE that is covered under warranty. The contractor must consider and integrate the applicable MHE warranty when developing a PM schedule and UM actions.

· The Contractor shall not cannibalize Government equipment listed in Exhibit A in order to repair or maintain other equipment unless authorized in writing by the KO or COR. The contractor must confer with the MHE warranty detail prior to making any modification. Prior to making modifications to any Government equipment, the contractor shall receive written approval from the OEM or confirm in writing the action will not invalidate the warranty. Trained technicians must certify the operations and safety of the equipment before it is returned to service.

· Changes to the PM tasks are addressed to the KO or COR. The KO or COR will provide concurrence or non-concurrence with rationale to the proposed changes within 30 calendar days after receipt. Title will not transfer to the Contractor when parts and components of equipment are replaced.

· Conduct incoming inspections to determine equipment condition and maintenance required for the MHE listed in Exhibit A. If the contractor identifies PM repair or other UM repair work requirements outside of the warranty coverage at the time of the PM, the contractor shall generate a work order to the COR for authorization and approval. The KO or COR will provide approval to the Contractor prior to the Contractor performing the repair which will be reimbursed IAW the Time and Material Line Item (i.e. CLIN X005). Should the Government authorize the repair, the contractor may proceed with repairing the MHE. For all PM repair or UM actions, the contractor must provide an estimate with the following detail:

· Asset Number and date of repair or scheduled PM work order

· Description of each repair or modification identified

· Estimate of labor hours and cost for each repair or modification identified

· Bill of Materials by stock number, nomenclature, quantity, any long lead time requirements, and costs for each repair or modification identified

· Amount of time required to complete all repairs

· The total cost of the repair.

6.1.5.3 Equipment Replacement/Lease: The KO or COR may direct the Contractor to procure new or replace property/equipment that was originally made available for Contractor use. Prior to purchasing or leasing any property/equipment, the Contractor shall provide the KO or COR with specifications and a buy versus lease analysis to document the more advantageous method to the Government. The Government will determine the more advantageous method for obtaining the property/equipment. Prior to replacing Government Equipment, the Contractor shall provide the KO or COR with a specification, three price quotes, and the lease vs. buy analysis. The KO or COR will provide approval to the Contractor prior to the Contractor leasing or buying property/equipment to be reimbursed IAW the Time and Material Line Item (i.e. CLIN X005). In the event the approval is for the Contractor to purchase equipment, the Contractor shall ensure DFARS 252.211-7003, Item Unique Identification and Valuation is included in the purchase requirement.

6.2. Task 2 Property Accountability Services (One full-time equivalent (FTE) or 2,000 hours will be required to perform at Chambersburg, PA, and one FTE or 2,000 hours at Arlington, DC (Pentagon). The remaining positions are located at Fort George G. Meade, MD. The FTE located at the Pentagon must have a Top-Secret Clearance). All contractor personnel performing this task must have knowledge of DoD 5000.64. The DISA current inventory includes 109,000 assets, and an approximate asset value of approximately $2.9B. There are approximately 37k assets with a value less than or equal to $1k, and approximately 72k assets that have a value greater than $1k. The contractor is responsible for providing the following services in support of those assets:

· Contractor must provide property inventory control to include inventories of all accountable and non-accountable property (new and existing equipment). This includes assisting with and oversight of property inventories conducted by DISA and non-DISA staff. Identification of deficiencies in accountability of records will be identified immediately.

· The contractor will be required to obtain and maintain a Defense Property Accountability System (DPAS) account in order to input data and run reports as necessary to maintain property accountability. During data processing if any information is found to be missing or incomplete, the Contractor will notify the COR and the COR will address the issue.

· The contractor will process accountable property activity (additions, deletions, transfers, adjustments vouchers, and disposal) using proper financial documents to facilitate financial audit readiness. During data processing if any information is found to be or incomplete, the Contractor will notify the COR and the COR will address the issue.

· The contractor will conduct weekly physical inventories when required to verify accuracy of information.

· The contractor will have a working knowledge/experience of the DPAS.

· The contractor will complete the DPAS training and request a DPAS account within 15 days of official start date.

· The contractor will have a working knowledge of supply/logistics.

· The contractor will print barcodes for all new processed property, assist in accurate inventory identification tagging of DISA, assets and attach to DPAS generated DD1150.

· The contractor will initiate and close out the monthly cyclic 10% inventory as well as the annual 100% inventory in DPAS upon completion of the inventory by the Property Custodian (PC). Posting dates in DPAS must match the inventory completion date from the PC. Responsible for the processing of inventory reconciliations within 5 working days.

· The contractor will prepare inventory reports and maintain inventory records of work accomplishments and administrative information weekly and coordinate the preparation, presentation and communication of work-related information to Chief Property Management Section. The Chief Property Management Section may request reports more than weekly, and as needed. Assist Accountable Property Officer in building an accurate and complete supporting document File IAW with DISA Instructions in order to maintain an accurate DPAS history file. This type of support is also required during audits, inspections, and Financial Liability Investigation of Property Loss (FLIPL) processing.

· The contractor will attend and participate in annual mandatory training with all Property Custodians assigned to DISA.

· The contractor will develop procedures to ensure proper protection, security, and provide technical direction of all property assigned to DISA.

· The contractor will be responsible for electronic sharing of all procurement documents, DPAS Reports (increase/decrease, pending transaction, inventory listings), and clerical duties as assigned.

· The contractor will build new stock numbers for property received not already cataloged.

· The contractor will research all property requiring DPAS input prior to building a new stock number ensuring stock number does not already exist.

· The contractor will review and update item descriptions with similar stock number unique to that asset. Catalog management will be conducted in accordance with DoD policy, procedures, and directives.

6.3 Task 3 Industrial Property Services: Contractor will provide industrial property support and property administration surveillance of contractor held property. In this capacity the contractor personnel must understand a broad range of tools and methodologies, such as FAR 52.245-1 Government Property, FAR 45 Government Property Administration, Procurement OSD and DFAR Government Property clauses and initiatives, Financial Improvement and Audit Readiness (FIAR) guidance, DoD 5000.64, and general property management principles associated with contractor held property.

The contractor must provide the following services:

· The contractor shall provide the technical and functional activities for assisting with data collection and usage. Update databases, spreadsheets and/or utilize existing data repositories for preparation and analysis of documents, information and reports pertaining to contractor held property.

· Perform independent risk assessment and verification of contractor systems in accordance with established policy and procedural guidance (such as DCMA Guidebook for Government Property Administration, March 2020 or as amended). A minimum of 4 risk assessments at any level (i.e. low, medium, or high) are required per year. Independently plan, conduct and report the results of Property Management System Analyses (PMSA) to the COR. Review contractor policy and procedures, evaluate 10 outcome areas and document the results including contractor systems best practices or inefficiencies, identify recommended areas for improvement, and report findings to the Government official(s). Activities will involve interface and/or presentation to Government, technical, program, procurement, and Contractor personnel in senior management positions outside the Industrial Property team.

· Analyze work processes and procedures quarterly, identify any critical gaps and recommend continuous improvement changes and/or innovative technical advancements in auditing tools and techniques to enhance the effectiveness and efficiency of the industrial property management processes and procedures.

· Provide support for policy development and enhancement for industrial property program at least quarterly. Assist in the implementation of new local industrial property management processes and procedures.

· Assist in preparation contractor held property reports and maintain status of records throughout the industrial property process, at least weekly. Coordinate the preparation, presentation and communication of work-related information to DISA stakeholders and leadership.

6.4. Task 4 Policy & Compliance Support: The Contractor shall work on individual assignments or participating with other Logistics Management Specialist in projects relating to certain aspects of logistics management functions (i.e., supply, audit readiness, and services) in the review and development of DISA logistics policy. All contractor personnel performing this task must have knowledge of DoD 5000.64 and DoD 7000.14-R (Financial Management Regulation). This work is performed in a sedentary office environment. The contractor shall:

· Receive and Process Financial Liability Investigation of Property Loss (FLIPL). Package investigation packets and provide meeting agenda with the Financial Liability Board (FLB) on a weekly basis. The contractor will be required to process no more than 75 investigations per year.

· Review FLIPL packages for completeness and manage staffing requirements with all stakeholders for approval when determining the cause for lost, damaged, and destroyed supply items.

· Access FLIPL supporting files to update information as needed and provide weekly status.

· Be responsible for research, exploration, analysis, coordination in order to perform studies, assessments and evaluations of technologies, and policies relating to logistics.

· Provide updates, and revisions as applicable to DISA logistics policy and coordinate recommended changes to logistics regulations and related logistics management policy.

· Have a working knowledge of Department of Defense and DISA supply/logistics policies.

· Coordinate Annual Policy/Instruction Reviews. Research Department of Defense Policy/Instructions and package changes as they occur for Policy and Compliance Branch review.

· Conduct research for DoD policy updates and keep track of any policy changes. The contractor has leeway in deciding how the monthly research is tracked, but the Government has the right to review.

6.5. Task 5 Property Monitor for DISA Laboratories: The contractor will verify that all equipment going in and out of the labs are properly accounted for. All contractor personnel performing this task shall have knowledge of DoD 5000.64, and DPAS. The contractor shall:

· Property Monitors will provide coverage of both Lab level 2 & 3 front desks, so that the two locations are open 100% during lab operating hours and to support transactions during high traffic periods of property to avoid congestion at lab points of entry. There must be a minimum of one Property Monitor at each lab during the lab operating hours. The lab operating hours are 0600 to 1800, Monday through Friday, excluding holidays. The operating hours and days are subject to change depending on mission requirements. There must be no interruption. The contractor may be required to participate in Continuity of Operations planning and/or other activities that require a later departure. The contractor must provide a contingency plan that outlines the procedures for unexpected delays and breaks. This contingency plan will be reviewed and concurred by the contracting officer representative.

· The contractor is required to create a SOP that complies with DoDI 8500.01 Cybersecurity, DoDI 8510.01 RMF, and the Security reference below in section 11. The SOP is due to the Government COR within 30 calendar days after the start of performance. The Government COR will then approve the SOP for use or reply with comments within 10 business days. The Government will provide training and/or future guidance that can be used within the SOP once and within the transition-in period upon request. The SOP must be reviewed, and updated as applicable with policy changes, every six months. The contractor is responsible for ensuring that all property monitors are trained on the operation for opening and closure of X-09 style cypher locks, and follow the SOP.

· Property Monitors will complete a Standard Form (SF) 702 Security Container Check Sheet used to officially record the opening and closing of the outer laboratory doors on the lab second and third levels at DISA Headquarters, Fort Meade.

· Property monitors will file and maintain a paper copy of SF 702’s for no shorter than a 90-day period.

· Property Monitors will complete Lab Opening procedures once per day at each Lab Level 2 and 3 locations no later than 0600 hours each workday.

· Property Monitors will complete Lab Closing procedures once per day at each Lab Level 2 and 3 locations no earlier than 1800 each workday.

· Property Monitors will not secure the testbed and should notify JITC Lab Management in the event of an emergency situation.

· Property Monitors will do turn over upon opening or at closing with Trusted Agents only with the express approval from JITC Lab Management.

· Prior to closing the laboratory, Property Monitors will clear all rooms and spaces within the testbed to verify all personnel have departed. The physical walk through is required with occasional verbal call outs indicating that you are closing the testbed and all personnel are required leave.

· The second-floor laboratory requires that you secure the equipment entrance to L2C15 via the Operations Room L2A11. This door only has a dead bolt lock from the interior of the L2A11 side of the door that must be secured.

· The third-floor laboratory requires that you secure the equipment door entrance between the main lab and the security vestibule. This door only has a dead bolt lock from the interior of the main lab L3C15 side of the door that must be secured.

· Property Monitors will check the alarm lights on SCIF rooms L3F11A, L3D57, L3E55, & L3E57. All lights should be red indicating that they are secured and alarmed. If any of the rooms have a green light lit, please contact JITC Lab Management.

· Property Monitors will contact JITC Lab Management for further guidance concerning lab users refusing to leave after close of business.

· Property Monitors will be trained in DPAS to verify that equipment going in and out of the labs are properly accounted for in DPAS.

· Property Monitors will verify 100% movement of equipment entering and egressing the labs through the government provided Equipment Movement Form. Ensure all fields are completed properly.

· Property Monitors will report discrepancies on the Equipment Movement Form (EMF) to JITC Lab Managers.

· Property Monitors will check DPAS to ensure legitimacy of the property custodian and that the items are properly recorded in DPAS for all accountable assets.

· Property Monitors will verify that the items were authorized for movement by the assigned property custodian and the JITC Lab Manager on the Equipment Movement Form (EMF).

· Property Monitors will maintain a digital copy and file of each processed Equipment Movement Form.

· Property Monitors will maintain searchable spreadsheet of all accountable assets processed and verified from Equipment Movement Forms.

· Property Monitors will in the event of an actionable emergency (such as fire, active shooter, tornado, earthquake, shelter in place, etc.) follow the directions given over alert system by DISA Headquarters security and when applicable will clear labs of personnel.

· Property Monitors will contact JITC Lab Management for further guidance concerning lab users refusing to leave during any actionable emergency.

7. Performance Standards.

Task Central Receiving Point/Mover Support (par. 6.1.1)

Task Central Receiving Point Operations (par. 6.1.2)

· Customer wait time not to exceed 7 business days from receipt to issue

· Generate Supply and Transportation Discrepancy Report within 24 hours of receipt of equipment

· Processes excess/unserviceable assets for DLA-DS within 10 working days of receipt

Task Conference Room Setup(par. 6.1.3)

· Confirm appointments within 24 hours of receiving requests

· Completes setup NLT one hour prior to event start

Task Transportation Assets (par. 6.1.4)

· Confirm appointments within 24 hours of receiving requests

· Has truck available upon request of movement services

Task Property Accountability Services (par. 6.2)

· Catalogs (in DPAS) new assets within 72 hours of request

· Posts transactions (in DPAS) within 72 hours of receipt of supporting documents

Task Property Accountability Services for Inventories and Disposition of Property (par. 6.2)

· Processes inventory reconciliations within 5 working days of receipt

· Removes all excess property from the property custodian accounts within 3 days of receipt of property in central receiving point

Performances occur with no required re-performance or re-work at least 95% of the time. Problems that occur are minor and are resolved in a satisfactory manner. Inventory reconciliations will be processed within 5 working days upon receipt from Property Custodians. Excess will be removed within 3 days of receipt of property in central receiving point or DRMS.

Routine inspection of deliverable services.

Task Property Accountability Services for Inventories and Disposition of Property (par. 6.2)

Annual

Task Property Accountability Services for Inventories and Disposition of Property (par. 6.2)

Annual

Task Industrial Property Services Inventory documentation (par. 6.3)

Routine inspection of deliverable services.

Task Industrial Property Services: Property Management Systems Analysis (PMSA) (par. 6.3)

Task Policy and Compliance/ Policy Management (par. 6.4)

Task Policy and Compliance/ Policy Coordination (par. 6.4)

Task Policy and Compliance/ Financial Liability Investigation of Property Loss (FLIPL) Administrator.

(par. 6.4)

Task Policy and Compliance/ Financial Liability Investigation of Property Loss (FLIPL) weekly updates.

(par. 6.4)

Receive initial FLIPL packets and review for accuracy. Create portfolio and initiate into the Task Management Tool. Update FLIPL register when investigations are opened/ closed. The frequency is daily.

Performances occur with no required re-performance or re-work at least 98% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable services.

Task Lab Monitor (par. 6.5)

Task Lab Monitor (par. 6.5)

Task Lab Monitor (par. 6.5)

Task Lab Monitor (par. 6.5)

Task Lab Monitor (par. 6.5)

Property Monitors will be trained in DPAS to verify that equipment going in and out of the labs are properly accounted for in DPAS, and the frequency is as needed.

Performances occur with no required re-performance or re-work 95% of the time. Property Monitors will take required training for DPAS access and need minimal retraining to complete required tasks in this system

Periodic inspection of deliverable services.

Task Lab Monitor (par. 6.5)

Task Lab Monitor (par. 6.5)

Task Lab Monitor (par. 6.5)

8. Incentives. This is a firm-fixed-price contract; therefore, incentives are embodied in the pricing so the contractor can maximize profit through effective performance. Ratings for both outstanding and negative performances will be recorded in the Contractor Performance Assessment Reporting System.

9. Place of Performance. The work will be performed throughout the National Capital Region (NCR) with majority of duties taking place at DISA Headquarters, Bldg W, 6906 Cooper Avenue, Fort George G. Meade, Maryland 20755. The duties for property management support will be located at Ft Meade, along with Chambersburg PA facility, 1 Overcash Ave, Chambersburg, Pennsylvania 17201, and the Pentagon in Arlington, Virginia, 22202.

Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR. Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

10. Period of Performance. Period of Performance is effective date of award through one one-year base period, with four one-year option periods.

11. Security Requirements.

The contractor shall coordinate site visits with site POCs at least 72 hours prior to requiring any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by Government personnel who are cleared.

This section shall be considered a supplement to Block 13 of the Government provided DD Form 254, DoD Contract Security Classification Specification. The following security requirements shall apply to this effort.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User Responsibilities

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

i. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating Change 02 May 2016

11.1 Facility Security Clearance. The work to be performed under this contract/order is up to the Top Secret level. Therefore, the company must have an final Top Secret Facility Clearance from the Defense Counterintelligence and Security Agency.

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below. Contractor personnel must possess the interim or final security clearance and interim or final IT-level eligibility delineated in the table below when performance starts.

11.2.1 Individuals supporting PWS Tasks / Subtasks that require(s) an interim or a final Top Secret security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Department of Defense Consolidated Adjudication Facility or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

11.3 Investigation Requirements. All personnel requiring Top Secret access under this contract/order shall undergo a favorably adjudicated Tier 5 investigation (formerly known as a Single Scope Background Investigation (SSBI)) as a minimum requirement. The T 5 will be maintained current within 6-years and requests for Tier 5 reinvestigation (T5R formerly known as Single Scope Background Period Reinvestigation (SBPR) or Phased Periodic Reinvestigation (PPR)) will be initiated prior to the 6-year anniversary date of the previous Tier 5.

11.3.1 All personnel requiring Secret or IT-II access under this contract/order shall undergo a favorably adjudicated Tier 3 (T3) Investigation formerly known as a National Agency Check, Local Agency Check and Credit Check or Access National Agency Check and Inquiries as a minimum investigation. The Tier 3 Investigation will be maintained current within 10-years and requests for Secret Periodic Reinvestigations will be initiated by submitting a Tier 3R investigation prior to the 10-year anniversary date of the previous Tier 3 Investigation.

11.3.2 The contractor is required to have personnel cleared with an interim or final…