Attachment 1 - Construction Specifications Bly RD Roof Replacements.pdf

Construction Specifications

2024 Fremont-Winema Roof Replacements

United States Department of Agriculture

Forest Service

Pacific Northwest Region (R6)

Fremont-Winema National Forest

Construction Service Supply

DESIGNED BY

T.STEWART

CHECKED BY

DATE

8/31/2023

DATE

USDA Forest Service Project Specifications

August 31, 2023 2024 Fremont-Winema Roof Replacements 00 01 20 1

SECTION 00 01 20

LIST OF SPECIFICATIONS

LIST OF SPECIFICATIONS

A. 00 01 20 List of Specifications B. 00 31 19 Existing Condition Information C. 01 10 00 Summary D. 01 25 00 Substitution Procedures E. 01 29 00 Schedule of Values F. 01 31 00 Project Management and Coordination G. 01 32 00 Construction Progress Documentation H. 01 32 33 Photographic Documentation I. 01 33 00 Submittal Procedures J. 01 35 16 Alteration Project Procedures K. 01 35 91 Historic Treatment Procedures L. 01 40 00 Quality Requirements M. 01 50 00 Temporary Facilities and Controls N. 01 56 39 Temporary Tree and Plant Protection O. 01 60 00 Product Requirements P. 01 73 00 Execution Q. 01 74 19 Construction Waste Management and Disposal R. 01 77 00 Closeout Procedures S. 02 41 19 Selective Demolition T. 02 42 96 Historic Removal and Dismantling U. 06 10 00 Rough Carpentry V. 06 15 16 Wood Roof Decking W. 07 01 50.19 Preparation for Reroofing X. 07 31 36 Synthetic Shake Shingles Y. 07 92 00 Joint Sealants Z. 31 10 00 Site Clearing

END OF SECTION 00 01 20

August 31, 2023 2024 Fremont-Winema Roof Replacements 00 31 19 1

SECTION 00 31 19

EXISTING CONDITION INFORMATION

1.01 EXISTING CONDITION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting

Requirements for Project. They provide Government's information for Bidders' conven-ience and are intended to supplement rather than serve in lieu of the Bidders' own investi-gations. They are made available for Bidders' convenience and information but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents.

B. Existing drawings that include information on existing conditions including previous con-struction at Project site are available for viewing as part of Contract Documents.

END OF DOCUMENT 00 31 19

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 10 00 1

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.01 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Government-furnished/Contractor-installed (OFCI) products.

4. Contractor's use of site and premises.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.02 PROJECT INFORMATION

A. Project Identification: FY24 Fremont-Winema Roof Replacements

B. Project Location: 61100 Highway 140E, Oregon 97622

C. Project Description:

1. The Bly Ranger Station is in the town of Bly, Oregon, approximately 50 miles from Klamath Falls, Oregon and serves as the headquarters for the Bly Ranger District.

2. The Ranger Station was originally constructed by the Civilian Conservation Corps (CCC) between 1936 and 1942, and all the buildings being considered under this contract were built during this time. The current cedar shake roofs are planned to be removed and replaced with a synthetic cedar imitation shake to both maintain the original character of the structures, while also increasing the fire resilience of the structures and reducing maintenance needs. Several of the structures are listed in the National Register of Historic Places.

1.03 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Refer to the Drawings for the number of buildings, estimated roof sizes, and esti-mated existing conditions. All structures currently have cedar shake roofing. Re-place each roof with synthetic cedar shake from an approved manufacturer.

2. For each Pay Item, work should include at a minimum:

a. Removal of existing cedar shake roofing, including shingles, flashing, under-layment, substrate (as needed), and other material that comprises the roofing.

i. Existing roofing system consists of cedar shake roofing with flashing.

Underlayment and roof decking is not believed to be present.

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b. Installation or replacing of roof decking and replacing flashing, interlayment, underlayment, shingle caps, and other materials that comprise the roofing.

i. Install materials as required by synthetic shingle manufacture to com-ply with warranty.

ii. To comply with historical requirements, if not listed elsewhere in con-tract, all efforts should be made to ensure visual appearance of build-ing, flashing, or other materials matches existing materials, or those in-dicated on original plans.

iii. If roof decking does not currently exist, but shake manufacturer re-quires its installation, install decking according to manufacturer’s rec-ommendations. Prior to installation, perform an engineering survey to ensure that structure can support the shingles, decking, and additional accessories, according to Section 070150.19 “Preparation for Reroof-ing”

3. Drawings provided and dimensions of buildings are from original designs and are provided for an estimation only. They may not represent the current conditions and have not been verified to be accurate. It is the Contractor’s responsibility to field-verify roof dimensions prior to bidding and procurement of materials. Cost-adjustments shall not be made for differing roof dimensions; roof dimensions provided are only estimations to give a general scope of work.

4. Each Bid Item should be bid as a turn-key operation, meaning all incidental costs in-cluding, but not limited to, mobilization, labor rates and costs, material purchases, handcrafting, disposal costs, permits, and all other items necessary to accomplish project goals should be incorporated into unit cost. No additional cost allowances shall be made.

B. Reference all contract documents for all other Work to be completed as a part of this con-tract.

1.04 GOVERNMENT-FURNISHED/CONTRACTOR-INSTALLED (OFCI) PRODUCTS

A. Government's Responsibilities: Government will furnish products indicated and perform the following, as applicable:

1. Provide to Contractor Government-reviewed Product Data, Shop Drawings, and Samples.

2. Provide for delivery of Government-furnished products to Project site.

3. Upon delivery, inspect, with Contractor present, delivered items.

a. If Government-furnished products are damaged, defective, or missing, arrange for replacement.

4. Obtain manufacturer's inspections, service, and warranties.

5. Inform Contractor of earliest available delivery date for Government-furnished products.

B. Contractor's Responsibilities: The Work includes the following, as applicable:

1. Designate delivery dates of Government-furnished products in Contractor's con-struction schedule, utilizing Government-furnished earliest available delivery dates.

2. Review Government-reviewed Product Data, Shop Drawings, and Samples, noting discrepancies and other issues in providing for Government-furnished products in the Work.

3. Receive, unload, handle, store, protect, and install Government-furnished products.

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4. Make building services connections for Government-furnished products.

5. Protect Government-furnished products from damage during storage, handling, and installation and prior to Substantial Completion.

6. Repair or replace Government-furnished products damaged following receipt.

1.05 CONTRACTOR'S USE OF SITE AND PREMISES

A. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways and entrances serving prem-ises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

B. Condition of Existing Building: Maintain portions of existing building affected by con-struction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.06 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy Project site and adjacent build-ing(s) during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1.07 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to normal business working hours of 7:30 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Government and authorities having jurisdiction.

1. Notify Government not less than three days in advance of proposed utility interrup-tions.

2. Obtain Government’s written permission before proceeding with utility interrup-tions.

1.08 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular sit-uations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications.

The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

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B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 01 10 00

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 25 00 1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.02 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

B. Substitution Requests: Submit one electronic copy of each request for consideration. The electronic copy shall be provided by the manufacturer, and not a scanned version by the contractor. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the fol-lowing, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work that will be necessary to accommodate proposed sub-stitution.

c. Detailed comparison of salient qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Salient qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Contracting Officers and Govern-ments.

h. Material test reports from a qualified testing agency, indicating and interpret-ing test results for compliance with requirements indicated.

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i. Research reports evidencing compliance with building code in effect for Pro-ject.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with require-ments in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indi-cated.

m. Contractor's waiver of rights to additional payment or time that may subse-quently become necessary because of failure of proposed substitution to pro-duce indicated results.

2. Contracting Officer's Action: If necessary, Contracting Officer will request addi-tional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order or Work Order.

1.03 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substi-tution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.04 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the ap-proved substitutions.

1.05 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

B. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Con-tracting Officer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

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f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substi-tution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contrac-tors involved.

C. Substitutions for Convenience: Contracting Officer will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satis-fied, Contracting Officer will return requests without action, except to record non-compliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsi-bilities may include compensation to Designer of Record for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substi-tution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contrac-tors involved.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 01 25 00

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SECTION 01 29 00

SCHEDULE OF VALUES

PART 1 - GENERAL

1.01 SUMMARY

A. Procedures for preparation and submittal of applications for progress payments.

1.02 RELATED REQUIREMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.03 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Con-tractor’s Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor’s Construction Schedule.

2. Submit the Schedule of Values to Contracting Officer within 14 days of the Notice to Proceed.

B. Format and Content: Use the following list as a minimum to establish the Schedule of Val-ues.

1. For each building listed in the Summary of Work of the attached Drawings, list the following:

a. Existing roofing demolition

b. Repairs of substructure, as needed.

c. Installation of roofing and accessories

C. Identification: Include the following Project identification on the Schedule of Values:

1. Project name and location.

2. Government Contract Number.

3. Contractor’s name and address.

4. Date of submittal.

5. Submit draft of standard form selected. Contractor may use an AIA, EJCDC or For-est Service provided form.

6. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Options.

d. Change Orders (numbers) that affect value.

e. Dollar value.

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f. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

7. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

8. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment include materials or equipment purchased or fabri-cated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If speci-fied, include evidence of insurance or bonded warehousing.

9. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

1.04 APPLICATIONS FOR PAYMENTS

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by the Government.

B. Submit the following items with the monthly application for payment:

1. Updated Construction Progress Schedule per Section 013200 “Construction Progress Documentation”.

2. Waste Reduction Progress Report per Section 017419 “Construction Waste Manage-ment and Disposal”.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 01 29 00

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SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Pro-ject including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submit-ting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.02 INFORMATIONAL SUBMITTALS

A. Subcontract List: Submit each proposed subcontractor on a SF 1413 (Statement and Ac-knowledgment) in accordance with Paragraph (d)(1) of FAR Clause 52.222-11. SF 1413s need to be submitted within 14 days after award of the contract.

B. Key Personnel Names: Within 14 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and tel-ephone numbers, including home, office, and cellular telephone numbers and e-mail ad-dresses. Provide names, addresses, and telephone numbers of individuals assigned as alter-nates in the absence of individuals assigned to Project.

1.03 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordi-nate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other compo-nents, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly pro-gress of the Work. Such administrative activities include, but are not limited to, the follow-ing:

1. Preparation of Contractor's construction schedule.

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2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.04 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return without response those RFIs submitted to Contract-ing Officer by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contrac-tor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Contract Name and Number

2. Name of Contracting Officer and Construction Manager.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully de-scribe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of af-fected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form with substantially the same content as indicated above, acceptable to

Contracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and respond. Allow seven working days for Contracting Officer's response for

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 31 00 3 each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as re-ceived the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Docu-ments.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI num-ber. Submit log weekly. Include the following:

1. Contract name and number.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 01 31 00

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SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, moni-toring, and controlling the construction project. Activities included in a construction sched-ule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

1.03 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Provide required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Daily Construction Reports: Submit at monthly intervals.

E. Site Condition Reports: Submit at time of discovery of differing conditions.

F. Special Reports: Submit at time of unusual event.

G. Project Record Documents

1.04 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and sched-ule them in proper sequence.

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PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for commencement of the Work to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

2. Substantial Completion: Indicate completion in advance of date established for Sub-stantial Completion and allow time for Contracting Officer's administrative proce-dures necessary for certification of Substantial Completion.

3. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

4. Indicate long-lead items that can disrupt major portions of work if not ordered in time.

C. Phasing: Arrange list of activities on schedule by phase.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, includ-ing, but not limited to, the Notice to Proceed, Substantial Completion, and final comple-tion.

E. Contract Modifications: For each proposed contract modification, and concurrent with its submission, prepare a time-impact analysis.

F. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to re-flect actual construction progress and activities. Issue schedule one week before each regu-larly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity du-rations.

3. As the Work progresses, indicate final completion percentage for each activity.

G. Distribution: Distribute copies of approved schedule to Contracting Officer, Government, separate contractors, testing and inspecting agencies, and other parties identified by Con-tractor with a need-to-know schedule responsibility.

3.02 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Approximate count of personnel at Project site.

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3. Equipment at Project site.

4. Material deliveries.

5. High and low temperatures and general weather conditions, including presence of rain or snow.

6. Accidents.

7. Meetings and significant decisions.

8. Unusual events (see special reports).

9. Stoppages, delays, shortages, and losses.

10. Meter readings and similar recordings.

11. Emergency procedures.

12. Orders and requests of authorities having jurisdiction.

13. Change Orders received and implemented.

14. Services connected and disconnected.

15. Equipment or system tests and startups.

16. Partial completions and occupancies.

17. Substantial Completions authorized.

B. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

3.03 SPECIAL REPORTS

A. General: Submit special reports directly to Government within one day of an occurrence.

Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special re-port. List chain of events, persons participating, and response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Government in advance when these events are known or predictable.

END OF SECTION 01 32 00

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 32 33 1

SECTION 01 32 33

PHOTOGRAPHIC DOCUMENTATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Concealed Work photographs.

3. Periodic construction photographs.

4. Final completion construction photographs.

1.02 RELATED REQUIREMENTS:

A. Section 017700 "Closeout Procedures" for submitting photographic documentation as Pro-ject Record Documents at Project closeout.

B. Division 2 for photographic documentation before selective demolition operations com-mence.

1.03 INFORMATIONAL SUBMITTALS

A. Digital Photographs: Submit image files within 7 days of taking photographs.

1. Submit photos by uploading to Project site.

2. Identification: Provide the following information with each image description in file metadata tag:

a. Name of Project.

b. Name of Contractor.

c. Date photograph was taken.

d. Description of location, vantage point, and direction.

1.04 FORMATS AND MEDIA

A. Digital Photographs: Provide color images in JPG format, produced by a digital camera.

Use flash in low light levels or backlit conditions.

B. Digital Images: Submit digital media as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

C. Metadata: Record accurate date and from camera.

D. File Names: Name media files with date, project area, and sequential numbering suffix.

1.05 CONSTRUCTION PHOTOGRAPHS

A. General: Take photographs with maximum depth of field and in focus to clearly show the work.

B. Preconstruction Photographs: Before commencement of the Work, take photographs of Project site and surrounding properties, including existing items to remain during construc-tion, from different vantage points, as directed by Contracting Officer.

1. Flag construction limits before taking construction photographs.

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2. Take photographs as required to show existing conditions before starting the Work.

C. Concealed Work Photographs: Before proceeding with installing work that will conceal other work, take photographs sufficient in number, with annotated descriptions, to record nature and location of concealed Work, including, but not limited to, the following:

1. Underground utilities.

2. Underslab services.

3. Piping.

4. Electrical conduit.

D. Periodic Construction Photographs: Take photographs as appropriate, but at timespans not less than each Application for Payment. Select vantage points to show status of construc-tion and progress since last photographs were taken.

E. Final Completion Construction Photographs: Take photographs after date of Substantial Completion for submission as Project Record Documents.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 01 32 33

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 33 00 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

1. GENERAL

1.01 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

1.02 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require

Contracting Officer's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Contracting Officer's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

1.03 ACTION SUBMITTALS

A. Submittal Schedule: Submit a list of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Contracting Officer and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, schedule of values, and

Contractor's construction schedule.

2. Initial Submittal: Submit concurrently with startup construction schedule. Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule.

a. Submit revised submittal schedule to reflect changes in current status and timing for submittals.

4. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal category: Action or information.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Contracting Officer's final release or approval.

g. Scheduled date of fabrication.

h. Scheduled dates for purchasing.

i. Scheduled dates for installation.

j. Activity or event number.

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 33 00 2

1.04 SUBMITTAL FORMATS

A. Contracting Officer's Digital Data Files: Electronic digital data files of the Contract

Drawings will be provided by Contracting Officer for Contractor's use in preparing submittals.

1. Contracting Officer will furnish Contractor one set of digital data drawing files of the

Contract Drawings for use in preparing Shop Drawings.

a. Contracting Officer makes no representations as to the accuracy or completeness of digital data drawing files.

B. Submittal Information: Include the following information in each submittal:

1. Contract Name and Number.

2. Date.

3. Name of Contracting Officer.

4. Name of Contractor.

5. Name of firm or entity that prepared submittal.

6. Names of subcontractor, manufacturer, and supplier.

7. Category and type of submittal.

8. Submittal purpose and description.

9. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

10. Drawing number and detail references, as appropriate.

11. Indication of full or partial submittal.

12. Consecutive transmittal number.

13. Submittal and transmittal distribution record.

14. Other necessary identification.

15. Remarks.

C. Options: Identify options requiring selection by Contracting Officer.

D. Deviations and Additional Information: On an attached separate sheet, prepared on

Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Contracting Officer on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations.

Include same identification information as related submittal. Include the Contracting Officer on all deviation requests.

1.05 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections as PDF electronic files and as indicated for samples and other physical submittals. Types of submittals are indicated in individual Specification Sections.

B. Submittals shall be transmitted thru a Government specified file transfer system. Details will be provided after contract award.

C. Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form acceptable to Government with links enabling navigation to each item.

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2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS- 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

b. Include date in each file name and folder name: 20210119 Y/M/D format,

c. Each submittal shall be in a separate dated folder on file transfer system.

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Contracting Officer.

D. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

E. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Contracting Officer's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contracting Officer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process intermediate review in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

4. Sequential Review: Where sequential review of submittals by Contracting Officer's consultants, Government, or other parties is indicated, allow 21 days for initial review of each submittal.

F. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Indicate date and content of previous submittal.

2. Indicate date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation on Contracting

Officer's action stamp.

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G. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

H. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Contracting Officer's action stamp.

1.06 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

2. Clearly mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. Submit Product Data before Shop Drawings, and before or concurrent with Samples.

5. Submit Product Data in PDF electronic file.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of Contracting Officer if specified.

2. Paper Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches (215 by 280 mm), but no larger than 30 by 42 inches (750 by 1067 mm).

3. Submit Shop Drawings in PDF electronic file.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other materials and with actual material or component delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

August 31, 2023 2024 Fremont-Winema Roof Replacements 01 33 00 5

2. Identification: Permanently attach label on unexposed side of Samples that includes the following:

a. Project name and submittal number.

b. Generic description of Sample.

c. Product name and name of manufacturer.

d. Sample source.

e. Number and title of applicable Specification Section.

f. Specification paragraph number and generic name of each item.

3. Submit Samples as physical samples with paper transmittal and submit in PDF electronic file including transmittal and digital image illustrating Sample characteristics and identification information.

4. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Contracting Officer will return submittal with options selected.

D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in tabular form:

E. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person.