Attachment 1 - Combined Synopsis Worship Service Musicians.pdf

Attachment 1

Combined Synopsis/Solicitation Solicitation Number: FA461322Q1003 Purchase Description: Worship Service Musicians

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the beta.SAM.gov web-site as a Total Small Business Set Aside.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461322Q1003, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 711130 (Musical Groups and Artists), with a small business size standard of $12.0M.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2021-07 effective 09-10-2021 Defense Federal Acquisition Regulation Change 10/29/2021 effective 10-29-2021 and Air Force Federal Acquisition Regulation Supplement AFAC 2021-0726 effective 27-Oct-2021.

DESCRIPTION OF ITEMS/SERVICES: All CLIN's F.O.B. Destination.

Provide your quote on Attachment 4, Worship Service Musicians CLIN and Price Sheet.

DELIVERY DATE(S): See attached Worship Service Musicians CLIN and Price Sheet.

PLACE OF DELIVERY: F.E. Warren AFB, Wyoming.

Questions should be sent to budd.butcher@us.af.mil and maria_lourdes.bustillo@us.af.mil no later than 11:00 am (Mountain Time) on Monday, November 29, 2021.

Responses/quotes MUST be received no later than 11:00 am (Mountain Time) on Friday, December 03, 2021. Forward responses by e-mail to budd.butcher@us.af.mil and maria_lourdes.bustillo@us.af.mil.

Offerors must ensure that their company is registered with System for Award Management (SAM) at time of the proposal/quote is due. For information refer to:

https://www.sam.gov/portal/public/SAM/

APPLICABLE FAR CLAUSES:

ADDENDUM TO FAR 52.212-1 (Instructions to Offerors - Commercial Items) (OCT 2018)

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard:

The NAICS code is 711130 (Musical Groups and Artists), which has a Small Business Size Standard of $12.0M.

(b) Submission of offers: To assure timely and equitable evaluation of quotations, vendors must follow the instructions contained herein.

The vendor must complete all fill-ins in this combined synopsis/solicitation FA461322Q1003.

A complete quote consists of the following:

1. Cover Letter - Vendor’s must include the following information:

• Discount Terms (payment terms such as Net 30)

• Company Name

• POC / Address

• Email Address

• Telephone #

• Tax ID#

• CAGE Code

• DUNS

• Signature

• Name / Title of person authorized to sign

• Offer Date

2. Volume I - Price Vendors shall complete Attachment 4 – Worship Service Musicians CLIN and Price Sheet.

3. Volume II - Technical Offeror’s technical volume must contain NO PRICING INFORMATION.

Offeror’s technical volume shall provide sufficient information detailing the offeror’s understanding, technical capabilities and approach in performing the requirements in accordance with (IAW) Attachment 3, Performance Work Statement (PWS) for Worship Service Musicians.

Responses/quotes must be complete, self-sufficient, and respond directly to the requirement of this solicitation. It shall demonstrate the ability to provide the required services in accordance with the attached Performance Work Statement (Attachment 3).

Receipt of your electronic submittal will be acknowledged via return email; if you do not receive an acknowledgment, you are advised to email for confirmation. Please note periodically the Governments e-mail system experiences delays, therefore, offerors are highly encouraged to contact the individual identified in this combined synopsis/solicitation to confirm delivery and receipt. Contact information is as follows:

Budd Butcher, Contract Specialist, budd.butcher@us.af.mil

Lou Bustillo, Contracting Officer, maria_lourdes.bustillo@us.af.mil

Offers/Quotes shall include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (JAN 2017) or indication that offeror representations and certifications are in System for Award Management (SAM).

The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples: NOT APPLICABLE.

(e) Multiple offers: NOT APPLICABLE.

(f) Late submissions, modifications, revisions, and withdrawals of offers: IAW basic provision.

(g) Contract award (not applicable to Invitation for Bids): The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards: The Government will award a single firm-fixed price contract on an “all or none” basis. Multiple awards will not be contemplated.

(End of Addendum to FAR 52.212-1)

ADDENDUM TO FAR 52.212-2: Evaluation - Commercial Items (OCT 2018)

FAR 52.212-2 is hereby tailored as follows:

(a) Basis for Contract Award: The Government intends to evaluate quotes and award a single firm-fixed price contract in accordance with FAR 13.106 for this competitive 100% Small Business Set-Aside service acquisition. Failure to meet a requirement may result in a quote being determined ineligible for award.

Award will be made to the offeror who is technically acceptable, has the lowest total evaluated price (TEP) and is deemed responsible in accordance with FAR Part 9.

FAR Part 15 based evaluations will NOT be used for this acquisition. The initial quotes should contain your best terms: however; the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer to resolve issues such as technical or price, deal with contract documentation including any other matter in the evaluation process. The Contracting Officer reserves the right to award a contract without opportunity to revise quotes.

The Government will evaluate quotes in accordance with the following evaluation criteria.

The Government will evaluate quotes for acceptability, but will not rank the quotes by the non-price factors. If the Government receives fewer than three (3) initial quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial quotes, the Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is the Government’s best interest to do so. If additional quotes are evaluated for technical acceptability they will be selected in the order of total evaluated price. An offeror’s Total Evaluated Price TEP will be determined by multiplying all CLIN unit prices by the quantities and adding all extended prices.

Evaluation Factors:

Volume I – Price: The Government will utilize the procedures at FAR 13.103 to determine price fair and reasonableness. Offerors whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

Vendors’ price quote will be evaluated for award purposes, based upon the total evaluated price (explained above).

Volume II – Technical: The Government will evaluate Volume II – Technical on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. The Technical Volume will be evaluated against the following factor:

Factor 1 – Technical Capability

An offer must be rated “acceptable” in all factors in order to be eligible for award. An “unacceptable” rating in any factor will result in the overall technical quote being rated as “unacceptable” and the quote will be ineligible for award. The Government will utilize the information provided by the offeror in making a technical acceptability determination. If an Offeror’s technical quote is determined to be technically unacceptable, no further evaluation will be conducted.

The technical evaluation factors upon which an offeror’s technical quote will be evaluated and the respective standard of acceptability for each of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical quote.

Adjectival Rating Description Acceptable

Quote meets requirements and indicates an adequate or more than adequate approach and understanding of the requirements.

Unacceptable

Quote does not meet requirements of the solicitation and contains one or more deficiencies; quote is un-awardable.

Technical acceptability will be evaluated against the following criteria:

The Government will assess the vendor’s understanding, capabilities, and approach in performing the requirements in accordance with (IAW) Attachment 3, PWS for Worship Service Musicians.

Definitions – Interchanges:

Interchanges can be informal or formal. The Contracting Officer may use email, send an Interchange Notice (IN) or phone call, etc. asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. A competitive range determination is not required to enter into interchanges and Final Quote Revisions will not be required.

(End of Addendum to FAR 52.212-2)

Attachments:

Attachment 1 – Combined Synopsis Worship Service Musicians Attachment 2 – Additional Applicable Provisions and Clauses Attachment 3 – PWS - Worship Service Musicians Attachment 4 – Worship Service Musicians CLIN and Price Sheet Attachment 5 – WD 15-5405 Rev 14 – Dated 20 Oct 2021 (Wage Determination)