Attachment 1_CLS_ TUV or DEKRA saf.inspect. Pressure Systems.pdf

5.0 - CLS Attachment # 01

(Paragraph 5.1 – 5.5)

5.1 Task Heading:

This is a non-personal service contract to provide preventive maintenance, pre-inspection and technical safety inspection defined herein as interior inspection and pressure/strength test of pressure systems/compressors/tanks. Service location is USAG Bavaria that includes Vilseck Rose Barracks, Grafenwoehr Tower Barracks, Hohenfels and Garmisch-Partenkirchen. As specified in the # Para 7.0 PWS Technical Exhibit (TE) 01, the pressure tank systems are installed at different locations/buildings within USAG Bavaria.

5.2 Services:

Pressure systems/compressors/tanks are subject to recurring technical safety inspection according to

- German Operation Safety Provision: Betriebsicherheitverordnung (BetrSichV), Para 15,16

- Technical Regulation at Manufacturing Facilities: Technische Regel für Betriebstätten

(TRBS)

This contract covers the technical safety inspection of pressure systems/compressors/tanks including the pre-inspection (dismantling) within the preventive maintenance of all pressure systems/compressor and tanks, including documentation of the performed pre-inspections. If necessary greater repair work on demand, and the certification of the final technical safety inspection through an additional appointed authorized technical inspection organization in order called Zugelassene Überwachungsstelle - ZÜS (e.g. TÜV or DEKRA organization). The preventive maintenance and technical safety inspection according to manufacturer’s specification includes:

-preventive maintenance acceptance/pre- inspections incl. dismantling -interior inspections -pressure/strength testing -pressure system inspections -assembling after successful safety inspection

Contractor shall supply and provide all necessary measuring devices i.e. pressure manometers, electronic measuring devices, tools and special tools required for the performance of the technical safety inspection and testing of pressure systems. Subject Activated Carbone Filters listed under category E (Technical Exhibit 01) are installed in the drinking water system of Garrison Hohenfels only. Therefore, all used equipment and spare parts for maintenance, repair and pressure test shall fulfill the DVGW (Deutscher Verein des Gas- und Wasserfaches e.V.) requirements for drinking water systems.

5.2.1 Initial pre-inspection including preventive maintenance by contractor The contractor shall pre-inspect and provide preventive maintenance service IAW the manufacturer’s guidelines or as contractor-developed procedures following the recognized high standards of the particular industry predominant in the trade of all systems prior performance of the different technical safety inspections. Small consumables in parts and material used in recurring preventive maintenance services per system shall be included under the respective lump sum for all services, except greater repair service on demand. If the parts/material costs exceed the limit of preventive maintenance, the Contractor shall submit a work request for repair on demand within a cost estimate IAW 5.2.1.1.2 Cost Estimates to the COR and/or ACOR.

Any costs originating with the service of pre-inspection maintenance incl. dismantling and assembling, and the final safety inspection by the technical expert shall be calculated within the contract position Pre-inspection incl. preventive maintenance, pressure test and interior inspection. Contractor will be only reimbursed for actual performed repair work (Labor Hours and Repair Parts) based on the approved cost estimate and submitted work certificate.

5.2.1.2 Preventive Maintenance work certificates

Documentation of the services: Contractor shall establish and supply work certificates for each single pre-inspection including preventive maintenance. Documentation of pre-inspection and performance shall be submitted via email at the end of each week Fridays, if public holidays the next following work day, [Deliverable A007].

5.2.1.2.1 Exceptional Preventive Maintenance effective ten (10) Expansion Vessels Category D (Technical Exhibit) In addition to the under 5.2.1 listed pre-inspection and preventive maintenance services the renewal of the installed tank diaphragm (bladder) for each expansion vessel shall be included under the respective lump sum. The tank diaphragm (bladder) renewal shall be accomplished after the required pressure/strength testing.

5.3 Repair work on demand

Any noticed deficiencies/damages during the review of the pressure tank systems shall be repaired, prior the final technical safety inspection. The contractor is responsible for the arrangement and scheduling of the continuous uninterrupted performance.

5.3.1 Cost estimate repair work

The noticed deficiencies/damages during the pre-inspections shall be repaired by the contractor, based on a repair cost estimate. A repair cost estimate shall be establish for each repair service on demand for every individual pressure systems/compressors/tanks.

Repair cost estimate shall be detailed in repair parts and labor hours:

- Number of personnel and labor-hours to perform the repair work;

- Estimated start and completion date after receipt of Government approval to perform recommended repairs;

- If applicable, parts and/or material list containing: part and/or material name; part number;

catalog name, number, and date; part availability (in stock or order); delivery time.

Contractor shall provide the written cost estimate via email to the COR and/or ACOR for approval at latest two (2) days after the repair requirement is identified and start repair work at time after COR’s/ACOR’s approval. [Deliverable A008].

After receipt of required parts, the work shall be continued until repair is completed but NLT three (3) workdays after re-commencement.

The Contractor will be paid for maintenance and on-demand repair services only if assigned by task order and if actually accomplished. Recurring services and on-demand services not executed shall not entitle the Contractor a claim for loss of profit.

5.3.2 Emergency repairs

For emergency repairs, the Contractor shall provide a verbal repair cost estimate to the COR and/or ACOR for approval within two (2) hours after the repair requirement is identified, but shall be followed up with written cost estimate to the COR and/or ACOR for approval within one (1) work day after the repair requirement is identified. Contractor’s spare parts ordering of emergency parts IAW Contractor’s ordering of parts 5.3.3.1. After receipt of parts, repair shall be completed inner time scope of three (3) days.

5.3.3 Repair spare parts

If repair parts within the repair service are required, the commencement within three (3) workdays after receipt of required parts IAW Contractor’s ordering of spare parts 5.3.3.1 should be scheduled, and the work shall be continued until repair is completed.

5.3.3.1 Contractor’s ordering of spare parts

For routine repairs, the Contractor shall order required parts within one (1) workday after Government approval. For emergency repairs, the Contractor shall order required spare parts immediately after Government approval.

5.4 Technical safety inspection through appointed authorized technical inspection organization, zugelassene Überwachungsstelle - ZÜS (e.g. TÜV or DEKRA organization) at Pressure systems/compressors/tanks:

The technical safety inspection according to 5.2 should cover the following:

- interior inspections

- pressure/strength testing

- pressure system inspections after completion of the technical safety inspections, the inspected system and pressure tanks shall be labeled with a self-adhesive sticker. Stickers shall be visual placed.

On each sticker, the following information has to be outlines:

- Date and safety inspection has been performed

- Due date for the next recurring safety inspection

- Name and performing person and accredited authorized inspection organization

ZÜS (TÜV or DEKRA) certificates shall be hand out to the COR/ACOR/ in original version and shall be submitted not later than with the settlement of services. All documents shall be submitted to the COR/ACOR in a recurring time circle at least on a monthly basis in the most accordance with the ZÜS appointments. [Deliverable A009].

The contractor is responsible for the arrangement and scheduling of the continuous uninterrupted performance until the completion of all contracted inspections. Arrangement with an appointed authorized technical inspection organization - zugelassene Überwachungsstelle

- ZÜS (e.g. TÜV or DEKRA organization) is the sole responsibility of the contractor and without any additional cost to the Government.

5.5 Maintenance Schedule

Within after 30 calendar days of contract start, for all services under this contract, a maintenance time and location schedule plan for each system listed in TE 01 shall be issued to the COR/ACOR [Deliverables A010]. Also before the final technical safety inspection the contractor shall inform the COR at least two (2) weeks in advance to be able to arrange necessary internal appointments.

5.5.1 Contractor Response Time and Support Hours

Generally, the Program/Contract Manager or alternate(s) shall be available for telephone, fax, and electronic mail communications with the COR and/or ACOR on workdays Monday through Friday from 0730 to 1600 as stated in PWS Para 2.2.3.2.

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