Statement of Work (SOW)

Full-String VRLA Battery Replacement

One (1) Vertiv Liebert NX 80-120 UPS & Forty (40) Enersys HX505 Sealed Batteries

Air Force Services Center (AFSVC) — JBSA Lackland AFB, TX

1.0 BACKGROUND

The Air Force Services Center (AFSVC) requires a professional, full-string battery replacement service for one (1) Liebert NX 80-120 Uninterruptible Power System (UPS) and its associated forty (40) Enersys HX505 Valve-Regulated Lead-Acid (VRLA) sealed batteries (jars).

Valve-Regulated Lead-Acid (VRLA) batteries have a finite operational life (typically 3 to 5 years). Over time, battery cells suffer from internal chemical degradation, capacity loss, grid corrosion, and dry-out. If left unreplaced, aging batteries are highly susceptible to capacity failure during power anomalies, localized overheating, and thermal runaway. Thermal runaway poses severe fire risks and can lead to catastrophic system damage.

To ensure continuous, uninterruptible power to critical applications and equipment residing in the AFSVC data center at Joint Base San Antonio (JBSA) Lackland AFB, the existing forty (40) degraded battery jars must be fully decommissioned, removed, and replaced with brand-new, manufacturer-approved units.

The UPS and battery equipment are powered by Liebert Power Products. To maintain equipment integrity, warranty status, and operational safety, only Vertiv OEM-authorized service providers or factory-trained technicians utilizing OEM-approved parts and diagnostic equipment are permitted to perform this work.

2.0 DESCRIPTION OF SERVICES

The Contractor shall provide all labor, transportation, tools, calibrated equipment, materials, and supervision necessary to safely perform a complete, full-string VRLA battery replacement for forty (40) Enersys HX505 sealed batteries (or OEM-approved equivalent) connected to the Vertiv Liebert NX 80-120 UPS system.

2.1 Performance & Technical Requirements

• Qualified Personnel: All services must be performed by a Vertiv factory-trained and authorized Field Services Technician. The technician must have active, proprietary access to Vertiv/Liebert service tools, software, and engineering support.

• Downtime Mitigation & Continuity of Operations: The data center houses mission-critical assets. The Contractor must coordinate with the Government Point of Contact (POC) at least ten (10) business days prior to scheduling the work.

o The Contractor must perform any system transfers to internal/external maintenance bypass under strict supervision of the Government POC.

o The critical IT load must remain fully energized and protected to the maximum extent possible during the replacement procedure.

• Safety Compliance: The Contractor must comply with all OSHA, NFPA 70E (Standard for Electrical Safety in the Workplace), and base safety standards. The Contractor is responsible for establishing a safe work zone, implementing Lockout/Tagout (LOTO) procedures, wearing appropriate Personal Protective Equipment (PPE) including arc-flash and acid-resistant gear, and maintaining appropriate chemical spill kits on-site.

2.2 Detailed Technical Scope of Work (VRLA Full String Replacement)

The Contractor shall perform the following sequential technical steps during the execution of the battery replacement:

1. Pre-Work Inspection & Verification: Verify the overall integrity of the existing battery cabinet/rack and ensure the environment is clean and ventilated.

2. System Isolation: Safely isolate and disconnect the battery system from the active UPS module utilizing appropriate LOTO protocols, ensuring the battery string is safe to be worked on.

3. Module Disconnection: Systematically disconnect and remove all forty (40) old battery modules/jars from the cabinet/rack.

4. Pre-Installation Testing: Unpack, inspect, and measure the open-circuit voltage for 100% of the new battery units. Record these measurements to ensure all new jars are within acceptable manufacturer tolerances before being integrated into the string.

5. Physical Installation: Install forty (40) brand-new Enersys HX505 (or OEM-approved equivalent) batteries in the exact configuration and physical orientation specified by the manufacturer.

6. Hardware & Cable Management: Replace battery connection hardware if supplied with the new units. If existing hardware/cables are re-used, the Contractor must inspect, thoroughly clean, and neutralize existing cables and clean the cabinet shelves/racks of any trace residue or corrosion resulting from old, leaking batteries.

7. Corrosion Prevention: Apply a thin, uniform coat of manufacturer-approved anti-corrosion inhibitor to the contact surfaces of all battery terminals and cable connectors.

8. Battery Monitoring Integration: Install tab washers for battery monitoring sense leads.

Ensure all battery monitoring wires (Alber system, if present) are safely and securely connected to their respective terminals.

9. Precision Torquing: Torque all electrical connections to the exact inch-pound specifications designated by the battery manufacturer. All torquing must be performed using a calibrated torque wrench. The Contractor shall provide proof of tool calibration upon request.

10. Ground Fault Verification: Conduct insulation testing to verify that no ground faults exist within the DC battery system prior to re-energizing.

11. System Re-energization: Safely reconnect the battery system to the UPS and return the battery string to its normal float charge state following Liebert and Enersys guidelines.

12. Commissioning & Baseline Measurements: Measure and record the following post-installation baseline parameters:

o Total battery float voltage (at the main battery breaker).

o Total system DC charging current.

o Overall AC ripple voltage.

o Overall AC ripple current.

o Ambient room temperature.

o 100% of individual jar/cell temperatures.

o 100% of individual jar/cell float voltages.

13. Battery Monitor Commissioning: Commission the Alber battery monitoring system (if present) following the standard manufacturer commissioning procedures to establish a new operational baseline.

14. Reporting: Provide a comprehensive, formal post-service field report containing all recorded pre- and post-installation voltage, current, temperature, and torque readings.

2.3 Environmental Protection & Battery Recycling (Government Best Interest)

Lead-acid batteries are classified as hazardous waste. To shield the Government from liability and comply with Environmental Protection Agency (EPA) regulations:

• The Contractor shall be solely responsible for the safe packing, removal, transport, and recycling of all forty (40) spent VRLA batteries.

• The Contractor must perform battery recycling in strict compliance with all local, state, and Federal EPA guidelines.

• Deliverable Requirement: The Contractor must provide the Government POC with a formal, legally binding Certificate of Recycling/Destruction meeting EPA requirements within thirty (30) calendar days of the completion of physical work.

2.4 Warranty and Quality Assurance

• Workmanship Warranty: The Contractor shall provide a minimum of one (1) year full-replacement warranty on all installation labor and workmanship.

• Product Warranty: The Contractor shall deliver and pass through to the Government the full manufacturer’s warranty for the forty (40) new Enersys HX505 battery jars.

• Defect Resolution: Any battery jar that fails, exhibits abnormal heat, or shows substandard electrical characteristics during commissioning or within the first 12 months of service shall be replaced by the Contractor immediately at no additional cost to the Government.

3.0 HOURS OF OPERATION, LOCATION, AND ADMINISTRATIVE DETAILS

3.1 Hours of Operation

The Contractor shall perform the services required under this contract Monday through Friday from 0800 through 1600 hours. Any variance from these hours to minimize impact on data center operations must be approved in writing by the Government POC at least five (5) business days in advance.

3.2 Holidays

AFSVC follows the Federal Government schedule for holidays provided during each work year.

The holidays recognized by the Federal Government schedule are:

• New Year's Day

• Dr. Martin Luther King Jr's Birthday

• President's Day

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans' Day

• Thanksgiving Day

• Christmas Day

Down days declared by the Air Force Materiel Command (AFMC) Commander and Family Days are considered normal duty days and are not included in the definition of a holiday.

3.3 Inspection and Acceptance of Services

AFSVC/VTOI shall be responsible for the final inspection, acceptance, and approval of all installation, recycling, and testing services.

• Government POC for Coordination: Mr. Timothy Urbina, AFSVC/VTOI Phone: 210-369-0945 Email: timothy.urbina.2@us.af.mil

• Upon completion of the services, the Contractor shall walk through the site with the Government POC, present the preliminary test reports, and obtain the signature of the Government POC on the service receipt or invoice to acknowledge completion of physical work. Final acceptance is contingent on receipt of the written service report and the EPA recycling certificate.

3.4 Work Location

Delivery & Service Address:

Attn: Timothy Urbina

AFSVC/VTOI

3515 S. General McMullen St.

JBSA Lackland AFB, TX 78226 Mr. Timothy Urbina, 210-369-0945, timothy.urbina.2@us.af.mil

3.5 Obtaining Base Identification and Vehicle Passes

3.5.1 As prescribed by AFFARS 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

3.5.1.1 The Contractor shall obtain base identification and vehicle passes for all contractor personnel who will visit or perform work on the Air Force installation(s) cited in this contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation.

3.5.1.2 No later than ten (10) working days prior to contract commencement, the contractor shall submit a written request with the request for base access for all personnel conducting work in support of this contract. Included in the request for base access shall be names of contractor employees needing access to the base, including full legal name (given at birth), date of birth, place of birth, citizenship, sex, race, SSAN, state-issued I.D. Card/Driver’s License/Passport/VISA/Resident Alien #, current address, and phone number. The government mailto:timothy.urbina.2@us.af.mil point of contact will submit this information to the issuing Visitor Control Center for processing.

Contractors will present government (state or federal) issued ID, and INS Form I-9 (Employment Eligibility Verification), before being issued a pass to enter the installation. A Wants and Warrants check is conducted for every person before a pass is issued.

3.5.1.3 Contractor personnel shall be required to present proof of government identification to base security forces before being issued a pass to enter the installation. Before being issued a pass to enter the installation, a Wants and Warrants check will be conducted for each individual.

3.5.1.4 Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a vehicle pass as long as the current contract is presented at the time of entry. However, current liability insurance, state inspection sticker, and vehicle registration are required. The person driving the vehicle must have a valid operator's license for the type of vehicle.

3.5.1.5 The contractor is responsible for ensuring employees report to the appropriate Visitor Control Center to present their Form I-9 (Employment Eligibility Verification).

3.5.1.6 Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification credentials issued to contractor employees are returned to the issuing office. If a contractor employee has been terminated, the credentials will need to be retrieved and returned to the issuing activity so that the employee does not have base access. If the credential is not retrieved, Security Forces will need to be notified so that base access is blocked.

3.5.1.7 Firearms shall not be brought on base under any circumstances.

3.5.1.8 Failure to comply with these requirements may result in the withholding of final payment.

4.0 MOTOR VEHICLE TRAFFIC RULES

4.1 Traffic Laws

The contractor and their employees shall comply with base traffic regulations.

4.1.2 Installation Traffic Codes: The Joint Base San Antonio (JBSA) traffic code conforms to the applicable Texas Transportation Code (TRC). Should conflicts occur, the TRC will take precedence.

4.1.3 Seat Belts: Operators and passengers of all vehicles operated on JBSA will wear seat belts in the manner designed by the manufacturer (e.g., wear seatbelts with shoulder straps/belts over the shoulder, not under the arm).

4.1.4 Traffic Violation Reports: JBSA has primarily exclusive legislative jurisdiction and therefore may issue traffic violators the DD Form 1408 Armed Forces Traffic Ticket or a Central Violations Bureau (CVB), United States District Court Violation Notice.

4.1.5 Radar Detection Devices: Use of radar or laser detection devices is prohibited on JBSA.

4.1.6 Listening Devices: Wearing portable headphones, earphones, cellular phones, iPods, or other listening and entertainment devices (other than hearing aids) while walking, jogging, running, bicycling, skating, or skateboarding on roadways is prohibited for all persons. Use of listening devices impairs the recognition of emergency signals, alarms, announcements, approaching vehicles, and human speech.

4.1.7 Speed Limits: Speed limits for JBSA (unless otherwise posted) are 25 MPH for the main base and 10 MPH for parking lots. An exception is made for emergency vehicles actively responding to an emergency.

4.2 Rules of the Road

4.2.1 Emergency Vehicles: Drivers will use due care and caution while responding to emergencies and will use emergency lights/devices as appropriate (moving violation, other moving violation; three points).

4.2.2 Passing: Do not pass another moving vehicle, except bicycles, mopeds, or special-purpose vehicles, on JBSA unless in a designated passing area (broken yellow line) and only when safe to do so (moving violation, improper passing; four points).

4.2.3 Impeding Traffic: Operators will not drive a vehicle on JBSA at such a slow rate of speed as to impede or block the normal flow of traffic, except when necessary for safe operations (moving violation, speed too slow; two points).

4.2.4 Excessive Speed: Operators who drive a vehicle on JBSA in excess of 20 MPH over the posted speed limit within the confines of JBSA will be subject to an automatic 30-day, on-the-spot, pre-signed driving suspension notice issued by the Security Forces Patrolman (moving violation, speed in excess of 20 MPH; 30-day suspension).

4.2.5 Distracted Driving: Operators who use a non-hands-free cellular device while operating a motor vehicle within the confines of JBSA will be subject to an automatic 30-day, on-the-spot, pre-signed driving suspension notice issued by the Security Forces Patrolman (moving violation, use of a non-hands-free cellular device; 30-day suspension).

4.2.6 Vehicle Inspections: All vehicles entering and exiting the base at installation entry points and controlled/restricted areas contained therein are subject to inspection and/or search.

4.2.7 Consent Refusal: Failure to comply with random, command-directed inspections/searches may result in detainment, apprehension, and/or debarment from the installation. Additionally, persons refusing to submit to command-directed random installation entry point checks will have their driving privileges suspended/revoked for one year. An immediate revocation/suspension letter will be issued.

4.2.8 Implied Consent to Chemical Testing: Pursuant to TRC, Title 7, Subtitle J., Chapter 724, operating a vehicle on JBSA implies consent to chemical testing of blood, breath, or urine. Any individual operating a vehicle on JBSA whose Blood Alcohol Concentration (BAC) limit is at or above 0.08 grams of alcohol per 100 milliliters of blood, or whose Breath Alcohol Concentration (BrAC) is 0.08 grams of alcohol per 210 liters of breath, will be subject to an automatic driving suspension. Commercial Driver’s License (CDL) holders meeting or exceeding 0.04% BAC will be subject to an automatic driving suspension in accordance with TRC Chapter 522.081(b)(4)(A).

4.2.9 Flag Protocol: Dependents or visitors to a military installation are required to show respect for the United States flag. Failure to do so renders them subject to exclusion from the installation. If in a vehicle, during Reveille or Retreat, the vehicle operator should safely pull the car to the side of the road and stop. All occupants should sit quietly while the national anthem is played and remain parked until the last note of “To The Colors” or the national anthem sounds.

All sporting or physical training activities will stop during Reveille and Retreat with proper honors shown to the flag. If the base flies the United States flag continuously for 24 hours with only Reveille or Retreat played, and there is no active raising or lowering of the flag, individuals on foot are not required to stop and render courtesies. The playing of “To The Colors,” the national anthem, or the physical raising/lowering of the flag is what requires proper honors.

4.2.10 Force Protection: The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS), and local search/identification requirements.