Attachment 03 2022_Appendices_Shaw AFB HM_SW_HW_Refrigerant Requirements.pdf

20 CES Contractor Environmental Requirements Page 1

APPENDIX A

GUIDANCE FOR SUBMISSION OF SAFETY DATA SHEETS (SDS)

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

References: (FAR, DFAR, AAFAR Subpart 23.3; DoDI 6050.5, DoD HAZCOM Program; AFMAN 32-7002, Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Air

Force Federal Acquisition Regulations Supplement (AFFARS) clauses as described in Part 23 of the FAR, DFAR, and AFFAR, plus reference DoDI 6050.05, DOD HAZCOM Program, AFMAN 32-7002, Environmental

Compliance and Pollution Prevention, (current AFMAN, subject to change), and the SAFB Hazardous Materials

Management Plan (32-7002A, subject to change) for the management of hazardous materials

Listed below are the general categories of hazardous materials that require the submission of Safety Data Sheets (SDS) hazardous material usage reporting to the Contracting Office or Service Contracts:

• Compressed gases (all types)

• Adhesives

• Sealants

• Paints (including aerosols)

• Lubricants / oils / fuels

• Welding materials

• Solvents

• Chemicals used in testing or as additives

• Any fluids (except water) added to machinery / government-owned or leased equipment

• Pesticides/insecticides/rodenticides

1) After contract award and prior to the post-award/pre-construction meeting, contractors must provide:

a. An SDS for each hazardous material to be used during the contract period.

b. A complete “SAFB Contractor Worksheet” included as the first page of the stack of SDSs (refer to

Attachment A-1). Additional forms may be used if the contractor runs out of space on a form.

2) After receipt / review of the “SAFB Contractor Worksheet”, and the associated SDSs, 20 CES/CEIEC will return to the contractor the “Contractor Hazardous Material Review” sheet (refer to Attachment A-2 for an example).

a. Depending upon the item(s) marked on the “Contractor Hazardous Material Review” sheet, the Contractor may (or may not) have additional submittal requirements.

b. If the Contractor does have additional hazardous material submittal requirements, the submittal(s) must be accomplished before the hazardous material is brought on base.

c. The contractor must receive the “Contractor Hazardous Material Review” sheet from SAFB before hazardous material is brought on base.

3) Hazardous materials will be tracked as identified on the “Contractor Hazardous Materials Review” sheet. The following requirements apply (FAR 23-302):

a. Short-term transient contractors (ex: perform specific service and then leave upon completion, such as construction) will submit a Contractor Worksheet along with SDSs for all hazardous material (HM) used during the contract period after the contract is awarded prior to the post-award/pre-construction meeting for environmental review and approval.

i. For contracts less than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office prior to the start of the contracted work, and again at the completion of the contract.

ii. For contracts greater than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office after contract award and prior to the contracted work, once each month of the contract, and at the completion of the contract.

b. Long-term embedded contractors (ex: perform mission related service otherwise accomplished by Government personnel) shall establish an account in Enterprise Environmental, Safety & Occupational Health Management Information System (EESOH-MIS) for HAZMAT tracking and will be managed the same

Attachment 3

FA480325R0003

20 CES Contractor Environmental Requirements Page 2 as any SAFB unit or organization according to the SAFB Hazardous Materials Management Plan in lieu of the monthly “Contractor Hazardous Material and Usage Data” form.

4) If a short-term transient contractor needs to bring hazardous material onto the installation that was not included in the original submittal [refer to step 1) above], the contractor must submit the information required in step 1) (above) to the Contracting Office to begin the review process identified in step 2) (above).

5) Long-term embedded contractors will submit HAZMAT requests through EESOH-MIS, which is managed by the HAZMART. The HAZMART may be contacted at 803-895-9932/9933 or hazmart3@us.af.mil.

Civilian Contractor Environmental Guide Page 3

APPENDIX A-1

SAFB CONTRACTOR WORKSHEET

Fill In All Information – This worksheet is to accompany your SDS submittals.

1. CONTRACTOR INFORMATION

Prime Contractor Name Subcontractor Name (if applicable)

Contract Number Project Number

Project Title

Estimated Start Date (mm-dd-yyyy) Estimated Completion Date (mm-dd-yyyy)

2. MATERIAL INFORMATION / QUANTITY INFORMATION

Hazardous Material Name

(be as specific as possible) Manufacturer Part # or Item #

Container Type/Size

(e.g., 5-gallon pail)

Est. amount to be used over duration of contract

3. PROJECT LOCATION AND PROCESS INFORMATION

Physical Location Of Project (Bldg, intersection street names, etc.)

Project Performed at (circle) Existing Facility New Structure Equipment Aircraft Outdoors Indoors Other ______

Describe the Process(es) to be Performed (e.g., spray painting, brush painting, blasting, coating, soldering, welding, construction, demolition, etc.)

Is the Hazardous Material going to be used in an area occupied by USAF military or civilians? (circle one) Yes No

What is the Storage Location Of Staged or Unused Materials?

4. ADDITIONAL INFORMATION (Circle Answer That Applies)

Will a Hazardous, Universal, or PCB

Waste be Generated? (See Appendix C) Yes No

Waste Description & disposition (e.g., rags used to wipe off excess adhesive, empty aerosol cans, used sandpaper, etc.)

Was a Site Diagram provided? Yes No

Does the Contractor have the base procedures for reporting a spill?

Yes No

5. SIGNATURES: This Submittal Cannot Be Processed Without Both a Contactor Signature and a Contracting Office Signature

SUB CONTRACTOR Title: Phone: Date

Printed Name Signature

PRIME CONTRACTOR Title: Phone: Date

Printed Name Signature

CONTRACTING OFFICE Title: Phone: Date

Printed Name Signature NOTE 1: Instructions are located on the back of this page.

NOTE 2: The Contracting Office will forward this worksheet and attached SDSs to the Project Inspector or QAE. The Project Inspector or QAE will then forward this worksheet and SDS to the 20 CES/CEIEC Hazardous Material Program Manager.

20 CES Contractor Environmental Requirements Page 4

APPENDIX A-1 (continued)

SAFB CONTRACTOR WORKSHEET INSTRUCTION GUIDE

1. This information is required in order to help the SAFB track all hazardous materials used on-base. A worksheet must be filled out for each product containing a hazardous material. All blocks must be filled in.

a. Prime Contractor Name: Fill in the name of the Prime Contractor performing the work.

b. Subcontractor Name: Fill in the name of the Subcontractor. If not applicable – use N/A.

c. Contract Number: Fill in contract number.

d. Project Number: Fill in the project number. If not applicable – use N/A.

e. Project Title: Fill in the title of the project. This is never N/A.

f. Estimated Start Date: Fill in the date the project is projected to start.

g. Estimated Completion Date: Fill in the date the project is projected to end.

2. Material Information: IMPORTANT: The information recorded in this section must match-up to the submitted SDS.

Refer to Appendix A for examples of common HAZMAT.

a. Hazardous Material Name: Fill in the name of the material to be used. Be as descriptive as possible (e.g., Hi-Gloss Latex Paint #555).

b. Manufacturer: Fill in the manufacturer’s name.

c. Part Number: Fill in the manufacturer’s part number or item number.

d. Container Type/Size: Fill in the container type (e.g., bag, bottle, can, drum, pail, etc.) and the container size

(e.g., pound, pint, gallon, etc.).

e. Estimated Quantity to be used: Fill in the amount to be used throughout the duration of the project. For instance, if the project will last three months (project timeframe is recorded in Block 1) and you expect to use 100 gallons each month, then record 300 gallons.

3. Project Location and Process Information: Information about how the products will be used, what the products will be used on, where the project is located, and where the materials will be stored when not in use.

a. Location of Project: Identify in the physical location of where the product will be used. Example: Building number, intersection street names, etc.

b. Project will be Performed at: Circle all boxes that apply which pertain to where and on what the process that use the hazardous material will occur.

c. Describe the process or process that will be performed during the duration of the work. Include additional notes if there is not enough space on the form.

d. Is the area occupied by USAF military or civilians: Circle the appropriate response. For instance, if painting will be done in an occupied building – then the correct response is YES.

e. Location of Stored Materials: Identify the physical location of where the material will be stored when not in use.

4. Additional Information:

a. Will the project or processes used in the project create any hazardous waste, universal waste, or PCB waste? Refer to Appendix C for examples of hazardous waste, universal waste, and PCB waste. If any waste will be generated, it must be properly stored, labeled and managed from the moment it is generated.

The 20 CES/CEIEC may request access to storage areas to ensure HAZMAT and HAZWASTE is managed according to regulations and installation guidelines.

b. Site Diagram Available: A site diagram will be provided to 20 CES/CEIEC identifying where the product(s) will be used and stored at the jobsite.

c. Spills: Does the Contractor have a listing of base procedures for reporting a spill?

5. Signatures: This submittal cannot be processed without both a Contactor Signature(s) and a Contracting Office Signature. This block must be completed and signed by both parties.

6. For specific projects, each month a Contractor Hazardous Material Usage Tracking Form must be completed by the contractor and submitted to the Contracting Office/Service Contracts for any project over 60 days by the 5th of the month following the reported month (ex: February HMs will be reported by the 5th of March). Projects less than 60 days are required to turn in a usage data sheet for all HMs used during the project after completion of project. The Contracting Office will forward this information to the Project Inspector or QAE, who will in turn forward the information to the 20 CES/CEIEC Hazardous Material Program Manager.

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APPENDIX A-2

SAFB CONTRACTOR HAZARDOUS MATERIAL REVIEW

TO: 20 CONS

FROM: 20CES/CEIEC

RE: CONTRACT NUMBER: PROJECT NUMBER:

DATE:

The SAFB Contractor Worksheet(s) and associated Safety Data Sheets (SDS) were received / reviewed. The attached packet may require additional action. Please see below comments.

_______ Tagged SDS(s) need replacing because it is illegible or outdated.

_________ Worksheets are incomplete, additional information required. See comments below.

_________ SAFB Contractor Worksheet(s) must be filled out for each attached SDS.

Return worksheet and SDS to the Contracting Office for the 20 CES/CEIEC hazardous material tracking.

_________ Submission worksheet and SDSs are complete. The contractor will be required to manage hazardous materials (HM) via the HAZMART and EESOH-MIS for HM tracking. A shop account will be established and HMs will be entered into EESOH- MIS. See SAFB Hazardous Materials Management Plan for instructions on program management.

_________ The SDSs that were submitted have been reviewed and information entered into the hazardous materials tracking data base. The attached hazardous materials list will be the items that the 20 CES/CEIEC will track on a monthly basis using the Contractor Hazardous Material Usage Tracking form. If any additional or different types of hazardous materials will be used on this or any future project, an additional SAFB Contractor Hazardous Material Worksheet and SDSs must be submitted for review prior to the contractor using on the project.

_________ Other Comments.

Comment 1A:

Comment 1B:

Comment 1C:

Comment 2:

Comment 3

Comment 4

20 CES Contractor Environmental Requirements Page 6

APPENDIX A-3

CONTRACTOR MONTHLY HAZARDOUS MATERIAL (HM) USAGE TRACKING FORM

Contractor: ________________________________ EESOH-MIS Shop Code: _______________ Contractor HM POC (Name/Phone/Email):_____________________________________________ Report Date: __________________________ Reporting Period: ___________________________ Project/Contract Manager: ____________________ Contract Number: ______________________ Project Start Date & End Date: __________________Location: _____________________________

The following information is required for tracking of hazardous materials on-base.

• For purchase orders/contracts 60 days or less, this form is required once the contractor starts the project and at the completion of work.

• For contracts EXCEEDING 60 days, this form is required to be filed out monthly beginning the date the work begins through the project end and submitted to the Contracting Office by the 5th of the month. The Contracting Office will forward it to 20 CES/CEIEC, Attention: HAZMAT Program Manager. This information is required in order to comply with Environmental Laws and Regulations.

Hazardous Material Name (from SDS)

Manufacturer Part #, NSN #, or LPN # Initial Quantity at the start of each project

Additional Quantity Each Month

Submitted by Contractor (Print Name): ________________________________________________________

Signature: ____________________________________________________Date: ____________________

Received by Contracting Officer/COR (Print Name): _____________________________________________

Signature: ____________________________________________________Date: _______________________

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APPENDIX B

MUNICIPAL SOLID WASTE, CONSTRUCTION AND DEMOLITION (C&D) DEBRIS,

AND RECYCLING

Shaw AFB, is required to divert at least 50 percent of non-hazardous waste annually, divert at least 50 percent of non-hazardous construction and demolition (C&D) waste, and minimize the quantity of toxic and hazardous chemicals and materials acquired, used or disposed. This information is reported annually, along with the quantity of waste landfilled and the quantity of waste recycled on a quarterly basis. Wastes should be minimized though green procurement, source reduction, recycling, reuse, or composting prior to disposal.

Wastes generated as a result of contracts, particularly C&D debris, are a large portion of the waste generated in any quarter. Projects shall generate the least amount of waste possible by planning and ordering carefully, following proper storage and handling procedures to reduce damaged, expired, and broken materials, and reusing materials wherever possible. Waste materials generated shall be salvaged for donation or resale, or separated for recycling to the extent that is economically feasible.

NOTE: Waste and recycling containers will remain covered at all times, including during transport, unless adding or removing waste or recycling to ensure compliance with all environmental regulations and installation guidelines.

Municipal Solid Waste (MSW), commonly known as trash or garbage, consists of everyday items used and thrown away, such as product packaging, grass clippings, furniture, clothing, bottles, food scraps, newspapers, or appliances.

C&D debris is waste not included the MSW as a result of construction, renovation and demolition activities.

Types of C&D debris include, but are not limited to:

• Aluminum

• Asphalt

• Bricks, rock and other masonry materials

• Cardboard

• Concrete

• Doors and windows

• Drywall and plaster

• Electrical wiring and components

• Furniture

• Green waste (palm fronds, scrub brush, land clearing debris, etc.)

• Kitchen and restroom cabinets, sinks, toilets

• Lighting fixtures

• Landscaping stone

• Plumbing fixtures and piping

• Roof coverings (e.g., shingles or tiles)

• Metal scraps (from stud trim, ductwork, rebar, piping, roofing, banding, etc.)

• Wood products (scrap wood and pallets)

1) For contracts less than 60 days, the Contractor will submit the “MSW, C&D Debris Landfilling and Recycling Diversion Summary Report” (refer to Attachment B-1) to the Contracting Office at the completion of the contract.

For contracts greater than 60 days, the Contractor will submit the “MSW, C&D Debris Landfilling and Recycling Diversion Summary Report” (refer to Attachment B-1) to the Contracting Office by the 5th of each month for the month prior beginning at the start of the contract work and a summary at the completion of the contract.

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APPENDIX B-1

EXAMPLE SUBMITTAL

CONTRACTOR MSW, C & D DEBRIS LANDFILLING AND RECYCLING DIVERSION SUMMARY REPORT

Project Number and Title: VLSB12345, Demolish Dormitory Period of Performance:___________________________________________

Project Waste Management Coordinator(s): Ms. Jane Doe, Mr. John Smith

Material Anticipated

Quantity for the project

Recycling or Disposal Method Handling Procedure

(Good Housekeeping)

For MONTH/YEAR

Project totals to date

Recycled Landfilled Recycled Landfilled

Wood cabinets 20 ea. Donated to ‘Help for the Homeless’ Ensure cabinets are not damaged at job site while awaiting transport to donation store.

20 ea 0 20 ea 0

Green waste (brush) 2 tons John and Jack’s Crushing Company

(to be mulched for reused/resale)

Avoid contamination of green waste with other construction debris

1.5 ton 0 2 0

Scrap metal (steel window frames, copper pipe, etc.)

0.5 tons Western Iron and Metal Deposit all metals in roll-off labeled

“Scrap metal”

0.5 ton 0 0.5 0

Concrete 10 tons Road base Material Recycling

(to be crushed for reuse/resale)

To be collected in piles then trucked to the recycling facility

0 0 2 tons 0

Clean asphalt 0.5 tons Dee’s Inert Landfill To be trucked to the landfill on the day that it is removed

0 0 0 0

Aluminum soda cans 10 lbs Pima County Transfer Station Avoid contamination of cans with garbage

2 lb 0 4 lb 0

Remaining wastes (e.g., garbage and material that cannot be recycled)

8 tons COT Los Reales Landfill Keep job site free of windblown debris.

Remove garbage daily.

0 1 ton 0 3 ton

Civilian Contractor Environmental Guide Page 9

APPENDIX C

HAZARDOUS WASTE, UNIVERSAL WASTE, ASBESTOS, LEAD-BASED PAINT,

PCB, AND NON-REGULATED (CONTROLLED) WASTES:

PROPER MANAGEMENT AND DISPOSAL

Hazardous Waste, Universal Waste, Asbestos, Lead-Based Paint (LBP), Polychlorinated Biphenyl (PCB), and Non-Regulated (Controlled) Wastes: The

Contractor is required to manage and dispose of hazardous waste, universal waste, Asbestos waste, LBP waste, PCB waste, and non-regulated waste in accordance with local, state, and federal laws. It is the

Contractor’s responsibility to determine whether any of these wastes will be generated by a particular project and to properly store, label and otherwise manage such wastes. The Contractor will notify the 20

CES/CEIEC of any wastes generated as a result of the contract.

Hazardous Waste: Hazardous wastes (HW) are wastes with properties that make them dangerous or capable of having a harmful effect on human health or the environment.

HW is regulated by 40 CFR 260, Environmental Protection Agency Hazardous Waste Regulations; SC

Regulation 61-79, South Carolina Hazardous Waste Management Regulations; and Shaw AFB Plan 32-

7002C, Hazardous Waste Management (subject to change).

Contractors are required to meet HW training requirements as specified for Large Quantity Generators in

40 CFR 262.34(a) (4) and 40 CFR 265.16.

Contractors are responsible for determining if their waste is hazardous and must provide a Hazardous

Waste Stream Characterization form (provided in Appendix C-1) along with waste analysis reports to the

20 CES/CEIEC HW Program Manager immediately upon generation of the waste.

HW requires regulatory compliance with storage, labeling, disposal, recordkeeping, i.e. the overall management of the HW. The CE HW Program Manager must review contractor submittals and work plans, including hazardous waste stream characterization(s) (using Attachment C-1), training certifications, and all HW manifests (EPA Form 8700-22A, an example is provided in Attachment C-2) and land disposal restriction (LDR) forms (master LDR, one time use, or lead-acid battery provided in

Attachments C-3A through C-3C), for project activities that generate HW. Contractors may provide a copy of their LDR forms on their own form or the contractor may use the forms provided in Attachments

C-3 through C-3C, below.

Listed below are examples of wastes which can be hazardous waste (this list is not all inclusive):

• Acids or caustics

• Adhesives, calks, roofing cements

• Items that contain lead (such as lead flashing, lead solder, etc.)

• Paints, varnishes, and sealers

• Waste solvents, thinners, cleaners, and fuels

• Sandpaper, sand blasting residue

• Rags, gloves, coveralls, masking paper contaminated with hazardous materials

• Aerosol cans (partially full/not empty)

• Gasoline filters, waste gasoline, and gasoline absorbents

Universal Waste: Universal Waste, (UW) are waste materials designated as “HW” but containing materials that are very common.

UW is regulated by 40 CFR 273, Universal Waste Management; SC Regulation 61-79.273, Universal

Waste Rule; and Shaw AFB Plan 32-7002C, Hazardous Waste Management (subject to change).

All UW is subject to container management and storage requirements, labeling requirements and recordkeeping requirements. RCRA requires regulatory compliance with storage, labeling, disposal, recordkeeping and overall management of the UW.

20 CES Contractor Environmental Requirements Page 10

Only trained and licensed professionals may apply pesticides on federal property. The CE HW Program

Manager must review contractor submittals and work plans, including hazardous waste determination(s), training certifications, and all HW manifests, land disposal restriction forms (LDR), for project activities that generate HW.

Listed below are examples of universal waste (this list is not all inclusive):

• Waste Lamps Containing Mercury (LCMs): (such as compact fluorescent lamps (CFLs), fluorescent tubes, high intensity discharge lamps (mercury vapor, metal halide, high pressure sodium (used in streetlights, floodlights, parking lots and industrial lighting), and neon/argon lamps (signs)

• Waste Batteries: non-alkaline batteries (lead acid batteries not recycled/reclaimed, lithium, NiCd, Mercury, Silver, Ni-MH, and Magnesium)

• Mercury Containing Equipment (MCE) (thermometers, barometers, manometers, thermostats, temperature and pressure gages, and mercury switches).

• Waste pesticides (herbicides, insecticides and pesticides).

• Aerosol cans (empty only)

Asbestos Waste: The term “asbestos” means asbestiform varieties of chrysotile, crocidolite, amosite, anthophyllite, tremolite, or actinolite.

Asbestos is regulated by the 40 CFR Part 763, Toxic Substances Control Act (TSCA), 40 CFR 61.140 through 61.157, National Emission Standard Hazardous Air Pollutants (NESHAP), and SC Regulation 61-

86.1, Standards of Performance for Asbestos Projects, https://scdhec.gov/environment/your-home/asbestos/asbestos-regulations. The SC DHEC Lead Based Paint & Residue Disposal Advisory may be viewed in Appendix C-4.

Asbestos-Containing Material (ACM): The term “asbestos-containing material” means any material that contains more than 1 percent asbestos by weight.

Friable ACM: The term “friable asbestos-containing material” means any ACM applied on ceilings, walls, structural members, piping, ductwork or any other part of a building that when dry may crumble, pulverize, or reduced to powder by hand pressure. The term includes non-friable asbestos-containing material after damaged to the extent that when dry it may crumble, pulverize, or reduced to powder by hand pressure.

The contractor will comply with SCDHEC R61-86.1 Standards of Performance for Asbestos Projects. The

CE HW Program Manager must review contractor submittals and work plans, including Asbestos Survey

Reports, training records and certifications, all transportation manifests/documentation, and land disposal

LDR forms, for project activities that generate asbestos. If asbestos is present, the Contractor must:

• Submit an SCDHEC Asbestos NESHAP Notification/ Permit Activity Application for Renovation /

Demolition Activities at least 14 days prior to the start of work.

• Ensure asbestos workers are properly trained and provide documentation to SAFB

20 CES/CEIEC

• Ensure asbestos inspector is certified and provide documentation to the 20 CES/CEIEC

• Provide disposal manifests/documentation to the 20 CES/CEIEC with asbestos removal/inspection/disposal certifications.

Listed below are examples of asbestos waste (this list is not all inclusive):

• Adhesives, caulks, roofing cements

• Ceiling tiles

• Mastic on flooring tiles

• Flooring tiles

• Sandpaper, sand blasting residue

• Rags, gloves, coveralls, masking paper contaminated with hazardous materials.

Lead Based Paint (LBP) Waste: Lead based paint waste means paint or other surface coatings that contain lead in excess of regulatory guidelines. NOTE: Shaw AFB prohibits the use of paint with a lead content of 0.05% or greater.

LBP is regulated by 40 CFR Part 745, TSCA, and the SC DHEC. Refer to the SC DHEC Lead Based

Paint & Residue Disposal Advisory in Attachment C-4 for more guidelines.

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Bioenvironmental Engineering and the CE HW Program Manager must review contractor submittals and work plans, including LBP Survey Report and training certifications, for project activities that disturb LBP.

Lead based paint waste includes material such as wood, brick and metal that is painted with LBP and removed.

LBP residue includes residue that is generated from the removal of LBP from a structure/surface by scraping, chipping, sandblasting, or chemical stripping.

Listed below are examples of LBP waste (this list is not all inclusive):

• Lead-based paint chips

• Sandpaper, sand blasting residue

• Rags, gloves, coveralls, masking paper contaminated with hazardous materials.

Polychlorinated Biphenyl (PCB) Waste: PCBs are a group of man-made organic chemicals known as chlorinated hydrocarbons. PCBs have no known taste or smell, and range in consistency from an oil to a waxy solid.

PCBs are regulated by 40 CFR Part 761, TSCA and products that may contain PCBs include:

• Transformers and capacitors

• Electrical equipment including voltage regulators, switches, re-closers, bushings, and electromagnets

• Oil used in motors and hydraulic systems

• Old electrical devices or appliances containing PCB capacitors

• Fluorescent light ballasts

• Cable insulation

• Thermal insulation material including fiberglass, felt, foam, and cork

• Adhesives and tapes

• Oil-based paint

• Caulking

• Plastics

• Carbonless copy paper

• Floor finish

Non-Regulated (Controlled) Waste: Includes materials that are not required to be stored or managed as a HW, but possess characteristics that prohibits them from being thrown in the trash or stored improperly. Includes, but not limited to:

• Absorbents (non-HW, includes recycled petroleum or synthetic oils, hydraulic fluids, Jet-A, and diesel, does not include gasoline soaked absorbents)

• GAA grease and related items

• Used oil for recycling (recycled petroleum or synthetic oils, motor oil, gear oil/mineral oil, hydraulic fluids, transmission fluids, brake fluids, Jet A and Diesel)

• Alkaline batteries

• Latex paint

• Non-terne plated used oil filters (gravity hot drained and crushed/punctured)

• Silicone sealants

Storage Requirements:

• Containers must be in good condition, i.e. no severe rusting, no creases/dents, no punctures, bulging heads, or severe structural defects and compatible with wastes

• Containers MUST remain closed at all times unless actively adding/removing waste o Bungs closed tightly o Removable lids attached firmly to drum/container o If tipped, no waste should escape drum/container o Boxes should be structurally sound and taped closed o Drums/containers should have adequate headspace (do no overfill - 90% rule)

• No free liquids should be on top of the container

20 CES Contractor Environmental Requirements Page 12

• Ignitable wastes should be grounded

• Be prepared for a release: know where sanitary drains, storm drains, and outfalls are located

• Secondary containment is required for:

o All liquid hazardous materials as defined by the Secretary of Transportation, which includes any liquids capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and has designated as hazardous under Section 5103 of Federal Hazardous Materials

Transportation Law (49 U.S.C. 5103) o Secondary containment rule states that the secondary containment must hold 100% of the largest container or 10% of the total volume, whichever is greater o Should be free of freestanding liquids

• Spills should be cleaned up immediately

Waste Disposal: Contractors are responsible for the disposal of all wastes generated as part of a contract with the exception of long-term embedded contractors (see definition in Attachment A, Hazardous Materials). All waste documentation will be reviewed by the 20 CES/CEIEC prior to disposal.

Full or partially full containers to be disposed by the contractor may be RCRA or TSCA wastes.

RCRA HWs must be manifested off-site and must be removed by a licensed hazardous waste transporter. Hazardous waste must be disposed at a RCRA permitted facility. All HW shipments must be accompanied by a hazardous waste manifest, LDR form (Attachments C-1 through C-3C), and signed by authorized personnel from the 20 CES/CEIEC prior to removal from Shaw AFB. The contractor must provide a copy of the return manifest to the 20 CES/CEIEC within 30 days of waste shipment. If the return manifest is not received within 60 days of the waste shipment an exception report must be filed with the Environmental Protection Agency and the SC DHEC.

Universal waste, asbestos, LBP, and PCB waste must be disposed at a RCRA permitted facility. UW, Asbestos, LBP, PCB wastes must have required regulatory documentation (manifest, non-hazardous waste manifest, Bill of Lading (BOL), etc.) accompany the waste. The contractor must provide a copy of the return manifest/documentation/BOL, etc., to the 20 CES/CEIEC within 30 days of waste shipment.

Contractors must follow all waste guidelines as instructed in the Shaw Plan 32-7002C, Hazardous Waste

Management (number subject to change) and all subsequent Hazardous Waste Management Plans, regardless of the number assigned to the plan.

The following table presents a list of questions that the Contractor may use to help identify whether their work will be generating a hazardous, universal waste, PCB waste, or asbestos and LBP waste (these questions are not all inclusive).

What processes will be performed during the project?

Potential Regulated Waste

Will any paint be chipped, sanded, abraded, or chemically removed?

Many paints and primers contain lead, cadmium, or chromium, and these paint residues and sandpaper may be RCRA toxic for heavy metals.

Lead based paint must be managed according to TSCA.

Will any flammable paints, varnishes, cements, adhesives, or other coatings be used?

Many flammable coatings & adhesives contain methyl ethyl ketone (synonyms are MEK & 2-butanone) and brushes, rags, etc. contaminated with these may be RCRA toxic for MEK.

Additionally, if these are to be disposed in liquid form they may be RCRA ignitable.

Will any chemicals be used to clean or strip surfaces?

Many solvents (e.g., chlorinated solvents, benzene, toluene, MEK, xylene, etc.) are hazardous and the stripping residues along with rags and applicators may be RCRA listed spent solvent wastes.

Corrosive strippers (acids, alkalis, etc.) may be RCRA corrosive if disposed in liquid form.

Depending on what is being removed, the residues may also contain RCRA toxic heavy metals such as lead.

Will any aerosol cans be used?

Empty aerosol cans must be punctured according to regulations to avoid being regulated as RCRA reactive. Empty aerosol cans may not be thrown away in the trash.

•Aerosol cans may be managed as UW according to 40 CFR 273, Part C Non-empty aerosol cans that are disposed may also be RCRA ignitable.

20 CES Contractor Environmental Requirements Page 13

Will any lamps containing mercury (LCM) or non-alkaline batteries be removed?

LCMs may contain mercury and non-alkaline batteries (Lithium, NiCd, etc.) contain heavy metals but are regulated as Universal Waste and must be stored, labeled and managed according to 40 CFR 273, Part C.

Will any electronic equipment be removed (equipment containing circuit boards, switches, thermostats, transformers, soldered parts, CRTs, etc.)?

Some types of equipment may contain heavy metals and be RCRA toxic for mercury, lead, or silver.

Transformers and lamp ballasts may contain Polychlorinated Biphenyls (PCBs).

Some types of equipment may contain batteries that have RCRA toxic metals or are RCRA corrosive or are regulated as Universal Waste.

Will any petroleum, oil or lubricant waste (POL) be generated?

Absorbents, grease, used oil for recycling must be stored and managed according to regulations.

Will all unused hazardous materials be removed by the contractor at job completion?

Full or partially full containers that are to be disposed may be RCRA hazardous wastes. RCRA hazardous wastes must be removed by a licensed hazardous waste transporter and accompanied by a hazardous waste manifest and signed by authorized personnel from the 20 CES Environmental Flight.

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APPENDIX C-1 – Waste Stream Characterization Form

A fillable PDF will be provided by the Contracting Officer (CO), Contracting Officer Representative (COR) or the Project Manager (PM) if there is an issue with the embedded PDF located after the example.

Waste Stream Characterization Form

A. Waste process and description

Waste description (including chemical/physical description):

Process generating the waste:

B. Waste stream determination

Waste determination based on:

User knowledge (Process evaluation, SDSs, and interviews)

Waste analysis (List all sampling dates and attach analytical results)

Date:

Date:

Is the waste a “solid waste” according to §261.2?

If no, specify exclusion or exemption by regulatory citation and describe:

Yes No

Is the solid waste excluded under §261.4 or exempt from regulation as a hazardous waste?

If yes, specify exclusion or exemption by regulatory citation and describe:

Yes No

Is the waste a listed hazardous waste? (Detail rationale, as necessary)

F-listed per §261.31

K-listed per §261.32

P-listed per §261.33(e)

U-listed per §261.33(f)

Yes No

Yes No

Yes No

Is the waste a characteristic hazardous waste? (Detail rationale, as necessary)

Ignitable (D001) per §261.21

Corrosive (D002) per §261.22

Reactive (D003) per §261.23

Toxic (D004 – D043) per §261.24 (select constituents below)

Yes No

Yes No

Metals (mg/L) Volatiles (mg/L) Semi-Volatiles (mg/L) Pesticides/Herbicides (mg/L) D004 Arsenic (5.0) D018 Benzene (0.5) D023 o-Cresol (200.0) D020 Chlordane (0.03)

D005 Barium (100.0) D019 Carbon Tetrachloride (0.5) D024 m-Cresol (200.0) D012 Endrin (0.02) D006 Cadmium (1.0) D021 Chlorobenzene (100.0) D025 p-Cresol (200.0) D031 Heptachlor + epoxide (0.008) D007 Chromium (5.0) D022 Chloroform (6.0) D026 Cresol - total (200.0) D013 Lindane (0.4)

D008 Lead (5.0) D028 1,2-Dichloroethane (0.5) D027 1,4-Dichlorobenzene (7.5) D014 Methoxychlor (10.0) D009 Mercury (0.2) D029 1,1-Dichloroethylene (0.7) D030 2,4-Dinitrotoluene (0.13) D015 Toxaphene (0.5) D010 Selenium (1.0) D035 Methyl Ethyl Ketone (200.0) D032 Hexachlorobenzene (0.13) D016 2,4-D (10.0)

D011 Silver (5.0) D039 Tetrachloroethylene (0.7) D033 Hexachlorobutadiene (0.5) D017 2,4,5-TP (Silvex) (1.0) D040 Trichloroethylene (0.5) D034 Hexachloroethane (3.0)

D043 Vinyl Chloride (0.2) D036 Nitrobenzene (2.0) D037 Pentachlorophenol (100.0) D038 Pyridine (5.0) D041 2,4,5-Trichlorophenol (400.0) D042 2,4,6-Trichlorophenol (2.0)

Is the waste PCB-contaminated?

If yes, verify RCRA status at §261.8. (TSCA regulations may apply.)

Yes No

RCRA waste determination:

Hazardous with waste codes

Nonhazardous

Exempt because

Used oil

Universal waste

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Waste Stream Characterization Form (continued)

C. Waste storage, treatment, and disposal

Specific description of waste management from generation point to final disposition:

Approximate waste generation rate:

Are land disposal restrictions (LDR) applicable?

If yes, specify treatability group:

Wastewater

Nonwastewater

Yes No

Are UHCs present above treatment standards?

[Only applicable to certain characteristically hazardous waste codes specified by regulation.]

If yes, specify UHCs:

DOT shipping name:

Signature Printed/typed name & title Date

IMPORTANT: Attach all supporting documentation (e.g., SDSs, laboratory analysis, generator knowledge, etc.) to this waste stream determination.

Waste Characterization Review

I have reviewed the process generating this waste and have found, to the best of my knowledge, that no changes have been made to materially affect the waste generated (e.g., require additional or elimination of codes). If this is not the case, then a new Waste Stream Characterization Form must be completed.

Source: Adapted by McCoy and Associates, Inc.

Embedded Waste Characterization Form PDF

Waste_Characteriza tion_Form.pdf

Printed/typed name & title, and date

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APPENDIX C-2 – EXAMPLE EPA Form 8700-22A, Hazardous Waste Manifest

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APPENDIX C-3A – LDR Master LDR Form

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Embedded LDR Master Form PDF

LDR_Master_Form.p df

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APPENDIX C-3B – LDR One-Time Notice to File Form

LDR One-Time Notification Form PDF

LDR_One-Time_Noti ce.pdf

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APPENDIX C-3C – LDR Lead-Acid Battery Form

LDR Lead-Acid Battery Notification Form PDF

LDR_Lead-Acid_Batt ery_Form.pdf

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APPENDIX C-4 – SC DHEC Lead Based Paint & Residue Disposal Advisory

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APPENDIX D

REFRIGERANT RECOVERY REQUIREMENTS

Refrigerant Recovery: EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean

Air Act require that technicians who maintain, service, repair, or dispose of equipment that could release ozone depleting refrigerants into the atmosphere must be certified. Starting on January 1, 2018, this requirement will also apply to appliances containing most substitute refrigerants, including HFCs.

Contractors are required to meet training and certification requirements as specified in 40 CFR 82, Section

608. Technicians are required to pass an EPA-approved test to earn Section 608 Technician Certification.

The tests are specific to the type of equipment the technician seeks to work on. Tests must be administered by an EPA-approved certifying organization. Section 608 Technician Certification credentials do not expire.

EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act also requires refrigerant recovery and recycling equipment to be tested to ensure it meets EPA requirements.

For most recovery and recycling equipment, these requirements are detailed in Appendix B2 to 40 CFR 82, Subpart F. Requirements for equipment manufactured or imported after January 1, 2017, are detailed in 40

CFR 82, Subpart F, Appendix B3 (for non-flammable refrigerants) or Appendix B4 (for flammable refrigerants). These standards are based on the Air-Conditioning, Heating, and Refrigeration Institute

(AHRI) 740 test protocol. Small appliance recovery and recycling equipment may be tested under these requirements or the ones detailed in Appendix C to 40 CFR 82, Subpart F.

Contractors are responsible for determining if the recovered refrigerant is classified as a Class I or Class II ozone depleting substance (ODS). Contractors will provide a completed Contractor Refrigerant Work

Submittal to Determine Compliance with Ozone Depleting Substances (ODS) (Clean Air Act§ 608)

(provided in Appendix D-1) along with required certifications to the 20 CES/CEIEC.

Recovery equipment standards vary depending on the size and type of air-conditioning or refrigeration appliance being serviced:

• Recovery and recycling equipment used with most air-conditioning and refrigeration equipment must meet the standards identified in the following table.

• Small appliance recovery equipment must be able to recover either:

o 90 percent of the refrigerant in the small appliance when the small appliance compressor is functional, or o 80 percent of the refrigerant in the small appliance when the compressor is not functional.

Recovered refrigerant requires regulatory compliance with storage, labeling, disposal, recordkeeping, i.e.

the overall management of the recovered refrigerant(s).

Listed below are examples of wastes which can be hazardous waste (this list is not all inclusive):

• HVAC systems

• Heat pumps

• Cooling towers

• Chillers

• Condensers

• Dehumidifiers

• Evaporators

• Refrigerated air dryers

• White goods

Disposal: The Department of Defense requires the recovery of various Class I and Class II refrigerants.

Recovered refrigerants in the designated categories below will be shipped to the Defense Logistics Agency

(DLA) ODS Reserve in Virginia. Contractors will ensure a Contractor Refrigerant Work Submittal Form prior to turning over the designated categories of recovered refrigerants to the installation. Cylinders will be labeled and tagged according to all federal, state and local guidelines.

Below are the refrigerants required to be recovered and sent to the DLA:

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CFCs CHEMICAL NAME

• R-11 Trichlorofluromethane

• R-12 Dichlorodifluromethane

• R-114 Dichlorotetrafluoroethane

• R-500 Azeotropic mixture of CFC-12 and HFC-152A (1,1 Difluroethane)

• R-502 Azeotropic mixture of CFC-115 and HCFC-22

HCFCs CHEMICAL NAME

• R-22 Chlorodifluoromethane

HALONs CHEMICAL NAME

• Halon 1202 Dibromodifluromethane

• Halon 1211 Bromochlordifluromethane

• Halon 1301 Bromotrifluromethane

SOLVENTs CHEMICAL NAME

• Methyl Chloroform 1,1,1 Trichloroethane

• CFC-113 Trichlorotrifluoroethane

Contractors are responsible for the disposal of all other recovered refrigerants and equipment generated as part of a contract. Recovered refrigerant ODSs must have required regulatory documentation to accompany the ODSs. The contractor must provide a copy of the recovery and disposal return documentation, etc.to the 20 CES/CEIEC within 30 days of shipment for environmental tracking.

APPENDIX D – 1 OVERVIEW OF SECTION 608 OF CLEAN AIR ACT

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APPENDIX D - 1 (CONTINUED)

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APPENDIX D - 2 TECHNICIAN REQUIREMENTS

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APPENDIX D - 2 (CONTINUED)

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APPENDIX D - 2 (CONTINUED)

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APPENDIX D - 3 DEFENSE LOGISTICS AGENCY (DLA) OZONE DEPLETING

SUBSTANCE (ODS) REQUISITIONING PROCEDURES

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SUBSTANCE (ODS) REQUISITIONING PROCEDURES (CONTRACTING)

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APPENDIX D - 4 – CONTRACTOR REFRIGERANT WORK SUBMITTAL FORM TO

DETERMINE COMPLIANCE WITH OZONE DEPLETING SUBSTANCES (CAA §40CFR82,

SECTION 608)

This form applies to any project which adds or removes refrigerants. Copies of required certificates are to be attached to this form. Use as many copies of the attached form as needed.

Refer to Attachment D for requirements.

Questions should be directed at 20 CES/CEIEC Air Program Manager, Jamal Lewis at 803-895-5071.

1) Technician Name: ___________________________________________________________

2) Technician Address: _________________________________________________________

3) Telephone (land line): __________________________ Cell Phone: ____________________

4) Project Number and Title: _____________________________________________________

5) Service Date: _______________________________________________________________

6) Description of Work (indicate installation, repair, removal of equipment containing refrigerants and general description of the refrigerant work performed by the contractor):

7) Refrigerants added or removed (indicate added or removed):

Type: ________________________________________________________________________

Quantity: ______________________________________________________________________

Equipment Type (ex: commercial refrigeration appliance, industrial refrigeration appliance, comfort cooling appliance or other type of refrigeration):

Equipment Manufacturer Name: ___________________________________________________

Serial Number: _________________________________________________________________

Model Number: _________________________________________________________________

8) Disposition of Certain Refrigerants: The Department of Defense requires the recovery of various Class I and Class II refrigerants. Contractor should indicate using an “X” if refrigerants are packaged according to regulatory and Defense Logistics Agency (DLA) Ozone Depleting

Substance (ODS) guidelines: Y____ N____

9) Contractor accepts responsibility for disposal of recovered refrigerant and disposal of refrigerant containing equipment. Contractor certifies amount of refrigerant added or removed.

Signature of Responsible Person: __________________________________________________

10) Copies of Certificates Attached: (please check all that apply below):

Technician(s) (copy of refrigerant certification card): ____________________________________

Disposal of refrigerant: ___________________________________________________________

Disposal of equipment: ___________________________________________________________

Other: ________________________________________________________________________