Attachment 02 CRRD Work Center OPM Specifications.pdf

Chattooga River Work Center 12445222C0008 22-419

000101 - 1 Project Title Page

Chattooga River Work Center 000101 - 1 05-21-2024

SECTION 000101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

CHATTOOGA RIVER WORK CENTER

US FOREST SERVICE

TALLULAH FALLS, GEORGIA

PROJECT LOCATION

9975 HWY 441 SOUTH

LAKEMONT, GA 30552

CONTRACTING OFFICER'S PROJECT : 12445222C0008

100% SUBMITTAL

DATE: 12-18-2023

US FOREST SERVICE

CHATTOOGA RIVER RANGER DISTRICT

CHATTAHOOCHEE-OCONEE NATIONAL FORESTS

1755 CLEVELAND HIGHWAY

GAINESVILLE, GA 30501

PREPARED BY:

CROFT & ASSOCIATES, INC.

3380 BLUE SPRINGS ROAD

KENNESAW, GEORGIA 30144

ARCHITECT: ANTHONY IORILLO, RA

770.529.7714

END OF SECTION 000101

000110 - 1 Table of Contents

Chattooga River Work Center 000110 - 1 05-22-2024

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000101 - Project Title Page

B. 000110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary

B. 012000 - Price and Payment Procedures

C. 012500 - Substitution Procedures

D. 013000 - Administrative Requirements

E. 014000 - Quality Requirements

F. 015000 - Temporary Facilities and Controls

G. 015713 - Temporary Erosion and Sediment Control

H. 015719 - Temporary Environmental Controls

I. 016000 - Product Requirements

J. 016116 - Volatile Organic Compound (VOC) Content Restrictions

K. 017000 - Execution and Closeout Requirements

L. 017419 - Construction Waste Management and Disposal

M. 017800 - Closeout Submittals

N. 017900 - Demonstration and Training

2.02 DIVISION 02 -- EXISTING CONDITIONS (NOT USED)

2.03 DIVISION 03 -- CONCRETE

A. 030516 - Underslab Vapor Barrier - Stego Industries

B. 033000 - Cast-in-Place Concrete

2.04 DIVISION 04 -- MASONRY (NOT USED)

2.05 DIVISION 05 -- METALS (NOT USED)

2.06 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 061000 - Rough Carpentry

B. 061219 - Structural Insulated Panels

C. 061753 - Shop-Fabricated Wood Trusses

D. 062000 - Finish Carpentry

E. 064100 - Architectural Wood Casework

2.07 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 072100 - Thermal Insulation

B. 072500 - Weather Barriers

C. 073113 - Asphalt Shingles

D. 074646 - Fiber-Cement Siding

E. 076200 - Sheet Metal Flashing and Trim

F. 078400 - Firestopping

000110 - 2 Table of Contents

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G. 079200 - Joint Sealants

2.08 DIVISION 08 -- OPENINGS

A. 081113 - Hollow Metal Doors and Frames

B. 081613 - Fiberglass Doors and Frames

C. 083100 - Access Doors and Panels

D. 083323 - Overhead Coiling Doors

E. 085200 - Aluminum Clad Wood Windows

F. 08 7100 - Door Hardware

G. 088000 - Glazing

H. 089100 - Louvers

2.09 DIVISION 09 -- FINISHES

A. 092116 - Gypsum Board Assemblies

B. 093000 - Tiling

C. 099113 - Exterior Painting

D. 099123 - Interior Painting

2.10 DIVISION 10 -- SPECIALTIES

A. 101400 - Signage

B. 102800 - Toilet, Bath, and Laundry Accessories

C. 104400 - Fire Protection Specialties

2.11 DIVISION 11 -- EQUIPMENT (NOT USED)

2.12 DIVISION 12 -- FURNISHINGS

A. 123600 - Countertops

2.13 DIVISION 13 -- SPECIAL CONSTRUCTION (NOT USED)

2.14 DIVISION 14 -- CONVEYING EQUIPMENT (NOT USED)

2.15 DIVISION 21 -- FIRE SUPPRESSION (NOT USED)

2.16 DIVISION 22 -- PLUMBING

A. 220500 - Common Work Results for Plumbing

B. 220516 - Expansion Fittings and Loops for Plumbing Piping

C. 220517 - Sleeves and Sleeve Seals for Plumbing Piping

D. 220519 - Meters and Gauges for Plumbing Piping

E. 220523 - General-Duty Valves for Plumbing Piping

F. 220529 - Hangers and Supports for Plumbing Piping and Equipment

G. 220548 - Vibration and Seismic Controls for Plumbing Piping and Equipment

H. 220553 - Identification for Plumbing Piping and Equipment

I. 220719 - Plumbing Piping Insulation

J. 221005 - Plumbing Piping

K. 221006 - Plumbing Piping Specialties

L. 221500 - General-Service Compressed-Air Systems

M. 223000 - Plumbing Equipment

N. 224000 - Plumbing Fixtures

O. 224500 - Emergency Plumbing Fixtures

000110 - 3 Table of Contents

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2.17 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

A. 230500 - Common Work Results for Mechanical

B. 230517 - Sleeves and Sleeve Seals for HVAC Piping

C. 230529 - Hangers and Supports for HVAC Piping and Equipment

D. 230548 - Vibration and Seismic Controls for HVAC

E. 230553 - Identification for HVAC Piping and Equipment

F. 230593 - Testing, Adjusting, and Balancing for HVAC

G. 230713 - Duct Insulation

H. 230913 - Instrumentation and Control Devices for HVAC

I. 230993 - Sequence of Operations for HVAC Controls

J. 231126 - Facility Liquefied-Petroleum Gas Piping

K. 233100 - HVAC Ducts and Casings

L. 233300 - Air Duct Accessories

M. 233416 - Centrifugal HVAC Fans

N. 233439 - High-Volume, Low-Speed Propeller Fans

O. 233501 - Dryer-Vent Exhaust Collection Systems

P. 233700 - Air Outlets and Inlets

Q. 235100 - Breechings, Chimneys, and Stacks

R. 238200 - Convection Heating and Cooling Units

S. 238300 - Radiant Heating and Cooling Units

2.18 DIVISION 25 -- INTEGRATED AUTOMATION (NOT USED)

2.19 DIVISION 26 -- ELECTRICAL

A. 260500 - Common Work Results For Electrical

B. 260526 - Grounding and Bonding for Electrical Systems

C. 260529 - Hangers and Supports for Electrical Systems

D. 260533.13 - Conduit for Electrical Systems

E. 260533.16 - Boxes for Electrical Systems

F. 260533.23 - Surface Raceways for Electrical Systems

G. 260536 - Cable Trays for Electrical Systems

H. 260544 - Sleeves And Sleeve Seals For Electrical Raceways And Cabling

I. 260553 - Identification for Electrical Systems

J. 260573 - Power System Studies

K. 260583 - Wiring Connections

L. 260923 - Lighting Control Devices

M. 262100 - Low-Voltage Electrical Service Entrance

N. 262200 - Low-Voltage Transformers

O. 262413 - Switchboards

P. 262416 - Panelboards

Q. 262513 - Low-Voltage Busways

R. 262713 - Electricity Metering

S. 262726 - Wiring Devices

000110 - 4 Table of Contents

Chattooga River Work Center 000110 - 4 05-22-2024

T. 262813 - Fuses

U. 262816.16 - Enclosed Switches

V. 265100 - Interior Lighting

W. 265600 - Exterior Lighting

2.20 DIVISION 27 -- COMMUNICATIONS

A. 270500 - Common Work Results For Communications

B. 270526 - Grounding And Bonding For Communications Systems

C. 270528 - Pathways For Communications Systems

D. 270529 - Hangers and Supports for Communications Systems

E. 270553 - Identification For Communications Systems

F. 270800 - Commissioning For Communication Systems

G. 271000 - Voice Data Structured Cabling System

H. 271100 - Equipment Room Components For Communication

I. 271123 - Cable Management & Ladder Rack

J. 271126 - Communications Rack Mounted Power Strips

K. 271300 - Communications Backbone Cabling

L. 271343 - Communications Services Cabling

M. 271500 - Communications Horizontal Cabling

N. 271543 - Faceplates & Connectors For Communication

2.21 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

A. 284600 - Fire Detection and Alarm

2.22 DIVISION 31 -- EARTHWORK

A. 311000 - Site Clearing

B. 312200 - Grading

C. 312316 - Excavation

D. 312316.13 - Trenching

E. 312316.26 - Rock Removal

F. 312323 - Fill

G. 313700 - Riprap

2.23 DIVISION 32 -- EXTERIOR IMPROVEMENTS

A. 321123 - Aggregate Base Courses

2.24 DIVISION 33 -- UTILITIES

A. 330500 - Common Work Results For Utilities

B. 331416 - Site Water Utility Distribution Piping

C. 333113 - Site Sanitary Sewerage Gravity Piping

D. 334211 - Stormwater Gravity Piping

E. 334230 - Stormwater Drains

END OF SECTION

011000 - 9 Summary

Chattooga River Work Center 011000 - 9 05-21-2024

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Chattooga River Work Center

B. Government's Name: US Forest Service.

C. The Project consists of the construction of A new Work Center building for the Chattooga River Ranger District (CRRD), Chattahoochee-Oconee National Forests. The Work Center is a 4,200 square foot warehouse for storage with laundry and crew restrooms. The design is for a complete and usable facility including utilities, landscaping, walkways, access drives and entrance drives, site parking, access control, building and building systems, and security system. .

D. Project Location: 9975 Hwy 441 South Lakemont, GA 30552.

1. Directions: From Atlanta, GA, take I-85N for approximately 56 miles. Keep left at the fork to continue into I-985N/Lanier Parkway and follow the signs for Gainesville. Then take GA-15 N/US-23 N/US-441 N in Rabun County and continue on this road for 42 miles. The CRRD office will be on your right past Tallulah Falls. The project site is just northwest of the CRRD office.

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a Stipulated Price.

1.03 WORK BY GOVERNMENT

A. Items noted NIC (Not in Contract) will be supplied and installed by Government before Date of Substantial Completion. Some items include:

1. Movable cabinets.

2. Furnishings.

3. Small equipment.

4. Artwork.

1.04 OCCUPANCY

A. Government intends to continue to occupy and operate property adjacent to the project site including but not limited to the parking lot, District Office, and access roads.

B. Government intends to occupy the Project upon Substantial Completion.

C. Cooperate with Government to minimize conflict and to facilitate Government's operations.

D. Schedule the Work to accommodate Government occupancy.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Provide access to and from site as required by law and by Government:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

B. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Government and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

END OF SECTION 011000

012000 - 11 Price and Payment Procedures

Chattooga River Work Center 012000 - 11 05-21-2024

SECTION 012000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Price and Contract Time.

C. Change procedures.

D. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 017800 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703, edition stipulated in the Agreement.

1. After Contract Award and before the Kick Off Meeting, submit a Schedule of Values based on the Contract Price Schedule. Breakdown each lump-sum item into component parts of design deliverables or construction work for which progress payments may be requested.

The total costs for the component parts of work shall equal the contract line item amount for that lump-sum item. The CO may request data to verify accuracy of dollar values.

Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, general requirement costs, overhead, or profit as a separate item.

2. Do not break down unit price items. Use only the contract line item amount for unit price items.

3. The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

4. An acceptable Schedule of Values shall be agreed upon by the Contractor and CO before the first progress payment is processed. A cost loaded project schedule is an acceptable substitute for a schedule of values.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Contracting Officer for approval.

C. Forms filled out by hand will not be accepted.

D. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

E. Revise schedule to list approved Change Orders, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Contracting Officer for approval.

C. Forms filled out by hand will not be accepted.

D. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

012000 - 12 Price and Payment Procedures

Chattooga River Work Center 012000 - 12 05-21-2024

10. Retainage.

E. Execute certification by signature of authorized officer.

F. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

G. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

H. Submit one electronic and three hard-copies of each Application for Payment.

I. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 013000.

2. Construction progress schedule, revised and current as specified in Section 013000.

3. Partial release of liens from major subcontractors and vendors.

J. When Contracting Officer requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal.

Show application number and date, and line item by number and description.

1.05 MODIFICATION PROCEDURES

A. Submit name of the individual authorized to receive change documents and who will be responsible for informing others in Contractor's employ or subcontractors of changes to Contract Documents.

B. For minor changes not involving an adjustment to the Contract Scope, Contract Price or Contract Time, the COR will issue instructions directly to Contractor.

C. For other required changes, Contracting Officer will issue a document instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

D. For changes for which advance pricing is desired, Contracting Officer will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid . Contractor shall prepare and submit a fixed price quotation within 14 days.

E. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Contracting Officer for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Contracting Officer.

3. For pre-determined unit prices and quantities, the amount will based on the fixed unit prices.

F. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

012000 - 13 Price and Payment Procedures

Chattooga River Work Center 012000 - 13 05-21-2024

G. Execution of Change Orders: Contracting Officer will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

H. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Price .

I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

J. Promptly enter changes in Project Record Documents.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Price , previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

END OF SECTION 012000

012500 - 15 Substitution Procedures

Chattooga River Work Center 012500 - 15 05-21-2024

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Government.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

6. Agrees to reimburse Government and Contracting Officer for review or redesign services associated with re-approval by authorities.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Government's, Contracting Officer's, and Contractor's names.

b. Substitution Request Information:

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Issue date.

3) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

4) Description of Substitution.

5) Reason why the specified item cannot be provided.

6) Differences between proposed substitution and specified item.

7) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

012500 - 16 Substitution Procedures

Chattooga River Work Center 012500 - 16 05-21-2024

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Warranties.

6) Other salient features and requirements.

7) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Government for accepting substitution.

2) Change to Contract Time due to accepting substitution.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Government will consider requests for substitutions only if submitted at least 10 days prior to the date for receipt of bids.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Contracting Officer, in order to stay on approved project schedule.

B. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Contracting Officer, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Government through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Government's compensation to the Contracting Officer for any required redesign, time spent processing and evaluating the request.

C. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3.04 RESOLUTION

A. Contracting Officer may request additional information and documentation prior to rendering a decision.

B. Contracting Officer will notify Contractor in writing of decision to accept or reject request.

1. Contracting Officer's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions

012500 - 17 Substitution Procedures

Chattooga River Work Center 012500 - 17 05-21-2024 of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 017800 - Closeout Submittals, for closeout submittals.

END OF SECTION 012500

013000 - 19 Administrative Requirements

Chattooga River Work Center 013000 - 19 05-21-2024

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Project management information systems (PMIS)

C. Preconstruction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Construction progress schedule.

G. Progress photographs.

H. Coordination drawings.

I. Submittals for review, information, and project closeout.

J. Number of copies of submittals.

K. Requests for Interpretation (RFI) procedures.

L. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 016000 - Product Requirements: General product requirements.

B. Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information; 2004.

B. AIA G810 - Transmittal Letter; 2001.

C. CSI/CSC Form 12.1A - Submittal Transmittal; Current Edition.

D. CSI/CSC Form 13.2A - Request for Information; Current Edition.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Contracting Officer:

1. Requests for Interpretation (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PROJECT MANAGEMENT INFORMATION SYSTEMS (PMIS)

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word, or MS Excell) format, as appropriate to the documents, and transmitted via an internet-based submittal service that receives, logs and stores documents, provides electronic

013000 - 20 Administrative Requirements

Chattooga River Work Center 013000 - 20 05-21-2024 stamping and signatures, and notifies addresses via email.

B. Besides submittals for review, information, and closeout, this procedure applies to Requests for Information (RFIs), progress documentation, contract modification documents (e.g., supplementary instructions, change proposals, change orders),applications for payment, field reports, and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

C. Contractor and the Government are required to use this service.

D. It is Contractor's responsibility to submit documents in allowable format.

E. Subcontractors, suppliers, the Government, and the Government's consultants are to be permitted to use the service at no extra charges.

F. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps, unless such software capability is provided by the service provider.

G. Paper document submittals will not be reviewed; emailed electronic documents will not be reviewed.

H. All other specified submittal and documents transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

I. Not used.

J. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of COR and the Government participating; further training is the responsibility of the user of the service.

K. Project Closeout: The Contracting Officer will determine when to terminate the service for the project and is responsible for obtaining archives copies of files for the Government.

L. The Government intends to use the system to manage the project and provide a common collaborative and interaction platform for all project team members, including Government staff, external partners and cooperators, architecture and engineering consultants, constructors and construction managers, suppliers, and subcontractors.

M. Not used.

N. At intervals during a project and at individual project closeout, a snapshot in time will be taken and placed into Box, the Forest Service's electronic file system and serve as the contract file of record. The Government will provide access to Contactor designated staff at the Preconstruction Meeting.

O. Requirements:

1. External and Internal collaboration tool that can be used by both internal USDA Forest

Service employees and external customers and vendors. Contractor and A-E designers are required to use this service.

2. Ability to track documents and correspondence with a history function or log through all project phases. Examples include, but not limited to:

a. Design Submittals.

b. Construction Submittals.

c. Requests for Information.

d. Change Requests.

e. Supplemental Instructions.

f. Field Reports.

g. Photos.

h. Contract Documents and Revisions.

i. Backup Materials for Invoices.

3. Master level scheduling that allows a broad overview of project progress. This is for major program and project milestones only. Constructors are responsible for providing detailed construction scheduling.

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Chattooga River Work Center 013000 - 21 05-21-2024

4. Mobile component for instantaneous communication and ability to make updates and take pictures on job sites using phones or tablets. Mobile apps need to include offline capacity and syncing when the device is near a signal again.

5. Centralized workflow and unlimited file capacity for the documents associated with the workflow.

6. Access too the application is based on role with fine grain permissions as well as separate log-in credentials for each user.

7. Robust and customizable reporting and dashboard features.

8. Audit trails for all actions in the system.

9. On-demand training for the system for all users.

10. Unlimited users.

11. Application will provide for management of user level access control to be administered by

USDA Fores Service project leadership.

12. All data sets created, stored or manipulated by the solution design will be readily available for long term electronic storage and back up as part of official records requirements for government projects.

P. Project Closeout: Contractor will determine when to terminate the service for the project after Substantial Completion and is responsible for obtaining archive copies of files for the Government.

3.02 PRECONSTRUCTION MEETING

A. Attendance Required:

1. Government.

2. Contracting Officer.

3. Contractor. Key personnel including Project Manager, Point of Contact, Field

Superintendent, Field Engineer, etc.

B. Agenda:

1. Execution of Government-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Submission of initial Submittal schedule.

6. Designation of personnel representing the parties to Contract and Contracting Officer .

7. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

8. Scheduling.

C. Record minutes and distribute copies within two days after meeting to participants, with copies to Contracting Officer , Government , participants, and those affected by decisions made.

3.03 SITE MOBILIZATION MEETING

A. Schedule meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. Government.

3. Contracting Officer.

4. Contractor's superintendent.

5. Major subcontractors.

C. Agenda:

1. Use of premises by Government and Contractor.

2. Government's requirements.

3. Construction facilities and controls provided by Government.

4. Temporary utilities provided by Government.

5. Survey and building layout.

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6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with electronic copies to Contracting Officer , Government , participants, and those affected by decisions made.

3.04 TRADE "MEP COORDINATION" PRE-CONSTRUCTION MEETING

A. Conduct a preinstallation meeting one week prior to the start of the work of this section; require attendance by all affected installers and subcontractors. A minimum of two supervisors from each discipline and trade who will be overseeing daily work shall be in attendance. The MEP Engineer(s) of Record or their designated representative(s) shall attend the meeting to provide direction and highlight specific construction concerns for all MEP systems.

1. Meeting is to be hosted virtually.

2. Contractor to record minutes and distribute copies within two days after meeting to participants, with electronic copies to Contracting Officer, Government, participants, and those affected by decisions made.

3. Meeting is not to be held without discipline/trade installers in attendance. The purpose and goal is to establish expectations for the installation of the systems and this is best accomplished with installers in attendance.

4. Required Agenda topics:

a. Review and clarify building systems.

b. Update status on long lead items and delivery of systems.

c. Discuss changes made to systems during shop drawing / submittal review and/or

RFI's and required coordination.

d. Review maintenance clearances for equipment and expectations.

e. Discuss system operations, testing and start up.

f. Review warranty items and project closeout requirements.

3.05 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Government.

3. Contracting Officer.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

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10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

E. Record minutes and distribute electronic copies within two business days after meeting to participants. Copies to be sent to the following, at minimum: Contracting Officer, Government, participants, and those affected by decisions made.

3.06 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.07 PROGRESS PHOTOGRAPHS

A. Photography Type: Digital; electronic files.

B. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Contracting Officer.

C. Photograph all elements and assemblies before enclosure.

D. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Point of View Sketch: Include digital copy of point of view sketch with each electronic submittal; include point of view identification in each photo file name.

4. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

3.08 COORDINATION DRAWINGS

A. Provide information required by Project Coordinator for preparation of coordination drawings.

B. Review drawings prior to submission to Contracting Officer.

3.09 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

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a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Government.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without review.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Government's, Contracting Officer's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

H. Review Time: Contracting Officer will respond and return RFIs to Contractor within five business days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 3:00 PM will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

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I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Government.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not apply a response to the specific item(s) in the RFI to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Contracting Officer within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.10 SUBMITTAL SCHEDULE

A. Submit to Contracting Officer for review a schedule for submittals in tabular format. Submittal schedule must be approved at least 10 business days prior to preparing any technical submittals for Divisions 02 - 49 for review.

1. Submit at the same time as the preliminary schedule specified in Section - 013216 -

Construction Progress Schedule.

2. Coordinate with Contractor's Schedule.

3. Format schedule to allow tracking of status of submittals throughout duration of construction.

4. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

5. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.11 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Contracting Officer for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

3.12 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

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B. Submit for Contracting Officer's knowledge as contract administrator or for Government.

3.13 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Government's benefit during and after project completion.

3.14 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Contracting Officer.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.15 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using approved form.

4. Sequentially identify each item, including its applicability to the project. Do not include information that is not applicable to the project. For revised submittals use original number and a sequential numerical suffix.

5. Identification and Cover Sheet: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Apply Contractor's stamp, signed or initialed certifying that Contractor's review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

7. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

8. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the

Contractor .

b. For sequential reviews involving Contracting Officer's consultants, Government, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Contracting Officer's approval, allow an additional 30 days.

9. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

10. Provide space for Contractor and Contracting Officer review stamps.

11. When revised for resubmission, identify all changes made since previous submission.

12. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

13. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

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14. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Collect required information into a single submittal to include all requirements of each specifications section (e.g., 26 0533.16 Boxes for Electrical Systems). Do not use a single transmittal for an entire specifications division (e.g., Division 23 - HVAC). Items to be grouped and submitted within separate individual transmittals for each specifications section are as follows:

1. Submittal 1 - Product Data Procedures:

a. Submit only information required by individual specification sections, for those specific sections.

b. Collect required information into a single submittal (e.g., "26 0533.16 Boxes for Electrical Systems - Product Data").

c. Submit concurrently with related shop drawing submittal.

d. Do not submit (Material) Safety Data Sheets for materials or products unless specifically requested by the individual specifications section.

2. Shop Drawing Procedures:

a. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract Documents and coordinating related work.

b. Do not reproduce Contract Documents to create shop drawings.

c. Collect required information into a single submittal ((e.g., "26 0533.16 Boxes for

Electrical Systems - Shop Drawings").

d. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

3. Samples Procedures:

a. Transmit related items together as single package.

b. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

c. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.16 SUBMITTAL REVIEW

A. Submittals for Review: Contracting Officer will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Contracting Officer will acknowledge receipt and review. See below for actions to be taken.

C. Contracting Officer's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

1. Notations may be made directly on submitted items and/or listed on appended Submittal

Review cover sheet.

D. Contracting Officer's and consultants' actions on items submitted…