Attachment 0001 - SOW Vortisand Filter Rebuild.pdf

ROCK ISLAND ARSENAL DATE: 13 March 2021

SCOPE OF WORK

VORTISAND WATER FILTRATION SYSTEM REBUILD

1. GENERAL INFORMATION:

1.1 The purpose of this service contract is to have a qualified contractor supply parts and labor to replace the control system, rebuild the pneumatic valves, install new nozzle, install new air tubing, and replace the filtration media on our Vortisand Side Stream Water Filtration System, located on the Cooling Tower storage Tank in the Plating shop. The contractor will start up and program the new controls and test the unit for proper operation. The contractor will supply new technical/maintenance manuals for the new equipment, and present a brief operation and maintenance tutorial for RIA-JMTC personnel.

1.2 All work will be performed at Rock Island Arsenal - Joint Manufacturing & Technology Center (RIA-JMTC) during normal business hours. The hours and schedule will be mutually agreed upon by the contractor and the

COR.

2. EQUIPMENT:

Vortisand Side Stream Water Filtration System (See attachment 0002 page ID #5) MFG: Vortisand Model: AWT1-SP-30-2.0 Serial# USMR039

3. DETAILED SERVICE REQUIREMENTS:

3.1 Remove the Media inside the filter tank, and place in a RIA-JMTC supplied container for disposal.

3.2 Fill the tank, per OEM recommendations, with new Media.

3.3 Install new upper nozzle inside of tank. The nozzle will be the new Classic Vortisand Quadruple Injector. (See attachment 0002 pages ID #3 & #4)

3.4 Replace the pump contactor and control panel with a new Vortisand Evoqua brand upgraded control panel and pump contactor. HMI OMRON MR157 Operator interface unit. (See attachment 0002 pages ID #1 & #2)

3.5 Repair and Install OEM recommended rebuild kits to all the Aquamatic valves.

3.6 Install new air line tubing between the new controller and the rebuilt Aquamatic valves.

3.7 Once rebuild is completed, the contractor will start the unit, program the new controller, and test for proper operation.

3.8 The contractor will train operators/maintenance personnel on the proper new controller operation and preventative maintenance procedures.

3.9 The contractor will supply RIA-JMTC with technical, parts, and maintenance manuals for the new equipment installed.

4. QUALIFICATIONS:

All work performed under this contract shall be accomplished by a qualified manufactures trained technician, or field service engineer with at least 2 years’ experience in rebuilding Vortisand Side Stream Water Filtration systems.

5. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

5.1 The contractor shall ensure that all services indicated in the “scope of work” are in compliance with all applicable code requirements set forth by Occupational Safety and Health Administration (OSHA), NEMA, and that all services are done in compliance with such codes and OEM specifications. The contractor will perform proper lock out tag out per OSHA while working on said equipment.

5.2 The contractor shall be required to work with the COR to set a schedule for the rebuild of the Vortisand equipment within 30 days of the contract award.

5.3 The contractor shall supply all parts, labor, and tools to perform this SOW. All parts and materials will meet or exceed the OEM manufacturer’s recommendations.

5.4 The contractor will schedule training in advance with the COR.

5.5 The rebuild will be performed during normal business hours (Monday through Friday, 6 AM – 4 PM Central Standard Time), except for Government holidays unless otherwise authorized and agreed on by the COR and the Contracting Specialists.

6. GOVERNMENT FURNISHED ITEMS AND RESPONSIBILITIES:

6.1 RIA JMTC will provide the contractor a container to dump the old media they remove from the tank. RIA JMTC personnel will properly dispose of the container of media.

6.2 The COR will supply RIA JMTC personnel, for training purposes, per the contractors schedule.

6.3 The COR will work with the contractor if any unforeseen issues arise. The correction of these issues will be mutually agreed upon by the contractor and the COR/Contract Specialist.

7. INSPECTION/FINAL ACCEPTANCE:

7.1 The COR will monitor contractor performance on this contract, in accordance with the Quality Assurance Surveillance Plan (QASP).

7.2 Upon completion of the Vortisand Side Stream Water Filtration System rebuild/upgrade, the COR will inspect the work and if acceptable approve any contractor service documents. Any discrepancies or deviations from the SOW will be communicated to the contractor by the COR ASAP.

7.3 The Contractor shall invoice using Wide Area Workflow per 52.0000-4942. The contractor when submitting the invoice into the WAWF system, will select; “auto send a notification to the COR by email” (using the COR’s email address). If this is not performed the contractor must contact the COR to notify him/her of pending transactions in WAWF. WAWF invoicing shall be completed by the contractor within 30 business days of COR work acceptance.

8. PERIOD OF PERFORMANCE: The contractor’s effort will begin as soon as practical after award of the contract.

9. POINT OF CONTACT:

Prior to contract execution, the contractor shall identify to the COR a primary and alternate contractor’s POC. RIA-JMTC COR shall work with the contractor’s primary or alternate POC to schedule all on site planning and work. Also, the contractor shall identify a primary and alternate contractor’s invoicing

/WAWF POC.

10. WARRANTY:

All services, materials & parts used shall include the standard commercial warranty (damage, failures).

11. SECURITY: Security training (not needing a CAC)

11.1. AT Level I Training.

11.1.1 All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. The COR will be provided a copy of the RIA- JMTC AT Level I awareness training and assuring the training is completed.

11.1.2. The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to a RIA-JMTC electronic keys and access pass being issued.

11.2. Access and General Protection/Security Policy and Procedures.

11.2.1. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

11.2.2. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.3. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative). The COR will provide guidance to complete the Access Control Records Check request Form thru the RIA Directorate of Emergency Services.

11.4. Access Badges and Electronic Keys. Contractor will acquire and need to return all issued U.S. Government

Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 at the end of the contract or the last day of an individual contractor’s employment.

11.4.1. RIA-JMTC electronic keys and access passes are accountable items and will be returned within 24 hours of no longer being needed. Items will returned to the COR or placed in a drop box at a RIA- JMTC access point.

11.4.2 Contractors who routinely fail to return these items will not be issued them in support of any future contract.

11.5. IWATCH (See Something, Say Something) Training.

The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program.

The iWATCH training will be provided in the RIA-JMTC AT training.

11.6. Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat.

Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training. The COR will keep the contractors informed on the current FPCON or any possible FPCON change.

11.7. Random Antiterrorism Measures Program (RAMP) participation.

Contractor personnel working on Rock Island Arsenal are subject to participation in installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc.). Contractors will comply with any instructions given by the Rock Island Arsenal Police Department. The RAMP program is discussed in the RIA-JMTC AT training.

11.8. Parking: The contractor shall park in designated/approved parking areas only. The COR and/or the

Arsenal Police & Security personnel may designate other areas to park depending upon the work situation.

12. SAFETY AND ENVIRONMENTAL:

12.1 Safety: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to: Rock Island Arsenal, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA). The contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required from the Rock Island Arsenal Fire Department. The contractor(s) while working on equipment at the RIA-JMTC will wear proper PPE, to include but not limited to: safety glasses (with side shields), protective foot wear (steel toe), proper clothing (no shorts, tank tops, etc.), safety harness (when working off the floor), welding and cutting apparel (as needed) and adhere to OSHA NFPA 70E Arch Flash when working on electrical equipment. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As required by the COR, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances.

See attachment “Contractor Safety Guide”.

12.2 Environmental: When services are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this service contract will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction.

Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

12.3 Ozone Depleting Chemicals (ODCs): When services are performed onsite the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326 during execution of the tasks outlined in this SOW. Parts and equipment shall not contain polychlorinated biphenyl, ozone depleting substances (Class I or Class II), or asbestos materials.