Attach 1 191NLE21Q0007 - Radio D Finder.docx

RFQ 191INL21Q0007

SECTION 1

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE (RFQ) 191NLE21Q0007

INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS CONCERNING THE REQUEST FOR QUOTE

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such questions must be submitted via email by no later than 12:00 P.M. (local Washington D.C. time) WEDNESDAY 18, NOVEMBER 2020. Any communications in reference to this RFQ shall cite the reference section title and page number, and be directed to the following individual:

Name: Eric Gauff Title: Contract Support Specialist E-mail: GauffEC@state.gov

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the following designated Government Representative NLT 12:00 P.M. (local Washington D.C. time) on the following date: FRIDAY 04, DECEMBER 2020. Vendors shall limit the number of pages to no more than twenty (20), 12-Point Font, Times New Roman, pdf. (or equivalent).

Name: Eric Gauff Title: Contract Support Specialist E-mail: GauffEC@state.gov

CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls are established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within one-hundred-twenty (120) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

1. BACKGROUND

The International Narcotics and Law Enforcement Affairs Section (INL) of the U.S. Embassy in Bogota intends to provide radio direction finding (RDF) and communications intercept capabilities to the Colombian National Police (CNP). There is a need for this capability to intercept, detect, locate, and track iridium/inmarsat radio signals during counternarcotics operations. Given Colombia’s complex terrain – ranging from long areas of forest and jungle to high mountainous areas and vast arid terrain – any system acquired on behalf of the CNP must meet the various operating environment demands where members of CNP operate.

2. TECHNICAL SPECIFICATIONS

The Contractor shall provide warranty, training, technical and deployment support in Colombia. The Contractor shall provide said services in Spanish. All hardware and software shall be provided with a minimum of two (2) years of warranty (parts and labor) and technical support related to issues that could arise with the operation of the RDF equipment, controlling software, or other components of the proposed solution.

3. TRAINING

The contractor shall provide a theoretical and practical application training course in Spanish for up to eight (8) students from the Colombian National Police:

The contractor shall provide training to ensure that the CNP technicians are professionally proficient to install, administer, and maintain the system provided. The training course shall cover, at a minimum:

General description and functionality of the equipment

· Setting

· Programming

· Optimization

· Operation

· Preventive maintenance

The training provided shall be a minimum of forty (40) instructional hours; five days. Instructors shall be experienced and capable to teach the course in Spanish and shall be duly accredited in the subject matter prior to the course start date.

The contractor shall provide each course attendees with Spanish language course documents and handouts. The Contractor shall provide an additional copy of said material to be kept by the CNP Records Archive. Likewise, the Contractor shall provide each student who successfully completes the course a certificate of completion and training.

The Contractor shall also deliver electronic version of all course material, manuals, handouts, etc. to the INL designated COR.

In coordination with the INL designated COR, the contractor shall deliver five days (40 hours) of theoretical training at the building el Dollar avenida el dorado Bogota Colombia. The Colombian National Police will provide the classroom setting for the theoretical training and will provide the facilities where the practical training will take place.

4. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The contractor is fully responsible for the delivery of safe, fully operational and complete Iridium/Inmarsat Tactical Intercept System and accessories. The Contractor shall deliver all items to:

All items shall be delivered to INL Freight Forwarder in Miami, FL. – USA.

Freight Forwarder Information and POC:

SHIPPING ADDRESS

Goldbelt Specialty Services, LLC 2115 NW 115th Ave, Miami, Fl. 33172 Tel: 786-486-8848 Atn. Richard Issa richard.issa@goldbelt.com The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer.

The items acquired through this contract will be donated to the government of Colombia, Colombian National police. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

INL Bogota in coordination with the Colombian National police will transport the equipment to the locations for the theoretical and/or practical training.

5. TYPE OF CONTRACT

The is a firm-fixed price, single award contract with defined quantities of required commodities and services. No additional sums shall be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the contract price be adjusted on account of fluctuations in the currency exchange rates.

Items outlined under Section 2, Technical Specification” of items above, shall meet or exceed the salient characteristics as detailed. The applicable NAICS code for this solicitation is NAICS 334220- Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. The size standard for NAICS 334220 is 1,250 employees.

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under 4. “Delivery,” of this SOW. In addition, all ancillary services shall be performed as described in this SOW for the stated firm fixed price. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award of the contract.

6. TECHNICAL SUPPORT SERVICES

During the two-year warranty period, the Contractor shall 1) respond to inquiries for support and warranty work within 48 hours, and 2) provide all updates to software and firmware for the equipment provided.

During the length of warranty period, the Contractor shall provide, at a minimum, the following services. Services shall be provided in Spanish at no additional cost to the Government.

• Upgrades to the latest software and firmware releases.

• Phone support (technical assistance) regarding operational issues and questions involving the products provided, during normal working hours (Monday through Friday, 08:00 am to 05:00 pm).

• Provide email support (Monday thru Sunday) for product inquires and operational issues. Responses must be provided within 48 hrs. of receipt of the inquiring email.

• Provide user and operational manual updates as dictated by software and firmware upgrades.

7. DEPLOYMENT SUPPORT SERVICES

The contractor shall have trained technical personnel on hand in Colombia to solve potential problems regarding system’s functioning during the installation, integration, and testing phases of the project.

After the practical training is completed and at this same site, the contractor is responsible for verifying installation, integration and testing of the equipment to ensure it is fully operational.

8. WARRANTY

Warranty shall be effective in Colombia. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than two (2) years, from the date of Government acceptance, for each system component.

The Contractor guarantees that for a period of at least 5 years after the date of equipment delivery, replacement and spare parts for all system components will be available for purchase.

9. INSPECTION AND ACCEPTANCE

The designated INL COR shall conduct a factory inspection visit prior to the packing and shipping of the System to verify and learn about the full operation capabilities of the System. The designated COR will also inspect items received during the execution of the training to verify compliance with this SOW. Designated COR will formally accept the equipment once verification is completed and a determination is made that the system is fully operational at the site of final destination of the equipment: The Colombian National Police Complex.

10. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

11. APPLICABLE DOCUMENTS

Individual Spanish language operations, and handling manuals shall be delivered with the equipment.

12. PERIOD OF PERFORMANCE (POP)

Contractor shall complete delivery, installation, integration, testing, and training no later than 180 calendar days from the date of award. Warranty, maintenance, and support shall be provided for the periods described in Section 8, “Warranty” of this SOW.

13. EXPORT LICENSING

The Contractor shall comply with any export licensing requirements that may apply to this contract. The Contractor is reminded that the end-user of the required equipment is the Government of Colombia, CNP.

The Contractor shall comply with all U.S. export control laws and regulations, including any license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply. The Contractor is reminded that the end-user of the required equipment is the Government of Colombia, Colombian National Police.

14. AUTHORIZATIONS AND EQUIPMENT REQUIREMENTS

The seller certifies that it is the manufacturer or an authorized distributer of the product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in response to this solicitation from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller shall be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

15. CONFIDENTIALITY

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the CNP. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this clause in all contracts of employment and in all subcontracts hereunder.

16. SECURITY

All Contractor personnel assigned to this project may be subject to security screening by the RSO and/or the Colombian National Police. In the event a contractor or subcontractor employee does not pass the required security screening, the Contractor shall immediately provide a replacement at no additional cost to the Government.

End of SOW

SECTION 3

SOLICITATION CONSIDERATIONS

The award resulting from this solicitation will made to the lowest price technically acceptable offeror. The seller certifies that it is an authorized manufacturer or distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box (es).

In addition to providing pricing for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation (i.e. PLEASE SEE SECTION 1 OF SOLICITATION FOR DUE DATE). Submissions must be sent via email to the government representative specified in SECTION 1.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

INL will accept new equipment ONLY, NO grey market or refurbished products. No exceptions or qualifications. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

SECTION 4

PROPOSAL SUBMISSION FORMAT AND REQUIREMENTS

SELLER REQUIREMENTS

All responsible vendors that submit proposals pursuant to the requirements outlined in this document shall be considered by INL.

GOVERNMENT POINT OF ENTRY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Proposals shall be solicited and submitted via email to the designated Government Representatives.

FORMAT FOR TECHNICAL AND COST/PRICE QUOTATION

File Format Requirements

Vendors’ technical proposals and price quotations shall:

· Be viewable in either: Microsoft Word 2010, Excel 2010, PowerPoint 2010, Adobe Reader XI, or Adobe Acrobat Pro X (as applicable and appropriate).

· Limit the number of pages to no more than twenty (20), 12-Point Font, Times New Roman.

· Should the Vendor exceed the 20 page limit, any additional content exceeding the page limit shall not be considered. This includes Microsoft Word, Excel, and PowerPoint (e.g. as applicable and appropriate). PDF format shall be used only for scanned documents.

Vendor shall be limited to no more than five (5) separate digital files for a proposal package.

FORMATTING REQUIREMENTS:

Volume I – Technical Proposal Address the contractor’s technical qualifications in the following areas.

Part A: General Part B: Specific

Volume II – Price

· Price Breakdown for All Items

AT A MINIMUM, A PROPOSAL PACKAGE MUST INCLUDE:

· Completed Firm Fixed-Price CLIN Structure (via Attachment 2, Pricing Table)

· All prices shall reflect USD

· All proposals must include a complete price/cost breakdown in separate pricing matrix prepared by the offeror

· Description of any special features, testing procedures and any value-added services

· Delivery information and shipping services including terms and conditions

· Warranty information

Price: Firm fixed prices for all offered items and services (identify any discounts offered) shall be included in the proposed price for each item and services. The proposed price for each CLIN must include all related products and packaging/shipment/freight charges, and the cost of warranty. The CLINs are to be priced based on point of delivery inclusive of all related costs to deliver at the designated location in Colombia. Unit prices and price breakdown descriptions shall be provided for all equipment items and training services listed in Section 2 STATEMENT OF WORK.

Description: Description/nomenclature of the item being proposed; product literature may be provided. Proposal must demonstrate compliance with all required features and specifications as outlined in the RFQ (i.e. Section 2, SOW). Also, include description of warranty terms, special features or value-added items and services, and any non-contract items (i.e. open market items).

Proposals that include only the information found in the solicitation (e.g., copied/pasted) will not be considered a complete proposal and will be determined Non-Responsive.

DUNS and SAM: Include DUNS number and statement that the vendor is registered in SAM as appropriate business type under the applicable NAICS code (334511).

Certifications: Completed certifications (FAR 52.212-3) or provide a statement that the certifications are included already at the SAM web site (sam.gov) and provide evidence it is on the web site.

A complete description of all warranty terms and conditions must be included in the proposal. For more information on minimum warranty specifications, see: Section 2, “Warranty.”

Vendors’ submissions must include a detailed description of the items that will be provided. This information may include, but is not limited to, part or manufacturer numbers, brand names (if applicable), line drawings, or photographs.

Product Images Required – Yes/No: YES If marked “YES,” the vendor must provide color photographs, clearly depicting the items described in Section 2 of this solicitation. This requirement does not apply to Line Items that do not reference physical products incapable of being photographed, such as training, technical and deployment support services or warranty.

Government reserves the right to disqualify offerors that do not submit all required documentation, or otherwise do not comply with the above proposal restrictions, or any other requirements outlined in this document.

Additional information regarding offeror submissions may be found in Section 5.

SECTION 5

EVALUATION INSTRUCTIONS AND CRITERIA

INSTRUCTIONS TO QUOTERS

BASIS OF AWARD

The Government anticipates issuing an award to the Offeror whose proposed price provides the best value to the Government, price, and other factors considered.

The Government; intends to evaluate proposals and award a contract without discussions with offerors; reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary; and reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. Oral proposals are not required.

SET-ASIDE

This acquisition is a Total Small Business Set-Aside in Accordance With FAR 6.203.

ACQUISITION METHOD

FAR Part 12 Acquisition of Commercial. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country.

*** If applicable - manuals shall be furnished in English and Spanish

EVALUATION FACTORS: LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA).

The Government considers it to be in its best interest to award to the lowest priced technically acceptable offeror. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

The following information should be carefully reviewed by any vendor contemplating an offer for this contract:

INL reserves the right to reject a proposal that is technically unacceptable, unreasonably high in price, or missing required information.

To be considered for award, the contractor must be determined by the Contracting Officer to be responsible in accordance with the standards described in FAR 9.104-1.

To be considered for award, the contractor must be registered in SAM (www.sam.gov). Exceptions to this requirement are enumerated in FAR 4.1102.

INL will award the contract to the vendor whose offer is lowest price technically acceptable and whose offer is in compliance with the terms of the RFQ to include the technical information required below.

The following factors shall be used to evaluate proposals for technical acceptability:

A. General:

The offer conforms to the requirements found within the solicitation and its attachments and provides the necessary information required within its contents.

Submissions must include sufficient detail for effective evaluation and substantiation of stated claims.

Submissions must provide convincing rationale for how requirements will be met.

Responses to requirements do not rephrase or restate the Government’s requirements.

B. Specific:

The offerors shall also address the following to enable INL to assess the offeror’s ability to provide required equipment and training services described in Section 2 above:

1. Previous experience in supplying the equipment as well as the technical, deployment support and training services as described in Section 2 above: The offer must provide information which describes their experience at supplying the equipment, support services and training services and their ability to deliver the equipment services in Colombia as required in Section 2 above.

2. Ability to provide equipment, technical, deployment support and training services that meet the technical specifications described in Section 2 above: The offer must address their capability to deliver equipment, support services and training that complies with the technical specifications in Section 2 above.

3. Warranty Period Offered: The offer must provide evidence of their ability to meet the warrant requirements described in Section 2 above.

Note that failure to provide any of the above listed technical information will result in an offeror’s proposal being deemed Technically Unacceptable and therefore, will not be considered for an award. Brief responses that just state the offer can provide the services without details to support the statements as requested above will be deemed Technically Unacceptable.

TECHNICALLY ACCEPTABLE/UNACCEPTABLE

In addition, there are other considerations that may be taken into account:

The offeror must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality.

Separate awards will not be made for individual pieces of equipment or the training requirements. As such, multiple awards within each line item will not be considered; all items in a given line item will be awarded to only one vendor.

In addition to the other technical requirements discussed in this section, availability of the equipment, delivery, and warranty under this solicitation shall also be determinant of technical acceptability.

The USG reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract. The USG will determine acceptability by assessing the offeror's compliance with the terms of this RFQ.

The offeror shall be registered to do business in the host country or to partner with a host country registered business, this is required in order to provide the required training, and to comply with the warranty requirements.

The offeror must have a valid international warranty on the equipment offered so the sales representative may be able to claim this warranty and coordinate possible replacement to the end user without incurring any additional expenses.