Att1_SOW_Bracket IDIQ_Final_13Dec23.pdf

STATEMENT OF WORK (SOW)

F-16 BRACKET PARTS AND KIT ASSEMBLIES IDIQ

13 December 2023

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Table of Contents

INTRODUCTION

1. Purpose

2. Scope

TECHNICAL DESCRIPTION

3. Requirements

4. Drawings

CONTRACTOR TASKING / REQUIREMENTS

5. Contractor Specific Requirements

6. Quality Assurance Plan

7. Rough Order of Magnitude (ROM)

8. Proposals

9. Delivery Requirements

10. Kits/Parts……………………………………………………………………………………..6

11. Production……………………………………………………………………………………6

12. First Article Inspection………………………………………………………………………6

13. Changes Coordination……………………………………………………………………….7

14. Government Inspection and Acceptance of Bracket Parts and Kits…………………………7

DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE……………………………7

15. Ordering Period………………………………………………………………………………7

16. Delivery Schedule……………………………………………………………………………7

SPECIAL CONSIDERATIONS………………………………………………………………...8

17. Property………………………………………………………………………………………8

18. Packaging…………………………………………………………………………………….8

19. Meetings……………………………………………………………………………………...8

20. CDRLs………………………………………………………………………………………..9

21. Government Furnished Property……………………………………………………………..9

22. Ordering Activity…………………………………………………………………………….9

23. Additional Procedures/Requirements………………………………………………………..10

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INTRODUCTION

1. Purpose

1.1. The purpose of this contract is to provide the U.S. Air Force a multiple award IDIQ contract to provide low cost and rapid delivery of diverse bracket parts and kits for the F-16 fleet, to include all Block aircraft. The F-16 Systems Integration office requires the ability to have bracket parts and kits built in rapid succession in order to meet program and budgetary timeline constraints.

1.2. Kit (kt.) and Part (ea.) quantities ordered will be determined by each delivery order.

2. Scope

2.1. This SOW addresses the requirement to utilize additional sources to procure bracket parts and kits. All bracket parts and kit specifications will be identified for each delivery order in the provided drawings.

2.2. In accordance with (IAW) provided drawings, the Contractor shall build and deliver part lists, Government provided documents, requirements and standards, diverse bracket parts and kits to be used on F-16 aircraft.

TECHNICAL DESCRIPTION

3. Requirements

3.1. The contractor shall be required to build all parts to the specifications provided for each separate Delivery Order placed against this contract.

3.2. The bracket parts and kits will include diverse metal parts, such as brackets, plates, and assemblies. Potential bracket parts may have a broad range of bends and shapes and vary in types of material and complexity. The range of materials includes but is not limited to aluminum, steel, and corrosion resistant alloys. Along with the usual machining, cutting, deburring and forming, other processes might include; welding, heat treat, age harden, hardness test, anodize, epoxy prime, paint, passivate, install hardware, insert heat shrink, bracket parts assembly, and may require marking with UID. The bracket parts and kits may require screws, clamps, and other miscellaneous components to be delivered with the bracket parts and kits. These miscellaneous components will be provided by the awarded contractor as required. The material, finishes, etc. will be specified for each individual task order.

4. Drawings

4.1. The Contractor shall be provided a set of drawings with each Delivery Order. These drawings will provide the set requirements for each delivery order that will be mandatory for the requirement.

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CONTRACTOR TASKING / REQUIREMENTS

5. Contractor Specific Requirements

5.1. The Contractor shall build and deliver, IAW provided drawings, requirements and standards, diverse bracket parts and kits to be used on all current and future Blocks of F-16 aircraft. The bracket parts components are to be fabricated per engineering drawings and documents and per F-16 bracket parts specifications.

5.2. Specific requirements shall be called out in each delivery order placed against this contract if needed.

6. Quality Assurance Plan

6.1. The Contractor shall have a Quality Assurance Plan that complies with SAE AS9100. This plan, at a minimum, shall include inspection, validation, evaluation, corrective action and procedures necessary to effect quality of all products provided under this contract.

6.2. The plan shall allow inspection by the Government and shall be applicable to all subcontractors and members of the contractor's team, as appropriate.

6.3 Quality Assurance shall demonstrate that the Government’s designs are adhered to and that the material used conforms to the approved designs/drawings provided by the Government. (CDRL A001/B001, DI-SESS-80789A Quality Assurance Provisions (QAP) (Quality Assurance Report))

7. Rough Order of Magnitude (ROM)

7.1. The Government may require an estimate/rough order of magnitude (ROM) for budgeting and planning purposes. These shall be provided by the Contractor at no additional cost to the Government. At the request of the Government Program Manager, Engineer, Contracting Officer, Contracting Specialist or other Government Representative, each Contractor is required to provide a ROM to the Government contact. Contractor ROMs that provide delivery schedule estimates shall be accurate and realistic based on known long lead items. If the Government receives ROMs that provide inaccurate delivery schedules compared to delivery schedules that are proposed in response to the solicitation for that same item, the Government may choose to request rationale from the Contractor to explain the discrepancies and may choose to issue a negative Contract Performance Assessment Report (CPAR) rating/comments.

If a Contractor is unable to provide a ROM, the Contractor shall provide detailed rationale as to why this could not be accomplished. The Government may choose to issue a negative CPAR rating/comments for a Contractor that does not support ROM requests.

8. Proposals

8.1. For each bracket parts requirement, a set of drawings/specifications will be provided to each contractor. The Contractor will use this information to prepare a proposal for the Government’s evaluation. After evaluation the Government will award a delivery order (DO)

5 of to the successful contractor whose proposal meets the technical requirements and is found to be the best value. (The Government reserves the right not to make an award based on the quality of proposals, prices submitted, availability of funds, and change in Government requirement(s).)

This will most likely go to the lowest priced offer that is found to be technically acceptable;

Each order will delineate the Government’s requirements and standards for that order.

8.2. If a Contractor is unable to provide a proposal, the Contractor shall provide detailed rationale as to why this could not be accomplished. The Government may choose to issue a negative CPAR rating/comments for a Contractor that does not support request for proposal(s).

8.3 The contractor shall provide a written, officially signed document to the PCO when the contractor and/or their subcontractor(s) reach 85% of its/their capacity, and a written, officially signed document to the PCO when the contractor and/or its/their subcontractor(s) are back below 85% capacity. When a contractor and/or its/their subcontractor(s) are at 85% capacity or higher, the contractor shall submit a detailed execution plan with each proposal that shows how the contractor will not exceed capacity if awarded that effort. If the contractor does not submit the detailed execution plan or if the plan does not adequately (determined solely at the Government’s discretion) demonstrate how the contractor will not exceed capacity, the contractor’s proposal shall be deemed technically unacceptable per SOW paragraphs 9.1.1 and 9.1.2. In the event of late deliveries due to contractor and/or subcontractor actions including, but not limited to, lack of planning and notification pertaining to capacity constraints, may receive a negative CPAR rating.

9. Delivery Requirements

9.1. Each solicitation for each delivery order will include the Government requested/expected delivery schedule(s). The finalized delivery schedule(s) for each delivery order will be determined by the following process:

9.1.1 The Government intends to award orders based on the lowest priced technically acceptable (LPTA) methodology, which requires the Contractors to meet the requested/expected delivery schedule(s) outlined in the solicitation in order to be rated as Technically Acceptable for that DO. However, Contractors may submit a proposal even if they cannot meet the requested/expected delivery schedule (i.e., delivery schedule(s) would be later). Contractors who cannot meet the Government’s required/expected delivery schedule(s) shall identify the Contractor’s proposed delivery schedule(s). Contractors are encouraged to submit up to two (2) proposals: one (1) proposal meeting the Government’s requested/expected delivery schedule; and one (1) proposal that the Contractor feels would be better competitively positioned in a trade-off situation.

9.1.2 If the Government receives multiple proposals and one or more contractors have proposed delivery schedule(s) that cannot meet the required/expected delivery schedule, the Government may either rate the proposals that do not meet the requested/expected delivery schedule as Technically Unacceptable or may evaluate all the proposals and conduct a trade-off between proposed price and proposed delivery schedule(s). The Government may be willing to pay a higher price for an earlier delivery; however, the Government will not be

6 of willing to pay a higher price for deliveries that are earlier than the original requested/expected delivery schedule(s). The initial solicitation/sample tasks will be used for evaluation purposes and may also be awarded in whole or in part on an LPTA basis (i.e.

Sample Task 1, Sample Task 2 and/or Sample Task 3).

9.2 A Status Report shall be provided 30 days after receipt of order (ARO) and each subsequent month documenting the Contractor’s efforts toward achieving the contract objectives and subsequent DO objectives. (CDRL A002/B002 DI-MGMT-80368A/T Status Report)

9.3 For EPAF/FMS first article(s), the contractor shall send the first article units to the DoDAAC provided on each DO for inspection/acceptance. After the Government approves the EPAF/FMS first article(s), the Government will return the EPAF/FMS first article(s) to the contractor and the contractor shall ship the EPAF/FMS first article unit(s) to the EPAF/FMS country at the same time as the EPAF/FMS production unit(s) are shipped per the DO.

10. Kits/Parts

10.1. Kits/parts ordered via this contract will be in units of 1 to 500 kits/each and will be determined by each delivery order.

11. Production

11.1. The Contractor shall have the capability of performing multiple (minimum of 2) delivery orders, of varying complexity, simultaneously.

12. First Article Inspection

12.1. The Government reserves the right to inspect all kits/parts built for the First Article and will have the right to reject or require correction of any deficiencies found in the kits/parts.

12.1.1 In support of the Government’s inspection, the Contractor shall provide CDRL

A003/B003 DI-NDTI-80809B/T Test/Inspection Report with the delivery of any first article requirement. Any first article approval will be provided by the contracting office through a Procurement Contracting Officer (PCO) letter or written correspondence such as email.

12.1.2 In the event or rejection of any kit/part, the Contractor will be notified in writing by the

Government through the contracting office citing the specific reasons for rejection of the kit/part. Unless otherwise specified, the Contractor shall have 5 workdays to correct the rejected kit/part and resubmit to the Government for re-inspection.

12.1.3 The Government may waive the first article requirement after receipt of proposals and evaluation completion. This will be accomplished through a PCO letter and/or written correspondence such as email. If the first article is waived for a DO the first article quantity will become part of the production quantity at the production unit price. However, for proposal evaluation purposes, the first article quantity and first article unit price will still be evaluated as originally solicited and proposed.

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13. Changes Coordination

13.1 Before the Contractor delivers first article and/or production units and Government inspection and acceptance are completed for the first article and/or production units, PCO contractual modifications shall be issued to incorporate the following no cost and/or non-delivery schedule changes into the DO per an updated technical data package (TDP):

For all possible no cost and/or non-delivery schedule changes to the original TDP, the Contractor shall coordinate, in writing, the changes with the Government Program Manager (PM) and receive written approval from the PM to incorporate the changes into the first article and production kits/parts. For any possible no cost and/or non-delivery schedule changes that may include possible part changes, the Contractor shall submit, in writing, detailed rationale as to why the original part or material does not meet the Government’s needs and receive written approval/disapproval from the Government PM. Contractors shall not request changes to parts or kits for the purpose of the Contractor’s internal cost savings.

13.2 For all possible changes that may require a cost and/or delivery schedule increase to the Government, the Contractor shall submit a written request for such change(s) to the PCO and shall not perform any of these possible changes without receipt of formal written direction from the PCO. If the Government receives a request for a cost and/or schedule increase, the Government reserves the right to recompete the entire bracket order.

14. Government Inspection and Acceptance of Bracket Parts and Kits

14.1. The Government reserves the right to inspect all bracket parts and kits built and will have the right to reject or require correction of any deficiencies found in the bracket parts and kits.

14.2. In the event of rejection of any part, the Contractor will be notified in writing by the Government of the specific reasons why the bracket parts and/or kit was rejected. Unless otherwise specified the Contractor shall have five (5) workdays to correct the rejected bracket parts and/or kits and resubmit to the Government for re-inspection.

14.3. The contractor shall provide documentation of test(s) performed on each bracket kit/part per specification(s) listed at the DO level and/or added by modification to the contract at the basic contract level. (CDRL A003/B003 DI-NDTI-80809B/T Test/Inspection Report)

DELIVERY SCHEDULE AND PERIOD OF PERFORMANCE

15. Ordering Period

15.1. The Government intends to award a contract with a five (5) year basic ordering period and two (2) year ordering period option, for a total ordering period of seven (7) years.

16. Delivery Schedule

16.1.1 Delivery Schedule will be defined by each Delivery Order placed against this IDIQ.

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CDRL A002/B002 DI-MGMT-80368A/T Status Report is applicable to every Delivery Order under this IDIQ and shall be submitted separately for each Delivery Order. Any additional required recipients for the CDRL deliverable for a particular Delivery Order will be identified at time of issuance of the order.

SPECIAL CONSIDERATIONS

17. Property

17.1. All bracket parts and kits ordered through this contract and built by the contractor shall become the property of the US Government upon the delivery and acceptance of that order or any portion thereof.

17.2. All products developed under this contract shall be considered Government property and shall have no license encumbrances.

18. Packaging

18.1. Bracket parts and kits shall be packaged by the contractor so as to prevent damage to features and finishes during shipment.

18.2. The bracket parts and kits shall be labeled and properly identified in accordance with MIL-STD-129R and per instructions provided in the Technical Data Package for proper induction into the Government supply system for kitting purposes.

18.3. The Government reserves the right to return bracket parts and kits to the contractor at the contractor’s expense if it is determined that damage occurred before or during delivery due to negligence of the contractor.

18.4. Additional packaging specifications will be called out in each delivery order.

19. Meetings

Kick-Off Meeting Award and Initial Delivery Order (IDO).

19.1.1 Successful offerors will be awarded a Kick-Off meeting delivery order at the time of award of the basic IDIQ contract. This order will be for participation in a post award kick-off meeting. If the IDO is awarded, it will be combined with the Kick-Off meeting for that Contractor. The Kick-Off meeting will be conducted by telephone within two weeks of contract award (unless the Contractor and Government mutually agree to a later time period) and will include key Contractor personnel and key Government personnel (PCO and PM, and may also include the Contract Specialist, Equipment Specialist (ES), Program Engineer (PE), and any other Government personnel deemed necessary by the PCO or PM). The total award value of the kick-off meeting DO and relevant contract line item number (CLIN) will be $200.00.

19.2. Kick-Off Meetings and Plant Visits.

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19.2.1 For each DO awarded after the IDO, the successful offeror shall host a kick-off meeting and plant visit at their facility two (2) weeks ARO. The Government reserves the right to eliminate the requirement for the plant visit if determined not to be necessary. If the Government determines a plant visit is not necessary, the kick-off meeting will be conducted by telephone and will be convened within two (2) weeks ARO, unless a later date is agreed upon by the Contractor and Government and will include, as applicable, discussion items such as timelines, parts that are difficult to acquire, long lead items, required engineering and any discrepancies identified in drawings. The kick-off meeting will include key Contractor and key Government personnel. Key Government personnel will include the PCO and PM and may also include the Contract Specialist, Equipment Specialist (ES), Program Engineer (PE), and any other Government personnel deemed necessary by the PCO or PM. These kick-off meetings and plant visits shall be conducted at no additional cost to the Government.

19.3 Regular and Semiannual Meetings.

19.3.1 For each DO, the Government reserves the right to conduct regularly scheduled (weekly, bi-weekly, etc.) follow up/tag up meetings via teleconference/video conference with the Contractor as determined to be necessary and/or beneficial to the effective management of a particular requirement. The meetings shall be provided at no additional cost to the Government and will, at a minimum, discuss requirement status and any pertinent issues/topics.

19.3.2 For each DO with a total delivery schedule of one (1) year or longer, the Contractor shall host semiannual (occurring twice per year) face-to-face meetings at the Contractor’s facility. These meetings shall provide a full program review including detailed breakdown of the steps being taken to meet the requirements and schedule, any risks to the program, mitigation strategies for those risks, and any other pertinent program information (the Contractor’s internal costs should not be discussed). The Government reserves the right to change the meeting to a teleconference/video teleconference or waive the meeting entirely for that DO. These semiannual meetings shall be provided at no additional cost to the Government.

20. Contract Data Requirements Lists (CDRLs)

20.1. CDRLs shall be attached to the basic contract and not to each individual delivery order.

However, all CDRL requirements shall apply to all delivery orders placed.

21. Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

21.1 The Government reserves the right to provide GFP/GFE if it is in the best interests of the Government. If GFP is provided, the Contractor shall provide CDRL A004/B004 DI-MGMT- 80441D Government Property Physical Inventory Report.

22. Ordering Activity

22.1 Only the Hill AFB F-16 Contracting office may place DOs against this multiple award

IDIQ.

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23. Additional Procedures/Requirements

23.1 Upon issuance of a cure notice and/or show cause letter for any reason; including, but not limited to schedule delays, non-conforming parts, etc., from a contracting officer, the contractor shall not be eligible for future delivery order awards until the situation/issue called out in the cure notice/show cause letter has been resolved and written acceptance is received from the contracting officer acknowledging resolution. Any delivery order terminated for default shall result in that contractor not being eligible to be awarded another delivery order for at least six (6) months. The Government reserves the right to terminate the basic contract of that contractor if the contractor has one or more delivery orders terminated by default by the Government.

23.2 The Government reserves the right to do split awards (award to more than one contractor) on any delivery order issued under this basic contract. If the Government determines a split award is in its best interests, the Government’s RFP will state that a split award will be issued and specify the anticipated split percentages. Split awards will be evaluated IAW SOW paragraphs 9.1.1 and 9.1.2, with the exception that two contractors may receive an award instead of one contractor. If the split is not a 50/50 split, the Government will evaluate each split separately IAW SOW paragraphs 9.1.1 and 9.1.2. The higher ratio split will be evaluated first and a contractor cannot receive awards for both splits even if multiple proposals are submitted. Contractor’s may submit proposals for each split or identify that the proposal applies (including but not limited to price and schedule) to both splits.

23.3 CPARs shall take into account all facts at the basic contract level and shall include the contractor’s performance on all active orders within the CPARs timeframe(s).

23.4 If a contractor receives a final CPAR rating that is less than Satisfactory, the contractor may not be eligible for award of delivery order(s) for a minimum of six (6) months after receipt of the final CPAR rating. In addition, the contractor must provide to the PCO a written description of the actions taken to remedy the issues that led to the less than Satisfactory rating.