Att G - Q&A Responses.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Early Intervention Professional Development SystemBid Documents State and local contract opportunity
- Solicitation number
- RFP 25-84140
- Issued by
- Indiana
About this file
This is a Question & Answer Responses document for RFP-25-84140, issued by the State of Indiana's Department of Administration, Division of Disability, Aging, and Rehabilitative Services (DDARS), for the Early Intervention Professional Development System. The solicitation seeks a contractor to develop and deliver comprehensive professional development services including online learning management system (LMS) modules, virtual webinars, in-person trainings, and technical assistance for Early Intervention personnel within the First Steps program. The RFP was released on September 26, 2025, with proposals due on November 21, 2025, at 3:00 PM Eastern Time, and a pre-proposal conference scheduled for October 10, 2025. The contract term is four years with potential for two one-year renewal options. Key deliverables include developing at least two professional development topical trainings annually, facilitating train-the-trainer sessions, maintaining LMS operations, and coordinating Governor's Interagency Coordinating Council activities. The State will evaluate proposals based on deliverables and key performance indicators rather than firm-fixed pricing.
The State has not established a set budget allocation for this contract; however, the RFP estimates approximately $500,000 annually for these services. Administrative and indirect costs are capped at 5% of total contract amount. The current incumbent is Indiana University's Indiana Institute on Disability and Community's Early Childhood Center. The State maintains an existing LMS managed by Public Consultant Group (PCG) that supports API integrations and SCORM-compliant content; respondents will receive direct administrative access to upload, modify, and archive training content. All training materials must be ADA-compliant with closed captions and screen-reader accessibility. Respondents are responsible for independently procuring translation and American Sign Language interpretation services. The awarded contractor must submit monthly claims using a State-provided standardized form to ClaimsInfo.FSSA@fssa.IN.gov and provide quarterly performance reports using a State template. The solicitation includes subcontractor participation goals of 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Vendors must be registered with the Indiana Secretary of State and comply with State infrastructure preferences for cloud-based solutions in Microsoft Azure or Amazon Web Services.
View the file
Other files for this state and local contract opportunity
Show all 22
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Question & Inquiry Form
| Attachment G | ||||||
| Question and Answer Template | ||||||
| RFP-25-84140 | ||||||
| Please submit your questions in the form below (yellow shaded area) per RFP Section 1.24. | ||||||
| Click the dropdown in the RFP Document Column to select topic. | ||||||
| No. | RFP Document | Section Number | Page | Topic | Question | Response |
| 1 | Other | N/A | N/A | General | Who is the incumbent/or current provider for the contract? | Indiana University's Indiana Institute on Disability and Community's Early Childhood Center. |
| 2 | Attachment D Cost Proposal | N/A | N/A | Budget Amount | What are the budget parameters for each year or the full four years (either)? | There are no budget parameters, the State will evaluate the bid partially on price. |
| 3 | RFP Documents | Purpose | Program Overview | Can the State clarify if there is an existing technology platform or vendor currently managing the Professional Development System? | Yes. The State has a learning management system (LMS) which is managed by Public Consultant Group (PCG). | |
| 4 | RFP Documents | Component 1 – Professional Development (A.4) | LMS Trainings | Could the State provide details on the current LMS’s technical architecture, including APIs or integration capabilities with external tools? | The current LMS can work with API’s to make available information and retrieve information; and it has the ability to communicate with external tools. It is set up for API’s to connect with registries that track user completion and other information with other users. | |
| 5 | RFP Documents | Component 1 – Professional Development (B) | Onboarding Modules | Are there preferred authoring tools or content formats (e.g., SCORM, xAPI) for developing and uploading onboarding modules to the LMS? | SCORM is the preferred authorized tool for developing and uploading onboarding modules to the LMS. The LMS platform also supports uploading MP4 videos. | |
| 6 | RFP Documents | Component 1 – Professional Development (C) | Topical Trainings | Does the State expect all training materials and sessions to be ADA-compliant, including captioning and screen-reader accessibility? | Yes. All training material and sessions are ADA-compliant, including captioning and screen-reader accessibility. | |
| 7 | RFP Documents | Component 3 – Governor’s ICC Coordination | Translation & Accessibility | Are translation and ASL interpretation vendors pre-approved by the State, or should the Respondent procure these services independently? | Translation and ASL interpretation vendors are not pre-approved by the State for this contract. Therefore, the Respondent will be responsible for independently procuring these services as needed to fulfill the requirements of Component 3. | |
| 8 | RFP Documents | Component 4 – General Contract Requirements (A) | Fiscal Administration | Will the State provide a reporting template or fiscal management system for utilization reports and claims submission? | Yes, the State will provide the standardized claim form for monthly submission. The Respondent (vendor) is required to complete this form and include all supporting documentation. Completed claims will be submitted via email to FSSA ClaimsInfo: ClaimsInfo.FSSA@fssa.IN.gov | |
| 9 | RFP Documents | Component 4 – General Contract Requirements (D) | Reporting Metrics | What are the State’s expectations regarding data visualization and reporting tools (e.g., dashboards, analytics software) for quarterly performance reports? | The State will provide a quarterly performance review template for the Respondent to complete and submit; plus encouraged to provide data visualization in that supports the deliverables' status. The State is open to new ideas of how reports are presented. | |
| 10 | RFP Documents | Incumbent | Who is the current incumbent for this Project? | Indiana University's Indiana Institute on Disability and Community's Early Childhood Center | ||
| 11 | RFP Documents | Budget | What is the budget allocated for this Project? | There is no set budget allocated for this project. | ||
| 12 | Attachment D Cost Proposal | n/a | 0 | Indirect Cost Rate | Previous iterations of this work had a capped indirect cost rate of 5%, will this round also have a limitation on ICR? | Yes. |
| 13 | Attachment D Cost Proposal Template | 1,2,3 | 0 | Contract type | Will this contract be a firm-fixed price contract? | This contract will be based on the deliverables and meeting KPIs for each.* |
| 14 | Other | Component 1: Professional Development, Att M, Scope of Work, | Seciton A: Programmatic Training | We need clarification on whether the awarded Respondent will have direct administrative access to the IN EI Hub LMS for uploading, modifying, and archiving training content—or if LMS updates must be routed through a separate entity or approval process | Yes the Respondent will have access to the IN EI Hub LMS for uploading, modifying and archival purposes. | |
| 15 | Other | Section E: Att M, Scope of work | Implementation, Transistion, and Contract Turnover | We need clarification on whether the $500,000 referenced in the RFP reflects an annual allocation or a total contract estimate across the full term. This impacts staffing, scalability, and subcontractor planning | The allocation mentioned in the RFP is an annual total. There is no set budget allocated for this project. | |
| 16 | Other | Section D: Att M, Scope of Work | Quality Assurance and Reporting | Clarification on how success will be measured in addition to what is listed in the scope of work. | Training Modules on LMS |
Success Indicators:
-Timely delivery of all modules as per contract timeline -Accessibility compliance (e.g., closed captions, screen reader compatibility) -Engagement metrics: completion rates, time spent, quiz scores -User feedback: satisfaction surveys, open-ended comments -Technical performance: no major bugs, smooth SCORM integration -Bonus: Pre/post knowledge checks to demonstrate learning gains
Live Webinars Success Indicators:
-Attendance rates vs. registration -Participant engagement: chat activity, polls, Q&A participation -Tech reliability: minimal disruptions, clear audio/video -Post-webinar feedback: satisfaction, relevance, presenter effectiveness -Follow-up actions: downloads of resources, requests for more info In-Person Conference
Success Indicators:
-Planning milestones met (venue, speakers, materials, promotion) -Attendance and representation (diversity of roles, regions, programs) -Session evaluations: content relevance, speaker ratings -Networking outcomes: connections made, collaborations sparked -Budget adherence and sponsor satisfaction (if applicable) -Bonus: Social media buzz, post-event resource download -Advisory Board Meeting
Success Indicators:
- Agenda alignment with strategic goals
- Board member participation and engagement
- Actionable outcomes: decisions made, next steps assigned
- Meeting minutes distributed and approved
- Board feedback on meeting effectiveness and facilitation Four In-Person Trainings
Success Indicators:
- Attendance and completion rates
- Pre/post assessments to measure learning
- Trainer evaluations: clarity, responsiveness, content delivery
- Participant feedback: relevance, confidence to apply learning
- Implementation follow-up: evidence of practice change or application Cross-Cutting Measures
- Contract deliverables met on time and within budget
- Stakeholder satisfaction (e.g., funders, program leads, participants)
- Equity and inclusion: accessibility, language access, diverse representation
- Sustainability: resources reusable, capacity built among staff
- Impact stories: qualitative examples of change sparked by the PD
| 17 | RFP Documents | 2.5 Cost Proposal | 27 | Cost Assumptions, Conditions and Constraints | What is the hard deadline for program completion, and is there any flexibility in the implementation schedule? | The Respondent will be required to provide a project plan inclusive of all proposed activities and deliverables. This plan must include a timeline or schedule for activity and deliverable completion. The Respondent will be held to the proposed timelines within that plan. Amendments to timelines can be proposed and discussed. The state will review and approved as appropriate. |
| 18 | Other | Component 1: Professional Development, Att M, Scope of Work, | Section A: Programmatic Training | Do you have any existing training manuals, standard operating procedures (SOPs), or resources that must be integrated or updated? |
| There are no training manuals or resources (SOPs) items needing updates or integration. |
| 19 |
| 20 |
| 21 |
| 22 |
| 23 |
| 24 |
| 25 |
| 26 |
| 27 |
| 28 |
| 29 |
| 30 |
| 31 |
| 32 |
| 33 |
| 34 |
| 35 |
| 36 |
| 37 |
| 38 |
| 39 |
| 40 |
| 41 |
| 42 |
| 43 |
| 44 |
| 45 |
| 46 |
| 47 |
| 48 |
| 49 |
| 50 |
| 51 |
| 52 |
| 53 |
| 54 |
| 55 |
| 56 |
| 57 |
| 58 |
| 59 |
| 60 |
| 61 |
| 62 |
| 63 |
| 64 |
| 65 |
| 66 |
| 67 |
| 68 |
| 69 |
| 70 |
| 71 |
| 72 |
| 73 |
| 74 |
| 75 |
| 76 |
| 77 |
| 78 |
| 79 |
| 80 |
| 81 |
| 82 |
| 83 |
| 84 |
| 85 |
| 86 |
| 87 |
| 88 |
| 89 |
| 90 |
| 91 |
| 92 |
| 93 |
| 94 |
| 95 |
| 96 |
| 97 |
| 98 |
| 99 |
| 100 |
| Attachment A MWBE Commitment |
| Attachment A1 - IVOSB Commitment |
| Attachment B Sample Contract |
| Attachment C Indiana Economic Impact Form |
| Attachment D Cost Proposal |
| Attachment E Business Proposal Template |
| Attachment F Technical Proposal Template |
| Attachment H Reference Form |
| RFP Documents |
| Other |
File details come from the government source that posted it. Updated .