ATT C Contract Closeout Compliance Checklist~1.doc
DOC document 93 KB Posted
- Attached to
- I-5 SB MP9. 7 Scaling Project State and local contract opportunity
- Solicitation number
- S-73000-00015191
- Issued by
- Jackson County, Oregon
About this file
This document is a Contract Closeout Compliance Checklist for a state-funded public improvement project managed through Oregon's procurement process, with the specific contract number PO-73000-000. The checklist is designed to guide the contractor and owner through final contract completion requirements, encompassing several key administrative tasks such as submitting record documents, operations and maintenance manuals, substantial and final completion notices, and environmental cleanup verification.
The checklist outlines critical close-out components including confirmation of subcontractor and supplier payments, resolution of property owner disputes, submission of final payment requests, and environmental compliance. The document requires signatures from both the contractor's and owner's authorized representatives, with provisions for marking items as "not applicable" where appropriate. The checklist appears to be part of a standardized process for Oregon state contracts, with a revision date of 7/9/2018, and includes specific instructions for routing completed documentation to the ODOT Procurement Office and, for Emerging Small Business (ESB) contracts, to the Office of Civil Rights Field Coordinator.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 00015191 Request for Competitive Quotes.docx | DOCX document | |
| ATT A Project Wage Rates~1.pdf | ||
| PreBidMtgQandA.docx | DOCX document | |
| 00015191 Bid Results.xlsx | XLSX spreadsheet | |
| 00015191 Sample Contract.docx | DOCX document | |
| ATT B FHWA Form 1273~1.pdf | ||
| Exhibit A Standard Provisions and Specifications.pdf | ||
| Legal Notice P CC25-079-RFP DW Hazardous Materials Abatement Services.pdf |
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Text version
CONTRACT CLOSEOUT COMPLIANCE CHECKLIST
For state-funded projects let through Region procurement
| Contract Number |
| PO-73000-000 |
Contract Name
Contractor
Owner Authorized Rep.
This checklist is intended to assist Agency and Contractor in complying with the Contract Closeout and Final Payment requirements in the General Conditions for Public Improvement Contracts, Sections K and E.6: http://www.oregon.gov/das/Procurement/Guiddoc/GenCon4PI.pdf Owner will mark “NA” by any requirement that is not applicable to the Contract. Contractor’s and Owner’s Authorized Representatives shall place their initials by each requirement listed below that has not been marked “NA” by Owner, and provide a signature at the end of the Checklist.
Keep a copy of the signed form in the Contract Administration file. Email a copy to the ODOT Procurement Office. For ESB contracts, also email a copy to your Office of Civil Rights Field Coordinator.
| Requirements |
| Mark NA if not applicable |
| Date completed |
| Contractor initials |
| Owner’s Rep. |
initials
K.1 Record Documents submitted
K.2 O & M Manuals submitted
K.3 Certification/Release of Claims
By Contractor’s signature below, Contractor certifies and agrees to the following:
All Subcontractors and suppliers have been paid in full or will be paid in full out of the final payment, and in compliance with all prompt payment requirements. All disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.
K.4 Completion notices submitted
Substantial Completion notice
Date of substantial completion:
Final Completion notice
Date of final completion:
K.5 Training sessions scheduled
| Requirements |
| Mark NA if not applicable |
| Date completed |
| Contractor initials |
| Owner’s Rep. |
initials
K.6 Extra materials provided
(List individually):
K.7. Environmental Clean-up:
Contractor hereby notifies Owner that all environmental cleanup that was performed as a part of this contract has been disposed of in accordance with all applicable rules, regulations, laws, and statutes of all agencies having jurisdiction over such environmental pollution.
K.8 Certificate of Occupancy received by Owner
K.9 Other Contractor Responsibilities
(List individually):
E.6 Contractor’s final payment request submitted
Final payment request approved by Owner
CONTRACTOR’S AUTHORIZED REPRESENTATIVE:
Printed Name
Title
Signature
Date
OWNER’S AUTHORIZED REPRESENTATIVE:
Printed Name
Title
Signature
Date
Revised: 7/9/2018
File details come from the government source that posted it. Updated .