Att_15-ABPI_Biomedical_Data_Computing_Support_Services.pdf

Attachment 15 - Additional Business Proposal Instructions Page 1 of 4

Additional Business Proposal Instructions

In addition to the format requirements for the Business Proposal that are contained in Section L of the solicitation, the information presented here is intended to provide uniform cost assumptions and business clarifications based on each order.

Offerors are advised to give careful consideration to each statement of work, all reference material provided as attachments, the technical evaluation criteria, and the solicitation as a whole, in the development of their proposal. The information requested in these instructions should be used as a guide for the development and formatting of their business proposal.

Awardees of any task order will be expected to provide monthly and annual progress reports using a standardized format approved by the NCI. Data elements that may be required include, but are not limited to, project codes, descriptions of services rendered, requestor name, hours billed for each activity, and total amount.

All Base IDIQ awards will include an award for Task Order 1 to satisfy, in whole or in part, the minimum amount of $3,000. The Government does not anticipate making any awards for the sample task orders as a result of this solicitation. The proposals for the sample task orders will be used to evaluate the offerors technical acceptability and for cost realism purposes only. However, a complete Excel file must be provided for each task order and sample task order. Please use the following spreadsheet to submit a budget in Excel format inclusive of formulas:

https://oamp.od.nih.gov/sites/default/files/DFASDocs/buscntrctprpslsprdsht08-2014_508.xlsx.

It is the responsibility of the offeror to verify the accuracy of all calculations. No budget is required for the base IDIQ contract.

Offerors must submit one cost narrative inclusive of all task orders and sample tasks that provides a description or assumption for each cost element/category included in the budget (e.g., direct labor, fringe benefits, overhead, materials and supplies, consultants, other direct costs, subcontracts, G&A, and proposed fee), along with supporting documentation.

GENERAL GUIDANCE

1. The ordering period for the IDIQ contract will be for ten years. The planned ordering period for the IDIQ is 9/16/25 – 9/15/35. Task Orders will have varying periods of performance.

2. For direct labor provide the name, title, role of the individual, number of hours and supporting salary documentation for each person proposed using actual pay rates. The use of bid rates for named personnel is prohibited for the submission of the budget(s). For those positions not yet filled, provide an explanation of how proposed salary and fringe costs were established and documentation to support proposed salary along with an estimated start date.

Specify the annual productive hours (e.g., 2080 hours= one Full Time Equivalent (FTE)). If this number differs by position classification, then provide the annual productive hours for each position proposed.

75N91024R00009

Attachment 15 - Additional Business Proposal Instructions Page 2 of 4

All salaries are required to be below the ceilings set forth in the DHHS Appropriations Act concerning salary rate limitations.

Service Contract Labor Standards - place of performance unknown - please submit a wage determination for the State/County for any positions/locations in the proposal location within the United States of the successful awardee. Please identify the applicable positions and provide the total percentage of work being performed by service employees as defined in FAR 52.222-41 (in terms of hours).

3. Level of effort is provided for budgeting purposes. The estimated level of effort in hours per year is provided in the tables for each sample task order. Use the hourly numbers to estimate the proposed budget. It is anticipated that the specific support required for a given requirement will vary depending on the complexity of the requirement and the support requested.

The Government provides the following estimated LOE for contract personnel on a yearly basis.

This estimate is provided for proposal preparation purposes only. This is only an estimate. The proposed labor categories and LOE may be different based on the unique technical approach of the Offeror. Offerors are expected to provide their best solution citing the labor mix by LCAT and labor hours required to accomplish the tasks.

The contractor will need to provide not less than 80% nor more than 120% of the labor hours noted for each period to earn the full fixed fee. Negotiated fixed fee will be reduced in the event the actual hours worked are less than 80% of the negotiated hours included in the award.

No additional fee will be paid for hours provided in excess of 100% - 120% of the hours negotiated and included in the award.

4. Please provide an approved indirect rate agreement. Ensure indirect rates are appropriately applied to each proposed budget.

5. Materials and Supplies should itemize each type of material and/or supply proposed and include the unit price/cost and unit quantity proposed. Where unit prices/costs exceed $1000, provide supporting documentation (e.g., quote, copy of price list(s), or copy of catalogue price(s)).

6. All travel should be in accordance with FAR 31.205-46 for allowable travel costs, and the Federal Travel Regulations, please provide pricing for the following example travel scenario for each option year. For the purposes of budget estimation only, the travel locations below are assumed; these are not the confirmed location(s) and are for budgeting purposes only.

GSA authorized travel per diems (https://www.gsa.gov/travel/plan-book/per-diem-rates) GSA city pairs for flights (https://cpsearch.fas.gsa.gov/cpsearch/search.do) Department of State OCONUS rates (https://aoprals.state.gov/web920/per_diem.asp)

7. Any proposed equipment should include 3 supporting quotes and a narrative detailing the benefit to the government.

8. Any consultants proposed should include commitment letter(s) from each consultant proposed including the type(s) of services to be performed, the number of hours committed to work https://aoprals.state.gov/web920/per_diem.asp

Attachment 15 - Additional Business Proposal Instructions Page 3 of 4 during the period of performance, and the hourly rate and confirmation that the rate proposed is the standard rate charged both federal and non-federal customers.

9. For each item under other direct costs including computer hosting and data storage costs, provide the number units, unit price and total pricing for each period of performance. Also provide supporting documentation (i.e., quotes) for unit prices exceeding $1,000. Include a narrative in the business proposal justifying the need for each item.

10. Task orders do not include Patient Care Costs.

11. For any subcontracts proposed, provide a separate cost narrative for each subcontract cost included in the business proposal to include all information required in accordance with FAR Clause 52.244-2.

Provide a commitment letter(s) from each subcontractor proposed including a statement regarding their willingness to perform as a subcontractor to conduct the specific services to be provided during the period of performance indicated in the task order. In addition, include a complete cost proposal in the same format as the prime offeror's cost proposal, a statement regarding adequacy of the accounting system for the subcontractor if the subcontract will be a cost type. Where cost-reimbursement type subcontracts are proposed, if the subcontractor does not have a negotiated indirect rate agreement, the subcontractor must provide a list of costs included in the proposed G&A. Use either the "Two-Tier Indirect Cost System (Excel Format)" or "Three-Tier Indirect Cost Rate System (Excel Format)" found at http://oamp.od.nih.gov/dfas/indirect-cost-branch/indirect-cost-submission. Provide a draft subcontract agreement for each proposed Subcontractor and copy of the latest Negotiated Indirect Rate Agreement, if available.

BUSINESS NARRATIVE: COVER SHEET AND TABLE OF CONTENTS

1. Technical Proposal Cover Sheet should include the following:

• RFP Title and Number

• SAM Unique Entity Identifier

• Name, title, address, email, telephone, and signature of authorized Business Representative

(person authorized to sign contracts on behalf of the organization)

2. Table of Contents

TASK ORDER 1

• Contract Type: Fixed Price

• Period of Performance: Two Months, the initial task order will be awarded to each successful offeror at time of IDIQ award.

• Labor/Scope Assumptions: The goal of this task order is for contract initiation and to acclimate the Division of Cancer Epidemiology and Genetics (DCEG) to the services provided by the Contractor(s).

• Only include local travel mileage, if applicable. If not local, video conferencing will be provided for the meeting.

SAMPLE TASK ORDER 1

Attachment 15 - Additional Business Proposal Instructions Page 4 of 4

• Contract Type: Cost Reimbursement, Level of Effort

• Period of Performance: Base Period of twelve months, and one twelve-month option period.

• Labor/Scope Assumptions: The goal of this task order is to identify biomedical computing in support of, but not limited to, ongoing epidemiology and genetic research program (TDRP), conducted by the central program staff, seven branches and two laboratories of the DCEG, NCI whose portfolio includes studies with diverse study designs in epidemiology and genetics research including cohort, cross-sectional, case cohort, nested cohort, family studies, and randomized clinical trials. Data analysis support may be required for approximately 70 DCEG Investigators and 400+ projects or studies with varying degrees of size and complexity.

• Estimated level of effort:

Labor Hours Base Period Option Period 1 Total Total 51,578 51,578 103,156

SAMPLE TASK ORDER 2A

• Contract Type: Cost Reimbursement, Level of Effort

• Period of Performance: Base Period of twelve months, and one twelve-month option period.

• Labor/Scope Assumptions: The primary goal of this task order is to provide development support for public-facing interactive in-browser web applications and notebooks for descriptive cancer epidemiology that support FAIR (Findable, Accessible, Interoperable and Reusable) principles. The software package will be composed of two parts: a set of in-browser applications (i.e., applications downloaded and run in the browser) which will support data wrangling, portable real-time analysis, and visualization through user-friendly interfaces (dashboards) and tools, and Application Programming Interfaces (APIs) backed by functions-as-a-service (FaaS).

Preliminary exploration of this model can be found at https://episphere.github.io/mortalitytracker and https://episphere.github.io/forecast. The secondary goal is to implement public-facing interactive in-browser web applications and notebooks for descriptive cancer epidemiology using the APIs developed in the primary goal and data provided by DCEG.

• Estimated level of effort:

Labor Hours Base Period Option Period 1 Total Total 2,184 2,184 4,368

SAMPLE TASK ORDER 2B

• Contract Type: Cost Reimbursement, Level of Effort

• Period of Performance: Base Period of twelve months and one twelve-month option period

• Labor/Scope Assumptions: The goal of this Task Order is to provide advanced statistical and bioinformatics data analysis to investigate the genomic features associated with multiple independent studies across the DCEG. Specifically, data collected by various -omic based assays, including combining data from multiple platforms; utilization of public datasets to compare/replicate analysis; merging datasets with clinical and epidemiologic data; and assistance with preparing, formatting, and transferring the data to the appropriate repositories for public accessibility shall be provided.

• Estimated level of effort:

Labor Hours Base Option Total Total 2,030 2,030 4,060