Att_1_Project_Specifications_140P8625Q0006.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

Golden Gate National Recreation Area

Building 201, Fort Mason

San Francisco, CA 94123-0022

PROJECT SPECIFICATIONS

PMIS 344433

Replacement of Vandalized Windows at Building 1199

February 3, 2025

RFQ 140P8625Q0006 Replace Windows Building 1199

Attachment 1 Project Specifications Golden Gate National Recreation Area

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 ......................................................................................................... Summary of Work 01 26 01 ................................................................................... Contract Modification Procedures

01 27 00…… ............................................................................ Definition of Contract Line Items

01 31 00………… ............................................................... Project Management & Coordination

01 32 16…. ................................................................................................ Construction Schedule 01 33 23… .................................................................................................. Submittal Procedures

01 35 23… ................................................................................................... Safety Requirements

01 40 00… .................................................................................................. Quality Requirements 01 45 00… ............................................................................................ Environmental Protection

01 73 40… ................................................................................................................... Execution

01 74 19… ............................................................ Construction Waste Management and Disposal 01 77 00… .................................................................................................... Closeout Procedures

DIVISION 02 – 48 – TECHNICAL SPECIFICATIONS

08 52 13………………………………………………………………..Metal Clad Wood Windows

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents

2. Period of Performance

3. Work under other contracts

4. Government Furnished Materials

5. Contractor use of the site

6. Contractor access and use of site

7. Occupancy requirements for buildings

8. Work Restrictions

9. Definitions

10. Field Verification

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: The project location is at 1199 E Beach, San Francisco, CA 94129

B. The Work consists of the following:

1. The Work includes:

a. Three windows of the size 40” x 46” will have both the glass replaced and the sashes replaced.

b. The remaining 4 windows, one of 19” x 42” and three of 49” x 69”, will have only glass replacement.

c. The scope of work includes removal, disposal, and replacement of all windows. No surrounding windows, parking lots, or auxiliary structures are included in this project scope.

2. A Construction Schedule laying out project start and completion dates along with scope tasks shall be submitted per the Spec Section 01 32 16 “Construction

Schedule.”

C. Project will be constructed under a single Contract.

D. The Contractor is responsible for verifying quantities, measurements, and existing site conditions. All interested parties are strongly encouraged to do a site visit to familiarize themselves with local conditions that may affect the cost of contract performance. Interested parties may coordinate the site visit through the CO.

1.3 PERIOD OF PERFORMANCE

A. The period of performance shall be completed within sixty (60) days after the Notice to Proceed (NTP).

B. Contractor shall submit written certification that the project is substantially complete, and final inspection is requested. The Contracting Officer’s Representative will complete an inspection within seven (7) business days of receipt of request.

C. When the COR determines that the work is substantially complete, she/he will prepare a list of deficiencies to be corrected before final acceptance and a Letter of Substantial Completion will be issued by the CO.

D. Contractor shall coordinate manufacturer warranty inspection. Warranty documents shall be provided to the COR within 30 days of project completion.

1.4 WORK UNDER OTHER CONTRACTS

A. General: The National Park Service (NPS) and/or facilities-based partners of the National Park

Service may, during the course of this Contract, have other construction work in progress within the park and near this project site. The Contractor shall work with the Contracting Officer and others as necessary to minimize impacts and coordinate activities of the work.

1.5 GOVERNMENT-FURNISHED MATERIALS:

A. The Government will furnish both water and electricity where currently available within the park.

B. All other materials shall be Contractor-furnished from outside the park.

1.6 CONTRACTOR USE OF SITE

A. The Contractor’s use of the premises is restricted to the designated work area. Materials and equipment must be stored inside the work area.

B. Temporary facilities: None.

C. Staging Area: Contractor shall work with NPS to identify an appropriate staging area.

D. Protection of Historic Features: Chrissy Field contains many project locations which are highly sensitive sites and may contain historical resources. The Contractor shall closely follow the plans shown and alert the Contracting Officer immediately of any major deviations. A short start-up meeting with the Contracting Officer will be required prior to beginning work.

Confine all operations to work limits of the project. Prevent damage to historic features that lie within the work limits, including but not limited to historic buildings and features, archeological resources including features both above and below grade, cultural landscapes and features including plantings, walkways, etc. Protect historic features from damage due to the work of this contract. Application of spray paint or any permanent markings to site features is prohibited. (Only chalk-based paint or crayon should be used).

E. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas as directed and approved by the Contracting Officer, at no additional expense to the Government.

2. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

3. Take measures to prevent equipment from compacting soils adjacent to or within the construction zone that will not be displaced by a constructed facility such as the parking lot.

4. All geologic and fossil materials within the park are protected. Avoid disturbing soils or rock within or outside the project are, except as specified in the contract documents or as directed by the Contracting Officer.

F. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

G. Construction Camp: Establishment of a camp within the park will not be permitted.

H. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment. See Section 01 50 02, Trucking.

I. Contractor shall provide OSHA and other required postings regarding safety at the site.

J. All Contractor employees and subcontractor employees shall be advised of the rules and regulations of the NPS.

K. Contractor and subcontractor vehicles not required on the worksite itself shall be parked in a location to be reviewed and approved by NPS.

1.7 OCCUPANCY REQUIRMENTS FOR BUILIDINGS

A. Existing Buildings

1. Partial Government Occupancy: Government may occupy the premises during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government’s operations. Maintain existing exits, unless otherwise indicated.

2. Maintain existing building in a weather tight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

1.8 CONDUCT OF OPERATIONS

A. Contractor personnel shall comply with all Federal and State law and regulations, including the Golden Gate National Recreation Area Superintendent’s Compendium. Any exception must be specifically justified and approved in writing by the Contracting Officer.

1. The Superintendent’s Compendium can be found at this internet address:

https://www.nps.gov/goga/learn/management/lawsandpolicies.htm

B. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1.9 WORK RESTRICTIONS

A. On Site Work Hours: The 40-hour work week shall be generally performed during normal business working hours of 7 a.m. to 5:30p.m., Monday through Friday.

1. Work will be permitted in the evenings or on Saturdays by prior authorization of the

Contracting Officer. Submit requests 48 hours in advance of the work to the Contracting Officer for approval.

2. No onsite work shall be performed during federal holiday periods unless otherwise directed by the Contracting Officer.

3. Smoking: Smoking is not permitted. Designated smoking areas shall be approved by the Contracting Officer.

1.10 DEFINITIONS

A. The Contracting Officer (CO) is the only government official authorized to make changes to the contract. The Contracting Officer’s Representative (COR) is the CO’s onsite representative to address all matters concerning the contract and ensure work is being completed according to the

Statement of Work (SOW)/Project Specifications.

B. Owner/Government: The sites and buildings where the work will be performed are owned by the US Government - National Park Service (NPS). The term Government is used throughout the SOW/Project Specifications to denote the Owner. The following Government personnel will administer the contract.

C. Contracting Officer’s Representative (COR): The CO may appoint a COR to assist in administering the contract and provide technical assistance. The COR and their roles and responsibilities will be made known to the Contractor at the time of the Pre-construction

Conference or before.

D. Contractor: The person or entity holding the contract is responsible for completing the work of the contractor. Contractor shall appoint a single point of contact for the duration of the work.

1.11 FIELD VERIFICATION

A. See Section 01 73 40 Execution.

http://www.nps.gov/goga/learn/management/lawsandpolicies.htm http://www.nps.gov/goga/learn/management/lawsandpolicies.htm

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 01 11 00

SECTION 01 26 01 CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and Pre-Construction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating

General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40-hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker.

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums, such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement.

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement. Contractor may utilize the government provided Contractor Estimate

Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form. The government form is available at:

http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS.

All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls http://www.nps.gov/dscw/upload/ContractorEstimateForm_1-24-13.xls

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers, Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated rental rates shall include the cost of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major overhaul is not included), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the

US Army Corp of Engineers is utilized, then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. The following percentages establish the maximum allowable markups (OH&P) for contractor self-performed work:

Overhead… .................. 10%

Profit… ......................... 10%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, then the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par

1.3.E.1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS (Not used)

END OF SECTION 01 26 01

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No. 1. 49” x 69” Tempered Window Glass

1. This item consists of pre-construction submittals, closeout submittals, and final cleaning.

2. This item includes removal of the broken window glass on three (3) windows, procurement of replacement double pane ¼” tempered glass, and replacement of the tempered window glass. This item also includes recycling and disposal of removed window glass.

3. Payment will be made at the contract lump sum price.

B. Contract Line Item No 2. 19” x 42” Tempered Window Glass

1. This item consists of pre-construction submittals, closeout submittals, and final cleaning.

2. This item includes removal of the broken window glass on one (1) window, procurement of replacement double pane 1/8” tempered glass, and replacement of the tempered window glass. This item also includes recycling and disposal of removed window glass.

3. Payment will be made at the contract lump sum price.

A. Contract Line Item No 3. 40” x 46” Aluminum Sash and Tempered Window Glass

1. This item consists of pre-construction submittals, closeout submittals, and final cleaning.

2. This item includes removal of the broken window glass and aluminum sashes on three (3) windows, procurement of replacement double pane ¼” tempered glass and aluminum sashes, and replacement of the tempered window glass and aluminum sashes. This item also includes recycling and disposal of removed window glass and aluminum sashes.

3. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. Construction Coordination.

2. Submittals

3. Coordination Drawings.

4. Requests for Information (RFIs).

5. Project meetings.

B. Related Requirements:

1. Section 01 32 16 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

1.2 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Pre-Construction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent

2. Construction Schedule

3. A comprehensive breakdown of the Schedule of Values

4. Accident Prevention Plan/Site-Specific Safety Plan

5. A list of Subcontractors for this project

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses (SF 1413)

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the

Contactor and all subcontractors

8. Waste Management Plan

B. All items listed must be provided to the Contracting Officer before the Pre-Construction

Conference is held. If all of these documents have not been received one week prior to the scheduled Pre-Construction Conference date, the conference will be cancelled, Notice to Proceed will not be issued, and the Contracting Officer will consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.3 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the

Contract Documents, Contractor shall prepare and submit an RFI electronically utilizing the NPS standard RFI format, with attachments in either Word or Adobe .pdf format as necessary.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond.

CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.4 PROJECT MEETINGS

A. Pre-Construction Conference: Before start of construction, Contracting Officer will arrange an on-site or virtual meeting with Contractor.

B. Attending shall be the following:

1. CO and/or COR

2. Contractor’s Project Manager

3. Contractor’s Superintendent

4. Major subcontractors

5. NPS Project Manager

6. NPS Safety Representative

7. Others as appropriate

C. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities/ Lines of Authority

2. Park rules and regulations

3. Jobsite Safety

4. Workplan & Schedule

5. Resolution of comments on required Division 01 documents

6. Coordination of Subcontractor

7. Traffic Control & Safety

8. Labor law application

9. Modifications

10. Payments to Contractor

11. Payroll reports

12. Contract time

13. Liquidated damages

14. Contractor Performance Evaluation

15. Display of Hotline posters

16. Notice to proceed

17. Correspondence procedures

18. Acceptance/rejection of work

19. Progress meetings

20. Submittal procedures

21. NPS Final Accessibility Inspection

22. Environmental requirements

23. Saturday, Sunday, holiday and night work

24. Reference materials

D. Progress Meetings: The Contracting Officer will schedule progress meetings at agreed upon regular intervals.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Approval of minutes of previous meetings

b. Safety items/ ‘toolbox’ safety meeting topic

c. Submittal status

d. Review of off-site fabrication and delivery schedules

e. Requests for information (RFI) and other issues

f. Modifications

g. Work in progress and projected

1) Status of required inspections (Special Inspections, Accessibility, etc.)

h. Inspections of work in progress.

i. Construction Schedule update (provide updated CPM).

j. Status of Project Record Drawings and O&M manuals

k. Other business relating to work

l. Permit requirement.

3. Contractor shall:

a. Prepare agenda for Progress meetings in format approved by the Contracting

Officer.

b. Distribute written notice of each Progress meeting 4 business days in advance of meeting date, except for meetings scheduled at established intervals.

E. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents

b. Options

c. Related RFIs

d. Related Change Orders

e. Purchases

f. Deliveries

g. Submittals

h. Possible conflicts

i. Time schedules

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

END OF SECTION 01 31 00

SECTION 01 32 16 – CONSTRUCTION SCHEDULE

1.1 SUMMARY

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The

Construction Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 SUBMITTALS

A. Electronic Copies: All schedules and reports submitted as noted in paragraphs B through D below, shall be submitted to NPS in the native electronic file format.

B. Schedule of Values:

1. After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule. Include bond costs, mobilization, general condition costs, overhead, and profit, and each major category of work.

2. The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments as provided for in the General Conditions.

C. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit baseline schedule.

D. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data.

1. Provide an updated 3 week look ahead for each meeting.

1.3 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the Pre-

Construction conference to go over the following:

1. Verify availability of qualified personnel needed to develop and update schedule.

2. Review and finalize list of construction activities to be included in schedule.

3. Review baseline schedule comments, resolve issues and progress on incorporating them

4. Review procedures for updating schedule.

B. Contractor's Schedule Representative: Before or at the Pre-Construction conference, designate an authorized representative to be responsible for the preparation and maintenance of the

Construction Schedule. The Scheduler shall have prepared and maintained at least 5 previous schedules of similar size and complexity similar to this Contract, demonstrating proficiency in the use of scheduling software. The authorized representative will be responsible for preparing the Baseline Schedule, all required updates, revisions, Time Impact Analysis and preparation of reports.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

1.5 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting

Officer before the first progress payment is processed.

PART 2 - EXECUTION

2.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide in PDF format 3 week look-ahead schedule, derived from the currently accepted schedule, before each weekly progress meeting. Utilize the look-ahead schedule to facilitate and take notes on discussions held during the progress meeting.

B. Monthly Schedule Updates:

1. General: Update the Construction Schedule on a monthly basis to reflect actual construction progress and activities throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be the

7th day preceding the progress payment request date.

2. Procedure: The Contractor shall meet with the Contracting Officer each month at a

Construction Schedule update meeting to review actual progress made through the status date of the Construction Schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed.

3. If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission:

a. Any known delays.

b. Actions that will be taken to get back on schedule.

c. Pending modifications.

d. Impediments or constraints affecting progress.

4. Progress Payments: The monthly updating of the currently accepted Construction Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

END OF SECTION 01 32 16

SECTION 01 33 23 - SUBMITTAL PROCEDURES

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. This section refers solely to electronic submittals and submittal procedures.

1.2 DEFINITIONS

A. Action Submittals: Written, graphic information, and physical samples that require

Government’s responsive action.

B. Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with the requirements.

C. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files.

D. Portable Document Format (PDF): An open standard file format licensed by Adobe

Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.3 GENERAL SUBMITTAL PROCEDURES

A. General: Prepare and submit submittals required by individual specification Sections.

Types of submittals are indicated in individual specific sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Review them for legibility, accuracy, completeness, and compliance with Contract Documents.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Submittal List: Submittals are described in each section of this specification. The intent is to provide an overall summary of submittal requirements and not a comprehensive list. The requirements of the individual specification Sections, terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

D. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence when an e-mail notification is received by the

Contracting Officer (or designee) indicating the submittal has been emailed to the NPS CO and

COR and is ready for review. When the Contracting Officer has completed their review, an e-mail notification will be sent to the Contractor indicating the submittal has been processed. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including re-submittals.

1. Action Submittals

a. Initial Review: Allow 30 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required.

b. Re-submittal Review: Allow 30 days for review of each re-submittal.

2. Informational submittals

a. Review: Allow 10 days for review of each submittal.

E. Approved Equals:

1. For each item proposed as an “approved equal,” submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval constitutes a representation that Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all aspects to that specified.

b. Will provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

F. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. All submittals shall be transmitted using email to the CO and COR.

G. Identification: Submittal number or other unique identifier, including revision identifier.

1. Submittal number shall use a sequential number (e.g., .001). Re-submittals shall include an alphabetic suffix after another decimal point (e.g., 001.A).

H. Re-submittals: Make re-submittals using the same process used with the initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in the title block on the CM-16 and clearly indicate the extent of revision.

3. Re-submit submittals until they are marked “Approved” or “Approved with notations”.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, and others as necessary for performance of construction activities.

J. Use for Construction: Use only final submittals with mark indicating “Approved” or “Approved with notations”. Ensure all notations have been incorporated and, at a minimum, keep one copy of the final approved submittal on site for use during construction.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual specification Sections.

1. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer’s product specifications.

b. Manufacturer’s installation instructions: When Contract Documents require compliance with manufacturer’s printed instructions, provide one complete set of instructions to Contracting Officer and keep another complete set of instructions at the project site until substantial completion.

c. Manufacturer’s catalog cuts: Submit only pertinent pages; mark each page of standard printed data to identify specific products proposed for use.

d. Wiring diagrams showing factory-installed wiring.

e. Printed performance curves.

f. Operational range diagrams.

g. Compliance with specified referenced standards.

h. Testing by recognized testing agency.

4. Submit product data in PDF file format before or concurrent with samples.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Complete and email the CM-16 on the NPS COR and CO for processing and documentation of action on submitted samples.

3. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Submittal Number and title of appropriate specification Section.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

5. Samples for Initial Selection: Submit manufacturer’s color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit two (2)full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer’s product line. Contracting Officer will return submittal with options selected.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing.

a. Number of Samples: Submit two (2) sets of Samples. Contracting Officer will retain two Sample sets.

D. Construction Materials: The Contractor is encouraged to submit for approval products made out of recycled or environmentally responsible material consistent with Section 016700 Product

Requirements. Every effort will be made by the NPS to approve these materials.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by individual specification

Sections.

1. Send informational submittals as PDF electronic files directly to the NPS CO and COR.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

3. Informational submittals that do not comply with the requirements specified in the Contract Documents will be rejected and one copy will be returned.

B.…