PROJECT MANUAL

for the

SOUND SYSTEM UPGRADES

WEST SENIOR HIGH GYM

WEST MIDDLE SCHOOL ATHLETIC FIELD

EAST MIDDLE SCHOOL ATHLETIC FIELD

Traverse City Area Public Schools Maintenance Department

1212 Cass Road Traverse City, Michigan 49685

TCAPS Project Number

ATH21-001

Nealis Engineering Project Number 21031

Issued for BIDS June 15, 2021

THIS PAGE INTENTIONALLY LEFT BLANK

TRAVERSE CITY AREA PUBLIC SCHOOLS TCAPS PROJECT #ATH21-001

WEST SENIOR HIGH, WEST MIDDLE, EAST MIDDLE

TABLE OF CONTENTS - 1

TABLE OF CONTENTS

DOCUMENTS – INTRODUCTORY INFORMATION, BIDDING AND CONTRACT

REQUIREMENTS

00 0000 Cover 00 0001 Table of Contents 00 0000 Advertisement for Bids 00 0002 Instructions to Bidders 00 0003 Proposal Form Statement Regarding Familial Relationship Iran Economic Sanctions Act 00 5213 Form of Agreement 00 7200 General Conditions 00 7300 Supplementary Conditions

DIVISION 26 – ELECTRICAL

26 0000 Electrical General Provisions 26 0050 Basic Materials and Methods 26 0501 Electrical Demolition 26 0526 Grounding and Bonding for Electrical Systems

DIVISION 27 – COMMUNICATIONS

27 4010 Audio & Communication System – West Senior High 27 4011 Audio & Communication System-West Middle School 27 4012 Audio & Communication System-East Middle School

DRAWING LIST

WEST SENIOR HIGH

TS TITLE SHEET

E-1 ELECTRICAL GYMNASIUM FLOOR PLAN

E-2 ELECTRICAL DETAILS, NOTES, SCHEDULES & SPECIFICATIONS

E-3 SOUND SYSTEM DETAILS & SCHEDULES

E-4 SOUND SYSTEM DETAILS & SCHEDULES

E-5 SOUND SYSTEM DETAILS & SCHEDULES

WEST MIDDLE SCHOOL

TS TITLE SHEET

E-1 ELECTRICAL SITE PLAN

E-2 ELECTRICAL DETAILS, NOTES, SCHEDULES & SPECIFICATIONS

E-3 SOUND SYSTEM DETAILS & SCHEDULES

E-4 SOUND SYSTEM DETAILS & SCHEDULES

TABLE OF CONTENTS - 2

EAST MIDDLE SCHOOL

TS TITLE SHEET

E-1 ELECTRICAL SITE PLAN

E-2 ELECTRICAL DETAILS, NOTES, SCHEDULES & SPECIFICATIONS

E-3 SOUND SYSTEM DETAILS & SCHEDULES

E-4 SOUND SYSTEM DETAILS & SCHEDULES

T:\01B ATHLETICS\ATH21-001 Sound System Upgrades WSH WMS EMS\02 CONSTRUCTION ADMIN\CA01 BIDDING\01 BID SET Drawings And Specs Pdfs\ATH21-001 Ad For Bids.Docx Page 1 of 2

ADVERTISEMENT FOR BIDS – SOUND SYSTEM UPGRADES; WSH, WMS, EMS

TCAPS Project Number: ATH21-001

FROM:

The Owner: The Engineer:

Traverse City Area Public Schools (TCAPS) Nealis Engineering 1212 Cass Road 830 Cottageview, Ste.102 Traverse City, MI 49685 Traverse City, MI 49684 Phone: 231.933.1935 Phone: 231-933-0510 Contact Person: Paul Thwing Contact: Jason VanBrocklin thwingpa@tcaps.net jvanbrocklin@nealisengineering.com

Advertisement Date: June 15, 2021

TO: POTENTIAL BIDDERS

The Owner will receive sealed bids for a Single Prime, Stipulated Sum Contract for Sound System Upgrades located at West Senior High, 5376 N. Long Lake Road, Traverse City 49685 West Middle School, 3950 Silver Lake Rd., Traverse City 49684 East Middle School, 1776 3 Mile Road, Traverse City 49686

Bids will be received and publicly opened at 3:00 PM on June 29, 2021 at 1212 Cass Road, Traverse City, Michigan. Any bids received after the specified date and time will not be considered.

Bidders unable to attend the public bid opening should deliver their sealed bids to the Facilities Building Reception Desk, at 1212 Cass Road, Traverse City, Michigan, 49685, prior to the bid due date and time.

Project Description:

The scope of the work includes but is not limited to: Removal and salvage of existing sound systems and components, provision and installation of new sound systems and components at three sites.

Schedule:

Bids Due: June 29, 2021; 3:00 PM TCAPS Board Approval: July 12, 2021 Substantial completion: TBD

Bidding Documents:

Requirements, drawings and specifications for submissions are available on/at or through:

The State of Michigan – SIGMA website - https://sigma.michigan.gov

Bid4Michigan website; www.bid4michigan.com

Builders Exchange of Northwest Michigan

Bid sets may be purchased from Traverse Reproduction / 1373 Barlow Rd / Traverse City, MI 49686 at the bidders’ expense.

T:\01B ATHLETICS\ATH21-001 Sound System Upgrades WSH WMS EMS\02 CONSTRUCTION ADMIN\CA01 BIDDING\01 BID SET Drawings And Specs Pdfs\ATH21-001 Ad For Bids.Docx Page 2 of 2

The proposals shall be submitted on Proposal Forms furnished by the Engineer / Owner as part of the Contract Documents, and shall be completely executed in strict accordance with the Plans and Specifications. Telegraphic or telephonic bids will NOT be received, accepted or read.

SITE VISITS:

No Pre-Bid Conference has been scheduled.

TO VISIT THE SITE YOU MUST REQUEST A SITE VISIT THROUGH THE FACILITIES OFFICE, DO

NOT CONTACT OR SHOW UP AT THE SCHOOL DIRECTLY.

TO SCHEDULE A SITE VISIT CONTACT:

Paul Thwing at 231-933-1935 or by email at thwingpa@tcaps.net or Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net

It is expected all bidders will be familiar with the site, project and existing conditions at the time their bid is submitted. TCAPS will make every effort to accommodate site visit requests.

Bidding:

Bidders are required to provide Bid security in the form of a Bid Bond of a sum no less than 5 percent of the Bid Amount.

Refer to other bidding requirements described in: 00 0002 Instructions to Bidders; 00 7300 Supplementary Conditions.

Submit your offer on the Proposal Form provided, 00 0003 – Proposal Form. Bidders may supplement this form as appropriate.

Bids may be submitted by mail, electronically via email to thwingpa@tcaps.net with copy to bookerka@tcaps.net or delivered in person. Email return reply will indicate receipt of your proposal. If you do not receive a return reply prior to 3:00pm on the 29th of June please call 231-933-1935.

Telegraphic or telephonic bids will NOT be received, accepted or read.

Bids shall be accompanied by sworn and notarized statements:

Statement Regarding Familial Relationship.

Iran Economic Sanctions Act Certification

Your offer will be required to be submitted under a condition of irrevocability for a period of 60 days after submission.

The Owner reserves the right to accept or reject any or all offers, waive irregularities, and to accept the bid that in their opinion is in the best interest of the school district.

For: Traverse City Area Public Schools Josey Ballenger, Secretary of the Board of Education Date of Advertisement: June 15, 2021

INSTRUCTIONS TO BIDDERS 00 0002 - 1

SECTION 00 0002 - INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project: Sound System Upgrades West Senior High, 5376 N. Long Lake Road, Traverse City 49685 West Middle School, 3950 Silver Lake Rd., Traverse City 49684 East Middle School, 1776 3 Mile Road, Traverse City 49686

B. Owner: Traverse City Area Public Schools

C. Owner’s Paul D. Thwing, R.A.

Project Director of Capital Projects | Planning Manager (PM): 1212 Cass Road Traverse City, Michigan 49685 thwingpa@tcaps.net 231.933.1935

D. Engineer: Nealis Engineering Representative: Jason VanBrocklin 830 Cottageview, Ste.102 Traverse City, MI 49684 jvanbrocklin@nealisengineering.com 231.933.0510

1.2 SUMMARY OF WORK

A. The Work of the Project is defined by the Contract Documents and includes but is not limited to the following:

1. Provide all work, permits and coordinate inspections, testing and start-up necessary for a complete and operational sound system installation in the West Senior High Gym, West Middle School Athletic Field and East Middle School Athletic Field.

2. Remove existing system and components completely and turn over to Owner those components indicated to be salvaged in Division 27 Communications.

3. Test and review operation before and after installation. Make necessary adjustments to system components to assure normal operation of entire system.

4. Provide Owner training for all operational components.

INSTRUCTIONS TO BIDDERS 00 0002 - 2

B. Type of Contract

1. Project will be constructed under a single prime contract.

2. The Contract form of agreement between the Owner and Contractor shall be:

Blanket Purchase Order.

1.3 QUALITY CONTROL

A. The Contractor shall maintain continuously, a competent superintendent, satisfactory to the Owner, with authority to act for him in all matters pertaining to the work.

1.4 PROCUREMENT OF DOCUMENTS

A. Bid documents are available in PDF format from the Owner via email (upon request) to thwingpa@tcaps.net and posted on the State of Michigan SIGMA website https://sigma.michigan.gov/ ; Bid4MI www.bid4michigan.com and Builders Exchange Traverse City, MI.

B. Bid Sets may be purchased from Traverse Reproduction & Supply, 1373 Barlow, Traverse City, MI 49686, at bidder’s expense.

1.5 PRE-BID CONFERENCE

A. No Pre-Bid Meeting has been scheduled.

1.6 SITE VISITS

TO VISIT THE SITE YOU MUST REQUEST A SITE VISIT THROUGH THE FACILITIES

OFFICE, DO NOT CONTACT OR SHOW UP AT THE SCHOOL DIRECTLY.

TO SCHEDULE A SITE VISIT CONTACT:

Paul Thwing at 231-933-1935 or by email at thwingpa@tcaps.net or

Kathy Booker-Graham at 231-933-1939 or by email at bookerka@tcaps.net

1.7 SCHEDULE

A. It is the intent of the Owner to award a contract within thirty (30) days after opening bids.

B. A complete list of all subcontractors, material and equipment suppliers shall be furnished to the Owner’s PM by the apparent low bidder within 24 hours after bid opening.

C. The successful bidder is to prepare a Preliminary Construction Schedule for review with the Owner within three (3) calendar days of the bid opening.

D. Start date: TBD. Contractor is to have all materials, equipment, labor, etc ready prior to starting the work, Construction duration is to be kept to a minimum.

E. Substantial Completion Date: TBD

F. Contractor to coordinate schedule of work with Owner’s PM. Contractor shall not begin work prior to receiving proper authorization from Owner’s PM.

INSTRUCTIONS TO BIDDERS 00 0002 - 3

1.8 BID RECEIPT

A. Bid proposals must be received by June 29, 2021, 3:00 PM at

Capital Projects & Planning Facilities Building

1.9 WORK RESTRICTIONS

A. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

B. Non-Smoking Campus: Smoking or tobacco use of any kind is prohibited in the buildings and on the grounds of any TCAPS facility.

C. Employee Identification: TCAPS requires all Contractor personnel to wear identification badges at all times.

1. Badges are issued by the Human Resources Department in the Administration

Building at 412 Webster Street, Traverse City, MI 49686, 231-933-1710

a. TCAPS Fingerprint Background Check Process and Forms are found at the following link. This process must be completed before badges are issued.

https://docs.google.com/document/d/1TFpdF47VU_SkJw1qnonLIKTYmxZYoz 0ed59LSrsJaqs/edit?usp=sharing

b. Provide Owner’s PM with a list of personnel to be badged.

c. Personnel will be fingerprinted and are subject to FBI and State of Michigan background checks.

d. An approximate FEE of $66.00 is charged for each background check per badge issued; include the cost for badging in your BID.

2. Identification tags are numbered. Distribution of ID tags will include the recording of the tag number and the contractor it is issued to.

3. Lost identification tags will be replaced at cost ($6.00) and billed to the contractor the tag is assigned to.

D. Parking: Contractor vehicles must be parked in legal parking areas or will be subject to towing, unless specific consent has been given by the Owner for purposes of loading or unloading tools, equipment, materials, etc. Parking of vehicles on sidewalks, landscape or other areas is prohibited.

E. Trash disposal: Contractor is responsible for the removal of all trash, debris, excess material, etc. The use of TCAPS’ dumpsters is not permitted.

1. Failure to abide by this may render Contractor subject to back charges.

INSTRUCTIONS TO BIDDERS 00 0002 - 4

F. Use of TCAPS’ owned equipment, lifts, ladders, tools, custodial equipment or supplies, etc is specifically prohibited. Contractor shall supply all necessary tools, equipment and materials necessary to complete the work.

1.10 ACCESS TO SITE

D. Use of Site: Limit use of Project site to areas within the Contract limits. Do not disturb portions of site beyond areas in which the Work is indicated. Contractor to protect all adjacent building materials, surfaces, Owner’s furnishings, etc and is responsible for any repair/restoration/replacement required as a result of any damage caused by the contractor’s operations.

E. Area of Work: Contractor must keep the area of work reasonably presentable and clean throughout the duration of the work.

F. Security: Contractor is responsible for barricades, signage, etc necessary to secure the area of work during construction.

G. Driveways, Walkways, Entrances, Doors: Keep all means of access and egress serving premises clear and available to Owner, Owner's staff, students, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Do not restrict, close or obstruct access to premises unless given specific written permission from the Owner’s PM.

H. Deliveries: Schedule deliveries to minimize use of driveways and entrances by construction operations and to minimize space and time requirements for storage of materials and equipment on-site.

I. Storage: Staging of contractor equipment, materials, tools or other project related items in data closets, janitorial closets, penthouses, tunnels or areas other than those specifically directed by the Owner is prohibited. Contractor shall safeguard their materials, tools, equipment. TCAPS is not responsible for vandalism and/or theft of same.

1.11 COORDINATION WITH OCCUPANTS

A. Owner Occupancy: Owner will occupy the premises during entire construction period, including the areas under construction.

B. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations.

C. Provide not less than 72 hours’ notice to Owner’s Representative of activities that will affect

Owner's operations or building occupants, including but not limited to utility interruptions, odor, noise, vibration.

1.12 PROJECT CLOSEOUT

A. Cleaning: Contractor is responsible for final cleaning of work area. No dust, debris, trash, excess materials, etc may be left behind.

INSTRUCTIONS TO BIDDERS 00 0002 - 5

1. Failure to properly clean work area may result in the contractor being back charged for the use of TCAPS’ custodial staff.

B. As-built Record Drawing(s): Provide Owner with record documents of installation including but not limited to:

1. Detailed layout drawings of system showing piping and device locations.

2. Wiring and control diagrams.

3. Other requirements as noted in other specification sections.

C. Warranties: Provide one (1) year warranty on all materials and labor. Provide additional warranty information for all products, systems, materials, equipment, etc

D. Operation & Maintenance Data: Refer to system specification section(s).

E. Final payment will not be made until all closeout documents have been received, punch list items are complete and the work area is clean and the Owner’s PM has approved the work.

PART 2 – MATERIALS

2.1 OWNERSHIP OF DOCUMENTS

A. Drawings and specifications purchased by Bidders for bidding remain property of the

Bidders and shall not be sent to the Owner or Architect for a refund of the “Cost to Purchase.”

PART 3 - EXECUTION

3.1 EXAMINATION OF DOCUMENTS AND SITE

A. It is the Bidder's responsibility to study the drawings and specifications, visit the construction site and examine existing conditions to correlate site observations with requirements of the Contract Documents.

B. All bidders must give prior notification to Owner’s PM and schedule a time to examine the site after the pre-bid meeting. Contractors must wear yellow ID badges at all times while on campus.

C. No "EXTRA" payment or allowance will be made to cover obvious discrepancies or changes required due to existing site conditions not visually determined and addressed in writing to the Owner before bid opening, or by reason of any error or oversight on the Contractor's part.

D. Drawings shall not be scaled by Bidders for the purpose of bidding. Information required for bidding shall be obtained by using the indicated dimensions of each plan, elevation, section or detail. All discrepancies noted by the Bidders shall be immediately brought to the Owner’s attention.

3.2 INTERPRETATIONS AND CORRECTIONS OF DOCUMENTS

A. Written requests must be submitted to the Owner’s PM a minimum of four (4) days before receipt of bids for clarification or interpretation of errors, inconsistencies or ambiguities

INSTRUCTIONS TO BIDDERS 00 0002 - 6

found in contract documents.

B. An addendum will be issued to Bidders to clarify the subject or request a minimum of two

(2) days before receipt of bids; the addendum will become part of the Contract Documents.

C. Only interpretations, corrections or changes made by addendum will be binding.

3.3 SUBSTITUTIONS

A. To obtain approval to use unspecified products, Bidders shall submit a written request to the Owner’s PM a minimum four (4) days before receipt of bids. Requests received after this time will not be considered.

B. Submit, with the request, all-necessary samples and substantiating data to prove equal quality and performance to the product originally specified.

C. If proposed product is accepted, an addendum will be issued to Bidders a minimum three

(3) days before receipt of bids and will become part of the Contract Documents.

D. Only substitutions accepted by addendum are binding.

E. No substitutions will be allowed after receipt of bids.

3.4 CODES, ORDINANCES AND REGULATIONS

A. Furnish and install all labor and material according to latest codes, ordinances and regulations for all governing bodies having project jurisdiction.

B. The quality of labor and material shall be as required by drawings and specifications except when exceeded by local codes, ordinances, or regulations.

C. Contracts for work under this bid will require the Contractor and subcontractors to maintain policies of employment and to pay wage rates as described in the General Conditions and/or this Section.

3.5 BASIS OF BID

A. SECTION 1.2 SUMMARY OF WORK describes the basis of bids.

B. A lump sum bid is to be provided.

C. The Bidder shall include all unit cost items and allowances included in the Proposal Form.

Bids, which are incomplete, conditional, obscure or which contain additions not asked for will be subject to rejection.

3.6 PREPARATION AND SUBMITTAL OF BID

A. Bids are due no later than and will be publicly opened and read at the time, date and location noted in Section 1.7 BID RECEIPT.

INSTRUCTIONS TO BIDDERS 00 0002 - 7

B. The Bidder shall fill in all blanks by typing or lettering in ink. Sums are to be given both numerically and written, with the amount written in words to govern in case of discrepancy. Bid shall give legal name of Bidder and shall be signed by a person legally authorized to bind the Bidder to a contract.

C. All addenda received by the Bidder shall be acknowledged by placing all identifying addendum numbers and dates on bid proposal form.

D. Two copies of the Proposal Form are to be provided. Xerographic reproduction of blank

Proposal Form may be used for second copy. The Bidder shall fill in and submit the proposal form in duplicate.

E. Required documentation to be submitted with the bid:

1. Signed Iran Economic Sanctions Act Certification

2. Signed Statement Regarding Familial Relationship

3. Proposal Form

F. Bids may be submitted electronically via email to thwingpa@tcaps.net with copy to

Bookerka@tcaps.net or delivered in person. Do not fax or mail your proposal.

Return reply will indicate receipt of your proposal. If you do not receive a return reply prior to 3:00pm on the 29th of June please call 231-933-1935.

G. Failure to submit the minimum requirements may render the bid unresponsive and may eliminate the bid from consideration for award.

I. The bidding contractor is solely responsible for the timely delivery of the proposal.

Submissions received after the posted due date and time will be returned unopened. No employee of TCAPS will be held responsible for prematurely opening an incorrectly addressed bid proposal.

J. All program and contract administration costs must be spelled out, including subcontracting, managing, documentation, containment, reporting, installation, delivery, service, maintenance, material and consumables, and replacement costs. TCAPS will not accept hidden costs or fees not otherwise documented.

3.7 BID SECURITY

A. A bid Security is required to accompany each bid in the amount of five percent (5%) of total base bid in the form of a cashier's check or bid bond, made payable to the Owner, and insured by a licensed surety doing business in the State of Michigan.

B. Failure to furnish Bid Bond at time of bid opening will be cause for rejection of bid.

C. Bid Bonds will be returned to unsuccessful Bidders after bid opening. Bond will be returned to successful Bidder after execution of further documents and bonds required by the specifications.

D. Owner reserves the right to retain security of the three lowest Bidders until it has entered into contract with one of the Bidders or until sixty (60) days after bid opening date. If any Bidder refuses to enter into a contract, Owner will retain his bond as liquidated damage.

INSTRUCTIONS TO BIDDERS 00 0002 - 8

3.8 BID MODIFICATION AND WITHDRAWAL

A. Bid may NOT be modified, withdrawn, or canceled for sixty (60) days after date of bid opening.

B. Prior to bid date and time, Bidder may modify, cancel, withdraw and/or resubmit his bid in person or by signed, written notice. Notice must be mailed to party receiving bids, in confirming envelope, post-marked before date and time of receipt of bids. Modification of bids may require modification of bid security.

3.9 GUARANTY BONDS AND INSURANCE

A. Refer to Section 00 7300 Supplementary Conditions for requirements.

3.10 SELECTION OF SUCCESSFUL BIDDER AND CONTRACT AWARD

A. Owner reserves the right to waive bid irregularities and to accept the bid in the Owner's best interest and to award to other than the low bid.

B. Owner reserves the right to reject any or all bids where incomplete or irregular, lacking bid bond, data required by bidding documents, or where proposals exceed funds available.

B. The Owner will consider the qualification and experience of the Bidder and the amount of the bid when determining the award of the contract.

C. If requested, the Bidders under consideration for award of contract shall submit a contractor's solvency qualification statement.

D. Before award of contract, considered Bidder will be notified in writing if the Owner has reasonable objection to a person or entity proposed by Bidder. Bidder may then withdraw bid, or submit substitute person or entity together with adjustment in bid for Owner's acceptance or disqualification. In event of withdrawal by Bidder or disqualification by Owner, bid security will not be forfeited.

E. Sub-contracts, material and equipment contract shall not be awarded until they have been accepted by the Owner.

F. This bid in no manner obligates TCAPS to the eventual contract for any items described, implied, or which may be proposed, until confirmed by written agreement issued by the Purchasing Department and may be terminated by TCAPS without penalty or obligation at any time prior the issuance of an award.

3.11 ADDITIONAL WORK

A. All requests for work that will require additional payment beyond the original scope of work must be submitted to the Owner’s PM prior to execution of the work. Failure to obtain advanced written approval may result in non-payment.

INSTRUCTIONS TO BIDDERS 00 0002 - 9

3.12 PREVAILING WAGE REQUIREMENT

A. This is not a prevailing wage rate job.

3.13 INSURANCE REQUIREMENTS

A. Refer to Section 00 7300 Supplementary Conditions for requirements.

3.14 ADDITIONAL TERMS & CONDITIONS

A. The Contractor, and the agents and employees of the Contractor, in the performance of this agreement, shall act in an independent capacity and not as officers, employees, or agents of TCAPS.

B. Upon request Contractor will provide TCAPS with Material Safety Data Sheets [MSDS] for all chemicals, glues, cleaning solvents, etc. used in the building prior to, during or following the work to be performed. Such sheets shall be submitted to the following address:

Capital Projects & Planning

C. Contractors who must access a confined space or permit-required confined space to fulfill the service they provide to TCAPS must submit a current confined space training program, and/or a permit [for permit-required confined space entry] to the Owner’s Project Manager.

D. Access to confined spaces and permit-required confined spaces will only be given after a notice to enter has been given to the Owner’s Project Manager, and only then after [s]he has confirmed receipt of the contractor's current confined space training program and/or permit.

E. Owner will not pay for any information requested herein, nor is it liable for any costs incurred by the contractor in responding to this request. Submitted proposals will not be returned and may be subject to the Freedom of Information Act.

F. The Contractor agrees to indemnify, defend and hold harmless TCAPS, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all Contractors, subcontractors, material persons, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract; from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this agreement; or from any misrepresentation or breach of warranty by the Contractor.

G. The contractor shall be responsible for maintaining satisfactory standards of employees' competency, conduct, courtesy, language, appearance, honesty, and integrity, and shall be responsible for taking such disciplinary action with respect to any employee, as may be

INSTRUCTIONS TO BIDDERS 00 0002 - 10

necessary. TCAPS may request the contractor to immediately remove from this assignment any employee found unfit to perform duties due to one or more of the following reasons:

1. Neglect of duty

2. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions or fighting

3. Theft, vandalism, immoral conduct or any other criminal action

4. Selling, consuming, possessing, or being under the influence of intoxicants, including alcohol, or illegal substances while on assignment for TCAPS.

H. The Contractor shall be responsible to TCAPS for the acts and omissions of all his/her employees and all Subcontractors, their agents and employees, and all other persons performing any of the work under a contract with the Contractor.

I. TCAPS shall have the right to terminate the award with the Contractor without penalty pursuant to thirty (30) days written notice of termination to the Contractor under the following circumstances:

1. Default of Contractor - It shall be considered a default whenever the Contractor shall:

a. Disregard or violate the material provisions of the contract documents or College instructions; violate applicable law, regulation or guidance of any governmental authority; present an unreasonable risk of personal injury or property damage; or failure to execute the work according to the agreed schedule of completion and/or time of completion specified, including extensions thereof or fail to reach agreed upon performance results.

b. Declare bankruptcy, become insolvent, or assign company assets for the benefit of credits.

2. Lack of Funds of TCAPS - Lack of funds shall be construed to mean when TCAPS, in the judgment of its Chief Financial Officer, determines that it cannot continue the funding of its contract services, without undue hardship to TCAPS.

3. Termination of contract services will be rendered if it is construed by TCAPS to be in its best interests for serving the community and its students, faculty, and staff.

J. Any different or additional terms and conditions contained in the Contractor’s acknowledgement forms or documents furnished by the Contractor are rejected by the Buyer and are not a part of the agreement between the parties.

END OF SECTION 00 0002

PROPOSAL FORM 00 0003 - 1

PROPOSAL FORM

Project: Sound System Upgrades

West senior High Gym, West Middle School Athletic Field, East Middle School Athletic Field

Owner: Traverse City Area Public Schools (TCAPS)

Name of Bidder:

Street:

City: MI; Zip Code:

Telephone No. Date:

Email

To: TCAPS Maintenance Department 1212 Cass Road Traverse City, Michigan 49685

The undersigned Bidder, having received the drawings and specifications for the above named project prepared for the Traverse City Area Public Schools. The undersigned Bidder having also received the Addenda acknowledged below and having included all provisions and costs in the below Base Bid, and after carefully considered and examined all Contract Documents, having visited the site and examined all conditions affecting the work, hereby submits the following Bid and hereby agree:

1. To furnish all labor, services, material, equipment and coordination of trades required to perform all work in strict conformance with the Contract Documents, including all commissions, overhead, taxes, fees and profit.

2. To complete the work by the time stipulated on the Proposal Form and under the conditions as outlined in the General Conditions.

3. To accept the provisions of the Instruction to Bidders regarding disposition of Bid Security.

4. To hold this Bid as submitted open for a period of sixty (60) days.

BASE BID:

Lump Sum Price for the Sound System Upgrades:

(State the Amount in Words)

PROPOSAL FORM 00 0003 - 2

Per Site Cost Breakdown:

Provide Lump Sum Cost by location for the Sound System Upgrades:

West Senior High: $_______________________._____

West Middle School: $_______________________._____

East Middle School: $_______________________._____

Cost breakdown is for internal accounting only, award will be based on total project Bid.

ADDENDA:

The undersigned, hereby acknowledge receipt of the following addenda:

Addendum Date

PROPOSAL SIGNATURE:

The undersigned agrees upon notification of the acceptance of this proposal, to execute a contract for the work, for the above Base Bid.

Date: Name of Bidder:

Signature:

Name Printed:

Title:

Witnessed in Presence of: Signature:

Name Printed:

Date: Title:

This Section is to be prepared in triplicate. Submit two (2) copies and retain one for your file.

PROPOSAL FORM 00 0003 - 3

STATEMENT REGARDING FAMILIAL RELATIONSHIP

I am the ________________________________ of _____________________________, a bidder on a (Title) (Company Name)

Construction / improvement project for Traverse City Area Public Schools (TCAPS).

I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

The following are the familial relationship(s):

Owner / Employee Name Related to: Relationship

1. __________________________ _______________________ ___________________

2. __________________________ _______________________ ___________________

3. __________________________ _______________________ ___________________

4. __________________________ _______________________ ___________________

5. __________________________ _______________________ ___________________

(Attach additional pages if necessary to disclose familial relationships)

I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

There is no familial relationship that exists between the owner(s) and employee(s) of the aforementioned contractor and the school district’s superintendent and/or board members.

BIDDER’S FIRM NAME _________________________________________________________

BY (SIGNATURE) _________________________________________________________

PRINTED NAME AND TITLE _________________________________________________________

Subscribed and sworn before me, this ________ Seal:

day of _______________, 2021, a Notary Public

In and for __________________ County, _____

Signature

My commission expires ____________________

END OF STATEMENT REGARDING FAMILIAL RELATIONSHIP FORM

PROPOSAL FORM 00 0003 - 4

PROPOSAL FORM 00 0003 - 5

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the____________________________ of __ _________________________, a bidder on a

(Title) (Company Name) construction / improvement project for Traverse City Area Public Schools (TCAPS).

I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids

I have knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. (“Act”).

I certify that this Bidder or any subcontractors to this Bidder is not an Iran-linked business, as that term is defined in the Act.

I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

BIDDER’S FIRM NAME _________________________________________________________

BY (SIGNATURE) _________________________________________________________

PRINTED NAME AND TITLE _________________________________________________________

Subscribed and sworn before me, this ________ Seal:

day of _______________, 2021, a Notary Public

In and for __________________ County, _____

Signature

My commission expires ____________________

END OF IRAN ECONOMIC SANCTIONS ACT CERTIFICATION FORM

PROPOSAL FORM 00 0003 - 6

Agreement 00 5213 - 1

SECTION 00 5213 FORM OF AGREEMENT

FORM OF AGREEMENT

Blanket Purchase Order with a Stipulated Sum, and these Contract Documents inclusive of General and Supplemental Conditions referenced and attached to these documents, forms the basis of Contract between the Owner and Contractor.

END OF SECTION 00 5213

Agreement 00 5213 - 2

General Conditions 00 7200 - 1

SECTION 00 7200 GENERAL CONDITIONS

FORM OF GENERAL CONDITIONS

AIA Document A201-2017, General Conditions of the Contract for Construction, 2017

Edition, is the General Conditions between the Owner and Contractor.

Copies of AIA Document A201-2017 may be purchased and downloaded by interested parties from the following:

American Institute of Architects US https://documentsondemand.aia.org

SUPPLEMENTARY CONDITIONS

Refer to Section 00 7300 Supplementary Conditions for amendments to these General Conditions.

END OF SECTION 00 7200

General Conditions 00 7200 - 2

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SECTION 00 73 00 SUPPLEMENTARY CONDITIONS

The following supplements modify AIA Document A201, “General Conditions of the Contract for Construction”, Sixteenth Edition, copyright 2017. Where a portion of the General Conditions is modified or deleted by these Supplementary Conditions, the unaltered portions of the General Conditions shall remain in effect.

ARTICLE 1, GENERAL PROVISIONS

1.1 Basic Definitions

1.1.1 Under this Subparagraph, “The Contract Documents”, add the following:

“1.1.1.1 No provisions of any standard specification, manual or code referenced in the Contract Documents shall be effective to change the duties and responsibilities of the Owner, Contractor or Architect, or any of their consultants, agents or employees from those set forth in the Contract Documents, nor to assign to the Architect, or any of the Architect’s consultants, agents or employees, any duty or authority to supervise or direct the furnishing or performance of the Work or any duty or authority to undertake responsibility contrary to the provisions of paragraph 4.2.2 or 4.2.3.

1.1.5 The Drawings. Add to the end of the subparagraph the following:

“The Drawings shall not be scaled for measurements nor serve as shop drawings.”

1.2 Correlation and Intent of Contract Documents

1.2.2 Amend 1.2.2, Organization of the Specification...”, by adding the following;

“... Sections of Division 1, General Requirements, govern the execution of all Sections of the Specifications.”

ARTICLE 2, OWNER

2.3 Information and Services Required of the Owner

2.3.6 Delete subparagraph 2.3.6 in its entirety.

2.5 Owner’s Right to Carry Out the Work

2.5 Delete the last two sentences of this subparagraph and insert the following in its place.

“If payments then or thereafter due the Contractor are not sufficient to cover such amounts, the Contractor shall pay the difference to the Owner within ten (10) days if written notice to the Contractor of the amount of such difference.”

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ARTICLE 3, CONTRACTOR

3.3 Supervision and Construction Procedures

3.3.4 Add the following:

“3.3.4 It shall be the responsibility of the Contractor (1) to review any specified construction or installation procedure (including those recommended by manufacturers); (2) to advise the Owner (a) if the specified procedure deviates from good construction practice, or (b) if following the procedure will affect any warranties, including the Contractor’s general warranty; and (3) to propose an alternative procedure which the Contractor will warrant.”

3.4 Labor and Materials

3.4.4 Add the following:

“3.4.4 Unless otherwise provided in the Contract Documents, the Contractor shall establish the Contractor’s own work week and hours of work as required to properly man the Project and to maintain the progress of the Work. The Contractor shall pay the cost of overtime labor required to maintain progress of the Work, and overtime labor otherwise required by the Contract Documents.”

3.4.5 Add the following:

“3.4.5 Possession, sale, or consumption of alcoholic beverages on the construction site is strictly prohibited. The unlawful manufacture, distribution, dispensation, possession or use of drugs is prohibited on the construction site.”

3.5 Warranty

3.5.1 Add the following sentence to the end of the paragraph.

“The Contractor will not be relieved of the general warranty obligation by (1) the specification of products covered by proprietary specifications or (2) as a result of construction procedures specifically required by the Contract Documents.”

3.6 Taxes

3.6 Add the following sentence to the end of the paragraph:

“...Although the Owner is exempted from certain taxes on direct purchases, the Contractor and Subcontractor are not exempt from State of Michigan Sales and Use Taxes applicable to the Work or portion thereof.”

3.9 Superintendent

3.9.1 Amend 3.9.1 by adding the following:

“3.9.1.1 The Contractor’s Superintendent or other authorized representative shall remain in

Supplementary Conditions 00.73.00 - 3 of 9 attendance at the site at all times, including overtime hours, when any portion of the Work is being performed.”

3.13 Use of Site

3.13 Add “the directions of the Owner” to 3.13, to read in part as follows:

“... The Contractor shall confine operations at the site to areas permitted by applicable law, statutes, ordinances, codes, rules and regulations, permits, the directions of the Owner and the Contract Documents...”

ARTICLE 4, ARCHITECT

4.1 General

4.1.1 Add the following to the end of subparagraph 4.1.1:

“The term Architect is synonymous with the term Architect/Engineer and Engineer.”

ARTICLE 7, CHANGES IN THE WORK

7.1 General

7.1.1 Add the following:

“.1 Definition: WCPR – Work Changes Proposal Request

.2 After award of Contract, the Owner may issue WCPRs which constitute a notice of a proposed change. WCPRs include a written description of the proposed change, WCPRs will not serve as an order to perform the work.. Drawings or Specifications may, or may not, be issued to describe aspects of the proposed change. The Contractor shall review the complete WCPR, current Contract Documents and submittals to determine changes or corrections necessary for the Work to conform to the proposed change.

.3 Within ten days of receipt of a WCPR, the Contractor shall submit to the Owner, for review and acceptance or rejection, duplicate copies of the cost quotation for the proposed change. Cost quotation shall itemize quantities, unit costs and total cost of materials, hours of labor, hourly rates and total labor charges; copies of detailed quotations from subcontractors where applicable, and the percentage fee applicable to the particular class or classes of work.”

Supplementary Conditions 00.73.00 - 4 of 9

7.1.4 Add the following:

“7.1.4 Where change in the Work requires overtime labor, and the Owner approves in advance such overtime labor, the cost to the Owner of overtime labor shall be determined by the actual premium wages paid for such overtime labor, over and above the cost of straight time wages, plus payroll charges applicable thereto, plus the cost of direct additional expenses relating to the overtime work, plus a percentage for the Contractor’s overhead cost as stipulated in the Contract. No Contractor’s profit shall be included in such cost. Overtime labor occasioned per Subparagraph 3.4.3 shall be at no additional cost to the Owner.”

7.3 Construction Change Directives

7.3.4 Delete Subparagraph 7.3.4.5 in its entirety.

7.3.4 Add new Subparagraph as follows:

“7.3.4.6 In Subparagraph 7.3.4, the allowance for combined overhead and profit included in the total cost to the Owner shall be based on the following schedule:

1. Contractor: For Work performed by the Contractor’s own forces allowance shall be

15%.

2. Subcontractor: For Work performed by the Contractor’s Subcontractors the allowance shall be 5%.

3. Cost to which overhead and profit is to be applied shall be determined in accordance with Subparagraph 7.3.4. Overhead expenses shall include Supervision, superintendence, wages of time keepers and clerks, hand tools, field office expenses, and all other costs not described in Subparagraph 7.3.4.

4. In order to facilitate review of quotations for extras or credits, all proposals shall be accompanied by a complete itemization of costs including labor, materials and Subcontractors. Labor and materials shall be itemized in the manner prescribed above.

5. General Conditions charges for time extensions caused by Owner approved changes in the Work shall be limited to the daily pro-rate cost of fixed field office expenses, plus the hourly charges for management and support staff assigned directly to the Project. The labor charges shall be billed on a fixed hourly classification rate basis which shall remain in effect the life of the Project.

6. All General Conditions charges for time extensions shall be separately identified and submitted for approval to the Owner as a part of the Contractor’s pricing for any additional work requested.”

ARTICLE 8, TIME

8.3 Delays and Extensions of Time

8.3.1. To the end of the subparagraph add the following:

“However, minor modifications in Contract Time resulting from adjustments in the Project construction schedule shall not be deemed cause for action under this Subparagraph 8.3.1.”

Supplementary Conditions 00.73.00 - 5 of 9

ARTICLE 9, PAYMENTS AND COMPLETION

9.1 Contract Sum

9.1.3 Add the following:

“9.1.3 The Contract Sum and all adjustments thereto shall be rounded off to the nearest dollar.”

9.3 Applications for Payment

9.3.1 Add the following:

“9.3.1.3 Until final payment, Substantial Completion, per 9.8.5, the Owner will pay 90 percent of the amount due the Contractor on account of progress payments. If the manner of completion of the Work and its progress are, and remain satisfactory to the Owner, and in the absence of other good and sufficient reasons, for Work shown to be 50 percent or more complete in the Application for Payment. The Architect will, without reduction of previous retainage, on presentation by the Contractor of Consent of Surety for each Application, certify remaining progress payments for each Work category to be paid in full.

9.3.1.4 The Owner may reinstate the full Contract retainage if the manner of completion of the Work and its progress do not remain satisfactory to the Architect, or if the Surety withholds its consent, or for other good and sufficient reasons.”

9.3.2 Add the following, regarding materials or equipment stored on or off the site:

“9.3.2.1 For each material or equipment stored on or off the site the Contractor shall submit with the Application for Payment a certificate of insurance or a bond against loss incurred by damage, theft or otherwise, naming the Owner as insured, co-insured, or payee, to remain in effect until the material or equipment is incorporated into the Work.

9.3.2.2 Such material or equipment stored off the site shall be stored in a bonded warehouse, with the Owner named as payee on the bond.”

ARTICLE 10, PROTECTION OF PERSONS AND PROPERTY

10.2 Safety of Persons and Property

10.2.4 Delete the subparagraph in its entirety and add the following in its place.

“When use, or storage, of explosives or other hazardous materials or equipment or unusual methods are necessary to the execution of the Work, the Contractor shall give the Owner reasonable advance notice of the schedule related to application of these methods. The Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel.”

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ARTICLE 11, INSURANCE AND BONDS

11.1 Contractor’s Insurance and Bonds

11.1.1 In the second line following the words, “...in the jurisdiction in which the Project is located’, insert the words, “...and satisfactory to the Owner,...”.

11.1.2 Add the following Clause 11.1.2.1

“11.1.2.1 The insurance required by Subparagraph 11.1.1 shall be written for not less than the following, or greater if required by law:

1. Workers’ Compensation:

a. State: Statutory

b. Applicable Federal:(e.g., Longshoremen’s) Statutory

c. Employer’s Liability: $500,000 Per Accident

$500,000 Disease, Policy Limit $500,000 Disease, each employee

2. Comprehensive or Commercial General Liability (including Premises Operations;

Independent Contractor’s Protective; Products and Completed Operations; and Broad Form Property Damage):

a. Bodily Injury: $1,000,000 Each Occurrence $1,000,000 Aggregate

b. Property Damage: $1,000,000 Each Occurrence $2,000,000 Aggregate

c. Products and Completed Operations $1,000,000 Aggregate Insurance shall be maintained for two (2) years after final payment.

d. Property Damage Liability Insurance shall provide X,C and U coverage as applicable (Explosion, Collapse, Underground)

3. Contractor’s Liability:

a. Bodily Injury: $1,000,000 Each Occurrence

b. Property Damage: $1,000,000 Each Occurrence

4. Personal Injury, with Employment $1,000,000 Annual Aggregate

Exclusions deleted.

5. Business Automobile Liability: Provide automobile insurance for registered vehicles per State of Michigan Act 294 of PA 1972, as amended, but with residual liability insurance of no less than the limits given below. Include an endorsement for employer’s non-ownership liability coverage and for hired vehicles coverage.

Supplementary Conditions 00.73.00 - 7 of 9

Further, provide insurance coverage for liability to the public for loss resulting from injury and/or death caused by the ownership, maintenance, or use of non-registered vehicles.

a. Bodily Injury: $1,000,000 Each Person $1,000,000 Each Occurrence

b. Property Damage: $1,000,000 Each Occurrence

6. If the General Liability coverages are provided by a Commercial Liability policy, the:

a. General Aggregate shall be not less than $2,000,000 and it shall apply, in total, to this Project only.

b. Fire Damage Limit shall be not less than the value of the building.

7. Umbrella Excess Liability:

$3,000,000 Each Person

$3,000,000 Each Occurrence

8. Aircraft Liability: When Aircraft (owned and non-owned) are used in the performance of the Contract, the limits shall be as proposed by the Contractor and approved by the Owner.

9. Watercraft Liability: When Watercraft (owned and non-owned) are used in the performance of the Contract, the limits shall be as proposed by the Contractor and approved by the Owner.

11.1.2.2 add the following:

“ 11.1.2.2 The Contractor shall furnish bonds covering faithful performance of the Contract and payment of obligations arising thereunder. Bonds may be obtained through the Contractor’s usual source, provided that such source is licensed to do business in the State of Michigan, and is listed in the current Federal Register and has an A.M. Best rating of B+ or higher. The amount of each bond shall be equal to One Hundred percent (100%) of the Contract Sum.

11.1.2.3 add the following:

11.1.2.3 The Contractor shall deliver the required bonds to the Owner not later than three days following receipt of a letter of intent.

11.1.2.4 add the following:

11.1.2.4 The Contractor shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney.”

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11.1.3 Add the following:

“11.1.3.1 The Contractor shall furnish one copy of each of Certificates of Insurance herein required for each copy of the Agreement which shall specifically set forth evidence of all coverage required by Subparagraph 11.1.1 and 11.1.2. The form of the Certificates shall be AIA Document G705, Certificate of Insurance. The Contractor shall furnish to the Owner copies of all endorsements that are subsequently issued amending coverage or limits. Deliver Owner‘s copies of Certificates of Insurance to:

Paul D. Thwing, R.A.

Director of Capital Projects / Planning Traverse City Area Public Schools

Traverse City, MI 49685.

11.1.3.2 The Owner shall be identified on the Certificate as “additional named insureds.”

11.1.5 Add the following:

“11.1.5.1 Liability Insurance shall include all major divisions of coverage and be on a comprehensive basis including; 1) Premises Operations (including X, C and U as applicable); 2) Independent Contractors’ Protective; 3) Products…