ATCH 1 PRICE COST DELIVERY SCHEDULE STATEMENT OF NEED 36C24822Q1067 SB.docx

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 Janice Fornaro; Contracting Officer Janice.fornaro@va.gov Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Room 315, Bldg. 2 10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Custom 3A, 3B & 5B Modular Nurse Stations (Design Build)& Labor included **Brand Name or Equal** Contract Period: Base POP Begin: 06-28-2022 POP End: 06-23-2023 PRINCIPAL NAICS CODE: 337214 - Office Furniture (except Wood) Manufacturing PRODUCT/SERVICE CODE: 7110 - Office Furniture

B.3 DELIVERY SCHEDULE

10000 BAY PINES BLVD

Bldg 110 Warehouse

BAY PINES, FL 33744

USA

727-398-6661

ATTACHMENT 1 – SCHEDULE/DELIVERY/SON 36C24822Q1067

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STATEMENT OF NEED

1. OBJECTIVE

The existing nurse stations and millwork, being in disrepair, require a complete replacement verses an overlay of finishes (reskin), or a resurface. A removal of existing and providing new is needed. The existing millwork base framework is connected to the flooring, which is to remain intact without any disruption to the existing flooring. Design-build is the best process regarding providing an overlay of new casework, accommodating the existing footprint base and existing conditions of the nurse stations and millwork.

· Project Performance Time

The contractor performance period shall be 360 calendar days after award date; this period of performance will encompass the time to submit, review and approve all drawings, submittals, temporary storage if needed, installations, and final inspection. After work begins on the site, the contractor shall work continuously after working hours and on weekends only; a representative from the furniture vendor shall be present until the completion of the contract.

Location and Access Bay Pine VA Health Care System CW Bill Young Campus, Bldg. 100 10000 Bay Pines Blvd Bay Pines, FL 33744

Coordinator

The furniture vendor shall coordinate with the Interior Designer and all work shall be coordinated with other trades involved in the project.

Warranties

All warranties and/or guarantees, either implied or expressed, for individual equipment shall be endorsed to the Government. Warranty: shall cover limited lifetime, 10 years, for materials and Service.

Manufacturer Information

The vendor shall provide the following information when submitting your quote:

1. Original Equipment Manufacturer (OEM) Name

1. OEM - UEI Number & DUNs Number

1. OEM Part Number (if different that quoters part number)

1. OEM County of Origin

Clean-up and Disposal

The furniture vendor shall be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling items installed under this contract. The furniture vendor shall not use VA facilities for trash/debris disposal. Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers by the furniture vendor.

2. GENERAL DESCRIPTION

The furniture vendor shall provide a bid based on design-build, removal of existing and installation of 3 new nurse stations and 1-casework, all as a separate line item, separate labor for each location and phased by location. All drawings, labor, tools, and materials are to support the items necessary to complete the dismantle, removal and replacement of three existing nurse stations and one upper & lower millwork.

· 3-A has an existing nurse station which includes built-in file cabinets below the worksurface, without a transaction top & built in upper and lower casework located behind it. +/-19’-0” lineal feet of upper and lower millwork.

· 3-B has existing nurse station with a transaction top including form file sorters and lower cabinets below the worksurface.

· 5-B has existing nurse station with a transaction top including form file sorters and lower cabinets below the worksurface.

All located in Bldg. 100. The nurse stations are approximately 115’-0’ linear feet with a transaction top, fixed form file sorters, and base file drawers, including electrical & data outlets, etc. to be reincorporated into the new. See drawings and photos below. The new nurse station(s) are to be designed as free-standing modular sections and installation shall be draw-bolted with a phased plan by each modular section. The new casework and/or upper & lower millwork shall also be designed with an over lay footprint and to be installed in modular sections and phases.

· The furniture vendor is required to attend the post-bid measure, kick-off meeting, and all bi-monthly meetings. Contractors can visit the areas “only” by appointment and all visits are to be scheduled with the Interior Designer or VA POC.

· Furniture Vendor does not have approval to visit project site(s) before award.

· BPVAHCS is a medical facility that shall not have any disruptions during hours of operation. All work is to be performed after hours and/or on weekends as determined by the Interior Designer. A scheduled kick-off meeting at the site is required with-in two weeks of award.

· The awarded furniture vendor is to provide a work plan and schedule for each phase of the project at the kickoff meeting.

· The installation of the nurse stations shall be individual from each other and are not to be installed all at one time nor all on one weekend.

· Due to the nature of patient care, work progression may not flow systematically and may be delayed, postponed, or detoured into other available phases/areas as determined by the interior designer and medical center staff. This is to be taken into consideration and the VA is not responsible for extended work of performance periods or schedules.

· The furniture vendor is responsible for taking and applying all accurate field measurements and incorporating them into the dismantle plan of the nurse station(s) and millwork.

· The furniture vendor shall provide the Interior Designer with accurate drawings (Floor plan, Elevations and Sections) to scale and dimensioned showing design materials, location of installation and phased plans.

· The bid package is to include PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of proposed new nurse stations and millwork illustrating products representing exactly what is being included in the bid and to determine SON accuracy. All finishes shall be submitted and approved before approval to proceed.

· The bid package is to list Labor/Services per nurse station on separate line item(s) other than the product line items. Labor/Service line item(s) shall specify acknowledgement of “the Statement of Need (SON) Document” provided in the Solicitation.

3. DESIGN CONTRACT TASKS/REQUIREMENTS

· The furniture vendor shall attend a minimum of four (4) in-person meetings per area (3-A, 3-B, and 5-B) on the BPVAHCS campus to review final award design-build with VA Interior Designer and End Users to make necessary revisions.

· During the first design meeting with the furniture vendor, they shall provide the Interior Designer with the Auto-Cad drawings to scale in 11”x17” showing layouts of the nurse stations.

· The furniture vendor shall allow for three (3) revisions per nurse station included in design services including updating Auto-Cad Drawings and PDF’s as request by VA Interior Designer.

· The furniture vendor shall be responsible for taking and applying accurate field measurements for ordered product and for verification of correct sizing. VA provided Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The furniture vendor will be liable for any incorrect field measurements leading to incorrect product order.

· The furniture vendor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

· The product must not be placed into production without clearance from the VA Interior Designer.

· The furniture vendor shall provide final, clean 11” x 17” scaled drawings of product layout for sign-off prior to scheduling of manufacturing.

· The furniture vendor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email weekly.

· The furniture vendor shall provide 180 days free storage.

· The furniture vendor is to provide new modular freestanding nurse stations that will over lay the existing footprint and will conceal any existing casework bases that cannot be demolished due to existing conditions.

· The furniture vendor is to dismantle and remove existing nurse station: Supports (anchors, nails, screws, expansion bolts) previously installed into the existing flooring are” not” to be removed. Locations where this support is installed is to remain with +/-½” AFF (above finish floor) exposed and is to be concealed with an overlay of new framework/materials, etc. as approved in design submittals.

· Existing flooring is not to be disrupted, furniture vendor will be responsible for replacement including all materials, labor and to include abatement were needed at no cost to the VA.

· Fabrication and assembly of nurse station and millwork is to be off site, only minor assembly and installation is allowed on site.

· Electrical: existing outlets & data are to be disconnected/reconnected and/or removed by the VA. Furniture vendor is not to perform any work until all electrical and data have been disconnected and a notice to proceed has been issued by the VA Interior Designer. Furniture vendor is to notify the VA Interior Designer a minimum of 10 days before any disconnection work is needed for existing electrical/data.

· A mock-up of the new workstation is required per the salient characteristics, materials and finishes listed below. The mock up shall match the existing design and be the size of 6’-0”W, to include a transaction top and one pedestal base cabinet with a FF: file/file.

· Vertical Surfaces: Manufacturer: Trikes, Tranquility P3Tec Wall Protection, Color: To Be Determined after award.

· Horizontal Transaction Top: Manufacturer: EOScu, Color: To Be Determined after award.

· Cove Base: Rubber, to match VA standards: B-2, Mannington Commercial Edge: 6” base with a Toe Color: To Be Determined after award.

· Furniture vendor to maintain a noise level respectful of all patient care areas/floors.

· Furniture vendor to have a project manager/work leader and/or supervisor present on site throughout the entire project.

· Work areas to be cleaned up daily and ready for clinical operation for Sunday by noon. (Only weekend work is approved)

· Protection of areas to eliminate dust are required for a every phase: Dust barriers with zipper access and walk-off matts to be installed. Infection Prevention will inspect the containment prior to work beginning.

· It is the responsibility of the contractor to provide Negative Pressure (HEPA and/or an air scrubber) for each phase including encapsulation of each phase.

· All tools and equipment are to be removed daily. VA will not store equipment or materials on site.

· All existing finishes in the scope of work area are to be maintained and any damages to walls, flooring, columns, and ceiling are to be repaired/ replaced back to original condition by the furniture vendor.

· The VA Engineering Team will be present to terminate & run existing utilities for new (Telephone/Data) during project for each phase as needed.

· Photographs of existing removable panel for a nurse station is provided by the VA. See attachments for reference. Thickness is as shown however concealed as-builts are undetermined.

· Existing VA equipment will be removed by VA staff before installation.

· Confirmation of hours for installation: To begin on a Friday after 3:00 PM- and end on Sunday at 12:00 PM of the same weekend. Unless determined by the stakeholder, installation hours are to remain due to (4) operational clinics M-F.

· Phases are as required for each modular section.

· Partial Billing will be for each phase after completion of that phase only.

· The new nurse station and casework materials shall be treated for termites, the furniture vendor shall submit paperwork before installation. In the event that termites are discovered the manufacturer is required to remove and replace at no cost to the VA.

4. SECURITY REQUIREMENTS FOR ALL VENDORS

Contractor will be required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police. The contractor will also be required to check in and check out with POC: VA Interior Designer daily for every installation.

ENVIRONMENTAL STEWARDSHIP:

The furniture vendor is responsible for supplying detailed documentation as pertaining to IEQ Credit 4.5: Low-Emitting Materials for LEED Commercial Interiors Credit including Greenguard certification and BIFMA level.

Salient Characteristics

· Free Standing Nurse Station/Counter:

· Worksurface(s) and transactional surfaces to be cuprous oxide infused biocidal solid surface top (EOScu) EPA Registered EOSCU, a solid surface with embedded proprietary Cuprous Oxide with proven Preventive Biocidal Capabilities. Color: To Be Determined after award.

· Casework To be custom die wall construction with Trikes, Tranquility P3Tec Wall Protection, Color: To Be Determined after award.

· All casework shall meet or exceed specifications of custom grade standards (Sections: 6, 10, 11 and 12 of the AWI (Architectural Woodwork Institute) standards – 2nd edition, October 1, 2014.

· Cabinets to be constructed of HPL or thermoform over a ½” minimal thickness with low VOC substrate and all edges sealed with matching edge-band or thermo-formed radius edges.

· Base counters are to be +/- 2’-0” deep & 18” wide unless otherwise noted, submittals to confirm final dimensions.

· Transactional surfaces are to be +/- 18” deep and minimum of 42”high, unless otherwise noted, submittals to confirm final dimensions.

· Wall/counter end panels, support legs or cantilevers to be 1 1/8” thick minimum particleboard or MDF with HPL and depth of worksurface as requested.

· Frames reinforced with 3” steel countersunk corner joints.

· Grommets: 2 ½ – location to be field verified, minimum of 15 each nurse station.

· Cove Base/Toe kick (+/-10”h) height varies and is to be determined during design; Finishes are to be provided by contractor.

· Corner Guards/Top Caps: Provide and Install: Inpro (or Equal) Inpro: 130 Surface Mount Full Height Color: White Sand 0103

· Base levelers: Heavy duty side mount are required.

· Power and Data: Only UL listed products are required for distribution.

Design shall be based on existing power and data locations in a dual channel raceway for wire and cable management, manufacturer: Legrand (or equal) Wiremold Nonmetallic Raceway with Twin Snap Cover System. Locations to be verified following design-build approval.

· Only products manufactured in the USA to be provided.

Pedestals

· File pedestals/cabinets to be constructed of HPL with thermoform over a ½” minimal thickness, low VOC substrate with all edges sealed with matching edge-band or thermo-formed radius edges.

· Size: 15”W x 22”D x Height to clear under new worksurface.

· All drawer boxes to be ½” white thermofused melamine with no exposed substrate and matching edge-band.

· Drawer construction of standard box type with replaceable drawer front and interior box for use in healthcare.

· Drawer glides to be full extension steel ball bearing.

· Casters at front to be a 4 ¼” locking caster where needed.

· Pulls to be 4” brushed chrome.

Supports/Cantilevers/Legs:

· To be HPL- see Wall/counter end panels, support legs or cantilevers above.

Casework/Millwork Standards:

· Millwork must be commercial grade quality and follow below premium guidelines.

· HPL (high pressure laminate), nominal 0.7 mm thick.

· Blend and match continuous pattern (material permitting).

· Semi exposed parts not including backs of flush doors to be HPL 0.7mm thermoset overlay.

· Premium grade direction matching (dependent on finish selected)

· Balanced construction for unrestrained components, shall contain an odd number of layers with the substrate forming the inner e layer. Same machine direction on double sided substrate components.

· Hot melt applied HPL edge banding shall be primed before application for proper adhesion unless the hot melt adhesive used has been specially formulated for HPL without requiring pre-application of a primer. Edge-bands to the extent of standard length of materials, must run the full length of a single vertical or horizontal member without a joint or splice. Finish all front edges of cases with a single piece of laminate, without joints at the corners. Thermally fused and wrapped.

· Toe kicks chamfer the lower edge for durability.

· Joinery, case body members: Tops, exposed ends, and bottoms (finished ends on casework shall be integral, not applied secondarily) Any fasteners will not be visible on any exposed or semi-exposed parts; exposed end corner details and face frame attachment shall use a fully concealed interlocking mechanical system.

· Modular Nurse station, millwork and casework to be assembled with draw-bolts, access to be provided with concealed bolts and connectors which are required.

· Cabinet backs – Floor Standing, side bound, captured in grooves; securely fastened to top and bottom, Full overlay, plant-on backs: min. 12.7mm (1/2”) thick attached with min #8 low root, high thread (not drywall) screws spaced max. 200 mm (8”) on center. Edge of back shall not be exposed on finished ends.

DWG. A – 3 B & 5 A Nurse Station typical of existing plan NTS Drawings are for reference only. Do not scale. All dimensions to be field verified.

DWG. B – 3 B & 5 B Nurse Station typical of partial existing elevation NTS Drawings are for reference only. Do not scale. All dimensions to be field verified.

DWG. C – 3 A Nurse Station & Casework, Typical of existing NTS Drawings are for reference only. Do not scale. All dimensions to be field verified.

Photos of Existing Nurse Station: 3-B (Yellow)

Existing 5-B Nurse Station (Orange)

Existing 3-A Nurse Station & Casework

Drawing 1 – Sheet 100-40 Details

Drawing 2: 100=127 Custom Made Cabinets& Details

5-B Nurse Station (for Reference Only) Desk Access Panel -Showing one section of the Nurse station. Illustrating concealed as-built to: existing flooring, support of workstation top, and electrical chase. No other Nurse Stations have visible access panel- contractor will need to confirm as-built during dismantling of existing- after award.

1-A

1-B

1-C

1-D

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