Atch 02 Burst Diaphragm IDIQ Statement of Work.pdf

Distribution A.

Approved for Public Release. Distribution is unlimited. (AEDC PA # 2017‐221 & IRA # 3367)

03 FEB 20

STATEMENT OF WORK

FOR

BURST DIAPHRAGM IDIQ

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

ARNOLD AIR FORCE BASE, TN 37389-9998

ARNOLD ENGINEERING DEVELOPMENT COMPLEX – WHITE OAK SITE

FEDERAL RESEARCH CENTER AT WHITE OAK

10905 NEW HAMPSHIRE AVE

SILVER SPRING, MD 20903-1050

Table of Contents-1

Table of Contents

1. SCOPE

2. DELIVERABLES

3. REQUIREMENTS

4. PERIOD OF PERFORMANCE

Appendix A – Submittal Procedure

Appendix A-1

1. SCOPE

1.1. Hypervelocity Wind Tunnel No. 9 (Tunnel 9) is located in White Oak, Maryland and is part of United States Air Force Arnold Engineering Development Complex (AEDC). It is a unique world-class ground-test facility with a blowdown capability that uses gaseous nitrogen as the working fluid and operates at Mach numbers of 7, 8, 10, 14, and 18. Tunnel 9 provides critical aerodynamic test and evaluation (T&E) data necessary for vehicle development. Tunnel 9 is used for hypersonic ground testing and the validation of computational fluid dynamics (CFD) simulations. The burst diaphragms are critical components to testing operations and are a consumable (two diaphragms per run). A sufficient inventory are critical to continuing operation of the Tunnel and support testing operations.

1.2. The scope of this effort is an indefinite delivery, indefinite quantity contract (IDIQ) to fabricate Tunnel 9 Diaphragm Area Hardware to meet the operational needs of the Tunnel 9 facility. Each order will be will be awarded by an individual Delivery Order (“DO”) issued in accordance with this base contract.

This contract will be 5 years with a not to exceed amount of $4.5 million.

1.3. Engineering drawings describing the burst diaphragms (Drawing # 77-1088 and 80-1126) are attached. The current burst diaphragms are made from Stainless Steel Type 304 Annealed Plate/Sheet (ASTM A666), Tantalum Alloy (Ta-10W) Annealed Plate/Sheet (ASTM B708), and Niobium-Hafnium Alloy (C-

103) Annealed Plate/Sheet (ASTM B654). AEDC reserves the right to update and revise the drawings as needed.

1.4. The fabricator shall supply a copy of the required reports specified in each drawing. In addition to the requirements specified in each drawing, the fabricator shall supply a written material certification for the material used to fabricate the burst diaphragms, which shall include chemical composition, yield strength, tensile strength, modulus of elasticity, and percent elongation.

The fabricator shall supply a 100% inspection report for each part. The fabricator shall supply a certificate of compliance for each part. The fabricator shall mark each part with layout dye the part number, thickness, remainder from the corresponding drawing as well as an identification number.

Identification number will be provided with each future Delivery Order (DO).

The initial identification number assigned to the first item will be assigned by AEDC and each subsequent item thereafter will be a simple single digit increment from the previous number.

1.5. Procurement for burst diaphragms will be on a rolling basis as inventory is used for testing operations. Due to the uncertainty of testing conditions, each burst diaphragm order will have varying quantities of each type of diaphragm.

Quantities of each type of diaphragm will be provided with each future DO.

Appendix A-2

1.6. Future DO will include quantities of each type of diaphragm based on AEDC drawing numbers. Future DO will also include the corresponding identification numbers for those diaphragms, as described in section 1.4.

2. DELIVERABLES

2.1. Burst Diaphragm per Drawing 77-1088 – QTY TBD

2.2. Burst Diaphragm per Drawing 80-1126 – QTY TBD

2.3. Material Certifications for Each Part

2.4. Heat Treat Certifications for Each Part

2.5. 100% Inspection Report & Certificate of Compliance for Each Part

3. REQUIREMENTS

3.1. Submittals: The Contractor shall submit all documentation in accordance with Appendix A – Submittal Procedure.

3.2. AEDC can furnish electronic CAD solid models of the parts on request in various formats such as STEP, IGES, and native Pro/E. Note that the accuracy of these files is not certified for driving CNC programming. If Vendor wishes to Drive CNC machining of the base parts with these files it is strongly urged to verify the accuracy of the file prior to machining the parts.

3.3. The first delivery orders for those quantities in the attachment 01 will be awarded at the same time as the basic contract. One (1) delivery order will be awarded to each of the basic IDIQ awardees whose proposal(s) is (are) considered to represent the best value to the Government based on the stated evaluation criteria. This will result in the sum of the awarded delivery order being less than the TEP, and this may result in the sum of the awarded delivery order not being correlated with the TEP. This delivery order will be considered the IDIQ minimum requirement for the selected awardee. The minimum delivery order quantity will be ten (10) burst diaphragms.

4. PERIOD OF PERFORMANCE

4.1. The Period of Performance (PoP) for the basic contract shall be five (5) years from receipt of award.

4.2. The fabricator shall deliver the finished parts 90 calendar days after a DO is awarded.

Appendix A-3

4.3. Upon completion, all parts will be shipped to the Arnold Engineering Development Complex, Federal Research Center at White Oak, 10905 New Hampshire Ave, Silver Spring, MD 20903-1050.

4.4. DOs shall be considered complete once all parts and submittals are delivered and accepted.

5. FAIR OPPORTUNITY

5.1. In accordance with FAR 16.505 and DFAR 216.505, each awardee will be given a fair opportunity to be considered for each order issued over the micro-purchase threshold unless exception(s) apply in accordance with FAR 16.505(b)(2).

APPENDIX A

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification or statement of work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime contractor.

B. Listing: The statement of work contains a summarized listing of item submittals requiring approval for the work. The listing is included for the

Appendix A-4 convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received.

Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

H. Review Time: Allow 10 working days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

Appendix A-5

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals. Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 10 working days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance.

The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist.

After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 10 working days.

If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The

Appendix A-6

Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the Statement of Work (SOW). Except as otherwise indicated in the SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work.

Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to statement of

Appendix A-7 work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

D. Test Reports: These include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements. Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test procedures. Furnish three hard copies and one electronic copy of each such report required.

E. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Certificates shall be dated after award of the project contract and clearly name the project.

Furnish three hard copies and one electronic copy of each certificate required.

F. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

Furnish three hard copies and one electronic copy.

G. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system. Furnish two hard copies and one electronic copy.

H. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

Appendix A-8

2. Maintenance tools, spare parts, and overrun or maintenance stock.

Refer to SOW for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

3. Qualification certificates. Furnish one hard copy and one electronic copy.

END OF SOW